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HomeMy WebLinkAboutStaff Report 6.D 06/05/2006I PETALUMA COMMUNITY DEVELOPMENT COMMISSION June 5, 2006 AGENDA BILL Agenda Title: Discussion and Action to Adopt a Resolution Meeting Date: Making Specified Findings Regarding the Use of PCDC Funds for June 5, 2006 the Petaluma Boulevard Improvements Project and Directing Execution of a Joint Powers Agreement Between the City and the Meeting Time: ® 3:00 PM PCDC to Utilize Metropolitan Transportation Commission's ❑ 7 :00 PM Transportation for Livable Communities Funding for the Petaluma Boulevard Improvements Project Category (check one): ❑ Consent Calendar ❑ Public Hearing' Z New Business ❑ Unfinished Business ❑ Presentation Department: Director: Contact Person: Phone Number: Public Works Vincent I�V , en b Nick Panayotou 778 -4587 Cost of Proposal:- $64,000 PCDC Required Matching Account Number:3400 $485,000 TLC Grant Amount Budgeted: $600,000 thru FY 05/06 Name of Fund: PCDC $1,602,000 Proposed Additional in FY 06 -07 Attachments to Agenda Packet Item: 1) Resolution Making Specified Findings Regarding the Use of PCDC Funds for the Petaluma Boulevard Improvements Project and Directing Execution of a Joint Powers Agreement Between the City and the PCDC 2) Joint Powers Agreement Between the Petaluma Community Development Commission and the City of Petaluma Governing Cooperation Regarding the Petaluma Boulevard Improvements Project, Including PCDC Project Financing and Partial Reimbursement from MTC TLC Funds Summary Statement: Through the Sonoma County Transportation Authority (SCTA), the Metropolitan Transportation Conunission (MTC) has made available federal Transportation for Livable Communities Capital Grant Program (TLC) funding for pedestrian and bicycle enhancement projects, City staff submitted a request for funds on February 9, 2006, to the SCTA and received an allocation of $485,000 for pedestrian enhancements associated with the Petaluma Boulevard Improvement Project. The items of work to be funded by this grant include lighted crosswalks, ADA ramps, historic street lights, street trees, and other pedestrian friendly appurtenances. Through the SCTA, the Metropolitan Transportation Commission (MTC) will program a project component only if it finds that the component itself is fully funded with committed matching funds. MTC will regard matching funds as committed when the agency, in this case the City, with discretionary authority over the funds has made its commitment to the project by ordinance or resolution. Any project cost increases /overruns are the responsibility of the City. Page 1 Summary Statement (continued): The Petaluma Boulevard Improvement Project involves improvement of City -owned facilities financed by the PCDC. The SCTA and MTC applications are made by the. City. Accordingly, in order to secure the SCTA/MTC TLC funds, the following steps are required: The City Council must reaffirm its consent to use PCDC funds for the Petaluma Boulevard Improvements and make the necessary findings in accordance with Health and Safety Code Section 33445: the City Council must approve execution of a Joint Powers Agreement with the PCDC providing for the PCDC's financing of the Petaluma Boulevard Improvements Project and the City's transfer of SCTA/MTC TLC funds for the project to partly reimburse the PCDC; and the City Council must authorize the application to SCTA and MTC for funds for the Petaluma Boulevard Improvements Project. Necessary action by the City concerning approval on behalf of the City of the sharing of powers agreement is the subject of a separate agenda bill. Recommended City Council Action /Suggested Motion: Approve resolution regarding the use PCDC funds for this project and directing the execution of a Joint Powers Agreement between the City and the PCDC: To utilize Federal Surface Transportation Program Funds through the Metropolitan Transportation Commission's Transportation for Livable Communities Program for the Petaluma Boulevard Improvement Project, Reviewed bv Admin. Svcs. air: Reviewed by-Citv by—C' Attorney: Date: Aum% —Yed by City Manager: 0� Date: Date: 5� 3-O ` UA Today's Date: Revision # and Date Revised: File Code: # 5124/06 SXIP\Petaluma Blvd C200304 \TLC Grant\PCDC Reso Agenda Bill TLC Grant 05 24 06.doc Page 2 PETALUMA. COMMUNITY DEVELOPMENT COMMISSION JUNE 5, 2006 AGENDA REPORT FOR DISCUSSION AND ACTION TO ADOPT A RESOLUTION NWONG SPECIFIED FINDINGS REGARDING THE USE OF PCDC FUNDS FOR THE PETALUMA BOULEVARD IMPROVEMENTS PROJECT AND DIRECTING EXECUTION OF A JOINT POWERS AGREEMENT BETWEEN THE CITY AND THE PCDC TO UTILIZE METROPOLITAN TRANSPORTATION COMMISSION'S TRANSPORTATION FOR LIVABLE COMMUNITIES FUNDING FOR THE PETALUMA BOULEVARD IMPROVEMENTS PROJECT 1. ExECUTIVE SUMMARY: Through the Sonoma County Transportation Authority (SCTA), the Metropolitan