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Home My WebLink AboutStaff Report 3.A 02/22/2016� F DATE: February 22, 2016 Agenda Item #3.A TO: Honorable Mayor.and Members of the City Council through City Manager FROM: 0an t , RASCE — Director, Public Works & Utilities h Rye, Transit Division Manager SUBJECT: Resolution Authorizing The Purchase of Mobile Column Lifts for Petaluma Transit From Municipal Maintenance Equipment Through the National Joint Powers Alliance Cooperative - Purchasing Consortium. RECOMMENDATION It is recommended that the City Council approve a Resolution Authorizing The Purchase of Mobile Column Lifts for Petaluma Transit from Municipal Maintenance Equipment Through the National Joint Powers Alliance Cooperative - Purchasing Consortium. BACKGROUND Petaluma Transit's maintenance shop utilizes one set of four mobile column lifts to lift buses for maintenance. The recent shop renovation did not include installation of "in- ground" or "pit" lift systems, opting instead to continue to use portable lifts. The shop's existing set of SEFAC mobile lifts are beyond their useful lives and have been repaired and rehabilitated several times. Parts are difficult to obtain, rendering them functionally obsolete. These SEFAC lifts are currently in working order. However, due to age and reliability, new vehicle lifts are needed going forward. Staff has determined that the old SEFAC lift sets can be retained and used as a second set of lifts, when two sets of lifts are advantageous. DISCUSSION Quotes were obtained and demo units evaluated from three of the industry leaders, including SEFAC and two others. The current state of the art mobile column lift sets are wireless, which allow for greater movement within and outside the shop while eliminating tripping hazards and increased maintenance from the electrical wiring that connected the older generation of lifts. Competitive proposals for wireless lift sets were received from two vendors, as follows: Wireless Lift Set Quotations Received While pricing for the Rotary and Stertil -Koni products is very similar, only the Stertil -Koni equipment meets the City's need for the following reasons: • Ease of movement; Stertil - Koni's "synthetic runner wheel" design makes movement easier and will decrease potential for staff injury during movement and positioning of the lifts. • Warranty; the Stertil -Koni equipment warranty remains valid with use in a wet environment. At Petaluma Transit, there are occasions that arise where lifts are deployed outside on the concrete, or in the wash bay. The Stertil -Koni lift system can be procured from an existing competitive governmental purchasing cooperative, National Joint Powers Alliance (NJPA), which provides value to the City through a more competitive volume pricing and reduced staff time on the procurement. Attachment 2 shows the "List Price" on the MME Quotation for Stertil -Koni equipment as $55,751, which is more than $15,000 higher than the competitive pricing the City will receive from the NJPA contract. This illustrates and documents, as is required by Petaluma Municipal Code 4.04.100, the advantage of using a cooperative purchasing consortium for this purchase. The Transit Advisory Committee discussed this item at their February 4, 2016 meeting and recommends that the City Council approve the purchase of Stertil -Koni Lifts through NJPA cooperative purchasing consortium. FINANCIAL IMPACTS The funding for this project is contained in the Transit Division's FY 15/16 Budget in line item 6500.65100.62250. ATTACHMENTS 1. Resolution 2. Quotation MME — Stertil -Koni ST1085 -2FWA w /NJPA Price and List Price 3. NJPA Certificate and Letter 0) Freight & Extended Warranty Delivery +'Setup Sales Tax (to reach 3/2 years Vendor Product Pricing & Training (8.25%) P &L) Total Price M CH W418 Wireless 4 Air & Lube column Lift Systems (Rotary) (18,0001b) $39,242 $1,719 $3,237 $600 $44,798 Municipal ST1085 -2FWA Maintenance Wireless 4 Equipment Column Lift (Stertil -Koni) (18,0001b) $39,583 $2,500 $3,266 $45,349 While pricing for the Rotary and Stertil -Koni products is very similar, only the Stertil -Koni equipment meets the City's need for the following reasons: • Ease of movement; Stertil - Koni's "synthetic runner wheel" design makes movement easier and will decrease potential for staff injury during movement and positioning of the lifts. • Warranty; the Stertil -Koni equipment warranty remains valid with use in a wet environment. At Petaluma Transit, there are occasions that arise where lifts are deployed outside on the concrete, or in the wash bay. The Stertil -Koni lift system can be procured from an existing competitive governmental purchasing cooperative, National Joint Powers Alliance (NJPA), which provides value to the City through a more competitive volume pricing and reduced staff time on the procurement. Attachment 2 shows the "List Price" on the MME Quotation for Stertil -Koni equipment as $55,751, which is more than $15,000 higher than the competitive pricing the City will receive from the NJPA contract. This