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HomeMy WebLinkAboutStaff Report 5.C 01/04/2016 Part 2PD -11 Test Suspected and Properly Dispose of Contaminated Soils and Groundwater at Hopper Street Description: In areas where contamination of soil and groundwater is suspected or known, the City shall contain groundwater brought to the surface as a result of dewatering in Baker tanks or similar containment devices or immediately dispose of or remediate on site as recommended by the Phase H investigation. At a minimum, this would allow the suspended solids associated with dewatering to settle out before discharge, if discharge is allowable. Depending on the Phase R investigation, and the probability of groundwater being contaminated based on visual or other evidence, samples would be collected and analyzed. A State of California certified hazardous waste laboratory using EPA - approved analytical methods should perform the laboratory analyses. The types of analyses should be based on the likely contaminant(s) and on local permitting requirements. All potentially contaminated materials encountered during project demolition /construction activities shall be evaluated in the context of applicable local, state and federal regulations and /or guidelines governing hazardous waste. All materials deemed to be hazardous shall be remediated and /or disposed of following applicable regulatory agency regulations and /or guidelines. All evaluations, remediation, treatment and /or disposal of hazardous waste shall be supervised and documented by qualified hazardous waste personnel (having received a minimum of 40 hours HAZWOPER training). Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Construction Manager Timing: Start: Upon completion of Phase H investigation Complete: Upon completion of construction Monitoring Agency: City of Petaluma Validation: The City of Petaluma shall ensure the use of qualified hazardous waste personnel, review the results of any hazardous waste analysis, and monitor any necessary containerization program. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -25 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 66 PDA2 Inspect and Test for Lead -based Paint and Asbestos Containing Material (ACM) Any Buildings at 950 Hopper Street that will be Demolished Description: The City shall inspect (and test as necessary) all buildings subject to demolition for asbestos containing material (ACM) and lead - based paints. Certified inspectors and consultants shall perform the work (i.e., Cal /OSH certification for asbestos workers and California Department of Health Services certification for lead workers). The City of Petaluma or its demolition contractor shall notify the Bay Area Air Quality Management District before demolition commences if the asbestos survey identifies ACM exceeding the threshold amounts specified in state regulations. Certified contractors shall perform any required remediation. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Construction Manager Timing: Start: Upon certification of the EIR Complete: Prior to the start of demolition Monitoring Agency: City of Petaluma Validation: Review personnel certification records and pre - demolition inspection records to ensure compliance and carry out necessary notification and remediation. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -26 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 67 PD -13 Mosquito Prevention Description: The City shall continue consulting with the Marin /Sonoma Mosquito and Vector Control District in designing and developing the wetlands and storage ponds. The City of Petaluma shall comply with the Marin /Sonoma Mosquito and Control District's criteria for mosquito prevention in wastewater reclamation or disposal projects. The District's design and mosquito prevention criteria shall be incorporated into the project's Wetlands Management Program. For example, wetlands that are operated as shallow water areas (less than one foot) should be properly graded to facilitate drainage and ditched to provide access for mosquito fish. Among the District's design recommendations are that ponds should not have small coves or irregularities (although the ponds may be of any shape), that side slopes should be as steep as possible, and that dead algae, vegetation and debris should be routinely removed to minimize mosquito habitat. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: Upon certification of the EIR Complete: Prior to the start of construction Monitoring Agency: City of Petaluma Validation: Marin/Sonoma Mosquito and Control District shall review design of wetlands and storage ponds. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -27 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 68 PDA4 Construction Air Quality Controls Description: The BAAQMD considers air quality impacts associated with construction activities to be less than significant, if all applicable control measures recommended in their CEQA guidelines are implemented. The City shall incorporate the following into construction contract specifications: • Water all active construction areas with the potential to generate significant amounts of dust at least twice daily and more often during windy periods. Watering is the single - most effective measure to control dust emissions from construction sites. Proper watering could reduce dust emissions by over 75 %. • Cover all trucks hauling dirt or maintain at least two feet of freeboard. Dust -proof chutes shall be used as appropriate to load debris onto trucks during any demolition. • Pave, apply water one time per day, or apply (non- toxic) soil stabilizers on all unpaved access roads, parking areas, and staging areas at construction sites. • Sweep daily (with water sweepers) all paved access roads, parking areas, and staging areas and sweep streets daily (with water sweepers) if visible soil material is deposited onto the adjacent roads. • Hydroseed or apply (non- toxic) soil stabilizers to inactive construction areas (previously graded areas that are inactive for 10 days or more). • Enclose, cover, water twice daily, or apply (non- toxic) soil binders to exposed stockpiles. • Limit traffic speeds on any unpaved roads to 15 mph. • Install sandbags or other erosion control measures to prevent silt runoff to public roadways. • Replant vegetation in disturbed areas as quickly as possible. • Properly maintain construction equipment. This measure could reduce emissions of ROG, NOx and PM10 by about 5%. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -28 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 69 • Prior to demolition activities, identify any hazardous building materials or soils that may be disturbed during construction/demolition. If hazardous materials are identified, consult with the BAAQMD's Enforcement Division to ensure that demolition activities will comply with BAAQMD Regulations. • Install wheel washers for all exiting trucks, or wash off the tires or tracks of all trucks and equipment leaving the site or other equivalent measure. • Optional — If necessary, install windbreaks, or plant trees /vegetative windbreaks at the windward side(s) of construction areas. • Optional — Suspend excavation and grading activity when winds (instantaneous gusts) exceed 25 mph and visible dust emission cannot be prevented from leaving the construction side(s). Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Design Engineer Timing: Start: At the start of construction Complete: Upon the completion of Project construction Monitoring Agency: City of Petaluma Validation: Specifications for each construction contract. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -29 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 70 PDA 5 Permitting and Control of Toxic Air Contaminants Description: The City shall obtain all necessary permits from the BAAQMD. If necessary, the project shall incorporate control equipment to reduce exposure of the public to insignificant levels. Control measures, such as carbon absorption systems, shall be implemented if necessary to reduce air toxic emissions. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: Upon certification of EIR. Complete: Prior to start of Project operation. Monitoring Agency: City of Petaluma Validation: BAAQMD permits and Technical Memo describing control measures if needed. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -30 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 71 PD -16 Odor Control Description: The City shall ensure proper design and operation of the facilities to reduce the potential for odor complaints. The design and operation of facilities shall ensure conformance with BAAQMD Regulation 7. Ten or more complaints or five or more verified complaints over a 90 -day period would indicate that an odor problem with the proposed facility exists. Additional mitigation/abatement measures, such as scrubbers or further oxidation processes, shall be taken to eliminate any substantial odor problems Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Design Engineer and Plant Operator Timing: Start: Upon certification of EIR Complete: On -going during operation of project Monitoring Agency: City of Petaluma Validation: A complaint monitoring program and Technical Memo describing additional abatement measures if required. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -31 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 72 PDA7 Construction Noise Mitigation Measures Description: The City shall incorporate the following conditions in related construction contract agreements: • Construction Scheduling. Limit noise - generating construction activities, including truck traffic coming to and from the site for any purpose, to daytime, weekday, non - holiday hours (7:00 am to 6:00 pm). • Construction Equipment Mufflers and Maintenance. Properly muffle and maintain all construction equipment powered by internal combustion engines. • Idling Prohibitions. Prohibit unnecessary idling of internal combustion engines. • Equipment Location and Shielding. Locate all stationary noise - generating construction equipment such as air compressors as far as practical from existing nearby residences and other noise- sensitive land uses. Acoustically shield such equipment. • Quiet Equipment Selection. Select quiet construction equipment, particularly air compressors, whenever possible. Fit motorized equipment with proper mufflers in good working order. • Noise Disturbance Coordinator. Designate a "noise disturbance coordinator" who will be responsible for responding to any local complaints about construction noise. The disturbance coordinator would determine the cause of the noise complaint (e.g., starting too early, bad muffler, etc.) and would require that reasonable measures warranted to correct the problem be implemented. Conspicuously post a telephone number for the disturbance coordinator at the construction site and include it in the notice sent to neighbors regarding the construction schedule. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Construction Manager /City of Petaluma Timing: Start: During construction Complete: At the completion of construction Monitoring Agency: City of Petaluma City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -32 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 73 Validation: The City will perform daily checks to ensure compliance with this measure. The City will respond to complaints from private citizens regarding construction noise within 24 hours. Construction noise shall be monitored at the property line during high noise generating activity to determine compliance with local noise criteria. The sound level should not exceed 60 dBA Leq for occupied properties. In the event that the noise criteria are exceeded, the construction activities shall be reviewed to determine additional mitigation measures to further reduce the construction noise. The telephone number of the Noise Disturbance Coordinator shall be made available to the residents around the project site so that annoyed residents would be able to report their complaints. