HomeMy WebLinkAboutStaff Report 3.A 01/04/2016 Part 1Agenda Item #3.A
DATE: January 4, 2016
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TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Resolution Accepting Claims and Bills for November, 2015
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting Claims and
Bills for November, 2015.
BACKGROUND
The City Charter requires that all Claims and Bills are examined by the City Auditor and
approved by the City Manager.
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other
claims and demands against the City, and shall issue no warrant or check for payment unless he
finds the claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budget appropriation has been made therefore which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch.204, 6- 23 -51; Reso. No. 1, 6- 13 -61).
DISCUSSION
The City presents all paid Claims and Bills to the City Council for review and acceptance. The
City's check register lists payments made by check, and a six -digit number identifies them. The
electronic fund transfers are processed through the Accounts Payable system and follow the
same numbering system as the checks.
The City Council requested additional detail regarding outside attorney's costs, to be included
with the monthly statement of Claims and Bills. Outside attorney's costs, that were paid in
November for the period July 1, 2015 through September 30, 2015 total $30,756.50. The listing
of outside legal services paid in the month of November, 2015 is attached.
FINANCIAL IMPACTS
Claims for November, 2015 for all funds, total $4,984,216.95. Of that amount $413,845.71 are
claims in the General Fund. The balance of the claims in all other funds is $4,570,371.24.
ATTACHMENTS
1. Resolution Accepting Claims and Bills for November, 2015
2. November, 2015 Outside Legal Services Report
M Items listed below are large in volume and are not attached to this report, but may be viewed in the
City Clerk's office.
3. The Register is on file with the City Clerk's Office and is available on the City's Website at
the following link:
hitn: // Petaluma .granicus.comNiewPublisher.php ?view id =3
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ATTACHMENT 1
CITY OF PETALUMA, CALIFORNIA
RESOLUTION ACCEPTING CLAIMS AND BILLS FOR NOVEMBER, 2015
WHEREAS, the City Charter requires that the City Auditor shall examine all claims and bills
and the City Manager shall approve them for payment; and
WHEREAS, the following claims and bills have been examined by the City Auditor and have
been approved for payment by the City Manager:
Check Numbers: 140539 through 140996
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts said claims and bills
as paid.
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