illustrates and documents, as is required by Petaluma Municipal Code 4.04.100, the advantage of using a cooperative purchasing consortium for this purchase. The Transit Advisory Committee discussed this item at their February 4, 2016 meeting and recommends that the City Council approve the purchase of Stertil -Koni Lifts through NJPA cooperative purchasing consortium. FINANCIAL IMPACTS The funding for this project is contained in the Transit Division's FY 15/16 Budget in line item 6500.65100.62250. ATTACHMENTS 1. Resolution 2. Quotation MME — Stertil -Koni ST1085 -2FWA w /NJPA Price and List Price 3. NJPA Certificate and Letter 0) Attachment 1 RESOLUTION AUTHORIZING THE PURCHASE OF MOBILE COLUMN LIFTS FOR PETALUMA TRANSIT FROM MUNICIPAL MAINTENANCE EQUIPMENT THROUGH THE NATIONAL JOINT POWERS ALLIANCE COOPERATIVE- PURCHASING CONSORTIUM WHEREAS, City of Petaluma Transit provides over 400,000 annual trips within the City of Petaluma on two modes, with a fleet of 18 vehicles of various sizes; and WHEREAS, Petaluma Transit has a maintenance facility that does not feature in- ground vehicle lifting systems, but rather utilizes portable lift systems that can be moved around the shop area as needed to raise up a variety of bus types in various bays and outside; and WHEREAS, Petaluma Transit has a set of wired mobile lifts acquired well over a decade ago that have far expended their useful lives and can no longer be relied upon to perform their function safely and require replacement; and WHEREAS, Petaluma Transit received demonstration sets of state -of -the- industry wireless lifts from two of the top manufacturers of heavy duty mobile lifts, and evaluated each for their ease ofuse, functionality, durability, and versatility, and identified the Stertil -Koni ST1085 -2FWA as the ideal mobile lift for Petaluma Transit's usage, due to ease of movement and the warranty in wet working environments; and WHEREAS, the Petaluma Municipal Code section 4.04. 100 provides that purchases made through a cooperative purchasing program with the state, county or other public agencies are exempt from provision of Chapter 4.04 of the Petaluma Municipal Code which requires the City to conduct its own competitive bid process for certain purchases and documentation as to the advantage of the cooperative purchase will be retained; and WHEREAS, there is no legal impediment to City of Petaluma making the funding request. NOW, THEREFORE BE IT RESOLVED, that the City Council adopts this Resolution Authorizing the Purchase of a Stertil -Koni ST1085 -2FWA Wireless Mobile Column Lift Set from Municipal Maintenance Equipment, utilizing competitive pricing from the National Joint Powers Alliance Purchasing Cooperative (Contract 061015 -SKI), directs the issuance of a purchase order in the amount of $45,349, and authorizes the City Manager to execute the purchase order and other purchasing documents as needed. 3 Attachment 2 " IN �TE1YAly�+�, 2366 Harvard Street • Sacramento, CA 95815 (916) 922 -1101 • Fax: (916) 922 -1034 �� 196 1913 Nancita Circle Placentia, CA 92870 • (714) 528 -8776 • Fax:-(714) 528 - 8744 4�•, 4750 Caterpillar Rd., Unit D • Redding, CA 96003 • (530) 243-4856 •Fax: (530} 243 1447 'MA 1930 W. Winton Ave., Suite 8 • Hayward, CA 94545 • (510) 670 -0230 •Fax: (510) 670 -9003 "CustomerSadsfactton r1 www•,source mme.com California State Contractor's License #980409 Is Our Goal" August 27, 2015 City of Petaluma Tel: 707 -778 -4560 555 North McDowell-Blvd. jrye @ci.petaluma.ca.us Petaluma, CA 94954 Attention: Joe Rye, Transit Manager We are pleased to provide the enclosed contract pricing sheet off the National Joint Powers Alliance Contract No. 061015 -SKI (www.njpacoop.org), for one (1) -set of four (4) Stertil-KONI ST1085 -2FWA Mobile Column Lifts for your review. Stertil -KONI is the NJPA contract holder and all purchasing documents are to go directly to them. The City's Purchase Order to be prepared and sent directly to Stertil -KONI. . 200 Log ,Canoe Circle, Stevensville, MD 21666 Phone: 410 -643-9001 Fax:410- 643 -8901 Email: orders @stertil- koni.coM Summary: Price F.O.B Petaluma, CA $39,583.00 8.25% Sales Tax 3,,265.60 Freight & Delivery 2,200.00 Set Up-& Training 300.00 Total $45,348.60 • Municipal Maintenance Equipment, Inc. is the local dealer and will provide on -site training, warranty support; and future service for the Stertil-KONI products._ • Pricing includes delivery and on -site training. • Terms: per NJPA Program. Thank you for your interest in this fine product. Should you have any questions or need additional information, please let us know. We look forward to being of service. Sincerely, -Municipal Maintenance Equipment, Inc. nfi G h Frank Wheeler 111, Vice President .Enclosure 4 .. A iLog Canoe Circle, ftemefaaville, f Phone 10,643,901 fax ,00,h4 ,09,1 ,www,stertil -kont . corn TO City of Petaluma Attn: Joe Rye, Transit Manager 555 North McDowell Blvd Petaluma, CA 94954 707 - 778 -4460 jote lu us QTY DESCRIPTION 1 ST1085.2FWA - Set of 4, 74,000 11 DC, control box on every column, 1 Estimated freight and