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -33 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 74 PD -18 Operational Noise Mitigation Measures Description: As part of the design process the City shall retain an acoustical engineer to ensure that the noise levels produced by mechanical equipment at the Lakeville facility do not exceed County standards. Potential measures may include; • Acoustical enclosures at noise producing equipment • Alternative equipment selections with lower noise emissions • Mufflers for equipment exhaust systems Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Design Engineer Timing: Start: During final design of the proposed Project Complete: At completion of final design Monitoring Agency: City of Petaluma Validation: Specifications for each construction contract City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -34 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 75 PD -19 Protection of Historic and Archaeological Resources Description: The City shall evaluate the Hopper Street facility, the communication facility, and the railroad grade for historical significance. The sites shall be recorded, mapped, and photographed by a qualified architectural historian to DPR standards on DPR 523 series forms. All site records and evaluation documentation shall be submitted to the State Historic Preservation Officer prior to any construction on the respective Lakeville Highway or Hopper Street sites. The City shall implement a Historic Property Treatment Plan (HPTP) for the farmhouse complex to mitigate adverse impacts that cannot be avoided by the Project. The HPTP must meet the requirements of the Memorandum of Agreement Among the California State Water Resources Control Boar, United States Army Corps of Engineers, the City of Petaluma, and the California State Historic Preservation Officer Regarding Construction of the Ellis Creek Water Recycling Facility Project, Sonoma County California (MOA). The City shall implement the following elements of the HPTP, as stated herein, or as required by the California Office of Historic Preservation. Avoidance during Construction • Use protective fencing and monitoring to avoid impacts to components of the Masciorini Ranch such as the residence and much of the associated landscaping, dock remains on Ellis Creek, and landing piling remains on the Petaluma River. Establish an Environmentally Sensitive Area (ESA) around the dock and landing piling remains by the installation of high - visibility exclusionary fencing. Interpretation / Public Participation 0 Develop a brochure with interconnected historical interpretation of the Petaluma River, Northwestern Pacific Railroad, and the Masciorini Ranch. • Meet with the Sonoma County Historical Society and the Petaluma Museum to obtain input for the preparation of the interpretive brochure. • Make brochures available at the nearby Petaluma Visitors Center, local schools, Petaluma Museum, local library, and at the parking area near the public access portion of the site. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -35 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 76 Create a self - guided tour for visitors linking brochure highlights to features of the ranch (e.g., residence, landings, railroad stop) through signage. • Offer selected equipment (e.g., haystacker) to agricultural museums. Prevent Adverse Effect by Neglect • A caretaker may live in the Masciorini residence after project construction is completed. Any alterations to the residence needed to accommodate the caretaker must be taken into account in accordance with the Secretary of the Interior's Standards for the Treatment of Historic Properties (Secretary's Standards). Maintain the residence in its current condition, or rehabilitate it in accordance with the Secretary's Standards, to prevent loss of historical integrity. Resource Documentation 0 Record the Masciorini Ranch buildings and landscape features to Historic American Building Survey (HABS) standards. • Prepare a history of the Masciorini Ranch to accompany the HABS- standards recording. • Update the DPR 523 forms. • Present the NABS- standard recording, history of the Masciorini Ranch and updated DPR 523 forms in a report to submit to the NWIC, the City, the State Water Resources Control Board (State Water Board), and the US Army Corps of Engineers. Monitoring 0 To effectively address unanticipated cultural resource discoveries, provide archaeological monitoring by a professional archaeologist for ground disturbing activities within and adjacent to the Ranch complex core and for demolition of Masciorini Ranch outbuildings. The duration and intensity of the program can range from full time monitoring to "as needed" inspections on either a regular or intermittent basis throughout all ground disturbing operations. Monitoring may be used 1) to ensure that construction avoids ESAs, 2) to ensure that any significant features that may have been missed during preconstruction identification are recorded City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -36 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 77 and properly treated, and 3) to identify archaeological resources that may occur but could not be addressed in advance of construction because they were deeply buried or covered by buildings or structures that could not be moved during preconstruction identification (Advisory Council on Historic Preservation 1989:49). Conduct monitoring by a Project Archaeologist with appropriate regional experience to ensure that prehistoric and historical cultural materials are preserved and to ascertain whether or not construction may continue or should be redirected after the unexpected discovery of any cultural materials. • The Project Archaeologist will have the authority to temporarily halt construction operations within 50 feet of an unanticipated find to determine if significant cultural resources are present and if they will be adversely affected by continuing construction operations. Work may continue outside a 50 -foot radius of the find. • In the event that cultural resources are exposed during construction, the Project Archaeologist will immediately stop work at the location of the find or if the Project Archaeologist is not present, a responsible member of the construction crew will stop work at the find. The Environmental Manager (or other designated individual including the Construction Manager) will be notified of the discovery and the temporary work stoppage. The Project Archaeologist, if not present when the find is discovered, will be immediately notified by the Environmental Manager. • The Project Archaeologist will immediately notify the State Water Board if cultural resources over 45 years old are exposed during construction. Formally record finds over 45 years old on DPR 523 forms and recommend measures to avoid adverse effects to it during construction. Reduce Visual Effects • Incorporate rural building design (pole barn) at the main electrical building so that it will be in keeping with the Ranch's historical setting. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -37 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 78 Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: Upon certification of the EIR Completion: Within 6 months after the start of operations. Monitoring Agency: City of Petaluma Validation: Annual reporting starting no more than one year following the start of construction, and continuing on a yearly basis thereafter until the State Water Board, the Army Corps of Engineers, the City, and SHPO agree in writing that the terms are fulfilled. City of Petaluma Water Recycling Facility & River Access Improvements FIR Page MMP -38 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 79 PD -20 Protection of Previously Undiscovered Historic and Archaeological Resources Description: If subsurface archaeological or historical remains are discovered during construction, work in the area shall stop immediately and a qualified professional archaeologist shall be consulted to develop, if necessary, further mitigation measures to reduce any archaeological impact to a less than significant level before construction continues. If human burials are encountered, all work in the area will stop immediately and the Sonoma County coroner's office shall be notified immediately. If the remains are determined to be Native American in origin, both the Native American Heritage Commission and any identified descendants must be notified and recommendations for treatment solicited (CEQA Section 15064.5); Health and Safety Code Section 7050.5; Public Resources Code Section 5097.94 and 5097.98). Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Design Engineer and Construction Manager Timing: Start: Upon certification of the EIR Completion: Completion of construction Monitoring Agency: City of Petaluma Validation: A qualified professional archaeologist shall be consulted if subsurface archaeological or historical remains are discovered. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -39 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 80 PD -21 Landscaping Design Description: The City shall provide landscaping to screen views of the site from northwest -bound Lakeville Highway and residents east of the highway. Landscape materials in the form of mature and fast - growing trees (such as the poplars already on site) and other appropriate vegetation at the site's southwestern perimeter would screen the view from northwest -bound travelers. Where technically feasible, locate new facilities on the southwest portion of the site to increase the viewing distance from the highway. Design the landscaping, buildings and facilities in character with the surrounding agricultural uses and subject to site plan and architectural review. If new fencing is necessary along Lakeville Highway, locate new fencing for the new facility away from the highway with a landscape buffer between the highway and the fence. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Design Engineer Timing: Start: During construction. Complete: Within one year of completing construction of a Project component. Monitoring Agency: City of Petaluma Validation: Specifications for landscape and restoration contracts City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -40 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 81 PD -22 Lighting Design Description: The City shall design lighting for the administration and maintenance buildings, treatment facilities and parking areas to utilize shielded, low- intensity light sources. Locate light sources low and directed away from off -site viewers. Direct personnel to turn lights on only when needed; do not operate exterior lighting continuously or automatically. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Design Engineer and City of Petaluma Timing: Start: Certification of the EIR Complete: Throughout the life of the project Monitoring Agency: City of Petaluma Validation: Specifications for each construction contract. The design of the lighting will be verified during the review and certification of Final Engineering Drawings. The City will check compliance with installation of the specified lighting and controls during regular inspections of construction. The City will monitor conformance with the operational criteria as part of regular reviews of operation procedures. