HomeMy WebLinkAboutStaff Report 1.A 02/08/2016Agenda Item # I.A
DATE: February 8, 2016
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Directo
SUBJECT: Introduction and Adoption of Urgency Ordinances Amending Ordinances 2556,
2557, 2558, 2559 and 2560 N.C.S. to Change Certain Appropriations for the
Operations of the City of Petaluma from July 1, 2015 to June 30, 2016 and
Declaring the Urgency Thereof, to Take Effect Immediately. Adoption of a
Resolution Appropriating Reserve Funds for Specific Uses.
RECOMMENDATION
It is recommended that the City Council Introduce and Adopt the attached Urgency Ordinances
to amend Ordinances 2556, 2557, 2558, 2559 and 2560 N.C.S. to Change Certain Appropriations
for the Operations of the City of Petaluma from July 1, 2015 to June 30, 2016 and Declaring the
Urgency Thereof, to Take Effect Immediately. Adoption of a Resolution Appropriating Reserve
Funds for Specific Uses.
BACKGROUND
The City reviews its budget on a continual basis and recommends periodic adjustments. The
proposed Mid -Year Budget Adjustments are to the Adopted Budget for FY 2015 -2016.
Adjustments to the adopted budget are important because they take into account unexpected
budget changes and provide a more accurate calculation of actual vs. budget comparisons.
The reason for the urgency is to avoid, and in some cases eliminate, negative appropriation
balances. It will also allow us to reflect current appropriations and fund balances in preparation
for the fast - approaching FY 17 budget process.
DISCUSSION
The proposed mid -year budget adjustments are for the General Fund, Special Revenue Funds,
Capital Projects Funds, Enterprise Funds, Utility Funds and the Internal Services Funds for the
fiscal year ending June 30, 2016. Department Heads were directed to provide Finance with a list
of critical, must -do budget adjustments. The list was then compiled, reviewed and presented to
the City Manager.
The resulting adjustments are herein presented for City Council review and consideration.
Budget adjustments modify previously approved budget appropriations. As such, they must be
adopted by ordinance to become effective. Urgency ordinances, which require a unanimous vote
of the Council members present for passage, are recommended so that these adjustments may
take effect immediately in preparation for the FY 17 budget process.
The proposed changes are categorized as follows:
Adjustments — Increases or (decreases) in various funds to update the budget based on
current economic conditions, changes to city projects, or changes in work activity.
Transfers — Transfers from one fund to another to facilitate reporting requirements, true -
up fund balances and identify funding sources. A Transfer -In from one fund is always
accompanied by a Transfer Out from another; i.e. Transfers -In = Transfers -Out.
Encumbrances & Designated Reserves — Encumbrances are appropriations budgeted in
the prior fiscal year that were delayed for various reasons. Unexpected, one -time
expenditures that can be paid for from designated reserves are also included in this
section. These transactions do not affect fund balances in the current fiscal year.
Provided below is a summary of the recommended mid -year budget adjustments by fund type
and category of change:
General Fund — net decrease in fund balance ($228,821
• Revenue adjustments based on forecast, $545,244
• Transfer in of Asset Seizure funds to partially cover Police Officer position for computer -
related crimes, $43,740
• Transfer in from SLESF to avoid forfeiting fund balance, $55,650
• Adjustment for a new Police Officer position to investigate computer - related crimes,
compensation $174,970; reclassification to Police Grants $131,230.
• Adjustment for gas and electricity appropriations to cover energy efficiency loan
payments to PG &E, $47,600
• Adjustment for City's portion of the Walnut Park community - funded improvements,
$22,000
• Adjustment to cover roof insulation for Fire Station #1 needed as a consequence of the
recent asbestos abatement, $10,000
9
• Transfer —in and adjustment for temporary portable toilets and nightly security needs at
the Petaluma Community Sports Fields, $18,600
• Adjustment for litigation expense related to Redevelopment, $100,000
• Transfer -out for increased cost of Police Station roof replacement, $12,000
• General Fund Cost -of- Living adjustments to salaries and benefits, $638,115
• Reduction in Downtown Streets budget and corresponding transfer for Downton ADA
improvements project, $75,000
Special Revenue Funds — net decrease in fund balance ($182,390):
Revenue received from impact fees, grants, and special taxes such as Gas Tax and Transient
Occupancy Tax (TOT) are recorded in the Special Revenue funds. These funds are transferred
out to capital projects, street maintenance and the General Fund. The transfer -out of TOT funds
for temporary portable restroom services and nightly security at Petaluma Community Sports
Fields, in the amount of $18,600, is appropriate use of TOT as a result of tournament play hosted
at the new site. Between June 6, 2015 and December 13, 2015 there were 5, 2 day, soccer or
lacrosse tournaments involving nearly 100 teams, a majority of which traveled to Petaluma to
participate. Teams traveling to Petaluma require lodging; consume meals at local restaurants;
and, purchase fuel and other goods locally. The economic benefit as a result of this form of
recreation tourism is significant.
