HomeMy WebLinkAboutStaff Report 4.A 11/02/2015I85$
DATE:
TO:
10 '0kri
Aaenda Item #4.A
November 2, 2015
Honorable Mayor and Members of the City Council through City Manager
William Mushallo, Finance Director
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SUBJECT: Introduction and Adoption of Urgency Ordinances Amending Ordinances 2536,
2537, 2538, 2539 and 2540 N.C.S. to Change Certain Appropriations for the
Operations of the City of Petaluma from July 1, 2015 to June 30, 2016 and
Declaring the Urgency Thereof, to Take Effect Immediately. Adoption of a
Resolution Committing Reserve Funds for Specific Uses.
RECOMMENDATION
It is recommended that the City Council adopt the attached urgency ordinances to amend
Ordinances 2536, 2537, 2538, 2539 and 2540 N.C.S. to Change Certain Appropriations for the
Operations of the City of Petaluma from July 1, 2015 to June 30, 2016 and Declaring the
Urgency Thereof, to Take Effect Immediately. It is also recommended that the City Council
adopt the attached resolution committing certain General Fund reserves for specific uses.
BACKGROUND
The City reviews its budget on a continual basis and recommends periodic adjustments. The
proposed 1St Quarter Budget Adjustments are to the Adopted Budget for FY 2015 -2016,
approved on June 1, 2015. Adjustments to the adopted budget are important because they take
into account unexpected budget changes and provide a more accurate and current calculation of
actual vs. budget comparisons.
The reason for the urgency is to avoid, and in some cases eliminate, negative appropriations
balances. It will also allow us to reflect current appropriations and fund balances in preparation
for the upcoming FY 17 capital improvement budget process.
DISCUSSION
The proposed 1St quarter budget adjustments are for the General Fund, Special Revenue Funds,
Capital Projects Funds, Enterprise Funds, Utility Funds and the Internal Services Funds for the
fiscal year ending June 30, 2016. Department Heads were directed to provide Finance with a list
of critical, must -do budget adjustments. The list was then compiled, reviewed and presented to
the City Manager.
The resulting adjustments are herein presented for City Council review and consideration.
Budget adjustments modify previously approved budget appropriations. As such, they must be
adopted by ordinance to become effective. Urgency ordinances, which require a unanimous vote
of the Council members present for passage, are recommended so that these adjustments may
take effect immediately in preparation of the fast - approaching FY 17 capital improvement
program budget process.
The proposed changes are categorized as follows:
Adjustments - Increases or (decreases) in various funds to update the budget based on
current economic conditions, changes to city projects, or changes in work activity.
Transfers — Transfers from one fund to another to facilitate reporting requirements, true -
up fund balances and identify funding sources. A Transfer In from one fund is always
accompanied by a Transfer Out from another; i.e.: Transfers In = Transfers Out.
Encumbrances & Designated Reserves — Encumbrances are appropriations budgeted in
the prior fiscal year that were delayed for various reasons. Unexpected, one -time
expenditures that can be paid for from designated reserves are also included in this
section. These transactions do not affect fund balances in the current fiscal year.
Provided below is a summary of the recommended 1St quarter budget adjustments by fund type:
General Fund — net decrease in fund balance ($29,550
• Emergency asbestos abatement at Fire Station #1 due to partial ceiling failure, $29,550.
Special Revenue Funds — net decrease in fund balance ($779,963
Revenue received from impact fees, grants, and special taxes such as Gas Tax and Transient
Occupancy Tax are recorded in the Special Revenue funds. These funds are transferred out to
capital projects, street maintenance and the general fund. Budgeted transfers out to the capital
projects are adjusted according to the progress of the project. If a project is experiencing delays,
the transfer out for the current fiscal year is reduced. Upon completion, all unused funds are
returned to the originating special revenue funds.
