HomeMy WebLinkAboutStaff Report 4.A 11/16/2015Agenda Item #4.A
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DATE: November 16, 2015
TO: Honora ble Mayor and Members of the City Council through City Manager
FROM: Dan Sta, J SCE — Director, Public Works & Utilities
Larry Zimmer, P.E. — Capital Improvements Division Manager
SUBJECT: Resolution Approving the Budget and Authorizing Award of Contract for the East
D Street Sewer and Water Replacement Project
RECOMMENDATION
It is recommended that the City Council Approve the Budget and Authorize the Award of
Contract for the East D Street Sewer and Water Replacement Project.
BACKGROUND
To maintain and improve the condition of the.City's water system, the Public Works and Utilities
Department annually replaces sewer and water line mains throughout the City to add redundancy
and improve reliability. This project was developed during review of infiltration and inflow (I &I)
from the December 11, 2014 storm and assessments during SMART's construction work at the
intersection of D Street and Lakeville. It is expected that the proposed improvements will
increase hydraulic capacity in the important sewer connection between downtown and the City's
main pump station at Hopper, which will reduce combined sewer overflows (CSO's) during
severe storm events.
In anticipation of the Petaluma Complete Street Paving Project (C16101416) on Lakeville and D
Street next year, it is recommended that some of the utility structures and appurtenances be
replaced prior to that paving project. This project includes sewer manhole replacement on East D
Street at the intersections of Lakeville and Copeland Street and a sewer main replacement on
Weller Street. This project will also replace water services recently found to be deteriorated
along Lakeville Street from East Washington to Caulfield. The project location is shown on
Attachment 2.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
Staff prepared the project design documents and issued a Notice Inviting Bids on September 30,
2015. On October 21, 2015, six (6) bids were received as follows:
Name of Bidder
Bid Total
TerraCon Constructors, Inc.
$ 483,553
Michael Paul Company Inc.
$ 562,737
W.R. Forde
$ 616,780
Argonaut Contractors
$ 649,700
D &D Pipelines
$ 668,500
Team Ghilotti Inc.
$ 678,500
Engineer's Estimate
$ 528,750
Lowest Responsible Bidder
*The apparent low bidder, TerraCon Constructors, Inc., has withdrawn their bid due to a clerical
error in their bid documents.
The lowest responsible bidder, Michael Paul Company, Inc., has performed similar projects for
the City of Tiburon, Marin Municipal Water District, and the Novato Sanitary District. Staff
verified that Contractor possesses a valid Class A California Contractor's License, license
number 386001, which expires on October 31, 2018, which qualifies Contractor to perform the
work.
Construction is scheduled to begin in December of 2015 and to be completed in March 2016.
Construction management and inspection will be conducted by City staff. The project was
designed by City staff.
FINANCIAL IMPACTS
The total proposed project budget for the East D Street Sewer and Water Replacement Project is
$699,737. The project will be funded with $335,874 from the Water CIP (6790.67999.5415 1)
and $363,863 will be utilized from Wastewater CIP (6690.66999.54151). The following is a
breakdown of the proposed CIP budget to be represented with the FY 15/16 mid -year budget
adjustments.
Construction Contract (low bid)
Design and Planning (City Staff)
Administration
Construction Management & Inspection
CIP Overheads
Contingency
ATTACHMENTS
1. Resolution
2. Location Map
Proposed Budget
$ 562,737
$ 25,000
$ 4,000
$ 15,000
$ 8,000
$ 85,000
TOTAL: $ 699,737
2
Attachment 1
RESOLUTION APPROVING THE BUDGET
AND AUTHORIZING AWARD OF CONTRACT FOR
THE EAST D STREET SEWER AND WATER REPLACEMENT PROJECT
WHEREAS, City staff has prepared construction bid documents and advertised for
construction the East D Street Sewer And Water Replacement Project, ( "the Project "); and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the Project was bid on October 1, 2015, and six bids were received and
opened on October 21, 2015 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Michael Paul
Company, Inc. from Petaluma, CA for $562,737; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that Michael Paul Company, Inc. possesses a valid
California Contractor's License, Class A, number 386001 that qualifies Contractor to perform
the Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act (CEQA) and Title 14, the California Code of Regulations ( "CEQA" Guidelines "),
Section 15302, because the Project consists of replacement and reconstruction of existing utility
systems and /or facilities involving negligible or no expansion of capacity; and
WHEREAS, the funds made available are in the FY 15/16 water CIP and wastewater
CIP budgets.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
1. Approves the Project Budget of $699,737 and directs staff to create a CIP for inclusion in
the FY 15/16 mid -year budget adjustments.
2. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Contractor for the East D Street Water and Sewer Replacement
Project, and finds the bid of $562,737 to be the lowest, responsive bid and further finds
that Michael Paul Company, Inc. is the lowest responsible bidder.
3. Awards the contract for the East D Street Sewer and Water Replacement Project to
Michael Paul Company, Inc. in the amount of $562,737, the amount of the lowest
responsive bid, conditioned on Michael Paul Company's timely executing the project
contract and submitting all required documents, including but not limited to, executed
bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
4. Directs staff to issue a notice of award, to Michael Paul Company, Inc.
5. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Michael Paul Company, Inc. of the signed
project contract and all other required document, including but not limited to, executed
bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
11
Attachment 2
EAST D STREET SEWER & WATER REPLACEMENT
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