Budgeted transfers out to the capital projects are adjusted according to the progress of the
project. If a project is experiencing delays, the transfer out for the current fiscal year is reduced.
Upon completion, all unused funds are returned to the originating Special Revenue funds.
• Revenue and appropriation adjustments for grant - funded Police Officer positions to
address illegal dump sites and investigate computer - related crimes, $256,230
• Transfer -in to Parkland Acquisition and Development Impact Fee fund and
corresponding Transfer -out from Park Land Development Impact Fee fund reduced,
$317,452
• Adjustment to the Impact Admin Fund for cost of Traffic Impact Fees DIF Peer Review,
$14,400
• Adjustment to the TOT fund for Visitor Services, $62,000
• Transfer -out of Asset Seizure funds to partially cover Police Officer position for
computer - related crimes, $43,740
0
• Transfer -out from Parkland Acquisition and Development Impact Fee fund for Petaluma
Community Sports Fields Baseball Diamond project, $68,000
• Transfer -out from Parkland Acquisition and Development Impact Fee fund for the
Petaluma Community Sports Fields Multi -Use pathway reduced, $80,000. Project
completed under budget.
• Transfer -out of SLESF funds to avoid forfeiting fund balance, $55,650
• Transfer -out of TOT funds for temporary portable restroom services and nightly security
at Petaluma Community Sports Fields, $18,600
Capital Projects Funds — net increase in fund balance $125,000:
• Revenue adjustment for SCTA funding and corresponding appropriation adjustment for
the Wiseman Trail Rehabilitation project, $222,000
• Appropriations adjustment and transfer -in from the General Fund for increased cost of
Police Station Roof Replacement project, $12,000
• Appropriations adjustment and transfer -in for Petaluma Community Sports Fields Multi -
Use Pathway project reduced, $80,000. Project completed under budget
• Transfer -in from Parkland Impact fees for Petaluma Community Sports Fields Baseball
Diamond, $68,000, and adjustment for reduced appropriations, $57,000
• Transfer -in and appropriations for Downtown American's with Disability Act.
Improvements project, $275,000
Enterprise Funds — net decrease in fund balance ($5,000
• Adjustment to the Airport's gas and electricity appropriations to cover energy efficiency
loan payments to PG &E, $5,000
Utility Funds- net decrease in fund balance ($90,000
• Adjustment to appropriations for the purchase of an amphibious aquatic plant harvester
for wetlands management, $90,000
4
Internal Service Funds:
® No change
Designated and Committed Reserves:
The City Council has provided direction that 15% of expenditures be maintained in a designated
reserve to be used for contingencies. Those contingencies would include economic downturns
and emergencies including natural disasters, catastrophic events, and emergency capital projects
and purchases. In addition, amounts have been committed for specific uses. The following
appropriations are recommended from these committed reserves:
• $200,000 for employee compensation
$200,000 for American's with Disability Act Projects
The attached resolution formalizes the commitment of the above listed funds.
FINANCIAL IMPACTS
General Fund budgeted revenues will increase by $663,234 as a result of forecast adjustments
and transfers in for the computer- related Police Officer position, the balance of the SLESF fund
and TOT funds for the portable restroom and nightly security at the new Petaluma Community
Sports Fields in support of significant recreational tourism resulting from tournament play.
Appropriations will increase by $892,055 as a result of the new grant - funded police officer
positions, cost -of- living adjustments to salaries and benefits and adjustments to various capital
projects. The net financial impact to the General Fund associated with the recommended budget
adjustments is a reduction in fund balance of $228,821.
Special Revenue Funds budgeted revenue will decrease by $61,222 due to the grant funds for the
two police officer positions, offset by the elimination of transfers no longer needed between the
Parkland Impact Fee funds. Recommended budget appropriations will increase by $121,168 due
to the cost of the new police officer positions, the Traffic Impact Fees DIF Peer Review, and
changes to the Visitors Services contract, plus various transfers for capital projects. The net
financial impact is a reduction in fund balance of $182,390.