• Special Revenue transfers out for the construction of a third playing field at Petaluma
Community Sports Fields, $401,500
• Adjustment to the PEP Housing Subrecipient agreement for a feasibility study of 951
Petaluma Blvd. South, $30,700
• Public Works Grants transfer out for Capri Creek Flood Reduction and Habitat project,
$153,500
• Street Maintenance transfer out for the Willow Brook Creek Bridge Scour Repair project
which is proceeding ahead of schedule, $56,000
• Parkland Impact fees transfer out for Petaluma Community Sports Fields restroom,
$115,000
• Railroad Main Bridge Relocation project completed; transfer in of excess Storm Impact
fees, $837
• Storm Drain H. St. project suspended; transfer in of unused Storm Drainage Impact fees,
$9,000
• Petaluma BI. S Road Diet completed; transfer out of Street Maintenance funds needed to
close out project, $3,100
• TOT transfer out to Petaluma Museum/Library Seismic Retrofit design for consultant
contract, $30,000
Capital Projects Funds — net decrease in fund balance ($4,292
Capital projects are funded primarily by Special Revenue funds. Transfers In are made
according to the progress made so as to cover the corresponding expenditures. Grant funds and
donations are applied first, followed by impact fees. If a project is experiencing delays, the
budgeted Transfer In is reduced for the current fiscal year. Upon project completion, all unused
funds are returned to the originating Special Revenue funds.
• Adjustment to appropriations for the Capri Creek Flood Reduction and Habitat project
and corresponding transfer in, $153,500
• Adjustment to appropriations for the Marina Fueling System Upgrade project and
corresponding transfer in, $20,000
• Adjustment to appropriations for the construction of a third playing field at Petaluma
Community Sports Fields and corresponding transfer in, $401,500
• Willow Brook Creek Bridge Scour Repair project ahead of schedule, adjustment to
appropriations and transfer in, $56,000
• Ellis Creek Headworks Screen Upgrade project delayed, adjustment to appropriations and
transfer in, ($1,558,000)
• E. Washington St. 18" Water Main (McDowell to Sutter) project was delayed in FY 15
and will occur in FY 16; adjustment to appropriations and transfer in, $401,000
• Increased cost of Petaluma Community Sports Fields Restroom Project, adjustment to
appropriations and transfer in, $115,000
• Railroad Main Bridge Relocation project completed, transfer out of excess Storm
Drainage Impact fees, $837
• Storm Drain H St. project suspended, transfer out of unused Storm Drainage Impact fees,
$9,000
• E. Washington St. 18" Water Main (Edith — River) project completed, transfer out of
excess Water operating funds, $175
• Petaluma Bl. S Road Diet completed, transfer in of additional Street Maintenance funds
needed to close out project, $3,100
• Automatic Meter Read project completed, transfer in of additional Water operating funds
needed to close out project, $885
• Urban Water Management project completed, transfer in of additional Water operating
funds needed to close out project, $1,735
• Petaluma Museum/Library Seismic Retrofit design adjustment to appropriations and
corresponding transfer in, $30,000
Enterprise Funds — net decrease in fund balances ($51,000)
• Adjustment to Development Services appropriations to cover cost of providing business
clients online tools for researching zoning and tenant /commercial improvement
requirements, $31,000
Transfer out from Marina Operating fund for the Marina Fueling System Upgrade
project, $20,000
Utility Funds — net increase in fund balances $1,154,555:
• Ellis Creek Headworks Screen Upgrade project delayed, transfer out reduced, $1,558,000
• E. Washington St. 18" Water Main (McDowell to Sutter) project was delayed in FY 15
and will occur in FY 16; transfer out $401,000
• E. Washington St. 18" Water Main (Edith — River) project completed, transfer in of
excess funds $175
• Automatic Meter Read project completed; additional funds needed to closeout project,
transfer out $885
• Urban Water Management project completed; additional funds needed to close out
project, transfer out $1,735
Internal Service Funds — net decrease in fund balance ($231,900
• Resolution 2015 -092 increased the FY 2015 appropriation for the purchase of a Fire
Engine from the Vehicle and Equipment Replacement fund. The original authorization to
purchase a Fire Engine III was repealed and replaced with the authorization to purchase a
larger, better - equipped Fire Engine I instead; adjustment, $231,900
Designated Reserves:
The City Council has provided direction that 15% of expenditures be maintained in a designated
reserve to be used for contingencies. Those contingencies would include economic downturns
and emergencies including natural disasters, catastrophic events, and emergency capital projects
and purchases. In addition to the reserve for urgent contingencies, funds have been reserved for
other specific uses. Governmental Accounting Standards Board (GASB) number 54 requires
that fund balances committed for specific purposes be authorized by resolution of the City
Council. Separate from the designated reserves mentioned above, $2,037,800 in one -time
monies received have been identified and are recommended to be committed for specific future
uses as of June 30, 2015. Those funds and uses are as follows:
• $900,000 earmarked for compensation
• $667,800 earmarked for an update of the City's General Plan
• $300,000 earmarked for street repairs and maintenance
• $170,000 earmarked for sidewalk repairs and maintenance
The attached resolution formalizes the commitment of the above listed funds.