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -41 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 82 PD -23 Fire Protection Description: The City shall provide sprinklers in new buildings. In addition to the sprinklers, there will be a requirement to install a weather station at the site. This will provide the Fire Department with weather information in the event of any potential release of hazardous chemicals in the future. Fire alarms shall be installed at the site. This will quickly alert employees of fire danger and allow them to evacuate the area. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Design Engineer and City of Petaluma Timing: Start: At start of construction Complete: Upon completion of construction Monitoring Agency: City of Petaluma Validation: Specifications for each construction contract City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -42 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 83 MITIGATION MEASURES This section contains mitigation measures to be implemented prior to, during, and immediately following project construction. These measures generally require the construction manager to follow certain constraints during construction and to repair and rehabilitate impacts resulting from construction of the project. Compliance with these mitigation measures would result in minimizing, rectifying, or reducing adverse environmental impacts. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -43 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 84 LU -1 Annexation and Change of General Plan Land Use Designation and Zoning Description: The City shall apply for annexation of Parcels A and B prior to construction of project facilities and change the General Plan Land Use Designation and zoning to a designation that allows allow for public facilities on the site (i.e., Public and Institutional Land Use Designation and General Industrial zone). As part of annexation, the Urban Growth Boundary shall be revised to include Parcels A and B. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After approval of the project Complete: Prior to the start of construction Monitoring Agency: City of Petaluma Validation: Copy of the LAFCO resolution approving annexation. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -44 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 85 GW -1 Drinking Water Well Protection Program Description: The City shall monitor water quality in the nearby drinking water well before and after construction. If changes are detected after construction that are deemed deleterious to public health, one of the following measures, or an equivalent measure, shall be implemented: • Drill a new well further from the Water Recycling Facility • Retrofit the existing well, e.g., provide a deeper casing • Provide wellhead treatment system for the constituents that are causing the public health concern. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR Complete: Five years after completion of construction Monitoring Agency: City of Petaluma Validation: Annual monitoring and Technical Memo describing corrective measures if necessary. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -45 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 86 WQ -1a Chromium Monitoring and Source Reduction Program Description: The City shall implement a Chromium Monitoring Program to determine if the concentration of chromium in wastewater will cause a significant impact on the receiving water if discharged and, if necessary, identify and control the source of chromium to avoid causing an impact in receiving waters and to comply with the anticipated mass emissions limit. If three consecutive samples of chromium during the discharge season exceed the lowest CTR or Basin Plan criterion for chromium (currently 11 µg/L), the City shall implement a Chromium Source Control Program. Under this program, the City will establish or revise as necessary local pretreatment limits for chromium and will provide for enforcement of these limits. Typical chromium sources are industries involving the following uses of chromium: fabrication of alloys; preparation of alloy steels to enhance corrosion and heat resistance; fabrication of plated products for decoration or increased wear resistance; production of non - ferrous alloys to impart special qualities to the alloys; textile industry use in dyeing, sills treating, printing, and moth proofing wool; leather industry use for tanning; photographic fixing baths; and fuel additives and propellant additives. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR Complete: Ongoing Monitoring Agency: City of Petaluma Validation: Annual monitoring reports and Technical Memo describing source reduction program if needed. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -46 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 87 WQ -1 b Nickel Monitoring and Source Reduction Program Program Description: The City shall implement a Nickel Monitoring Program to determine if the concentration of nickel in wastewater will cause a significant impact on the receiving water if discharged and, if necessary, identify and control the source of nickel to avoid causing an impact in receiving waters and to comply with the anticipated mass emissions limit. If three consecutive samples of nickel exceeds the lowest CTR or Basin Plan criterion for nickel (currently 7.1 µg /L), the City shall implement a Nickel Source Control Program. Under this program, the City will establish or revise as necessary local pretreatment limits for nickel and will provide for enforcement of these limits. Typical nickel sources are manufacturing processes involving the following uses of nickel: plating; for various alloys such as new silver, Chinese silver, German silver; for coins, electrotypes, lightning rod tips, electrical contacts and electrodes, spark plugs, machinery parts; as a catalyst for hydrogenation of organic substances; in the manufacture stainless steels and nickel chrome resistance wire; and for coloring glass. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR Complete: Ongoing Monitoring Agency: City of Petaluma Validation: Annual monitoring reports and Technical Memo describing source reduction program if needed. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -47 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 88 WQ -1c Bis(2- ethylhexyl)phthalate Effluent Monitoring and Source Reduction Program Description: The City shall implement a Bis(2- ethylhexyl)phthalate Effluent Monitoring Program to determine if the concentrations of bis(2- ethylhexyl)phthalate in effluent will cause a significant impact on the receiving water if discharged. Monitoring shall be done at least twice a year for a period of at least three years. If three consecutive samples during discharge season of bis(2- ethylhexyl)phthalate results in receiving water concentrations that exceed the water quality criterion, the City shall implement a source control program for bis(2- ethylhexyl)phthalate. Under this program, the City will establish local pretreatment limits and provide for enforcement of these limits. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR Complete: Five years after completion of construction Monitoring Agency: City of Petaluma Validation: Annual monitoring reports and Technical Memo describing source reduction program if needed. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -48 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 89 WQ -1d Constituents not Monitored in Effluent Monitoring and Source Reduction Description: The City shall implement an Unmeasured Priority Pollutant Monitoring Program to determine if the concentrations of aldrin, 2,3,7,8 -TCDD, acrolein, and acrylonitrile in effluent will cause a significant impact on the receiving water if discharged. Monitoring shall be done at least twice a year for a period of at least three years. If three consecutive samples during discharge season of any of these compounds results in receiving water concentrations that exceed the water quality criterion, the City shall implement a source control program for that compound. Under this program, the City will establish local pretreatment limits and provide for enforcement of these limits. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR Complete: Five years after completion of construction Monitoring Agency: City of Petaluma Validation: Annual monitoring reports and Technical Memo describing source reduction program if needed. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -49 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 90 WQ -1e Dioxin /Furan Congener Monitoring and Source Reduction Program Description: The City shall implement a Dioxin/Furan Congener Monitoring Program to determine if the concentration of dioxin /furan congeners in wastewater will cause a significant impact on the receiving water if discharged and, if necessary, identify and control the source of dioxin/furan congeners to avoid causing an impact in receiving waters and to comply with the anticipated mass emissions limit. If the TEF normalized concentration of three consecutive samples of a dioxin /furan congener exceeds the lowest CTR or Basin Plan criterion for 2,3,7,8 -TODD (currently 0.014 µg/L) or any future CTR or Basin Plan criterion established for that congener, the City shall implement a Dioxin/Furan Congener Source Reduction Program for non - atmospheric sources of dioxin /furan congeners. Under this program, the City will establish local pretreatment limits for non - atmospheric sources of the dioxin /furan congener and will provide for enforcement of these limits. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR Complete: Ongoing Monitoring Agency: City of Petaluma Validation: Annual monitoring reports and Technical Memo describing source reduction program if needed. City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -50 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 91 B10-1a Aquatic Species Protection Program Description: The City shall implement an Aquatic Species Protection Plan, as follows: • A Worker Environmental Awareness Training Program for construction personnel shall be provided. • Any ground- disturbing construction activity in Ellis Creek (i.e., in the bank or bed of the channel) shall be 1) conducted when no or low freshwater flow from upstream into the work area (which will potentially be tidal at the time of construction) is occurring to avoid downstream transport of sediment and impacts on any migrating salmonid fish, or other rare aquatic species; and 2) conducted between coffer dams around which any tidal or stream flow shall be routed. Prior to coffer dam installation, a qualified biologist shall seine the area between the dams and the area within 25 feet of the dams to determine if sensitive species are present. If sensitive species are present, they should be relocated in consultation with NMFS, USFWS and DFG consistent with federal and State regulations. • Facilities shall be located and constructed using methods that minimize the loss of existing riparian vegetation. Unavoidable loss of riparian vegetation shall be mitigated by planting sufficient riparian vegetation of like species so as to compensate for the loss. • A 20 -foot buffer zone from the top of the bank of Ellis Creek shall be established, where feasible, and fenced during construction. • If aquatic habitat must be removed, create or restore like habitat on site at a compensatory ratio of 1:1 (1 acres of restored habitat for every 1 acre impacted) or as required by the Corps of Engineers or Regional Water Quality Control Board. Identify opportunities to improve current habitat conditions within Ellis Creek and implement, where feasible. Cropped upland is available as mitigation sites for salt marsh, freshwater marsh, or stream impacts. Shollenberger Park also has sites available for mitigation for river habitat impacts. • Best management practices shall be implemented to control erosion, sedimentation, and runoff of pollutants. As an appropriate example, best management practices are described in the Caltrans Storm Water Quality Handbooks: Construction Site Best Management Practices Manual City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -51 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 92 (November 2000). Refer to PD -8 for a potential list. These shall be implemented as necessary under the supervision of the construction manager. Detailed specifications shall be incorporated onto bid documents and construction drawings. • Construction and grading activities that would affect Ellis Creek, or upland areas that might erode into the creek, shall be restricted to the dry season. