HomeMy WebLinkAboutStaff Report 5.B 02/22/2016DATE:
TO:
FROM:
SUBJECT:
Agenda Item #5.B
February 22, 2016
Honorable Mayor and Members of the City Council through City Manager
Dan St. John, F.ASCE — Director, Public Works & Utilities
Larry Zimmer, P.E. — Deputy Director, Public Works & Utilities
Resolution Authorizing Award of Contract for the Downtown Accessibility
Improvements Project and Approving Project Budget
RECOMMENDATION
It is recommended that the City Council approve the Resolution Authorizing Award of Contract
for the Downtown Accessibility Improvements Project and Approving Project Budget.
BACKGROUND
The City of Petaluma's aged infrastructure system includes the public walkways. Aging
concrete, root intrusion, expansive soils and a variety of other causes have created accessibility
issues and potential tripping hazards throughout the City. City of Petaluma downtown areas are
very old and some portions do not meet current accessibility standards. The City of Petaluma had
been sued on various occasions, and has agreed through settlement to correct non - compliant
sidewalks, particularly in and around the downtown area within a ten year period.
This project is part of the 10 -year downtown accessibility improvement plan and begins to
address accessibility issues identified in a settlement agreement.
DISCUSSION
This project will repair sidewalks, curb and gutter and driveways at various locations within the
Petaluma business district in locations that address the settlement agreement. This is the initial
project to focus on the settlement and comprises locations where the improvements can be done
without any significant design work or extraordinary costs. The locations that will require a
significant design effort will be included in future construction projects.
The Notice Inviting Bids was advertised on December 10, 2015; nine (9) bids were received as
follows:
Name of Bidder
Coastside Concrete & Const. Inc
Michael Paul Co. Inc.
Bid Total
$234,500.00 Lowest Responsible Bidder
$250,000.00
Nelson Const.
$307,250.00
Berger Concrete Inc.
$
$309,716.00
FBD Vanguard Const. Inc.
$
$330,590.00
WR Forde Associates
$
$347,900.00
Ghilotti Const. Co.
$
$405,600.00
Ghilotti Bros. Inc.
$
$406,500.00
Team Ghilotti Inc.
$
$409,300.00
Engineer's Estimate
$
$250,000.00
The lowest responsible and responsive bidder, Coastside Concrete & Construction Inc., has
performed various street projects for the City of Petaluma. Staff verified that Coastside Concrete
& Construction Inc. possesses valid Class A, B and C -8 California Contractor's License, license
number 995338, which expires on August 31, 2016, which qualifies Coastside Concrete &
Construction Inc. to perform the work.
Construction is scheduled to begin in April and to be completed by July 2016. Construction
management and inspection services will be conducted by City staff with assistance by an
outside consultant for geotechnical and material testing as needed. City staff designed the project
and prepared the contract documents. The attorney for Skaff and D'Lil has been notified and
provided construction drawings in accordance with the settlement agreement.
The proposed action meets Council Goals: "Plan for and implement priority capital projects as
funding permits."
FINANCIAL IMPACTS
The following table is a breakdown of estimated total project cost for the Downtown ADA
Improvements Project:
Phase
Downtown ADA
Improvements Project
Budget
Planning/Environmental
$
-
Design
$
-
Legal Services
$
-
Construction Contract
$
234,500.00
Construction Management
$
15,500.00
Project Management
$
-
Contingency
$
25,000.00
TOTAL:
$
275,000.00
2
Source
Downtown Accessibility
Improvements Project
Public Works CIP Fund
$ 275,000.00
$ 275,000.00
Total
$ 275,000.00
$ 275,000.00
The funding for the Downtown Accessibility Improvements Project totals $275,000 and is in the
Public Works CIP Fund.
During fiscal year 2014/15, funds were transferred into the General Fund from the TOT fund to
be used for downtown streets and sidewalks maintenance. Those funds were not spent during the
fiscal year, and, as a part of the First Quarter Budget Adjustments, were committed to be used
specifically for that purpose. During the Mid -Year Budget Adjustments Council Item presented
on February 8t", $200,000 was transferred in from General Fund Committed Reserves into the
Downtown Accessibility Improvements project.
During fiscal year 2015/16, $136,000 was transferred into the General Fund from the TOT fund
to be used for downtown streets and sidewalks maintenance. Of this amount, $75,000 remains
unspent and was subsequently transferred into the Downtown Accessibility Improvements
Project as a part of the Mid -Year Budget Adjustments Council item.
ATTACHMENTS
1. Resolution
2. Location Map
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR
THE DOWNTOWN ACCESSIBILITY IMPROVEMENTS PROJECT AND
APPROVING THE PROJECT BUDGET
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff prepared
construction bid documents and solicited bids for the Project; and
WHEREAS, the project was bid on December 10, 2015, and nine (9) bids were received
and opened on January 6, 2016 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Coastside
Concrete & Construction Inc., Rohnert Park, CA for $234,500; and
WHEREAS, the lowest bid amount of the for the Project was within the budgeted
amount of $250,000 for construction; and
WHEREAS, it has been determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, it is verified that Coastside Concrete & Construction Inc. possesses a valid
California Contractor's License, Class A, B and C8 California Contractor's License, license
number 995338 , that qualifies Coastside Concrete & Construction Inc. to perform the Project;
and
WHEREAS, there is sufficient funds in the Public Works CIP to fund the project based
on actual bid prices and cost of project management and design services; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ( "CEQA ") and Title 14, the California Code of Regulations ( "CEQA Guidelines "),
Section 15301, because the project would result in negligible or no expansion of use beyond
what currently exists.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Coastside Concrete & Construction Inc., for the Downtown
Accessibility Improvements Project, and finds the bid of $234,500 to be the lowest,
responsive bid and further finds that Coastside Concrete & Construction Inc., is the
lowest responsible bidder.
Awards the contract for the, Downtown Accessibility Improvements Project to Coastside
Concrete & Construction Inc., in the amount of $234,500, the amount of the lowest
responsive bid, conditioned on Coastside Concrete & Construction Inc., timely executing
the project contract and submitting all required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
4. Approves an amount of $275,000 from Public Works CIP budget for this project.
5. Directs staff to issue a notice of award to Coastside Concrete & Construction Inc.
6. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Coastside Concrete & Construction Inc., of
the signed project contract and all other required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
Attachment 2
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