FINANCIAL IMPACTS
General Fund budgeted revenues will remain unchanged. Appropriations will increase by
$29,550 to cover emergency asbestos abatement at Fire Station #1 due to partial ceiling failure.
The net financial impact to the General Fund associated with the recommended budget
adjustment is a reduction in fund balance of $29,550. A complete, updated General Fund
forecast will be presented in conjunction with the mid -year fund update in February.
Special Revenue Funds budgeted revenue will increase by $537,337 as a result of transfers in for
the third playing field at Petaluma Community Sports Fields, the completed Railroad Main
Bridge Relocation project and the suspended Storm Drain H St. project. Recommended budget
appropriations will increase by $1,317,300 due to transfers out for various capital improvement
projects and an adjustment to the PEP Housing Subrecipient agreement for a feasibility study of
951 Petaluma Blvd. S. The net financial impact is a reduction in fund balance of $779,963.
Budgeted revenues for Capital Project Funds will increase by $152,220 due to increased funding
for the Capri Creek Flood Reduction and Habitat project, the Marina Fueling System Upgrade
project, the Willow Brook Creek Bridge Scour Repair project, the E. Washington St. 18" Water
Main project (McDowell to Sutter), the Petaluma Museum/Library Seismic Retrofit project and
the Petaluma Community Sports Fields Restroom project offset by the reduced funding for the
Ellis Creek Headworks Screen Upgrade project which has been delayed. Adjustments to
appropriations for these projects and transfers out will increase expenditures by $156,512. The
net financial impact is a reduction in fund balance of $4,292.
There are no recommended adjustments to Enterprise revenues at this time. Appropriations will
increase by $51,000 for the creation of online Development Services research tools and a transfer
out from Marina Operating for the Marina Fueling System Upgrade project. As a result,
Enterprise Funds balances will decrease by $51,000.
The completion of the E. Washington St (Edith — River) 18" Water Main project and the transfer
out of excess Water Operating funds will increase budgeted revenues for the Utility Funds by
$175. These revenues will also be further reviewed in conjunction with the mid -year fund
update. Changes in the transfers out for various capital improvement projects, in particular the
delay of the Ellis Creek Headworks Screen Upgrade project, will reduce appropriations by
$1,154,380. The net financial impact is an increase in fund balance of $1,154,555.
Internal Service Funds budgeted revenues will remain unchanged. Appropriations will increase
by $231,900 to cover the additional cost for the purchase of a Fire Engine type I. The net
financial impact to the Vehicle and Equipment Replacement fund is a decrease of $231,900.