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: Before start of construction of the affected area Complete: Upon completion of construction Monitoring Agency: City of Petaluma and Construction Manager Validation: Annual report City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -52 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 93 1310 -1 b Rare, Threatened and Endangered Plant Protection Program Description: The City shall retain a qualified biologist to conduct floristically - based surveys for special- status plants in accordance with the CDFG's "Guidelines for Assessing the Effects of Proposed Developments on Rare and Endangered Plants and Plant Communities" prior to initiation of construction activities. The purpose of these surveys will be to locate and identify any special - status plants that may occur in the proposed construction zone. If special- status plants are located during the surveys, exclusionary buffer zones (recommend a minimum 20 -foot buffer, where feasible) shall be established around each population site. Mesh fencing shall be installed at the boundary of the exclusionary buffer zone prior to initiation of construction activities. If complete avoidance cannot be achieved, the City shall submit a site - specific mitigation and compensation program for the affected plants in consultation with the CDFG. The mitigation program shall include the results of the surveys, delineation of suitable habitats for restoration or planting of rare species, procedures for obtaining seed before construction, and performance standards for success of the mitigation program. Sufficient areas exist along Ellis Creek and elsewhere on the site to create or restore plant communities if needed. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR start of construction Complete: Upon completion of construction Monitoring Agency: City of Petaluma Validation: Annual report City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -53 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 94 BIO -1 c Wildlife Protection Program Description: The City shall implement rules at the public areas on Parcels A and B to require dogs to be leashed at all times. In addition, rules will be established requiring the public to remain on established trails. Lead Agency: City of Petaluma Water Resources and Conservation Department and City of Petaluma Parks and Recreation Department Implementing Agency: City of Petaluma Timing: Start: Upon completion of construction Complete: Throughout the life of the project Monitoring Agency: City of Petaluma and Construction Manager Validation: Copy of rules City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -54 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 95 B1O -2a Active Raptor and Migratory Bird Nest Protection Program Description: The City shall retain a qualified biologist to conduct pre - construction surveys to determine if any active raptor or migratory bird nests occur within 500 feet of the project area at least two weeks prior to initiation of construction activities. If active nests are located in the study area, construction exclusion zones shall be established around each active nest. Appropriate construction exclusion zones shall be established through consultation with CDFG. Construction activities shall be prohibited within exclusion zone until the end of the nesting season. During construction, a qualified biologist shall monitor each nest to evaluate potential nesting disturbances caused by the construction activities. The monitor shall have the authority to stop construction if it appears to be having a negative impact on the nesting raptors. The monitor shall also monitor the nest to determine when the young have fledged and submit weekly reports to the CDFG and the City of Petaluma throughout the nesting season. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR start of construction Complete: Upon completion of construction Monitoring Agency: City of Petaluma and Construction Manager Validation: Annual report City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -55 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 96 B1O -2b Rookery /Nest Protection Program Description: A qualified biologist will conduct pre- construction surveys to determine if rookeries or other nests of protected species occur within 500 feet of an active project construction area. Appropriate construction exclusion zones and seasonal limitations shall be established through consultation with the California Department of Fish and Game to ensure that no construction activities occur within the exclusion zone of an active rookery or nest during the seasonal limitation. If an active rookery or nest is found, a qualified biologist shall monitor it to evaluate potential disturbances caused by the construction activities. The monitor shall have the authority to stop construction if it appears to be having a negative impact on the rookery or nest. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: After certification of the EIR start of construction Complete: Upon completion of construction Monitoring Agency: City of Petaluma and Construction Manager Validation: Annual report. City of Petaluma Water Recycling Facility & River Access Improvements FIR Page MMP -56 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 97 1310 -7 Create or Restore Wetlands and Waters of the U.S. Description: The City shall obtain credits at an approved Wetlands Mitigation Bank or prepare a Conceptual Wetland Mitigation and Monitoring Plan that requires revegetation of temporary impacts to wetlands and compensatory creation of wetlands for permanent impacts. If the Plan option is selected, it shall include a planting palette, a conceptual planting plan, performance criteria, and procedures for maintenance and monitoring. Nlitigatieii will be an site and i kind, if possible—. Compensatory mitigation for permanent impacts shall be provided. at a ratio of 1:1, that is, 1 acres of wetland habitat created for every acre filled, or at the ratio prescribed by the Corps of Engineers or Regional Water Quality Control Board. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma and Design Engineer Timing: Start: After certification of the EIR start of construction Complete: Upon completion of construction Monitoring Agency: City of Petaluma Validation: Annual report City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -57 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 98 TR -1 a Reroute Construction Worker Trips Description: Before 9:00 AM and after 4:00 PM, and after the new access road is constructed, construction workers shall be required to enter and exit Lakeville Highway at McDowell Boulevard. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: Construction Manager Timing: Start: At start of construction. Complete: Upon completion of construction. Monitoring Agency: City of Petaluma Validation: Specifications in each construction contract City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -58 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 99 TR -1 b Install Signage to Reroute Employee and Visitor Trips Description: The City shall install an informational sign on Lakeville Highway just west of the intersection with McDowell Blvd., indicating that the new wetlands park can be accessed by turning right on McDowell Blvd. In addition, the City shall install a sign as visitors leave the wetlands park to prohibit a right turn into Pine View between 4:00 and 6:00 PM on weekdays. Lead Agency: City of Petaluma Water Resources and Conservation Department Implementing Agency: City of Petaluma Timing: Start: Upon completion of construction Complete: Throughout the life of the project Monitoring Agency: City of Petaluma and Construction Manager Validation: Copy of signage City of Petaluma Water Recycling Facility & River Access Improvements EIR Page MMP -59 January 2016 Revised Mitigation Monitoring Program — 2016 8411271 100 City of Petaluma - 828 Project Attachment 2 Exhibit A SCOPE OF WORK Revised 12/0812015 TECHNICAL TASK LIST Attachment 3 Task # Critical Project Review Task Name 1 N/A Administration 2 City of Petaluma Agreement, Permits and Outreach 3 FTD Phase 1 - Digester Construction 4 X Phase 2 - Gas Scrubber and CNG Fueling Design 5 4 Phase 2 - Gas Scrubber and CNG Fueling Construction 6 X Phase 3 - High Strength Waste Facilities Design 7 Kennedy /Jenks Phase 3 - High Strength Waste Facilities Construction 8 Lucas Werner Data Collection and Analysis KEY NAME LIST Task # Key Personnel Key Subcontractor(s) Key Partner(s) 1 Dan St John CNG City of Petaluma 2 Matt Pierce FTD City of Petaluma 3 Leah Walker City of Petaluma 4 Ingrid Alverde City of Petaluma 5 Michael Joyce Kennedy /Jenks 6 Lucas Werner Kennedy /Jenks 7 David L. Broihahn Unison 8 Anthony E. Farmand Clean Energy GLOSSARY Specific terms and acronyms used throughout this scope of work are defined as follows: Term/ Acronym Definition ARFVTP Alternative and Renewable Vehicle and Technology Program CAM Commission Agreement Manager CNG Compressed Natural Gas CPR Critical Project Review FTD Fuels and Transportation Division Page 1 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities 41 City of Petaluma - B2B Project Term/ Acronym Definition B2B Project City of Petaluma's Biomass -to- Biofuels Project HSW High Strength Waste GGE Gasoline Gallons Equivalent K/J Kennedy /Jenks Recipient City of Petaluma PR &R Petaluma Resource and Recovery ECWRF Ellis Creek Water Recycling Facility WRF Water Recycling Facility Problem Statement: The principal barriers addressed by this project and the benefit to local and widespread adoption through implementation of this project area summarized below: Financial Impacts to Businesses: A cornerstone of this project is to eliminate the significant challenges associated disposal of the waste outside of the community, and the associated costs to the business community for transportation and disposal of High Strength Waste (HSW — wastewater exceeding local regulatory limits) to the nearest facility, which is over 45 miles away. Because the project will improve the City's ability to more economically handle food and beverage production by- products, it meets the City Council goal to attract and retain businesses in Petaluma, including those in the growing organic food, creamery and brewery industries. • Institutional /Regulatory Hurdles: These same industries are facing local