HomeMy WebLinkAboutStaff Report 3.E 02/22/2016F,
DATE:
February 22, 2016
Agenda Item #3.E
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Da O�,_�.ASCE — Director, Public Works and Utilities Department
SUBJECT: Resolution Authorizing Submittal of Application for Payment Programs and
Related Authorizations for the Beverage Container Recycling City /County
Payment Program from CalRecycle, Delegating the Sonoma County Waste
Management Agency the Authority to Submit Applications on the Behalf of
Agency Members and Execute Agreements or Other Documents Necessary to
Implement this Program.
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Authorizing Submittal of
Application for Payment Programs and Related Authorizations for the Beverage Container
Recycling City /County Payment Program from Cal Recycle, Delegating the Sonoma County
Waste Management Agency the Authority to Submit Applications on the Behalf of Agency
Members and Execute Agreements or Other Documents Necessary to Implement this Program.
BACKGROUND
Since 2000, the State of California, first with the Department of Conservation and. now with the
Department of Recycling and Resource Conservation (CalRecycle), has allocated funding from
uncollected deposits from beverage containers to California cities and counties. This program is
called the City /County Payment Program (CCPP). For the entirety of this program, the Sonoma
County Waste Management Agency has applied for these funds on behalf of all Sonoma County
cities and the unincorporated county, pooled the funding, and implemented projects related to
beverage container recycling. Past projects include creating agreements for beverage container
collection service, purchasing new collection containers and enclosures, and, since 2012,
administering an educational campaign around the State's Mandatory Commercial Recycling
program. The memorandum contained in Attachment 2 is a current example of the benefits the
City and the other agencies derive from this program.
A requirement to expend all funds from each grant cycle within two years was introduced in the
FY 14/15 cycle, and CalRecycle is in the process of introducing additional requirements for the
FYI 5/16 grant cycle, including the need for the subject resolution.
DISCUSSION
CalRecycle sent a notice to all CCPP grant managers on December 23, 2015 with information
about the FY 2015 /16 funding cycle. The notice stated all jurisdictions will be required to
provide an authorizing resolution no later than the funding request due date yet to be determined
by CalRecycle. To assist with the new requirement, CalRecycle provided a model authorizing
resolution template. The resolution gives Sonoma County Waste Management Agency authority
to submit applications on behalf of the Agency members and execute agreements and necessary
documents to implement the program, through online funding request forms with the state on
behalf of the City and other agency members.
The proposed recycling program meets Council Goal: "Enhance Petaluma's Ability to Divert
Solid Waste From the Waste Stream by Increasing Recycling and Composting."
FINANCIAL IMPACTS
Adopting this resolution would allow the Sonoma County Waste Management Agency to
continue applying for and receiving grant funds to support regional recycling programs on the
City's behalf. The grant is a pass - through so there is no net financial impact to the City.
ATTACHMENTS
1. Resolution
2. CCPP Funding Correspondence
2
Attachment 1
RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION FOR PAYMENT
PROGRAMS AND RELATED AUTHORIZATIONS FOR THE BEVERAGE
CONTAINER RECYCLCING CITY /COUNTY PAYMENT PROGRAM FROM
CALRECYCLE, DELEGATING THE SONOMA COUNTY WASTE MANAGEMENT
AGENCY THE AUTHORITY TO SUBMIT APPLICATIONS ON THE BEHALF OF
AGENCY MEMBERS AND EXECUTE AGREEMENTS OR OTHER DOCUMENTS
NECESSARY TO IMPLEMENT THIS PROGRAM.
WHEREAS, pursuant to Public Resources Code section 48000 et seq. the Department of
Resources Recycling and Recovery (CalRecycle) has established various payment programs to
make payments to qualifying jurisdictions; and
WHEREAS, in furtherance of this authority CalRecycle is required to establish
procedures governing the administration of the payment programs; and
WHEREAS, CalRecycle's procedures for administering payment programs require,
among other things, an applicant's governing body to declare by resolution certain authorizations
related to the administration of the payment program.
NOW, THEREFORE, BE IT RESOLVED that the City of Petaluma is authorized to
submit an application to CalRecycle for any and all payment programs offered; and
BE IT FURTHER RESOLVED that the City Manager, or his /her designee, is hereby
authorized as Signature Authority to execute all documents necessary to implement and secure
payment on behalf of the City of Petaluma; and
BE IT FURTHER RESOLVED that the City of Petaluma delegates the Sonoma County
Waste Management Agency the Authority to Submit Applications and Execute Agreements or
other Documents Necessary to Implement this Program on behalf of the City of Petaluma; and
BE IT FURTHER RESOLVED that this authorization is effective until rescinded by
the Signature Authority or this Governing Body.
Attachment 2
To: All Sonoma County City Managers
From: Felicia Smith, Sonoma County Waste Management Agency
Date: January 28, 2016
Subject: City /County Payment Program Funding Available for Recycling Receptacles
Overview
The City /County Payment Program is allocated funding from uncollected deposits from beverage
containers, and can be used to promote beverage container recycling and litter reduction. There is
funding available to your city for the purchase of recycling bins for both interior and exterior use.
The Sonoma County Waste Management Agency (Agency), who administers the program, will fund the
purchase of the containers and arrange for delivery; there is no cost to your city. Recycling receptacles
can be purchased for both public and private sector needs. Receptacles can be used for city streets, bus
stations, parking garages, parks, offices, schools or any other location that generates beverage containers.
This is an opportunity to improve recycling efforts in your city to help drive landfill diversion rates.
Background
The City /County Payment Program is managed statewide by CalRecycle. Locally, Sonoma County Waste
Management Agency has been administering the program on behalf of its agency members since 2000.
During the 2014 /15 funding cycle, CalRecycle implemented a new policy, which requires funding to be
expended within 24 months of payment. To ensure compliance, the Agency is requesting that we
determine any need or gaps in recycling receptacles that they will fund.
Allowable Expenses
Allowable expenses include recycling receptacles that will be used to collect beverage containers (please
note that stand -alone garbage receptacles cannot be purchased with these funds). Both exterior and
interior bins are allowed. Receptacles can be purchased on behalf of businesses, government offices,
downtown areas, parks, parking garages, bus shelters, schools, or multifamily complexes.
Contact
Please distribute this memo to others in your city, as appropriate (public works, parks and recreation,
facilities, etc.). I am the point person for any inquiries or request for container purchases. I can assist in
recycling container placement & style suggestions, signage and for purchasing requests. Thank you for
your efforts to spread the word and improve recycling in your city! My contact information is below:
Felicia Smith
P: 707 -565 -2413
E: Felicia.smith @sonoma - county.org
2300 County Center Dr Ste B 100
Santa Rosa, CA 95403
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