Encumbrances and Designated Reserves across all funds total $907,970. Encumbrances are
large appropriations budgeted in FY 2015 that were delayed and are being re- appropriated in FY
2016. These include the purchase of the Fire Engine, a truck for the Abandoned Vehicle
Abatement Police Officer, six patrol cars for the Police Dept., ballistic vests and portable radios
for the Fire Dept., furniture and software for the City Attorney's office; the payment of
professional services provided by Wildan Consultants, Bartel Associates and the Design Guild;
the Eden Human Resources software and training; and the FY 2015 4th quarter payment to the
Petaluma Downtown Association. Finally, the use of designated reserves is recommended for
the higher- than - anticipated cost of the Police Station roof repairs, the payoff of the interfund loan
made by Risk for the Payran UST project, and the LED bulb retrofit installation at the Petaluma
Historical Library /Museum.
ATTACHMENTS
1. FY 2015 -16 1sT Quarter Budget Adjustment Summary
2. Appropriations Ordinance Amendment, General Fund
3. Appropriations Ordinance Amendment, Enterprise Funds
4. Appropriations Ordinance Amendment, Internal Service Funds
5. Appropriations Ordinance Amendment, Special Revenue Funds
6. Appropriations Ordinance Amendment, Capital Projects Funds
7. Resolution committing General Fund Reserves for Specific Uses
8. Exhibit A — Detailed FY 15/16 1St Quarter Budget Adjustments
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ATTACHMENT 2
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2536 N.C.S.
TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2536 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2015, by the following vote:
W
ATTACHMENT 3
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2537 N.C.S. TO
CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2537 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2015, by the following vote:
ATTACHMENT 4
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2538 N.C.S. TO
CHANGE INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION
OF THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2538 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2015, by the following vote:
ATTACHMENT 5
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2539 N.C.S. TO
CHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2539 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016..
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2015, by the following vote:
ATTACHMENT 6
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2540 N.C.S.
TO CHANGE CAPITAL PROJECTS FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE ,30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2540 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
.A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2015, by the following vote:
0
ATTACHMENT 7
RESOLUTION AUTHORIZING THE COMMITMENT OF VARIOUS
GENERAL FUND RESERVES FOR SPECIFIC USES
WHEREAS, the City Council has provided direction that 15% of General
Fund expenditures be held in a designated reserve for emergency contingencies; and,
WHEREAS, in addition, one time General Fund monies have been
accumulated for specific uses; and,
WHEREAS, those specific uses include $900,000 for employee
compensation, $667,800 for a General Plan update, $300,000 for street repairs and
maintenance, and $170,000 for sidewalk repairs and maintenance; and,
WHEREAS, GASB number 54 requires that those revenues be committed
by formal Council action,
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council hereby designates committed General Fund reserves in
the amounts of $900,000 for employee compensation, $667,800 for a
general plan update, $300,000 for street repairs and maintenance, and
$170,000 for sidewalk repairs and maintenance.
ILI
Detailed FY 15116 1st Quarter Budget Adjustments
account string
Exhibit A
project string
Ref
%fund name
Revenue
Expenditures
amount Fund group
fund
cost ctr
object Type
if a licable
revision purpose
"Additional budget for Fire Engine type I. In FY 15, $308,100 was
A
!Vehicle and Equipment Replacement
231,900 !
(231,900) 1 Internal Service
7500
75100
62220',E
approved for a Fire Engine type III. In June 2015 itwas decided to
231,900
(231,900);
;purchase a larger, better - equipped Fire Engine instead.
B
Development Services
31,000
(31,000) iEnterprise
6300
63200
54110'E
Costs associated with the Open Counter Contract to provide business
31,000
(31,000)'
with online zoning and development information.
C
Housing
30,700
(30,700) iSpecial Revenue
5115
51150
54130E
Amendment to PEP Housing Subrecipient agreement dated 7/7/15 for
30,700
(30,700)'
a feasibility study of 951 Petaluma Blvd. South.
D
;Public Works CIP
153,500
153,500 !CIP
3160'
31600
54140 E
c16301413 -30300 ;Resolution 2015 -102 approved execution of a professional services
.Public Works CIP
153,500 '
153,500 CIP
3160
31600
49910 :F
c16301413 -02260 ;agreement for the Capri Creek Flood Reduction and Habitat
Public Works Grants
153,500 !