limits for discharge of the wastes to the Ellis Creek Water Recycling Facility (Ellis Creek WRF) while also trying to meet goals sustainability. This project will assist the City and its industries by local beneficial reuse of waste generated within the City. Environmental Compliance: Meeting AB32 — addressing climate change, meeting City's sustainability goals — reducing dependence on petroleum -based fuels by replacing 170,000 gallons of diesel per year currently used by 8 City buses and 19 waste hauling trucks with CNG - reduce energy costs and associated greenhouse gas emissions associated with truck trips that currently haul waste outside of Sonoma County and displacing the consumption of 21,200 gallons of diesel annually. This project provides a unique opportunity to create a comprehensive "closed -loop" local system from the collection of waste, to the production of CNG, to the fueling of City buses and waste hauler trucks that is repeatable and scalable for other communities. While this project focuses on the City of Petaluma, this project can demonstrate technologies that can be" multiplied" throughout the state and have the greatest impact on reducing overall carbon emissions and supporting local self sufficiency. Page 2 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities 49— City of Petaluma - 828 Project Goals of the Agreement: The goal of the B2B project is to use anaerobic digestion and state -of- the -art compressed natural gas (CNG) production technology to transform high strength waste (HSW) from food and beverage production into CNG to fuel City transit buses and waste collection vehicles. This "closed loop" system will be a scalable model for other communities with the goal of enhancing resource recovery of waste products produced within their service areas by turning it into usable energy and cutting dependence on fossil fuels. Objectives of the Agreement: The objectives of the 13213 project are measurable and quantifiable and will be able to demonstrate how the goals of the project will be achieved. These include: • Process Biomass locally and reduce transport of: ✓ 790,000 gallons per month of liquid feedstock from food and beverage processors, and • Improve and expand City's wastewater treatment process ability to transform Biomass to Biomethane: ✓ Construct new 550,000 gallon anaerobic digester and associated facilities. • Convert Biomethane to Biofuel: • Phase 1 and 2 = Produce 75,000 GGE per year of CNG with existing municipal wastewater solids. • Phase 3 = Produce 150,000 GGE per year of CNG with the addition of HSW. • Reduce green house gases by: ✓ 2,450 tons of CO2e per year by replacing petroleum based fuels with CNG for City vehicles. ✓ 190 tons of CO2e per year reducing the distance required to haul wastes 90 miles round trip to East Bay Municipal Utility District (EBMUD). ✓ 620 tons of CO2e per year by eliminating flaring at the Ellis Creek WRF ✓ Total reduction in green house gases of 3,260 tons of CO2e per year • Reduce dependence on petroleum -based fuels: by providing a reliable CNG fuel source to support and encourage conversion and use of low carbon intensity renewable fuels. • Purchase 4 CNG fueled City Transit buses by 2020 and another 4 by 2024. • Purchase 19 CNG waste collection vehicles from 2018 through 2023. • Provide an economic incentive to retain and attract food processing businesses to the region: ✓ Reach an economically beneficial partnership with at least three food and beverage customers by 2018. • Demonstrate a process that is repeatable and scalable for other communities: ✓ Present B2B progress to at least 4 relevant conferences and at local events. Page 3 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - B2B Project TASK 1 ADMINISTRATION Task 1.1 Attend Kick -off Meeting The goal of this task is to establish the lines of communication and procedures for implementing this Agreement. The CAM shall designate the date and location of this meeting and provide an agenda to the Recipient prior to the meeting. The Recipient shall: • Attend a "Kick -Off' meeting with the Commission Agreement Manager, the Grants Officer, and a representative of the Accounting Office. The Recipient shall bring its Project Manager, Agreement Administrator, Accounting Officer, and others designated by the Commission Agreement Manager to this meeting. • Discuss the following administrative and technical aspects of this Agreement: o Agreement Terms and Conditions o Critical Project Review (Task 1.2) o Match fund documentation (Task 1.6) No reimbursable work may be done until this documentation is in place. o Permit documentation (Task 1.7) o Subcontracts needed to carry out project (Task 1.8) o The CAM's expectations for accomplishing tasks described in the Scope of Work o An updated Schedule of Products and Due Dates o Monthly Progress Reports (Task 1.4) o Technical Products (Product Guidelines located in Section 5 of the Terms and Conditions) o Final Report (Task 1.5) Recipient Products: • Updated Schedule of Products • Updated List of Match Funds • Updated List of Permits Commission Agreement Manager Product: • Kick -Off Meeting Agenda Task 1.2 Critical Project Review (CPR) Meetings CPRs provide the opportunity for frank discussions between the Energy Commission and the Recipient. The goal of this task is to determine if the project should continue to receive Energy Commission funding to complete this Agreement and to identify any needed modifications to the tasks, products, schedule or budget. The Commission Agreement Manager may schedule CPR meetings as necessary, and meeting costs will be borne by the Recipient. Page 4 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities 44 City of Petaluma - 828 Project Meeting participants include the CAM and the Recipient and may include the Commission Grants Officer, the Fuels and Transportation Division (FTD) biofuel lead, other Energy Commission staff and Management as well as other individuals selected by the CAM to provide support to the Energy Commission. The CAM shall: • Determine the location, date, and time of each CPR meeting with the Recipient. These meetings generally take place at the Energy Commission, but they may take place at another location. • Send the Recipient the agenda and a list of expected participants in advance of each CPR. If applicable, the agenda shall include a discussion on both match funding and permits. • Conduct and make a record of each CPR meeting. Prepare a schedule for providing the written determination described below. • Determine whether to continue the project, and if continuing, whether or not modifications are needed to the tasks, schedule, products, and /or budget for the remainder of the Agreement. Modifications to the Agreement may require a formal amendment (please see section 8 of the Terms and Conditions). If the CAM concludes that satisfactory progress is not being made, this conclusion will be referred to the Lead Commissioner for Transportation for his or her concurrence. Provide the Recipient with a written determination in accordance with the schedule. The written response may include a requirement for the Recipient to revise one or more product(s) that were included in the CPR. The Recipient shall: Prepare a CPR Report for each CPR that discusses the progress of the Agreement toward achieving its goals and objectives. This report shall include recommendations and conclusions regarding continued work of the projects. This report shall be submitted along with any other products identified in this scope of work. The Recipient shall submit these documents to the CAM and any other designated reviewers at least 15 working days in advance of each CPR meeting. Present the required information at each CPR meeting and participate in a discussion about the Agreement. CAM Products: Agenda and a list of expected participants Schedule for written determination Written determination Recipient Product: CPR Report(s) Page 5 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities 46 City of Petaluma - B2B Project Task 1.3 Final Meeting The goal of this task is to closeout this Agreement. The Recipient shall: Products: Meet with Energy Commission staff to present the findings, conclusions, and recommendations. The final meeting must be completed during the closeout of this Agreement. This meeting will be attended by, at a minimum, the Recipient, the Commission Grants Office Officer, and the Commission Agreement Manager. The technical and administrative aspects of Agreement closeout will be discussed at the meeting, which may be two separate meetings at the discretion of the Commission Agreement Manager. The technical portion of the meeting shall present an assessment of the degree to which project and task goals and objectives were achieved, findings, conclusions, recommended next steps (if any) for the Agreement, and recommendations for improvements. The Commission Agreement Manager will determine the appropriate meeting participants. The administrative portion of the meeting shall be a discussion with the Commission Agreement Manager and the Grants Officer about the following Agreement closeout items: o What to do with any equipment purchased with Energy Commission funds (Options) o Energy Commission's request for specific "generated" data (not already provided in Agreement products) o Need to document Recipient's disclosure of "subject inventions" developed under the Agreement o "Surviving" Agreement provisions o Final invoicing and release of retention Prepare a schedule for completing the closeout activities for this Agreement. Written documentation of meeting agreements Schedule for completing closeout activities Task 1.4 Monthly Progress Reports The goal of this task is to periodically verify that satisfactory and continued progress is made towards achieving the objectives of this Agreement on time and within budget. The objectives of this task are to summarize activities performed during the reporting period, to identify activities planned for the next reporting period, to identify issues that may affect performance and expenditures, and to form the basis for determining whether invoices are consistent with work performed. Page 6 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - 828 Project The Recipient shall: Product: Prepare a Monthly Progress Report which summarizes all Agreement activities conducted by the Recipient for the reporting period, including an assessment of the ability to complete the Agreement within the current budget and any anticipated cost overruns. Each progress report is due to the Commission Agreement Manager within 10 days of the end of the reporting period. The recommended specifications for each progress report are contained in Section 6 of the Terms and Conditions of this Agreement. In the first Monthly Progress Report and first invoice, document and verify match expenditures and provide a synopsis of project progress, if match funds have been expended or if work funded with match share has occurred after the notice of proposed award but before execution of the grant agreement. If no match funds have been expended or if no work funded with match share has occurred before execution, then state this in the report. All pre- execution match expenditures must conform to the requirements in the Terms and Conditions of this Agreement. Monthly Progress Reports Task 1.5 Final Report The goal of the Final Report is to assess the project's success in achieving the Agreement's goals and objectives, advancing science and technology, and providing energy - related and other benefits to California. The objectives of the Final Report are to clearly and completely describe the