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HomeMy WebLinkAboutPCDC Minutes 01/19/1976CALL TO ORDER OATH OF OFFICE ROLL CALL APPROVAT. nF "- 2 31976 PETALUMA COMMUNITY DEVELOPMENT COMMISSION Minutes of Adjourned Meeting January 19, 1976 The adjourned meeting of the Petaluma Community Development Commission was called to order by Chairman Helen Putnam at the hour of 4:00 p.m. The oath of office was administered by the Recording Secretary to all members present. Commissioner Perry was sworn in after the adjournment of the meeting. Present: Commissioners Brunner, Cavanagh, Harberson, Hilligoss, Mattei, and Chairman Putnam. Absent: Commissioner Perry. The minutes of the meeting of the Petaluma Redevelopment Agency dated December 15, 1975, were approved as recorded. ADOPT BY-LAWS PCDC Resolution #1 adopting by-laws and naming officers for the & NAME OFFICERS Petaluma Community Development Commission was introduced by PCDC RES #1 Comm. Harberson, seconded by Comm. Mattei, and approved by 6 affirmative and 1 absentee votes. APPOINT STAFF PCDC Resolution #2 appointing staff officers to the Petaluma OFFICERS Community Development Commission was introduced by Comm. Brunner, PCDC RES #2 seconded by Comm. Hilligoss, and approved by 6 affirmative and 1 absentee votes. The officers of the Commission are as follows: Executive Director, Robert H. Meyer; Deputy Director, Frank B. Gray; Finance Director, John L. Scharer; General Counsel, Matthew L. Hudson; Recording Secretary, Marjorie J. Wilson. SEAL--PETALUMA A sketch of a proposed seal was presented to each member of the COMMUNITY City Council. The Council, however, determined they would DEVELOPMENT rather see some additional designs before adopting an official COMMISSION seal and the matter was referred to a later meeting. CROCKER NAT'L PCDC Resolution #3 authorizing, signing, and endorsing checks, BANK SELECTED warrants and other instruments, was introduced by Comm. Harberson, AS OFFICIAL seconded by Comm. Brunner, and approved by 6 affirmative and 1 DEPOSITORY absentee votes. The Crocker National Bank was selected as the PCDC RES #3 depository of the funds of the Petaluma Community Development Commission, and the following named persons were authorized to sign checks, warrants, or drafts withdrawing said funds, in any combination of two persons: Robert H. Meyer, Director; John L. Scharer, Finance Director; Frank B. Gray, Deputy Director; and, Marjorie J. Wilson, Recording Secretary. CONTRACT FOR The Director of the Petaluma Community Development Commission, PROFESSIONAL Robert H. Meyer, explained to the Council four firms had been SERVICES interviewed to provide planning assistance in the preparation of PCDC RES #4 a redevelopment plan for the central business district project area. After reviewing all proposals, the firm of EDAW, Inc. was considered to offer the best services to perform the necessary steps for the redevelopment project. January 19, 1976 CONTRACT FOR Deputy Director Frank Gray outlined the scope of work which the PROFESSIONAL firm would perform, stating they would, in fact, act in the SERVICES capacity of the Planning staff for the Petaluma Community PCDC RES #4 Development Commission. One person would be on the site 16 (Continued) hours per week, with the back-up coming from the home office of EDAW, Inc. Mr. Gray further stated some of the work to be undertaken by the firm would be the review of the existing studies for redevelopment efforts; meet with the Redevelopment Committee, and conduct personal interviews as necessary; they would likewise prepare working papers on issues. Comm. Brunner then, inquired regarding the status of the Economic Feasibility Study for which the Redevelopment Agency had contracted sometime ago. Deputy Director Gray advised the preliminary draft had been reviewed by him and Mr. Boehlje, and the final copy should be received within the next month. The question of the cost of the Economic Feasibility Study was reviewed and Mr. Gray stated the total cost was $12,000 for the study, plus an additional $6,000 for the input into the computer system. Mr. Gray further stated the study was not just for one area, but was for the entire City. Comm. Mattei questioned whether it would not be wise to wait until the feasibility study had been completed before approaching the next step in the process. Mr. Gray responded by stating the Planning process for the central business district would be dependent upon the Economic Feasibility Study, and although they relate to each