Budgeted revenue for Capital Project funds will increase by $497,000 due to funding for the
Wiseman Trail Rehabilitation project, the Downtown American's with Disability Act
Improvements project and transfers for the Police Station Roof and projects at the Petaluma
Community Sports Fields. Recommended budget appropriations for these projects will increase
by $372,000. The net financial impact is an increase in fund balance of $125,000.
Enterprise budgeted revenues will remain unchanged. Appropriations will increase by $5,000 to
cover energy efficiency loan payments for the Airport. The net financial impact will be a
reduction in fund balance of $5,000.
Utility budgeted revenues will remain unchanged. Appropriations will increase by $90,000 for
the purchase an amphibious aquatic plant harvester for wetlands management. The net financial
impact will be a reduction in fund balance of $90,000.
Adjustments to Committed and Designated Reserves across all funds total $400,000. This
includes the transfer of $200,000 from reserves for the Downtown ADA Improvement projects
and $200,000 for employee compensation. This does not include any first quarter budget
adjustments or reserve adjustments adopted prior.
ATTACHMENTS
1. FY 2015 -16 Mid -Year Budget Adjustment Summary
2. Appropriations Ordinance Amendment, General Fund
3. Appropriations Ordinance Amendment, Enterprise Funds
4. Appropriations Ordinance Amendment, Internal Service Funds
5. Appropriations Ordinance Amendment, Special Revenue Funds
6. Appropriations Ordinance Amendment, Capital Projects Funds
7. Resolution appropriating General Fund Reserves for Specific Uses
8. Exhibit A — Detailed FY 15/16 Mid -Year Budget Adjustments
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ATTACHMENT 2
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2556 N.C.S.
TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2556 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City Council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2016, by the following vote:
ATTACHMENT 3
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2557 N.C.S. TO
CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2557 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force fiom and after its final passage by unanimous vote of the members of
the City Council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2016, by the following vote:
ATTACHMENT 4
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2558 N.C.S. TO
CHANGE INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION
OF THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2558 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City Council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Chatter.
INTRODUCED and ordered posted /published this day of ,
2016, by the following vote:
ATTACHMENT 5
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2559 N.C.S. TO
CHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2559 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City Council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2016, by the following vote:
l�
ATTACHMENT 6
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2560 N.C.S.
TO CHANGE CAPITAL PROJECTS FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2015 TO JUNE 30, 2016
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY:
Section 1. Ordinance No. 2560 N.C.S. is hereby amended for the fiscal year beginning on
July 1, 2015 and ending on June 30, 2016 in the amounts as set forth in the attached Exhibit
A, incorporated herein by reference, and distributed to the various funds as set out in said
exhibit and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2016.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation
of the public peace, health and safety of the City of Petaluma and its citizens, and shall take
effect and be in force from and after its final passage by unanimous vote of the members of
the City Council present at the time of its adoption. The reason for the urgency is to reflect
up -to -date appropriations and true -up fund balances in preparation for the upcoming FY 17
capital improvement budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a
court of competent jurisdiction or preempted by state legislation, such decision or legislation
shall not affect the validity of the remaining portions of this ordinance. The City Council of
the City of Petaluma hereby declares that it would have passed and adopted this ordinance
and each and all provisions thereof irrespective of the fact that any one or more of said
provisions be declared unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post /publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted /published this day of ,
2016, by the following vote:
ATTACHMENT 7
RESOLUTION AUTHORIZING THE APPROPRIATION OF VARIOUS
GENERAL FUND RESERVES FOR SPECIFIC USES
WHEREAS, the City Council has provided direction that 15% of General
Fund expenditures be held in a designated reserve for emergency contingencies; and,
WHEREAS, in addition, one time General Fund monies have been
accumulated and committed for specific uses; and,
WHEREAS, those specific uses include employee compensation, General
Plan update, street repairs and maintenance, and sidewalk repairs and maintenance,
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council hereby approves appropriation of committed General
Fund reserves in the amounts of $200,000 for employee compensation
and $170,000 for American's with Disability Act improvement projects.
I` I
v \
;Detailed FY 15/16 Mid -Year Budget Adjustments
9 1
_i
Exhibit A
account string
_
project string
Ref
fund name
Revenue
Expenditures
amount Fundgroup
fund
cost ctr
object
I Type; (if applicable)
revision purpose
B
IPolice Grants
125,000
125,000 Special Revenue 1
2250
22500i
442101
R
!Resolution 2016 -010 authorized the allocation of grant - funded
Police Grants
jj
85,000
85,000 'Special Revenue
( )' p
2250`
22500
51110
E
I Police Officer position to address illegal dump sites. The two -year
IPolice Grants
40,000 ;
(40,000) 1 Special Revenue
2250
22500'
542101E
(grant was awarded by CalRecycle and covers salary and benefits as
!