project's purpose, approach, activities performed, results, and advancements in science and technology; to present a public assessment of the success of the project as measured by the degree to which goals and objectives were achieved; to make insightful observations based on results obtained; to draw conclusions; and to make recommendations for further projects and improvements to the FTD project management processes. The Final Report shall be a public document. If the Recipient has obtained confidential status from the Energy Commission and will be preparing a confidential version of the Final Report as well, the Recipient shall perform the following activities for both the public and confidential versions of the Final Report. The Recipient shall: Products: Prepare an Outline of the Final Report, if requested by the CAM. Prepare a Final Report following the latest version of the Final Report guidelines which will be provided by the CAM. The CAM shall provide written comments on the Draft Final Report within fifteen (15) working days of receipt. The Final Report must be completed at least 60 days before the end of the Agreement Term. Submit one bound copy of the Final Report with the final invoice. Outline of the Final Report, if requested Draft Final Report Page 7 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - 828 Project Final Report Task 1.6 Identify and Obtain Matching Funds The goal of this task is to ensure that the match funds planned for this Agreement are obtained for and applied to this Agreement during the term of this Agreement. The costs to obtain and document match fund commitments are not reimbursable through this Agreement. Although the Energy Commission budget for this task will be zero dollars, the Recipient may utilize match funds for this task. Match funds shall be spent concurrently or in advance of Energy Commission funds for each task during the term of this Agreement. Match funds must be identified in writing and the associated commitments obtained before the Recipient can incur any costs for which the Recipient will request reimbursement. The Recipient shall: Prepare a letter documenting the match funding committed to this Agreement and submit it to the Commission Agreement Manager at least 2 working days prior to the kick -off meeting. If no match funds were part of the proposal that led to the Energy Commission awarding this Agreement and none have been identified at the time this Agreement starts, then state such in the letter. If match funds were a part of the proposal that led to the Energy Commission awarding this Agreement, then provide in the letter a list of the match funds that identifies the: o Amount of each cash match fund, its source, including a contact name, address and telephone number and the task(s) to which the match funds will be applied. o Amount of each in -kind contribution, a description, documented market or book value, and its source, including a contact name, address and telephone number and the task(s) to which the match funds will be applied. If the in -kind contribution is equipment or other tangible or real property, the Recipient shall identify its owner and provide a contact name, address and telephone number, and the address where the property is located. • Provide a copy of the letter of commitment from an authorized representative of each source of cash match funding or in -kind contributions that these funds or contributions have been secured. For match funds provided by a grant a copy of the executed grant shall be submitted in place of a letter of commitment. • Discuss match funds and the implications to the Agreement if they are reduced or not obtained as committed, at the kick -off meeting. If applicable, match funds will be included as a line item in the progress reports and will be a topic at CPR meetings. • Provide the appropriate information to the Commission Agreement Manager if during the course of the Agreement additional match funds are received. • Notify the Commission Agreement Manager within 10 days if during the course of the Agreement existing match funds are reduced. Reduction in match funds must be approved through a formal amendment to the Agreement and may trigger an additional CPR meeting. Page 8 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities i1Q� City of Petaluma - B2B Project Products: • A letter regarding match funds or stating that no match funds are provided • Copy(ies) of each match fund commitment letter(s) (if applicable) • Letter(s) for new match funds (if applicable) • Letter that match funds were reduced (if applicable) Task 1.7 Identify and Obtain Required Permits The goal of this task is to obtain all permits required for work completed under this Agreement in advance of the date they are needed to keep the Agreement schedule on track. Permit costs and the expenses associated with obtaining permits are not reimbursable under this Agreement. Although the Energy Commission budget for this task will be zero dollars, the Recipient shall budget match funds for any expected expenditures associated with obtaining permits. Permits must be identified in writing and obtained before the Recipient can make any expenditure for which a permit is required. The Recipient shall: Prepare a letter documenting the permits required to conduct this Agreement and submit it to the Commission Agreement Manager at least 2 working days prior to the kick -off meeting. If there are no permits required at the start of this Agreement, then state such in the letter. If it is known at the beginning of the Agreement that permits will be required during the course of the Agreement, provide in the letter: o A list of the permits that identifies the: Type of permit Name, address and telephone number of the permitting jurisdictions or lead agencies o The schedule the Recipient will follow in applying for and obtaining these permits. Discuss the list of permits and the schedule for obtaining them at the kick -off meeting and develop a timetable for submitting the updated list, schedule and the copies of the permits. The implications to the Agreement if the permits are not obtained in a timely fashion or are denied will also be discussed. If applicable, permits will be included as a line item in the Progress Reports and will be a topic at CPR meetings. If during the course of the Agreement additional permits become necessary, provide the appropriate information on each permit and an updated schedule to the Commission Agreement Manager. As permits are obtained, send a copy of each approved permit to the Commission Agreement Manager. If during the course of the Agreement permits are not obtained on time or are denied, notify the Commission Agreement Manager within 5 working days. Either of these events may trigger an additional CPR. Page 9 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - 828 Project Products: • Letter documenting the permits or stating that no permits are required • A copy of each approved permit (if applicable) • Updated list of permits as they change during the term of the Agreement (if applicable) • Updated schedule for acquiring permits as changes occur during the term of the Agreement (if applicable) • A copy of each final approved permit (if applicable) Task 1.8 Obtain and Execute Subcontracts The goal of this task is to ensure quality products and to procure subcontractors required to carry out the tasks under this Agreement consistent with the Agreement Terms and Conditions and the Recipient's own procurement policies and procedures. It will also provide the Energy Commission an opportunity to review the subcontracts to ensure that the tasks are consistent with this Agreement, and that the budgeted expenditures are reasonable and consistent with applicable cost principles. The Recipient shall: • Manage and coordinate subcontractor activities. • Submit a draft of each subcontract required to conduct the work under this Agreement to the Commission Agreement Manager for review. • Submit a final copy of the executed subcontract. • If Recipient decides to add new subcontractors, then the Recipient shall notify the CAM. Products: Draft subcontracts Final subcontracts Page 10 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - B2B Project TECHNICAL TASKS TASK 2 AGREEMENTS, PERMITS AND OUTREACH Task 2.1 Agreements The goal of this task is to obtain input and consensus from major participants and partners to obtain all documentation and agreements necessary to initiate design and construction activities. The Recipient shall: Products: Prepare Letters of Agreement documenting the terms and conditions necessary to implement the Project through communication with the following entities: Food waste generators (including but not limited to Lagunitas Brewing Company, Petaluma Poultry, Clover- Stornetta, and Petaluma Creamery) - Memorandum of Understanding (MOU) regarding commitment for feedstock Solid Waste Hauler (Petaluma Refuse & Recycling) - Memorandum of Understanding (MOU) regarding commitment for CNG purchase. City Transit - Memorandum of Understanding (MOU) or Letter of Intent for purchasing vehicles to use CNG fuel. Signed Agreement Letters Task 2.2 Permits The goal of this task is to receive and document approval from any and all relevant authorities to implement the project. The Recipient shall: Products: Prepare and submit applications for all required environmental, operating and other permits, as defined in Task 1.7. Written Notification of Permit Approval Task 2.3 Outreach The goal of this task is to maintain external communication with the public, food and beverage industry and other entities to enlist support, recruit food waste generators and demonstrate that this process that is repeatable and scalable for other communities. The Recipient shall: Attend up to 4 relevant conferences, trade associations and community events to present B2B Project progress. Develop webpage on City website to provide updates on the B2B Project. Products: List of Outreach Events and Presentation Materials Page 11 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities 51 City of Petaluma - B2B Project TASK 3: PHASE 1 — DIGESTER CONSTRUCTION The goal of this task is to complete all required work to prepare the construction site, complete construction and startup of a new 550,000 gallon anaerobic digester and associated solids handling facilities. This phase is currently in design. These facilities will provide additional capacity and redundancy for the municipal wastewater solids currently received at ECWRF, and will provide the additional capacity needed to process HSW to be provided in Phase 3. Task 3.1 Construct New Anaerobic Digestion Facilities The goal of this task is to construct a new 550,000 gallon anaerobic digester and associated facilities in accordance with the construction timeline. The Recipient shall: Products: Coordinate final design and construction of Phase 1 to integrate with Phases 2 and 3 Conduct on -site preliminary activities necessary to allow construction to proceed with new anaerobic digestion facilities. Perform necessary earthwork and grading Perform utility coordination Construct the following major components • 550, 000 gallon anaerobic digester • New heat exchanger, boiler and Gravity Belt Thickener • New sludge -cake handling equipment • New pipelines, controls, and other ancillary equipment. Prepare Written Notification of Construction Completion for new anaerobic digestion facilities Written Notification of Site Readiness for Construction Written Notification of Substantial Completion Written Notification of Construction Completion and Operation Start Date Task 3.2 As- Needed Construction Modifications