HomeMy WebLinkAboutStaff Report 3.D 02/22/2016DATE: February 22, 2016
Agenda Item #3.D
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: an o CE — Director, Public Works & Utilities
La y immer, P.E. — Deputy Director, Public Works & Utilities
SUBJECT: Resolution Accepting Completion of the Construction Contract for Marina
Fueling System Upgrade Project (C64501401)
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting Completion of
the Construction Contract for the Marina Fueling System Upgrade Project (C64501401).
BACKGROUND
The Petaluma Marina has provided gas fuel service since the Marina was built in the 1990's. In
2012, a small leak was discovered in the existing fuel system and the system taken out of service
while a repair or replacement was planned. During that process, staff determined that due to code
requirements it would be more cost effective to replace the fueling system than it would be to
repair the existing system.
This project upgraded the Petaluma Marina's fuel system to meet current State and regional
regulatory code requirements and expanded service to provide diesel fuel sales along with
gasoline to better serve more users of the Marina and the Petaluma River. Currently the marina is
the only fueling option for boats in the water on the River.
Bids were opened on December 10, 2014. On January 26, 2015, the City Council awarded the
construction contract to Franzen -Hill Corporation of Tulare, CA in the amount of $157,963.
Construction began in April 2015 and completed by Dec 2015. Construction management and
inspection services were conducted by City staff
The proposed action meets Council Goals: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
The final construction cost for this project is $167,880, which includes two change orders
totaling $9,917. The first change order upgraded the trench covers on the floating dock from
plywood to fiberglass for public safety, better performance, and less maintenance. Total cost for
this change order was $1,960. The second change order compensated the contractor for costs for
upgrading the specified fuel dispenser register model to add a price meter and a total dollar sales
readout. Contract plans mistakenly specified a dispenser model which showed only quantity of
fuel dispensed. During installation of the specified dispenser, the City harbormaster requested
that the dispenser include a total gallons and dollar sales readout to facilitate smoother
transactions for customers and minimize confusion during the fillup. The total cost of this change
order was $7,957.
FINANCIAL IMPACTS
Council previously approved a total budget of $220,000, comprised of $200,000 of the Transient
Occupancy Tax (TOT) and $20,000 from the Marina Operating Funds.
With the construction contract, final quantities, change orders, construction management and
inspection, the total cost for the project was $167,880 as shown in the following project cost
breakdown.
Planning/Environmental
$
-
$
477.39
Design
$
32,000.00
$
26,079.37
Legal Services
$
-
$
-
Construction Contract
$
157,963.00
$
167,880.00
Construction Management
$
13,000.00
$
11,347.05
CIP Overhead
$
4,000.00
$
1,212.16
Contingency
$
13,000.00
$
-
Funding Sources
Transient Occupancy Tax(TOT) $ 200,000.00 $ 186,518.58
Marina Operating Funds $ 20,000.00 $ 20,000.00
At project closeout, all remaining funds will be returned to the TOT Fund.
Following the acceptance of the project, the City Clerk will file a Notice of Completion with the
Sonoma County Recorder and the Finance Department will release the contract retention account
to the contractor within 60 days.
ATTACHMENTS
1. Resolution
2. Location Map
N,
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE CONSTRUCTION CONTRACT
FOR THE MARINA FUELING SYSTEM UPGRADE PROJECT
CITY PROJECT NO: C64501401
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Marina Fueling System Upgrade Project ( "Project "), and
WHEREAS, bids for the Project were opened on December 10, 2014, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was Franzen -Hill Corporation, in the
amount of $157,963; and
WHEREAS, by Resolution No. 2015 -010, adopted on January 26, 2015, the City
Council found the bid of $157,963 for the Project to be the lowest responsive bid, awarded the
Project to Franzen -Hill Corporation, in the amount of $157,963, conditioned on Franzen -Hill
Corporation timely executing the Project contract and submitting all required documents and
authorized and directed the City Manager to sign the Project contract on behalf of the City, upon
such timely submission and to execute on behalf of the City any amendments to the Project
contract that are necessary to effectively complete the project and /or to realize the Project and /or
cost benefits for the City; and
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved:
e Order Number Description Amount
CCO #1 Upgrade Trench Cover on Dock to Fiberglass $1,960.00
CCO #2 Upgrade dispenser unit with price meter $7,957.00
Total Change Orders $9,917.00
; and
WHEREAS, the final contract amount, as amended, including all change orders,
overruns, and underruns is $167,880; and
WHEREAS, the estimated total cost of the Project is $206,518.58 and is within the
approved Project budget; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements, and the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The contract titled Marina Fueling System Upgrade Project, Project No. C64501401,
with the final contract amount of $167,880, is accepted as complete, subject to the
Contractor's continuing warranty and other obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within 10 days of the
date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within 60 days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
L!
Attachment 2
MARINA FUELING SYSTEM UPGRADE
PROJECT NO. C64501401
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PETALU\ RIV R - �
PETALUMA BLVD. S.
LOCATION MAP
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Q PROJECT SITE
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\ . \ P A
MARINA
Date: January 26, 2015
N City of Petaluma
PROJECT SITE w E Public Works and Utilities
s Department
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