125,000
125,000
well as abatement expenditures incurred in cleaning up the sites.
C
General Fund
174,970 ;
(174,970) General Fund
1100
15500;
51110E
!Resolution 2015 -175 authorized the 1.0 FTE funding of a Police Officer
General Fund
43,740 (
;
43,740 General Fund
1100
11100
499101
R
to investigate computer related crimes. The position will be covered
!Asset Seizure
j 1
43,740
(43,740) Special Revenue
23201
232001
699101E
+
primarily (75 %) by funds from the Northern California Computer Crimes
!General Fund
(100,000)1
100,000 General Fund
1100
155001 ,
514991E
Task Force and the balance through Asset Seizure funds.
!General Fund
(31,230);
31,230 !General Fund
1100;
15500!:
525991E
lPolice Grants
100,000'.
(100,000) !Special Revenue
22%
22500
514991E
!Police Grants
31,230 ;
(31,230) Special Revenue
2250,
22500;
525991E
;Police Grants
131,230 ;
;
131,230 ;Special Revenue
2250,
225Wi
442201R
174,970 j
218,710 j
(43,740);
H
I
(Parkland Impact Fees
(317,452)1
(317,452)I,Special Revenue
2140
21400'
499101R
'Transfer between Parkland Impact Fee funds no longer needed.
(Park Land Dev Impact Fees
(317,452);
317,452 Special Revenue
2142;
214201
699101E
1 (317,452);
(317,452)1
!General Fund
1
12,000
(12,000) 1 General Fund
11001
111001
699101E
Resolution 2015 -120 authorized a budget increase to the Police
;Facilities CIP
12,000
12,000 !CIP
3110'
31100
49910IR
;c11201602 -01100
Station Roof Replacement project funded by the General Fund.
Facilities CIP
12,000
(12,000)"CIP
31101
31100i
541511E
1c11201602 -30600
1 12,000 ;
24,000
(12,000);
_
L
1
Parks CIP
(125,000)1
i
(125,000 )1CIP
3140
31400,
499208
c14501604 -02270
Developer contribution for the Petaluma Community Sports Fields
!Donations
/Develop Contributions
;
(125,000)
125,000 iSpeciall Revenue
2270,
22700;,
699201E
ito be used for the restroom.
;Park
Land Dev Impact Fees
68,000 ;
(68,000)',Special Revenue
21421
21420
699101E
Parks CIP
68,000 ;
68,000 ;CIP
31401
31400
49916R
;C14501604 -02142
!Parks
CIP
i
(57,000)1
57,000 'CIP j
3140,
31400;
541511E
IC14501604 -30600
1Parks
CIP
I 125,000 1
I
125,000 !CIP
3140
31400
499201R
iC14501607- 02270
(Donations
/Develop Contributions
;
125,000
(125,000) Special Revenue
2270'
22700'
69920E
1
! 68,000 1
Y
11,000 !
57,000 (
i
1
_
K
Parks CIP
1
50,000 ;
1
50,000 1CIP
31401
31400;
54151
i3 -30800
`Petaluma Community Sports Fields Multi -Use Pathway project
(Parks
CIP
(
(30,000)1
30,000 ;CIP
3140,
31400
541511E
°c14501403 -30300
!completed under budget. Project budget and contribution from
(Parks CIP
(80,000)1
1
(80,000)CIP I
3140
31400'
49910IR
jc14501403 -02142
Park land Development Impact Fees reduced.
Park Land Dev Impact Fees
p
80,000)
80,000 ;S ecial 1
p
2142
699101E
80,000
( ( )
( 160,0001
Revenue
80,0001
j
21420
1
I
1
v \
Detailed FY 15/16 Mid Year Budget Adjustments
Exhibit A
account string
1 project string
Ref ;fund name I
Revenue Expenditures
amount Fundgroup
fund
cost ctr
object Type (if applicable) revision purpose
M Impact Fee Admin Fund
14,400 I
(14,400)i Special Revenue
2190;
21900!
54140E
Professional services rendered by Willdan financial Services for
-
14,400 1
(14,400)
!
!
1Traffic Impact Fees DIF Peer Review to be charged to Impact Fee Fund
N General Fund
2,500 =
(2,500) General Fund !