The goal of this task is to construct as- needed modifications to the Phase 1 Project or required modifications to support Phases 2 and 3 of the Project, as described in Tasks 4 and 6 Design documents and in accordance with the construction timeline. Page 12 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - 828 Project The Recipient shall: Products: If major modifications to the Phase 1 Project or modifications to support Phases 2 and 3 of the Project are required: Conduct on -site preliminary activities and coordination necessary to allow construction of modifications, as- needed. Construct modifications,_ as-needed. Prepare Written Notification of Construction Completion for modifications, as- needed If major modifications to the Phase 1 Project or modifications to support Phases 2 and 3 of the Project are required: Prepare Written Notification of Construction Completion for modifications, as- needed TASK 4: PHASE 2 — GAS SCRUBBER AND CNG FUELING STATION DESIGN The goal of this task is to complete all required design work, bid documents and other documents /approvals to initiate construction activities associated with the installation of biogas processing equipment, gas conveyance pipelines, and a CNG compressor and fueling station within the Phase 2 project timeline. Task 4.1 Design New Pipelines The goal of this task is to complete all required design work, bid documents and other documents /approvals to initiate construction activities associated with modifications to existing facilities and new pipelines. The Recipient shall: • Develop design drawings and specifications fora New pipelines to convey CNG • Develop bid documents for: New pipelines to convey CNG • Develop proposed construction timeline from start of construction through operation date for: New pipelines to convey CNG • Prepare a Written Notification of Readiness to Construct, stating the project has the final budget, schedule design, binding bids, financing, and any other agreements necessary to begin construction. Page 13 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities 53 City of Petaluma - B2B Project Products: • Written Notification of Readiness to Construct • Construction Timeline Task 4.2 Design Biogas Processing Unit The goal of this task is to complete all required design work, bid documents and other documents /approvals to initiate construction activities associated with biogas processing unit. The Recipient shall: • Prepare performance criteria • Develop design drawings and specifications for biogas processing unit • Develop bid documents for biogas processing unit • Develop proposed construction timeline from start of construction through operation date. • Prepare a Written Notification of Readiness to Construct, stating the project has the final budget, schedule design, binding bids, financing, and any other agreements necessary to begin construction. Products: • Written Notification of Readiness to Construct • Construction Timeline Task 4.3 Design CNG Fueling Station The goal of this task is to complete all required design work, bid documents and other documents /approvals to initiate construction activities associated with CNG fueling station. The Recipient shall: • Prepare performance criteria. • Develop design drawings and specifications for CNG fueling station • Develop bid documents for CNG fueling station • Develop proposed construction timeline from start of construction through operation date. • Prepare a Written Notification of Readiness to Construct, stating the project has the final budget, schedule design, binding bids, financing, and any other agreements necessary to begin construction. Products: • Written Notification of Readiness to Construct • Construction Timeline Page 14 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - B2B Project TASK 5: PHASE 2 - GAS SCRUBBER AND CNG FUELING STATION CONSTRUCTION The goal of this task is to complete all required work to prepare the construction site, complete construction and startup the facilities within the Phase 2 Project timeline. Task 5.1 Construct New Pipelines The goal of this task is to construct new pipelines as described in the Phase 2 Design documents and in accordance with the construction timeline. The Recipient shall: Products: Conduct on -site preliminary activities necessary to allow construction to proceed with new pipelines. Perform necessary earthwork and grading Perform utility coordination Construct the New Biogas Conveyance Pipeline Prepare Written Notification of Construction Completion for modifications to existing facilities and new pipelines Written Notification of Site Readiness for Construction Written Notification of Substantial Completion Written Notification of of Construction Completion Task 5.2 Construct Biogas Processing Unit The goal of this task is to construct the biogas processing unit as described in the Phase 2 Design documents and in accordance with the construction timeline. The Recipient shall: • Conduct on -site preliminary activities necessary to allow construction to proceed with the biogas processing unit. Perform any necessary earthwork and grading and pour concrete pad Perform utility coordination • Coordinate specification and fabrication of biogas processing unit skid, which will be fabricated off -site. • Coordinate delivery of biogas processing unit skid to the site for mounting on a concrete pad located adjacent to the digesters and connected to the biogas piping (Task 4.1) • Perform start -up testing for biogas processing unit Page 15 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - B2B Project • Prepare Written Notification of Construction Completion and Operation Start Date for biogas processing unit. The Written Notification shall contain the following elements: • The date the project achieved operation • A narrative on the current status of the project and initial operations • Any changes made from the project as originally proposed and reasons for those changes Products: • Written Notification of Site Readiness for Construction • Written Notification of Substantial Completion , • Written Notification of Construction Completion and Operation Start Date Task 5.3 Construct CNG Fueling Station The goal of this task is to construct the CNG fueling station as described in the Phase 2 Design documents and in accordance with the construction timeline. The Recipient shall: • Conduct on -site preliminary activities necessary to allow construction to proceed with the CNG fueling station. • Perform any necessary earthwork and grading • Perform utility coordination • Construct the following major components • Fuel Storage Vessel • Inlet Gas Dryer • Booster Compressor • Fuel Dispensing Station • Perform start -up testing for CNG fueling station • Prepare Written Notification of Construction Completion and Operation Start Date for CNG fueling station. The Written Notification shall contain the following elements: • The date the project achieved operation • A narrative on the current status of the project and initial operations • Any changes made from the project as originally proposed and reasons for those changes Products: • Written Notification of Site Readiness for Construction Page 16 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - B2B Project Written Notification of Substantial Completion Written Notification of Construction Completion and Operation Start Date TASK 6: PHASE 3 — HIGH STRENGTH WASTE FACILITIES DESIGN The goal of this task is to complete all required design work, bid documents and other documents /approvals to initiate construction activities within the Phase 3 Project timeline. Task 6.1 Design New High Strength Waste Facilities The goal of this task is to complete all required design work, bid documents and other documents /approvals to initiate construction' activities to repurpose the existing acid -phase digester to receive HSW and convey HSW to the anaerobic digesters. The Recipient shall: • Develop design drawings and specifications to repurpose the existing acid -phase digester and associated pipelines, controls, and other ancillary equipment • Develop bid documents for HSW facilities • Develop proposed construction timeline from start of construction through operation date for HSW facilities • Prepare a Written Notification of Readiness to Construct, stating the project has the final budget, schedule design, binding bids, financing, and any other agreements necessary to begin construction. Products: Written Notification of Readiness to Construct Construction Timeline Task 6.2 Design New Screw Press and Screw Press Building The goal of this task is to complete all required design work, bid documents and other documents /approvals to initiate construction activities to add a new screw press and a new screw press building to handle additional biosolids generated through the processing of HSW. The Recipient shall: Develop design drawings and specifications for a screw press, building, and other ancillary equipment Develop bid documents for screw press and building Develop proposed construction timeline from start of construction through operation date for screw press Page 17 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale �� Advanced Biofuels Production Facilities City of Petaluma - 828 Project Products: Prepare a Written Notification of Readiness to Construct, stating the project has the final budget, schedule design, binding bids, financing, and any other agreements necessary to begin construction. Written Notification of Readiness to Construct Construction Timeline Task 6.3 As- Needed Design Modifications The goal of this task is to make any as- needed design modifications based on the performance of Phases 1 and 2 of the Project or required modifications to support Phase 3 of the Project. The Recipient shall: Products: Review operational data collected in Task 8 to identify any design modifications recommended for Phases 1 and 2 of the Project or required modifications to support Phase 3 of the Project. If design of major modifications are required. Develop design drawings and specifications for recommended modifications Develop bid documents for recommended modifications Develop proposed construction timeline from start of construction through operation date for new anaerobic digestion facilities If design of major modifications are required. Prepare a Written Notification of Readiness to Construct, stating the project has the final budget, schedule design, binding bids, financing, and any other agreements necessary to begin construction. If design of major modifications are required. Written Notification of Readiness to Construct Final Construction Timeline TASK 7: PHASE 2 - HIGH STRENGTH WASTE FACILITIES CONSTRUCTION The goal of this task is to complete all required work to prepare the construction site, complete construction and startup the facilities within the Phase 3 Project timeline. Page 18 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale r Advanced Biofuels Production Facilities t,�/ City of Petaluma - B2B Project Task 7.1 Construct New High Strength Waste Facilities The goal of this task is to construct modifications to the existing acid -phase digester to receive HSW and convey HSW to the anaerobic digesters, as described in the Phase 3 Design documents and in accordance with the construction timeline. The Recipient shall: Products: Conduct on -site preliminary activities necessary to allow construction to proceed with new HSW facilities. Perform necessary earthwork and grading Perform utility coordination Perform coordination to integrate with Phases 1 and 2 of the project Construct modifications to the existing acid -phase digester to receive HSW and