Transportation Commission (MTC) has made available federal Transportation for Livable Communities Capital Grant Program (TLC) funding for pedestrian and bicycle enhancement projects. City staff submitted a request for funds on February 9, 2006 to the SCTA and received an allocation of $485,000 for pedestrian enhancements associated with the Petaluma Boulevard Improvement Project. The items of work to be funded by this grant include lighted crosswalks, ADA ramps, historic street lights, street trees, and other pedestrian friendly appurtenances. Through the SCTA, the Metropolitan Transportation Commission (MTC) will program a project component only if it finds that the component itself is fully funded with committed matching funds, MTC will regard matching funds as committed when the agency, in this case the City, with discretionary authority over the funds has made its commitment to the project by ordinance or resolution. Any project cost increases /overruns are the responsibility of the City. The Petaluma Boulevard Improvement Project involves improvement of City -owned facilities financed by the PCDC. The SCTA and MTC applications are made by the City. Accordingly, in order to secure the SCTA/1VITC TLC funds, the following steps are required: The City Council must reaffirm its consent to use PCDC funds for the Petaluma Boulevard Improvements and make the necessary findings in accordance with Health and Safety Code Section 33445: the City Council must approve execution of a Joint Powers Agreement with the PCDC providing for the PCDC's financing of the Petaluma Boulevard Improvements Project and the City's transfer of SCTA/MTC TLC funds for the project to partly reimburse the PCDC; and the City Council must authorize the application to SCTA and MTC for funds for the Petaluma Boulevard Improvements Project. Necessary action by the City concerning approval on behalf of the City of the sharing of powers agreement is the subject of a separate agenda bill. 2. BACKGROUND: Funding for the Road /Street Improvements Petaluma Boulevard Project did not include allowances for lighted crosswalks, ADA ramps, historic street lights, street trees, and other pedestrian friendly appurtenances. ADA improvements, which were not included in the original scope of the project, are necessary on street reconstruction projects such as this in order to maintain compliance with State and Page 3 Federal ADA requirements. This grant will assist in funding the ADA requirements and allow the PCDC to greatly enhance the Petaluma Boulevard corridor with minimal additional costs to the PCDC. Formalizing the City's request for these funds requires two separate applications. The first is the SCTA TLC 'Application to comply with the local requirements and the second is the Federal Transportation Enhancement Application which satisfies the Federal Project Study Report requirements. Through the Joint Powers Agreement, the City will reimburse the PCDC with the funds secured from the TLC grant. 3. ALTERNATIVES: Do not apply for the funding and delete the street lights, street trees, and other pedestrian friendly appurtenances from the project. In either scenario, the ADA improvements will be required in the project. These improvements were not anticipated in the original project as budgeted in the FY 05/06 adopted budget All ADA improvements funded by the TLC grant would then be funded by the PCDC. 4. FINANCIAL IMPACTS: Funding available to the City of Petaluma through the Metropolitan Transportation Commission's Transportation for Livable Communities Program is $485,000. In order for the City to apply for these funds a commitment of $64,000 (11.66 %) local funds are required in FY 06 -07 when the project is constructed. S. CONCLUSION: The TLC grant will allow the City of Petaluma to greatly enhance the Petaluma Boulevard corridor with minimal to no cost to the City. The Joint Powers Agreement will allow the PCDC to execute the construction and provide a mechanism for the City to reimburse the PCDC with the TLC grant fiends. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLuTION: The City of Petaluma will be awarded the funding to provide pedestrian enhancements on Petaluma Boulevard between Washington and Lakeville Streets. 