(153,500) Special Revenue
2260
22600
69910,,E
Enhancement project.
153,500
307,000
(153,500) j
E
;Marina CIP
5,000
(5,000);CIP
6490'
64999
54110!E
c64501401 -30300 Resolution 2015 -010 authorized award of contract for the Marina
Marina CIP
18,000
(18,000) CIP
6490
64999
54151 E
c64501401 -30600 Fueling System Upgrade project to Franzen -Hill Corporation_ and
Marina CIP
(2,000)
2,000 ;CIP
6490
64999
51110,,E
c64501401- 30700 1$20,000 increase in the project budget.
Marina CIP
(1,000)
1,000 !CIP
6490
64999
54151E
c64501401 -30800
Marina CIP
20,000
20,000 !CIP
6490!
64999
49910;17
'MarinaAdmin /Operations
20,000
(20,000); Enterprise
6400
64100
69910
20,000
40,000
(20,000);
F
Public Works Bldg /Facility Maintenance
29,550
(29,550) General Fund
1100
16300
54210E
Emergency asbestos abatement at Fire Station #1 due to partial ceiling
29,550:
(29,550)
:failure.
G
Parks CIP
4.01,500 !
(401,500) ";CIP
3140
31400!
54151,E
c01400104 -30600 Resolution 2014 -148 approved the construction of a third playing
Parks CIP
804,000
804,000 'CIP
3140
31400
49910!F
c01400104 -29999 field at Petaluma Community Sports Fields to be funded by Parkland
?Parks CIP
400,000
(400,000) CIP
3160
31600
69930!E
c01400104- 02140;Acq and Development SCI funds and a donation from Basin Street.
;Parks CIP
125,000
125,000 .CIP
3160
31600
49910E
c01400104 -02700 The developer contribution will offset the reduction in the Housing
Parks CIP
127,500
(127,500),CIP
3160
31600
69930E
c01400104 -02240 related Parks grant.
;Parks SCIP
804,000
(804,000) Special Revenue
699301E
Parkland Impact Fees
400,000
400,000 ;Special Revenue
2140!
21400
49930F
;Donations /Developer Contributions
125,000
(125,000) Special Revenue
2270
22700'
69910,E
Park and Rec Grants
127,500
127,500 :Special Revenue
2240
22400
49930 F
1,456,500
1,858,000
(401,500)',
H
;Public Works CIP
40,000
(40,000) 'CIP
3160
31600
54151,E
c16501410 -30600 Willow Brook Creek Bridge Scour Repair project proceeding ahead of
;Public Works CIP
6,000
(6,000) ;CIP
3160
31600
541521E
'c16501410 -30700 schedule. Move FY 16 -17 budget up.
Public Works CIP
8,000
(8,000) !CIP
3160
31600
54151 !E
c16501410- 30800;
'Public Works CIP
2,000
(2,000)CIP
31601
31600
55011 E
c16501410 -30900
;Public Works CIP
56,000
56,000 ;CIP
3160
31600
49910,E
c16501410 -02411
Street Maintenance
56,000
(56,000) "Special Revenue
2411
24110
69910' E
56,000:
112,000
(56,000)
Detailed FY 15116 1st Quarter Budget Adjustments
Ref fund name Revenue
)enditures , amount Fundgroup fund
project string
Exhibit A
Waste Water CIP
(110001000),
110001000 ';CIP
6690
66999
54151 !E
c66501306 -30600 ;Ellis Creek Headworks Screen U_ pgrade project delayed. Construction
;Waste Water CIP
(120,000):
120,000 ;CIP
6690:
66999-
54152jE
066501306 -30700 moved to FY 16 -17.