1100
142201
562101E
'Gas and electricity budgets adjusted to cover energy efficiency loan
;General Fund
5,300
(5,300) General Fund
1100'
16300
56210E
/payments to PG &E. Project has reduced cost of utilities at Corp Yard,
GGeneral Fund
2,300
(2,300) ';General Fund
1100;
148001
562101E
; Kavanaugh Center, Senior Center, Fire Stations 1 -2 -3, Swim Center
General Fund
1
13,500
(13,500) General Fund
1100,
13100
562101E
Library/Museum and Airport.
I General Fund
24,000
(24,000) General Fund
1100,
147001
56210 E
!Airport Operating 1
5,000 (
(5,000) Enterprise
6100;
611001
56210'E
-
52,600
(52, 600)
_
O Parks CIP
222,000 1
222,000 CIP
3140
31400
480101R
1c14101606 -48010 SCTA funding to be applied to the completion of the Wiseman Trail
Parks CIP
16,000:
16,000 CIP
( );
3140,
314001
541501E
Ic14101606 -30300 (Rehabilitation project.
!Parks CIP
186,000
(186,000) CIP
3140,
31400i
54151 iE
_
X14101606- 30600
_ Parks CIP
20,000 j
20,000 CIP
( )t
31401
31400
550111E
c14101606 -30900
222,000
222,000
P 1TOT
62,000
i
(62,000)'Special Revenue
2520
25200;
573601E
Additional funds for Visitor Services persuant to contract adjustments.
-
62,000 j
(62,000)
1
Q Waste Water Ellis Creek Operations
90,000
(90, 000) 1 Enterprise
6600
66700
622101E
1
i I
1Purchase of an amphibious aquatic plant harvester for wetlands
!
_
90,000
(90,0001
_I
!management
S Public Works Park Maintenance 1
22,000
(22,000) General Fund
1100
165401
542161E
City's portion of the Walnut Park community funded improvements.
-
22,000 ;
(22,000)'
T 'Public Works Bldg /Facility Maintenance 1
10,000 1
(10,000);General Fund I
11001
16300
542101E
I 1 Roof insulation for Fire Station #1 needed as a result of the recent
-
10,000 1
(10,000)
1
( !asbestos abatement work performed above the equipment bay.
V !General Fund
18,600 !
_
18,600 iueneral Fund ;
1100
11100
499101R
( IPetaluma Community Sports Fields portable restroom facility and nightly
!TOT 1
18,600 i
(18,600) !Special Revenue
25201
252001
699101E
1 !security surveillance costs.
'Public Works Park Maintenance
1
18,600
(18,600) General Fund
11001
16540
543101E
I
18,600
37,200
(18,600)1
W Uty Attorney j
1
100,000 1
(100,000)1 General Fund 1
11001
113101
541201E
I Redevelopment litigation expense. 1
_
100,0001
(100,000)1
Az-
iDetaHed FY 15/16 Mid -Year Budget Adjustments
!
Exhibit A
1
account
string
project string
Ref ;fund name I
Revenue Expenditures ;
amount ; Fundgroup
fund 1 cost ctr ! object
;Type;
(if applicable) reNsion purpose
X 'General Fund
55,650
55,650 ,General Fund
1100
111001 49910A
Transfer of SLESF funds to General Fund to avoid forfeitingfund
SLESF
j
55,650 j
(55,650): Special Revenue
23401
234001 69910;E
lbalance.
55,650
55,650
_
Y (General Fund
Regular Salary Full -Time (
356,937 I
(350,937) General Fund 1
11003
various 151110
i E
General Fund cost -of- living adjustments to salaries and benefits
'Regular Salary Part -Time i
29,136
(29,136) General Fund
1100;
various 151120
aE
10vertime Full -Time
15,576
(15,576) General Fund j
1100'
various ;51210
'E
;Reimbursable Overtime Full Tim 1
1,500
(1,500)�General Fund
11001
various 151215
E
-
Overtime Part-Time j
17
(17) General Fund
11001
various 51220
IE
Comp, Time Paid
16,177
16,177 General Fund I
( ) -
11001
various 51230
`E
Overtime Out Of Grade
727
(727)�General Fund
1100
various 51250
E
Overtime Trinaing j
167 1
(167) =General Fund
1100!
various 51260
E
Overtime Court
883
(883) General Fund
1100;
various 151270
E
Over Max Public Safety
-
- ;General Fund
1100;
various 151290
;E
Other Pay Incentive I
13,201
(13,201) General Fund
1100',
various 51420
;E
1Admin Other Pay
22,000
(22,000) Generai Fund 1
1100;
various i51421
E
'Other Pub Safety Training
933
(933) General Fund
1100'
various 51422
E
'Other Pay Public Safety Uniform
2,692
(2,692) General Fund
1100!
various 51423
E
j
_
Other Pub Safety Long /Mer
-
4,750
(4,750)i General Fund 1
1100=1 .