7. RECOMMENDATION: Approve resolution regarding the use PCDC funds for this project and directing the execution of a Joint Powers Agreement between the City and the PCDC. To utilize Federal Surface Transportation Program Funds through the Metropolitan Transportation Commission's Transportation for Livable Communities Program for the Petaluma Boulevard Improvement Project, Page 4 Attachment 1 RESOLUTION NO. N.C.S. OF THE PETALUMA COMMUNITY DEVELOPMENT COMMISSION RESOLUTION MAI(ING SPECIFIED FINDINGS REGARDING THE USE PCDC FUNDS FOR THE PETALUMA BOULEVARD IMPROVEMENTS PROJECT AND DIRECTING EXECUTION OF A JOINT POWERS AGREEMENT BETWEEN THE CITY AND THE PCDC TO UTILIZE METROPOLITAN TRANSPORTATION COMMISSION'S TRANSPORTATION FOR LIVABLE COMMUNITIES FUNDING FOR THE PETALUMA BOULEVARD IMPROVEMENTS PROJECT WHEREAS, the Metropolitan Transportation Commission's (MTC) Transportation for Livable Communities (TLC) Local Projects Grant Program includes $485,000 dollars for the Petaluma Boulevard Improvements Project: and WHEREAS, the MTC TLC Local Projects Grant Program is managed by the Sonoma County Transportation Authority (hereinafter "Authority"); and WHEREAS, the City of Petaluma seeks this MTC TLC funding from the Authority for the purpose of constructing pedestrian and streetscape enhancements along Petaluma Boulevard (hereinafter "Project "); and WHEREAS, the Project is administered, designed and constructed by the Petaluma Community Development Commission (PCDC); and WHEREAS, the estimated total cost of the project is approximately $2,202,000 and the PCDC is funding all costs in excess of the MTC TLC $485,000; and WHEREAS, a joint powers agreement may be utilized between the City of Petaluma and the PCDC to govern cooperation regarding the Petaluma Boulevard Improvements Project, including PCDC project financing and PCDC utilization of MTC TLC funding to partially reimburse PCDC Project expenditures; and WHEREAS, the PCDC may fund such public improvements provided the City Council first gives its consent in accordance with California Health and Safety Code Section 33421.1 and 33445, based on findings that the Project is necessary to effectuate the purposes of the Redevelopment Plan, that the improvements are of benefit to the Project Area or the immediate neighborhood in which the project area is located, that there is no other reasonable means of financing the improvements available to the community and that payment of funds for the cost of the Project will assist in the elimination of one or more blighting conditions inside the Project Area and is consistent with the Implementation Plan adopted pursuant to Section 33490 of the California Health and Safety Code; and WHEREAS, by Resolution adopted June 5, 2006, the City Council of the City of Petaluma has made the necessary findings and consented to use of PCDC funds to finance and fund the Project improvements in accordance with California Health and Safety Code Sections 33421.1 and 33445; and WHEREAS, by Resolution adopted June 5, 2006, the City Council of the City of Petaluma has authorized and directed staff to mare application to the S CTA and the MTC for Transportation for Livable Communities grant funds; and Page 5 WHEREAS, the Petaluma Community Development Commission hereby finds as follows: FINDINGS: The Project is necessary to effectuate the purposes of the Petaluma Community Development (PCD) Redevelopment Plan adopted 1985 and amended and restated in 2401 in that the Project improves the image of the City by providing streetscape and pedestrian enhancements to a primary arterial through the Redevelopment area. 2. The Project improvements are of benefit to the PCD Project Area ( "Project Area ") and the immediate neighborhood in which the Project Area is located in that the Project conforms with the Downtown improvements Master Plan, providing improved pedestrian access to the historic Downtown. 3. There is no other reasonable means of financing the Project available to the community in that no City funds are available for the Project. 4. The payment of funds for the cost of the Project will assist in the elimination of one or more blighting condition inside the Project Area in that the Project provides access and visual enhancements to blighted areas. S. The Project is consistent with the Implementation Plan adopted pursuant to Section 33490 of the California Health and Safety Code concerning the PCD in that the Project implements a portion of the Downtown Improvements Master Plan cited by the Implementation Plan as supportive in eliminating the conditions of blight. NOW, THEREFORE BE IT RESOLVED by the Petaluma Community Development Commission that: 1. 'The above recitals are hereby declared to be true and correct and findings of the Petaluma Community. Development Commission. 