Waste Water CIP
(400,000)
400,000 ;CIP
6690
66999
54151 ;E
c66501306 -30800 i
Waste Water CIP
(38,000);
38,000 iCIP
6690
66999
55011: E
c66501306- 30900 4
Waste Water CIP
(1,558,000) j
(1,558,000) ICIP
6690
66999
49910E
c66501306- 36699
,Waste Water Capital
(1,558,000)
1,558,000 (Utility
6600
66100
69910;E
_
(1,558,000) !
(3,116,000)
1,558,000
J Water CIP
300,000
(300,000) jCIP
6790
679991
54151 E
c67401003 -30600 FY 15 construction of E. Washington St. 18" Water Main Replacement
;Water CIP
40,000
(40,000) CIP
6790
679991
54152 E
c67401003-30700 'Phase 3 project from McDowell BI. to Sutter partially delayed and
Water CIP
60,000
(60,000) i'CIP
6790
67999
54151 !E
c67401003 -30800 ;moved to FY 16.
Water CIP
1,000
(1,000)!,CIP
6790
67999;
55011:E
c67401003 -30900
Water CIP
401,000
401,000 !CIP
6690,
66999
49910i;F
c67401003- 36700;
Water Capital
401,000
(401,000) Utility
6600
66100
69910,E
401,000 !
802,000
(401,000)!
K ;Parks CIP
115,000
(115,000) ;CIP
3140
31400,
69910 :E
c14501604 -30600 lEstimates for the Petaluma Community Sports Fields restroom project
Parks CIP
115,000
115,000 ;CIP
3140
31400'
49910:F
c14501604- 02142 'came in $115,000 higher.
Parkland Impact Fees
115,000
(115,000) Special Revenue
2142!
21420
69910!E
115,000
230,000
(115,000)':
L ;Public Works CIP
837
(837) ;CIP
3160
31600
699301E
c00500203 -02155 RR Main Bridge Relocation project completed. Return excess funds to
;Storm Drainage Impact Fees
837
837 'Special Revenue
2155
21550
49930
Storm Drainage Impact Fees fund.
837
837
M ,Public Works CIP
9,000
(9,000);CIP
3160
31600
69930';F
c00500904 02155 .Storm Drain H St. project suspended. Return Storm Drainage Impact
;Storm Drainage Impact Fees
9,000
9,000 ;Special Revenue !;
2155
21550
49930'
fees.
9,000 !
9,000
_
N Public Works CIP
3,900
3,100 'CIP
3160
31600
49910T
c16101101 -02411 :Petaluma BI. South Road Diet completed. Additional funds needed to
;Street Maintenance
3,100 !
(3,100); Special Revenue
2411
24110
69910E
close out project.
3,100
3,100
O ;Water CIP
175
(175) (CIP
6790
67999
69930,E
c67401002 -36700 !E. Washington (Edith - River) 18" Water Main project completed.
;Water Operating
175
175 !Utility
6700
_
67100
49930;
;Return excess Water operating funds.
_ _
175 !
175
P Water CIP
885
885 CIP
6790
67999
49910F
C67500903-36700 'Automatic Meter Read Replacement project completed. Additional
Water Operating
885
(885) Utility
6700
67100'
69910!
;funds needed to close out project.
885
885
uetauea rr wiu ist wuarter tsuaget Aalustments
account strir
Ref fund name
Revenue Expenditures
amount
Fundgroup
fund
cost ctr
0 Water CIP
1,735 !
1,735
!CIP
6790:
67999
Water Operating
1,735
(1,735);
Utility
6700
67100
1,735 !
1,735
R `Parks CIP
30,000
(30,000);CIP
3140
31400
Parks CIP
30,000
30,000
'CIP
3140
31400
TOT
30,000
(30,000),'
Special Revenue
2520;
25200
30,000 i
60,000 1
(30,000)'
NET CHANGE TO FUND BALANCES
689,732:
631,882
57,850
Exhibit A
project string
object Type if applicable) revision purpose
49910:F c67501008- 36700 'Urban Water Management project completed. Additional funds needed
69910 to close out project.