-
various 51430
E I
(Other Pay Out Of Grade
471
(471)General Fund
11001
various 51440
E
Other Pay Holiday
9,690'
9,690
( General Fund
)
11001
various 51441
E
;Other Pay Bilingual
_
751 j
(751) General Fund
11001
various 151442
aE 1
Other Pay Retire /Sick /Vac
1,060 (
(1,060), General Fund
1100;;
various 151444
E
'Retirement Benefits -Pers
113,599
(113,599) General Fund
1100;
various 52110
IE
(Retirement Benefits -Pars 1
80
(80)1 General Fund
11001
various 52120
;E
Unemployment insurance
1,636 1
(1,636) General Fund
1100';
various 152210
E
Workers' Comp Benefits
15,329 1
(15,329), General Fund
1100!
various 152220
E
(Medicare
5,669
(5,669)IGeneral Fund
11001
various 52230
;E
(Group Ins Life (
779
(779)'General Fund
11003
various 52340
'E
(Post Retirement Benefit (
6,610 1
(6,610) =General Fund
11001
various 52520
IE 1
1RHSAand 5476enefit
23,745
(2 3,745) General Fund
11001
various 52545
1E
I
i
- I
638,115
(638,115)1
Z General Fund
(75,000)
75,000 General Fund
11001
16550; 541511E
iCreation of the Downtown Americans with Disability Act Improvements
;General Fund
75,000 1
(75,000) General Fund
1100;
11100!
!project. A portion of the project will be funded by reducing the current
(Public Works CIP
275,000 1
i
275,000 !CIP !
31601
31600; 49910'R i
lyear's budget for the Downtown Streets /Sidewalks Maintenance.
(Public Works CIP
275,000 j
(275,000)jCIP 1
31601
31600 541511E
_
275,000 j
275,000
- 1-
'Detailed FY15/16 Mid -Year Budget Adjustments ! Exhibit
account string
1 project string
Ref ±fund name Revenue Expenditures amount Fundgroup fund cost ctr j object ;Type; (if applicable) revision purpose
AA ;General Fund 1
400,000 1
400,000 IGF
11001
11100;
411101
IGeneral Fund revenue adjustments
General Fund _
(224,756)1
(224,756) GF
11001
11100
412201
_
General Fund
150,000 1
150,000 1GF
1100
111001
41240)
;General Fund
25,000 1
25,000 GF
I
1100
1100; .,
41340 1 {
__
IGeneral Fund
(30,000)
(30,000)'GF
1100
12100
425141 I_
General Fund _
30,000 1
30,000 !GF
11001
13100
42330
1General Fund
20,000 ,
_
20,000 IGF
11001
131001 _
42340;
General Fund
30,000
30,000 GF
1100;
111001
442501
General Fund
40,000 ,
40,000 1GF
1100
13600
44220;
1
General Fund
50,000
50,000 GF
1100
15100
44120]
_)
General Fund
(20,000)1
(20,00O)IGF
I I OW
11100:
450111
General Fund
50,000 1
50,000 GF
1100i
13100
450101
(General Fund
75,000)
_
75,000 !GF
11001
13600;
45010]
:General Fund _
(20,000)1
(20,000) GF
1 lool,
13600
46010;
General Fund
(30,000 )1
30,000 GF
( )
1100
15000
453401
1 i
545,2441
-
545,244
i
J
(381,211)'
NET CHANGE TO FUND BALANCES
1,099,012 I
1,480,223
i
Commited & Designated Reserves
Z ;General Fund Committed Reserves
170,000
(170,000) General Fund
GF Committed Reserves
;General Fund committed and designated reserves to partially fund the
General Fund Designated Reserves
30,000
(30,000)IGeneral Fund
GF Desgnated
Reserves 1 ! �
Downtown Americans with Disability Act Improvements project.
I Y p P 1
1 _
- (
200,000
(200,000)
AB !General Fund
j
200,000
(200,000) General Fund
GF Committed Reserves )
General Fund committed reserves for employee compensation
_ !
200,000 j
(200,000)1
J
1
(400,000)
1
:Committed &Designated Reserves
400,000 1
♦+