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Home My WebLink AboutStaff Report 3.E 12/07/2015DATE: December 7, 2015 Agenda Item #3.E TO: Honorable Mayor and Members of the City Council through City Manager FROM: Dan t. o , RASCE — Director, Public Works & Utilities Larry immer, P.E. — Deputy Director, Public Works & Utilities SUBJECT: Resolution Accepting Completion of the East Washington Park Multi -Use Pathway Project RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Accepting Completion of the East Washington Park Multi -Use Pathway Project. BACKGROUND The environmental document for the Petaluma Community Sports Fields identified the need to construct a new pathway to connect the existing sidewalk on East Washington located west of the airport at Sky Ranch Drive, to the pathway at the new Petaluma Community Sports Fields. The project includes an 8 to 10 -foot wide concrete pathway, Americans with Disability Act (ADA) compliant curb ramps, street lighting, pavement replacement, and pavement striping and markings. The project location is shown on Attachment 2. The project included new split rail fencing along the existing pathway at Petaluma Community Sports Fields that had previously been eliminated from the East Washington Park — Phase 1 project. The City was awarded Transportation Development Act — Article 3 (TDA -3) funding from the Metropolitan Transportation Commission (MTC) in the sum of $306,623. The TDA -3 grant was accepted by the City Council on April 7, 2014, and committed to this project. Bids were opened on June 17, 2015. On July 20, 2015, the City Council awarded the construction contract to Team Ghilotti, Inc. of Petaluma, CA, in the amount of $337,833.25. Construction began August 2015. The proposed action meets Council Goal: "Plan for and implement priority capital projects as funding permits ". . DISCUSSION The final construction contract cost for this project is $349,590.58, which includes three change orders totaling $3,544.38. There were also some increases in the initial quantity estimates that contributed to the increase in construction costs above the bid amount. The first change order was to raise four utility boxes and for installation of quarry fines in the two foot buffer between the roadway and the pathway. The change order also deducted 158 lineal feet of curb and gutter from the contract that was found to be unnecessary. The total cost of the change was $1,139.00 The second change order covered the costs to remobilize and properly conform an ADA curb ramp to an existing sidewalk. It included additional traffic control as well as installation of the split rail fence along the pathway. The total cost of this change was $6,279.33 The third change order removed additional concrete as part of the conformation of the ADA ramp and removed thick asphalt sections to allow the subcontractor to drill fence posts for the split rail fence. The change order also deducted a backflow preventer protective enclosure deemed unnecessary during construction. The total cost of this change order is a decrease in contract amount of $3,873.95. There are no outstanding claims or issues with the project and the contractor performed the work satisfactorily. FINANCIAL IMPACTS Council previously approved a total budget of $486,623, comprised of $180,000 of Parkland Impact Fees and $306,000 from the aforementioned TDA -3 Grant. With the construction contract, final quantities, contingency, construction management and inspection, the total cost for the project was $406,393, as shown in the following project breakdown. Uses Contract Award Actual Total Pro ect Cost Design $ 22,000 $ 19,196 Planning/Environmental $ - $ - Land & Easements $ - $ - Construction Contracts $ 337,900 $ 349,591 Construction Management $ 50,000 $ 29,505 CIP Overhead 2.4% $ 8,100 $ 8,100 Administration $ 5,000 - Pro'ect Contingency $ 63,000 - TOTAL $ 486,000 $ 406,393 Funding Sources Parkland hn act Fees $ 180,000 $ 99,770 Public Works Grant TDA -3 $ 306,000 $ 306,623 TOTAL $ 486,000 $ 406,393 At project closeout, all remaining funds will be returned to the Parkland Impact Fees Fund to be used on future projects. 2 Following the acceptance of the project, the City Clerk will file a Notice of Completion with the Sonoma County Recorder and the Finance Department will release the contract retention account to the contractor within 60 days. ATTACHMENTS 1. Resolution 2. Location map Attachment 1 RESOLUTION ACCEPTING COMPLETION OF THE EAST WASHINGTON PARK MULTI -USE PATHWAY PROJECT PROJECT NO. C14501403 WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter, Section 20162 of the California Public Contract Code and other applicable law, the City of Petaluma solicited bids for the East Washington Park Multi -Use Pathway Project ( "Project "), and WHEREAS, bids for the Project were opened on June 17, 2015, in accordance with California Public Contract Code Section 4104.5 and other applicable law; and WHEREAS, the apparent low bid for the Project was Team Ghilotti, Inc., in the amount of $337,833.25; and WHEREAS, by Resolution No. 2015 -113, adopted on July 20, 2015, the City Council found the bid of $337,833.25 for the Project to be the lowest responsive bid, awarded the Project to Team Ghilotti, Inc., in the amount of $337,833.25, conditioned on Team Ghilotti, Inc. timely executing the Project contract and submitting all required documents and authorized and directed the City Manager to sign the Project contract on behalf of the City, upon such timely submission and to execute on behalf of the City any amendments to the Project contract that are necessary to effectively complete the project and /or to realize the Project and /or cost benefits for the City; and WHEREAS, the following contract change orders (CCO) affecting the Project amount have been approved: Order Number CC0#1 Additional Labor, Raising Utilities, and Installing Quarry Fines, Deduct Curb and Gutter CCO #2 Extra work on ADA curb ramp, Additional Traffic Control, and Additional Fence CCO #3 ( Extra Work on ADA curb ramp, asphalt removal, and Deduction of Backflow Preventer Enclosure Total Change Orders Amount $1,139.00 $6,279.33 ($3,873.95) $3,544.38; and WHEREAS, the final contract amount, as amended, including all change orders, overruns and underruns is $349,590.58; and WHEREAS, the estimated total cost of the Project is $406,393, and was within the approved Project budget; and L, WHEREAS, City staff have inspected the Project and determined that it has been completed in accordance with the contract requirements, and the Contractor's continuing warranty and other obligations pursuant to the contract; and WHEREAS, based on the foregoing, staff recommends acceptance of the Project on behalf of the City. NOW, THEREFORE, BE IT RESOLVED by the City Council as follows: 1. The contract entitled East Washington Park Multi -Use Pathway Project, Project No. C14501403, with the final contract amount of $349,590.58, is accepted as complete, subject to the Contractor's continuing warranty and other obligations pursuant to the contract. 2. The City Clerk is hereby authorized and directed to file a Notice of Completion concerning the Project with the Sonoma County Clerk's Office within 10 days of the date of this Resolution. 3. Staff are hereby authorized and directed to release all undisputed retention not subject to pending change orders within 60 days of the date of this Resolution and in accordance with the terms of the Project contract, California Public Contract Code Section 7107 and applicable law. EAST WASHINGTON PARK MULTI -USE PATHWAY PROJECT PROJECT NO. C14501403 LOCATION MAP l °o� °sT AO /i � I PROJECT SITE 4- Attachment 2 p '9s C°< °cTF� c oti MUNICIPAL AIRPORT _ Date :DECEMBER 7, 2015 City of Petaluma Public Works and Utilities Department f 9 0