69910 E c11201501 -30600 Consultant contract for Petaluma Museum/Library Seismic project.
49910F c11201501- 025201
69910!E
Detailed FY 15116 1st Quarter Budget Adjustments
9,015
1CIP
3160,
31600;
49910.F
Exhibit A
9,015
(9,015)!
General Fund
account strip
111001
69910,E
the Payran UST project.
9,015 9,015
project string
Ref fund name Revenue Expenditures
:
amount Fund group
fund
cost ctr !
object Type
if a licabie
revision purpose
- 26,250
(26,250)1
valuation budgeted in FY 2015
Encumbrances & Designated Reserves
8,800
(8,800)
General Fund
1100;
11600'
62240'
AA ;Vehicle and Equipment Replacement
308,100
(308,100) Internal Service
7500
75100!
62220
FY 2015 budget for Fire Engine type III (see note A above)
in FY 2015
308,100
(308,100)',
4,000
(4,000)',
General Fund
1100;
11340;
AB +Abandoned Vehicle Abatement
78,500
(78,500) Special Revenue
2310
23100;
62220
Chevy Silverado Truck for the Police Dept budgeted in FY 2015
_
78.500 !
(78,500)
8,450 ',
(8,450),
.
1100'
AC Fire Admin
23,000
(23,000)'General Fund
11W,
13100i
53030
Ballistic vests and portable radios budgeted and purchased in FY 2015
Fire Suppression - Communications
39,000 !
(39,000) !,General Fund
1100
135301
53020';
but delivery was delayed until July (FY 2016).
General Fund
62,000
(62,000)
62220
Six Police patrol cars budgeted and purchased in FY 2015 but
318,000 !
(318,000):
AD ;,Facilities CIP
26,000
(26,000) CIP
3110
31100'
54151,E
c11201602 -30700 :Estimates for the repair of the Police Station Roof were higher than
Facilities CIP 26,000 !
26,000 !CIP
3110'
31100':
49910'F
c11201602 -01100 ;expected. Increase covered by General Fund designated reserves.
General Fund
26,000 !
(26,000)'! General Fund
1100'
11100!
69910!E
26,000
52,000 !
(26,000)
AE Transient Occupancy Tax
51,500
(51,500) Special Revenue
2520
25200'
57360
FY 2015 fourth quarter payment to the Petaluma Downtown Association.
51,500 i
(51,500)'',
AF -'City Attorney
10,370
(10,370) (General Fund
1100
11310;
53020E
Balance of FY 2015 Furniture and software purchases that were
6,000
(6,000)'
1100
11310;
53010!E
delayed.
-
16,370 !
(16,370) i
AG Rayran UST
General Fund
'AH :General Fund
AH .General Fund
AI (General Fund
AJ {General Fund
AK General Fund
ENCUMBRANCES & DESIGNATED RESERVES
9,015
9,015
1CIP
3160,
31600;
49910.F
e16082012.25170 ;General Fund designated reserves to pay off loan made by Risk for
9,015
(9,015)!
General Fund
1100;
111001
69910,E
the Payran UST project.
9,015 9,015
26,250
(26,250)';
General Fund
1100
11400'
54110!
'Professional services for Wildan Consultants and Bartel OPEB
- 26,250
(26,250)1
valuation budgeted in FY 2015
8,800
(8,800)
General Fund
1100;
11600'
62240'
Eden Human Resources software module; cost and training budgeted
8,800
(8,800)
!
in FY 2015
4,000
(4,000)',
General Fund
1100;
11340;
54110
Design Guild contract for Economic Development budgeted in FY 2015
4,000:
(4,000)
8,450 ',
(8,450),
General Fund
1100'
14220;
54150
Museum's FY 15 LED bulb retrofit installation to be covered by
8,450
(8,450)!
designated reserves.
318,000
(318,000)!
General Fund
1100
16600;
62220
Six Police patrol cars budgeted and purchased in FY 2015 but
318,000 !
(318,000):
delivery delayed to FY 2016
35,015 ; 942,985 `
(907,970);