delivery 1 I Setup and training 1 E NJPA Pricing, Contract #: 061015 -SKI WIRELESS MOBILE COLUMNS DATE, AUGUST 27, 2045 SKYLIFT THANK YOU FOR YOUR BUSINESSI SUBTOTAL V $42,083.00 SALES TAX 8.25% ON $3,265.60 EQUIPMENT i ONLY TOTAL ^$45,348.60 ECOLIFT 5 Contract Award RFP #061015 FORM D Format Offering of Proposal �5....,; (To be completed Only by Proposer) FLEET - RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS In compliance with the Request for Proposal (RFP) for FLEET - RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS, the undersigned warrants that I /we have examined this RFP and, being familiar with all of the instructions, terms and conditions, general specifications, expectations, technical specifications, service expectations and any special terms, do hereby propose, fully commit and agree to furnish the defined equipment/products and related services in full compliance with all terms, conditions of this RFP, any applicable amendments of this RFP, and all Proposer's Response documentation. Proposer further understands they accept the full responsibility as the sole source of responsibility of the proposed response herein and that the performance of any sub- contractors employed by the Proposer in fulfillment of this proposal is the sole, responsibility of the Proposer. Company Name: 51.� -h)- t�nni USn- _h e4 Date: dint t Company Address: &OD Gro le, City:�Ed7S�/II1t° State: zip: o?I�llPCpCe Contact Person: � O Title: So it ci- n i��c rl Authorized Signature (ink only): � L°n� i )ej) oDn`c, (Name printed or typed) 40 0 a Contract Acceptartec and award RO be completed only by NJPA) NJl'A itfi I Q S CI,r 'F- 12T.!,LATf D MAI TENANNCE ;l! QUIPNIIENT, SUITLIES, SERVICES, AND INVENTORY MANAGEMENI' SOLUTIONS Stertil -Koni USA, [tic. Proposer's full legal came Your proposal is hereby accepted and awarded. As ail awarded Proposer, you are now bound to provide the detined producUequipmenl and services contained in your proposal offering according to all terms, conditions, and pricing set north in this R.FP, tray arirendments to this RFP, your Response, and any exceptions accepted or rejected by NJPA oil [norm C, The ellective start date offlw Contract will be 1 '� T- • 2UJ and continue For four years f,•otn the board award date. This contract has the consideration ora firth year renewal option at the discretion of NJPA. National Joint Poivet-s AtliancejTp5 L i f= f ✓ NJPA Authorized si p o nature: �,. -�'�• -; � °" �_ _ � __ !��QJ_ r �-..� NJ Cxeoutive Director (Nanie printed or typed) Awarded this ,_ day of �{� N,1PA Contract Number UG10,1-Slit NJPA Authorized signature: � }?,�i —� tot - s NJPE\ E3oard Member (Name printed or typed) EXCCUred tlris(1•f day of j��,t 20 �, NJPA Contract Number 061 a -Sl<I Proposer hereby accepts contract inward including all accepted exceptions and NJPA clarifications identified on FORM C. Vendor Name Vendor Authorized sigtratuee: j� (Name Printed or typed) Title: Executed this y_ day or 3tl / `_.. ._ i\JPA Contract Number 06 10 3; »S1i1 42 E W. 9 r9a eU G ti 0 z Co n N M M E 0 -J d rd n� b o 0 rd d d Id d ct P-4oP�d U U O 7�jo�a bA o . w '� o � o o d bt U a� Q Attachment 3 WELCOME NEWEST MEMBER OF NJPAI Enclosed you will find our latest product catalog, and our "About Us" catalog. You have joined 50,000+ members in our Contract Purchasing cooperative, and we ask that you never forget that while your new membership is free, and comes with no organizational liability, it does come with the obligation that you are always 100% satisfied with the role NJPA plays in your future procurements. We believe in our competitively bid solutions, and feel confident that you will find value and savings throughout our purchasing catalog. SO HOW DOES THE PURCHASING PROGRAM WORK? You interact directly with the awarded vendor, or the assigned NJPA Contract manager to get pricing for the various contracts. Our website - http://www.nipacoop.org/contract- purchasing- solutions /contracts - is the best place to find both individuals and their contact information. Either can be an effective resource as you determine the value of each individual contract. The dedicated respondent employee listed in both the contract directory in this packet, and on our website is a great resource to ensure communication with the local dealer who may actually be selling you a future commodity or service. We would be happy to send additional packets if other departments within your organization require /desire them, and I am also always looking for purchasing groups to come and present to. If you want to help us, please tell someone else in your circle about our organization — getting the word out is still our greatest challenge. Once again, WELCOME to the world of NJPAI Please feel free to give us feedback on all of our procedures and our procurement process — the only way we get better is with your assistance! I look forward to meeting you in the future... I have included a card in the packet, but just in case... Duff,Erholtz @NJPACOOP.org 218.894.5490 www.nipacoop.org 1-q�JPA National Joint Power.q AINnee'