2. The Commission Executive Director is authorized and directed to complete and execute on behalf of the PCDC the Joint Powers Agreement By and Between the Petaluma Community Development Commission and the City of Petaluma Governing Cooperation regarding the Petaluma Boulevard Improvements Project, substantially in accordance with the draft attached to and made a part of this resolution. Page 6 Attachment 2 JOINT POWERS AGREEMENT BY AND BETWEEN THE PETALUMA COMMUNITY DEVELOPMENT COMMISSION AND THE CITY OF PETALUMA GOVERNING COOPERATION REGARDING THE PETALUMA BOULEVARD IMPROVEMENTS PROJECT 1. Parties. This Joint Powers Agreement, dated for the purpose of reference only, is entered into pursuant to Government Code Section 6502 by and between the following public agencies ( "Parties "): The City of Petaluma, a charter city organized under the laws of the State of California ( "City "), and the Petaluma Community Development Commission ( "PCDC "), an agency of the state for the local performance of governmental or proprietary functions within limited boundaries existing pursuant to the Community Redevelopment Act (California Health and Safety Code Section 33000 et seq.) 2. Recitals. a. California Government Code Section 6502 provides that if authorized by their legislative or other governing bodies, two or more public agencies may by agreement exercise any power common to the parties. b. Each party to this agreement is a public agency duly authorized and existing under the laws of the State of California, and situated within the boundaries of the County of Sonoma. c. City is authorized in accordance with Section 9 of .Article XI of the California Constitution to establish, purchase and operate public works in order to furnish residents with light, water, power, heat, transportation, or means of communication and is authorized in accordance with Sections 66 and 68 of the Petaluma Charter and California Public Contract Code Section 20160 and following other applicable law to contract for the erection, improvement and repair of all public buildings and works. d. PCDC is authorized in accordance with California Health and Safety Code Section 33125 to make and execute contracts necessary or convenient to the exercise of its powers, to prepare and carry out plans for the improvement, rehabilitation, and redevelopment of blighted areas in accordance with Health and Safety Code Section 33131, and, in accordance with Health and Safety Code Section 33445, to pay all or part of the value of the land for and the cost of the installation and construction of any building, facility, structure or other improvement which is publicly owned either within or without the project area, with the consent of the legislative body, if the legislative body determines that such improvements are of benefit to the project area or the immediate neighborhood in which the project is located, that no other reasonable means of financing the improvements is available to the community, and that payment of funds for such acquisition or improvements will assist in the elimination of one or more blighting condition inside the project area or provide housing for low or moderate - income persons, and is consistent with the implementation plan adopted pursuant to Health and Safety Code Section 33490. Page 7 e. The Metropolitan Transportation Commission's (MTC) sets forth the Transportation for Livable Communities (TLC) Grant Program and project implementation policies concerning use of funds and authorizes Sonoma County Transportation Authority (SCTA) to administer the local program on behalf of MTC. Pursuant to SCTA's Local TLC allocation, the MTC will commit to making available up to $485,000 pursuant to SCTA TLC and Transportation Enhancements (TE) applications from the City to assist with the Petaluma Boulevard Improvement Project ( "Project"). f. The Project consists of enhancing and reconstructing Petaluma Boulevard from Washington to Lakeville Streets. The improvements include sidewalk and ADA upgrades, lighted cross walks, historic street lighting, tree and landscape planting, street furniture including benches, bike racks and trash/recycle receptacles, pavement reconstruction and reconfiguring the street section to three lanes (from four). g. A was prepared and adopted concerning the Project pursuant to the California Environmental Quality Act ( "CEQA ") on by Resolution No. by the Petaluma I At its regularly scheduled meeting on , 2006, the City Council has consented to the PCDC paying all or part of the cost of the Project upon determining in accordance with California Health and Safety Code Section 33445 that the Project will be of benefit to the project area of the immediate neighborhood in which the project is located, that no other reasonable means of financing the project is available to the community, and that payment of all or part of the cost of the project will assist in the elimination of one or more blighting condition inside the project area, and is consistent with the implementation plan adopted pursuant to California Health and Safety Code Section 33490. i. At its regularly scheduled meeting on , 2006, the City Council has also authorized thi City Manager to execute this agreement on behalf of the City. j. At its regularly scheduled meeting on , 2006, the City Council has authorized the City to submit SCTA TLC and MTC Transportation Enhancement (TE) applications under which the SCTA and MTC will commit to making available up to $485,000 to assist with construction of the Project, and authorized the City Manager to submit the SCTA TLC and TE applications on behalf of the City. k. At its regularly scheduled meeting on , 2006, the PCDC Board, upon making the findings prescribed in California Health and Safety Code Section 33445, has authorized the PCDC Executive Director to execute this agreement on behalf of the PCDC providing for PCDC financing and partial finding of the Project and partial reimbursement of the PCDC pursuant to the MTC TLC Grant. 