HomeMy WebLinkAboutStaff Report 5.A 02/22/2016Agenda Item #5.A
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DATE: February 22, 2016
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: �an ASCE &K�.E. — Director, Public. Works & Utilities
— Deputy Director, Public Works & Utilities
SUBJECT: Resolution Authorizing Award of Contract for the Wiseman Trail Rehabilitation
Project, City Project No. C14101606 and Amending the Project Budget
RECOMMENDATION
It is recommended that the City Council approve the Resolution Authorizing Award of Contract
for the Wiseman Trail Rehabilitation Project, City Project No. C14101606, and Amending the
Project Budget.
BACKGROUND
The existing park trail has deteriorated over the years and needs reconstruction. This project will
re- construct and widen the existing trail from north of the restrooms to the playground and south
to the end of ball fields. The new access will wrap around the ball field and will provide an
accessible path to both sets of portable bleachers. Two additional ADA parking spaces will be
added along with ramps for accessing the trail. Public restrooms along with ADA parking and
access were recently installed in the park.
DISCUSSION
The existing Wiseman trail consists of a four feet wide asphalt concrete (AC) pavement and a
four feet wide dirt path alongside the AC pathway. The existing AC pathway is in very poor
condition due in part, to the expansive adobe soils and is beyond being repaired by City
maintenance.
This project includes construction of 8 -foot wide concrete pathway, excavation, demolition of
current AC pathway, and building an embankment for access to the ball field on the south end.
The project will also upgrade the existing sidewalk and curb ramp from the adjacent parking lot,
provide two ADA compliant concrete parking stalls and the water fountain structures along the
trail will be reset. The project was designed by City staff.
A Notice Inviting Bids was advertised on December 10, 2015; eleven (11) bids were received
and opened on January 6, 2016 as follows:
Name of Bidder
Coastside Concrete & Const. Inc.
John Benward Co. Inc.
Team Ghilotti Inc.
C Hardy General Eng.
Oak Grove Const.
GD Nielson Const.
Siri Grading & Paving
Engelke Const.
Michael Paul Co. Inc.
WR Forde Associates
Maggiora & Ghilotti
Engineer's Estimate
Base Bid + Alt 1 Total
$356,105.00 Lowest Responsible Bidder
$373,973.26
'$398,329.50
$398,850.00
$400,793.00
$419,399.00
$471,442.00
$501,003.00
$508,391.00
$519,310.00
$528,529.00
$400,000.00
The lowest responsible and responsive bidder, Coastside Concrete & Construction Inc., has
performed various street and sidewalk projects for the City of Petaluma. Coastside Concrete &
Construction, Inc. possesses a valid Class A California Contractor's License, license number
995338, that expires on August 31, 2016 and which qualifies Coastside Concrete & Construction
Inc. to perform the work.
Construction is scheduled to begin in March and to be completed by June 2016. Construction
management and inspection services will be conducted by City staff with assistance by a
consulting geotechnical and material testing firm.
The proposed action meets Council Goals: "Plan for and implement priority capital projects as
funding permits."
FINANCIAL IMPACTS
The following table shows a breakdown of estimated total project cost for the Wiseman Trail
Rehabilitation Project:
Phase
FY 15 -16 CIP
Budget
Wiseman Trail
Rehabilitation Project
Planning/Environmental
$
-
Design
$
-
$
16,000.00
Legal Services
$
-
$
-
Construction Contract
$
415,000.00
$
356,105.00
Construction Management
$
-
$
29,000.00
Contingency
$
50,485.00
CIP Overheads
$
20,000.00
TOTAL:1
$
415,000.00
$
471,590.00
2
Source
FY 15 -16 CIP
Budget '
Wiseman Trail
Rehabilitation Project
SCTA Reimbursement
$ 415,000.00
$ 472,000.00
Total
$ 415,000.00
$ 472,000.00
The FY 15/16 budget was intended to be the first phase of the required work. However
additional funding was identified and all of the required work in now included in the low bid
amount. A portion of delayed reimbursement from Sonoma County Transit Authority for a
project completed in a prior fiscal year will be used to fund this project.
ATTACHMENTS
1. Resolution
2. Location Map
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR
THE WISEMAN TRAIL REHABILITATION PROJECT,
CITY PROJECT NO. C14101606 AND AMENDING THE PROJECT BUDGET
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff prepared
construction bid documents and solicited bids for the Project; and
WHEREAS, the project was bid on December 10, 2015, and Eleven (11) bids were
received and opened on January 6, 2016 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Coastside
Concrete & Construction Inc., Rohnert Park, CA for $356,105; and
WHEREAS, it has been determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, it is verified that Coastside Concrete & Construction Inc. possesses a valid
California Contractor's License, Class A California Contractor's License, license number
995338 , that qualifies Coastside Concrete & Construction Inc. to perform the Project; and
WHEREAS, sufficient funds are available to fund the project based on actual bid prices
and cost of project management and design services; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ( "CEQA ") and Title 14, the California Code of Regulations ( "CEQA Guidelines "),
Section 15301, because the project would result in negligible or no expansion of use beyond
what currently exists.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
Approves the amended project budget of $471,590.
2. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Coastside Concrete & Construction Inc., for the Wiseman Trail
Rehabilitation Project, and finds the bid of $356,105 to be the lowest, responsive bid and
further finds that Coastside Concrete & Construction Inc., is the lowest responsible
bidder.
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3. Awards the contract for the, Wiseman Trail Rehabilitation Project to Coastside Concrete
& Construction Inc., in the amount of $356,105, the amount of the lowest responsive bid,
conditioned on Coastside Concrete & Construction Inc., timely executing the project
contract and submitting all required documents, including but not limited to, executed
bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
4. Directs staff to issue a notice of award to Coastside Concrete & Construction Inc.
5. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Coastside Concrete & Construction Inc., of
the signed project contract and all other required document, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
5
Attachment 2
WISEMAN TRAIL REHABILITATION PROJECT
PROJECT NO. C14101606
LOCATION MAP
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Date :Feb. 22, 2016
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