other, the actions are two separate ones. Comm. Brunner stated he felt some action should be taken to have the property owners and businessmen in the downtown area unite and determine which direction they wish to take in the rede- velopment process. He further stated, up to this time, the Agency had been going slowly and carefully but now has reached a stage where they intend to hire a planner for the area. Mr. Gray indicated the Project Area Committee has met once and supported the concept of proceeding in this manner inasmuch as they were unable to secure the services of one person to assume the responsibility as a promoter in the area for a period of six months. Mr. Gray stated the Project Area Committee has set up meetings for the second and fourth Mondays in each month in order to study the results of the work to be done by the planning firm. He further indicated it was his hope there could be some joint study sessions with the Project Area Committee to review the progress as the firm proceeds. Comm. Cavanagh questioned whether the $12,000 proposed to be paid to the firm.of EDAW, Inc. would cover the entire contract or could it conceivably cost more money for the study. Director Meyer responded by stating the contract was for a six- month period, and the contract would not exceed $12,000. At the conclusion of the discussion, PCDC Resolution #4 authorizing contract with EDAW, Inc. for professional services to prepare a redevelopment plan for the central business district project area was introduced by Comm. Harberson, seconded by Comm. Mattei, and approved by 6 affirmative and 1 absentee votes. HIRE ADMTNIS- Director Robert Meyer stated that in addition to the profes- TRATIVE AIDE sional services described above, an Administrative Aide would'be PCDC RES #5 needed to provide the services required for the preparation of the redevelopment plan. Deputy Director Frank Gray indicated the person to be hired would take care of the files, arrange meetings, and various miscellaneous duties, which he had been assuming and had been taking 40% of his time. The person would be hired on a contractual basis for a period of six months and would work eight hours a day. The compensation for such services would be $5,000. Mr. Gray further stated the total of the two contracts, the one for EDAW, Inc. and for the Administrative Aide is $17,000, and $20,000 had been budgeted for these services. -2- January 19, 1976 HIRE ADMINIS- TRATIVE AIDE PCDC RES #5 (Continued) Comm. Harberson asked what the consequences would be if the Commission delayed signing the two contractual agreements for one month until the economic report had been received. Deputy Director Frank Gray responded by stating the Commission could lose the momentum which appears to be going on the project at the present time, and if you slow down the process, some in- terest may be lost; and, if the Commission intends to meet the tax increment deadline in order to finance the Agency for the next year, it would be necessary to complete the plan within the next six months. Comm. Brunner asked if Barry Martin had stayed with the project would he have been the individual who could have accomplished the work now being proposed to be contracted. Mr. Gray responded by stating he would have been able to complete the information necessary, and in fact, it is the intention to use some of the infor- mation gathered by Mr. Martin to this point. Mr. Gray indicated he had been assured by the Petaluma Area Chamber of Commerce the information would be avail- able from them. The objective now is to follow the planning process to meet the requirements of the State law. At the conclusion of the discussion, PCDC Resolution #5 authorizing contract for administrative service to Ms.'Janie Warnam was introduced by Comm. Harberson, seconded by Comm. Mattei, and approved by 6 affirmative and 1 absentee votes. Ms. Warnam was in the audience and was introduced to the members of the Commis- sion. Comm. Mattei stated it was his desire to have all the work completed within the scheduled six months' time, and he would be very reluctant to vote on addi- tional fees for services or an extension of time. DIRECTOR'S Executive Director Robert Meyer advised the Council a Rede - REPORT velopment Seminar would be held in Berkeley in February, and asked the Commissioners if they expected to attend this meeting to advise his office in order for reservations to be made. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 4:30 p.m. AT ST: S re a r y -3- Chairman