convey HSW to the anaerobic digesters, and construct associated new pipelines, controls and other ancillary equipment. Prepare Written Notification of Construction Completion for new anaerobic digestion facilities Written Notification of Site Readiness for Construction Written Notification of Substantial Completion Written Notification of Construction Completion and Operation Start Date Task 7.2 Construct New Screw Press and Screw Press Building The goal of this task is to construct a new screw press and a new screw press building to handle additional biosolids generated through the processing of HSW, as described in the Phase 3 Design documents and in accordance with the construction timeline. The Recipient shall: Products: Conduct on -site preliminary activities necessary to allow construction to proceed with new screw press and building. Perform necessary earthwork and grading Perform utility coordination Perform coordination to integrate with Phases 1 and 2 of the project Written Notification of Site Readiness for Construction Written Notification of Substantial Completion Written Notification of Construction Completion and Operation Start Date Page 19 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities 5CI City of Petaluma - 828 Project Task 7.3 As- Needed Construction Modifications The goal of this task is to construct as- needed modifications to Phases 1 and 2 of the Project or required modifications to support Phase 3 of the Project, as described in Task 6.2 Design documents and in accordance with the construction timeline. The Recipient shall: Products: If major modifications to Phases 1 and 2 of the Project or modifications to support Phase 3 of the Project are required: Conduct on -site preliminary activities and coordination necessary to allow construction of modifications, as- needed. Construct modifications, as- needed. Prepare Written Notification of Construction Completion for modifications, as- needed If major modifications to Phases 1 or 2 of the Project or modifications to support Phase 3 of the Project are required: Prepare Written Notification of Construction Completion for modifications, as- needed Page 20 of 21 PON -13 -609 Scope of Work Pilot Scale and Commercial Scale Advanced Biofuels Production Facilities City of Petaluma - B2B Project Task 8: DATA COLLECTION AND ANALYSIS The goal of this task is to collect operational data from the project, to analyze that data for economic and environmental impacts, and to include the data and analysis in the Final Report. The Recipient shall: • Develop data collection test plan. • Troubleshoot any issues identified. • Collect 6 months of throughput, usage, and operations data from the project including, but not limited to: o Maximum capacity of the new fueling system o Gallons of gasoline and /or diesel fuel displaced (with associated mileage information) o Expected air emissions reduction, for example: ■ Non - methane hydrocarbons ■ Oxides of nitrogen ■ Non - methane hydrocarbons plus oxides of nitrogen ■ Particulate Matter ■ Formaldehyde o Duty cycle of the current fleet and the expected duty cycle of future vehicle acquisitions o Specific jobs and economic development resulting from this project • Identify any current and planned use of renewable energy at the facility. • Identify the source of the alternative fuel. • Describe any energy efficiency measures used in the facility that may exceed Title 24 standards in Part 6 of the California Code Regulations. • Provide data on potential job creation, economic development, and increased state revenue as a result of expected future expansion. • Provide a quantified estimate of the project's carbon intensity values for life -cycle greenhouse gas emissions. • Compare any project performance and expectations provided in the proposal to Energy Commission with actual project performance and accomplishments. • Collect data, information, and analysis described above and include in the Final Report. 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Lij (D E O v_► (D O > r LL +=v+ W Q) N a W CL +O+ CL U) O L �1 U) Z O CU M U °0 c N :D 4 N U) +O+ m E L L O Nm LIJ N 3 c n 0, O LU N O a) U R m d a) UJ m _ N a- • CD • CO co s t i t • s �w • M r t i o00 � o CO U Ch m Q L127 City of Petaluma - B2B Project Exhibit B Att B-4 Prime Non-Labor Rates Time intervals from the start of the project through the Contract Term End Date. (Use your organization's Fiscal Year start / end dates.) Fringe Benefits (FB) Indirect Overhead (IOH) General & Administrative (GA) From: DL = Direct Labor, FB = Fringe Benefits, M = Materials/ Miscellaneous, To: EQ = Equipment, T = Travel, S = Subcontracts, 30.0000% 16.9000% 16.9000% From: Indirect Overhead To: General 'i& Administrative % % % From: To: % % % From: To: % % % From: To: % % % Note: Use the categories that you typically use in your standard business practice. * Actual billable rates cannot exceed the rates specified in this exhibit. PLEASE SEE THE INSTRUCTIONS SHEET FOR DETAILED INFORMATION ON COMPLETING THIS FORM. If the budget forms are not filled out completely your bid/proposal may be rejected. PON-1 3-609 Att B-4 Prime Non-Labor Rates Pilot-Scale and Commercial-Scale Page 12 of 18 Advanced Biofuels Production List the budget expense items to which the indirect costs or fees are applied. Non-Labor Rate Use the following abbreviations: DL = Direct Labor, FB = Fringe Benefits, M = Materials/ Miscellaneous, Category EQ = Equipment, T = Travel, S = Subcontracts, IOH = Indirect Overhead, GA = General & Administrative Fringe Benefits IDL Indirect Overhead IDL General 'i& Administrative IDL * Actual billable rates cannot exceed the rates specified in this exhibit. PLEASE SEE THE INSTRUCTIONS SHEET FOR DETAILED INFORMATION ON COMPLETING THIS FORM. If the budget forms are not filled out completely your bid/proposal may be rejected. PON-1 3-609 Att B-4 Prime Non-Labor Rates Pilot-Scale and Commercial-Scale Page 12 of 18 Advanced Biofuels Production City of Petaluma -B2B Project Exhibit B Att B-4a SUM Non-Labor Rates Time intervals from the start of the project through the Contract Term End Date. (Use your organization's Fiscal Year start / e d dates.) . Fringe Benefits (117113) Indirect Overhead (IOH) General & Administrative (GA) Category DIL = Direct Labor, F13 = Fringe Benefits, M Materials/ Miscellaneous, Legal & Accounting IOH = Indirect Overhead, GA = General & Administrative Fringe Benefits DL Indirect Overhead Worker's Compensation General & Administrative DL+F13 Holiday, Vacation, Sick Rent & Occupancy Costs Health, Life and Accid. Ins Taxes, Licenses & Insuerances Retirement Plan Travel, Subcidies and depriciation Incentive Comp, Data Communications Computer Supplies State Income Taxes Note: Use the categories that you typically use in your standard business practice. List items you include in each category (e.g., vacation, retirement plan, telephone, secretarial, rent/lease, insurance, etc.). List the budget expense items to which the indirect costs or fees are applied. Non-Labor Rate Use the following abbreviations: Category DIL = Direct Labor, F13 = Fringe Benefits, M Materials/ Miscellaneous, Legal & Accounting IOH = Indirect Overhead, GA = General & Administrative Fringe Benefits DL Indirect Overhead Worker's Compensation General & Administrative DL+F13 List items you include in each category (e.g., vacation, retirement plan, telephone, secretarial, rent/lease, insurance, etc.). Fringe Benefits Indirect Overhead General & Administrative State Unemployment * Office Services Legal & Accounting Worker's Compensation Negotiations & Proposals Poffice Expences & Materials Holiday, Vacation, Sick Rent & Occupancy Costs Health, Life and Accid. Ins Taxes, Licenses & Insuerances Retirement Plan Travel, Subcidies and depriciation Incentive Comp, Data Communications Computer Supplies State Income Taxes *(Items in Indirect Overhead are included in G&A) ° Actual billable rates cannot exceed the rates specified |n this exhibit. PLEASE SEE THE INSTRUCTIONS SHEET FOR DETAILED INFORMATION ONCOMPLETING THIS FORM. If the budget forms are not filled out completely your bid/proposal may be rejected. PON-13-609 Att8'4oSub#1 Non'LaborRatea Pilot-Scale and Commercial-Scale | ~q Page 13 of 18 Advanced Biofuels Production City uf Petaluma 'B2B Project Exhibit B , Att B-4b Sub#2 Non-Labor Rates Time intervals from the start of the project through the Contract Term End Date. (Use your organization's Fiscal Year start / e d dates.) Fringe Benefits (117113) Indirect Overhead (IOH) General & Administrative (GA) Category DIL = Direct Labor, F13 = Fringe Benefits, M Materials/ Miscellaneous, 10H = Indirect Overhead, GA = General & Administrative Fringe Benefits Indirect Overhead General & Administrative Note: Use the categories that you typically use in your standard business practice. ~ Actual billable rates cannot exceed the rates specified in this exhibit. PLEASE SEE THE INSTRUCTIONS SHEET FOR DETAILED INFORMATION {)NCOMPLETING THIS FORM. If the budget forms a9e not filled out completely your bid/proposal may be rejected. PON-i3-68Q AttB-4bSub#2 Non-Labor Rates Pilot-Scale and Commercial-Scale ~-// } Page 14 of 18 Advanced Biofuels Production List the budget expense items to which the indirect costs or fees are applied. Non-Labor Rate Use the following abbreviations: Category DIL = Direct Labor, F13 = Fringe Benefits, M Materials/ Miscellaneous, 10H = Indirect Overhead, GA = General & Administrative Fringe Benefits Indirect Overhead General & Administrative ~ Actual billable rates cannot exceed the rates specified in this exhibit. PLEASE SEE THE INSTRUCTIONS SHEET FOR DETAILED INFORMATION {)NCOMPLETING THIS FORM. If the budget forms a9e not filled out completely your bid/proposal may be rejected. PON-i3-68Q AttB-4bSub#2 Non-Labor Rates Pilot-Scale and Commercial-Scale ~-// } Page 14 of 18 Advanced Biofuels Production City nf Petaluma 'B2BProject Exhibit B Time intervals from the start of the project through the Contract Term End Date. (Use your organization's Fiscal Year start / e d dates.) Fringe Benefits (F13) Indirect Overhead (IOH) General & Administrative (GA) Category DIL = Direct Labor, FB = Fringe Benefits, M Materials/ Miscellaneous, IOH = Indirect Overhead, GA = General & Administrative Indirect Overhead General & Administrative Note: Use the categories that you typically use in your standard business practice. ° Actual billable rates cannot exceed the rates specified in this exhibit. PLEASE SEE THE INSTRUCTIONS SHEET FOR DETAILED INFORMATION QNCOMPLETING THIS FORM. If the budget forms are not filled out completely your bid/proposal may be rejected. PDN-13-880 A#B'4oSub#3 Non-Labor Rates Pilot-Scale and Commercial-Scale Page 15of18 Advanced Biofue|aProduohun / \ List the budget expense items to which the indirect costs or fees are applied. Non-Labor Rate Use the following abbreviations: Category DIL = Direct Labor, FB = Fringe Benefits, M Materials/ Miscellaneous, IOH = Indirect Overhead, GA = General & Administrative Indirect Overhead General & Administrative ° Actual billable rates cannot exceed the rates specified in this exhibit. PLEASE SEE THE INSTRUCTIONS SHEET FOR DETAILED INFORMATION QNCOMPLETING THIS FORM. If the budget forms are not filled out completely your bid/proposal may be rejected. PDN-13-880 A#B'4oSub#3 Non-Labor Rates Pilot-Scale and Commercial-Scale Page 15of18 Advanced Biofue|aProduohun / \ CL x LLI co 7 0 x LLI 4) L. ,-fie LO ob 4.0 0' N CO E 0 4- >1 16 Al 0') a) r_ CD 0 • co Lo • • E 7T) E o .2 ED -0 a) -Z6 C) > 0 �o I < 0 %11 CL W 0) 00 4- Q(D 0 (.0 0 0) m L? OD NXAP 0 LO CD C) C) cc) C) LO 0 r-- (0 mot tl- 0 (D cp� 69. 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