3. Purpose. The primary purpose of this agreement is to provide the terms under which the City and the PCDC will cooperate concerning the financing, funding and construction of the Project, and partial reimbursement of the PCDC by the City from the proceeds of the TLC Grant. 4. No separate entity is being created. The Parties do not intend to create a separate public agency through this agreement and no provision of this agreement should be so construed. 5. Obligations of the Parties. Page 8 a. The PCDC agrees to finance the Project using PCDC funds in accordance with applicable law including, but not limited to, the Community Redevelopment Act (California Health and Safety Code Section 33000). PCDC financing required for the Project, including design and construction costs, is estimated to total approximately $2.202 million. The PCDC understands that based on its financing commitment for the Project pursuant to this Agreement, the City will commit to the SCTA concerning financing and construction of the Project pursuant to the grant requirements. b. The City agrees to submit the required SCTA TLC and MTC Transportation Enhancement applications for grant funding providing fiinding for the Project up to $485,000. City will invoice the SCTA and remit proceeds to the PCDC to partly reimburse the PCDC's financing and funding costs of the Project. 6. Termination of Agreement. Unless sooner terminated by one or both the parties, this Agreement will remain in effect while the Cooperative Agreement is in effect. This Agreement may be terminated at any time by the parties' mutual consent. However, the respective rights and obligations of the Parties pursuant to paragraph 7 of this agreement shall survive any termination of this agreement. 7. Liability/Hold Harmless. This agreement is not intended to affect the legal liability of either of the Parties by imposing any standard of care other than the standard of care imposed by law. (a) It is understood and agreed that neither the City, nor its officials, officers, employees, volunteers, or agents is responsible for any damage or liability occurring by reason of anything that PCDC or its officials, officers, employees, agents, or volunteers does or fails to do under or in connection with the Project. It is also understood and agreed that, pursuant to Government Code Section 895.4, the PCDC shall fully indemnify and hold harmless the City from any damage or liability occurring by reason of anything done or omitted to be done by the PCDC or its officials, officers, employees, volunteers, or agents under or in connection with the Project, Said indemnity shall include, but is not limited to, all reasonable costs and attorneys' fees incurred in defense of any and all claims covered by this provision. (b) It is understood and agreed, further, that neither the PCDC, nor its officials, officers, employees, volunteers, or agents is responsible for any damage or liability occurring by reason of anything that City or its officials, officers, employees, agents, or volunteers does or fails to do under or in connection with the Project. It is also understood and agreed that, pursuant to Government Code Section 895.4, the City shall fully indemnify and hold harmless the PCDC from any damage or liability occurring by reason of anything done or omitted to be done by the City or its officials, officers, employees, volunteers, or agents, under or in connection with the Project. Said indemnity shall include, but is not limited to, all reasonable costs and attorneys' fees incurred in defense of any and all claims covered by this provision. 8. Agreement Not for Benefit of Third Parties. This Agreement shall not be construed as or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this agreement by either Party shall be deemed conclusively to be for the direct protection and.benefit of the inhabitants and property within the jurisdiction of such party. 9. Amendment. This agreement may be amended at any time upon the written approval of the Parties. Page 9 Executed on ^ _ , 2006, at , California by: ATTEST: By Claire Cooper City Cleric APPROVED AS TO FORM: By Eric Danly City Attorney ATTEST: By Claire Cooper PCDC Clerk APPROVED AS TO FORM: By Eric Danly PCDC General Counsel CITY OF PETALUMA By Michael A. Bierman City Manager PETALUMA COMIVZUNITY DEVELOPMENT COMMISSION By Michael A. Bierman Executive Director Page 10