HomeMy WebLinkAboutStaff Report 8 05/18/199 CITY OF PETALUMA, CA AGENDA SUMMARY
Agenda Sub'iect Meeting Date:
1998.Oxidation-PondDike Repair Project May..18, 11 998 �].
Department Contact Person Phone Numbetedu ' 8
Engineering \-1— Fleming Nguyen 778 4304
CostofProposal $106,735'00 AmountBudgeted $122,735.00
Account Number 9909
Attachments to.Agenda.Packet,Items
Location map (Exhibit"A")'
Summary.:Statement
Bids were opened on April 16, 1998.for the 1998 Oxidation Pond Dike Repair Project. The low
bid was $106,735 00 The project involves placing rock slope protection/rip-rap along the
interior dikes of pond numbers 5; 8 and 9 to prevent erosion to the dikes due to wave action of
high wastewater level in these ponds during winter storms. The construction is scheduled to
begin in late June and expected to be completed by the end.of July 1998., This project will be
funded by the Water Pollution Control Enterprise Funds. The City will seek partial
reimbursement from FEMA fordamagescaused by the 1998 Storm.
Recommended City Council action
Adopt the resolution.
Submitted to Finance,Director: Submi City Manager:
'`
Today s Date File Code:
5/8/98.
9909awrd/sb/a:
#21998
1 AGENDA ITEM.#
2
3 KEY WORD': 1998 Oxidation Pond.Dike Repair
4 ProjectNo. 9909
5
6 DATE: May 18, 1998
7
8 DEPARTMENT:
9
10 Engineering Department
11 Thomas:S: Hargis, Director of Engineering
12 Fleming Nguyen, Associate Civil Engineer
13
14 REQUESTED COUNCIL ACTION:
15
16 Adopt resolution approving plans and specifications prepared by the Engineering Department;
17 awarding the construction contract; and approving the project budget in the amount of
18 $130,375.00, which includes design,:planning,;administration, construction,'inspection and project
19 contingency.
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20
21 RECOMMENDATION:
22
23 Approve.
24
25 BACKGROUND:
26 •
27 Bids were opened on April 16 1998 for the, 1998 Oxidation Pond Dike Repair (Project No
28 9909). The project involves pining rock slope protection/rip-rap along,the interior dikes of pond
29 numbers 5, 8 and-9 to prevent erosion of the dikes due to wavedaction of,high wastewater level in
30 these ponds during winter storms (see Exhibit "A" for location map). This year's repair will
31 complete the dike repair on all ponds except pond numbers 1, 2 and 4. Staff recommends that the
32 City not conduct any repairs on the dikes of;pond numbers 1, 2 and 4 until the new treatment
33 plant design is completed because these ponds'may serve different•functions with the new design.
34
35 Due to changes in theCity water reclamation program; the work needs to start in June and needs
36 to be completed by the end of July'1998',beforeithe water levels in these ponds become full
37
38 The plans and specifications,prepared by the Engineering Department are available for review at
39 the Engineering Department,
40
41 The following,is the summary of the bids:
42
43 Name of Bidders Amounts
44
45 Cal-Neva Construction Services, mc , Rancho Cordova, CA $106,735:00
46 Ghilotti Brothers Construction, Inc., San Rafael, CA $107,777:50
47 Goebel Paving, Grading & Underground, Inc.,Petaluma, CA $109,285.00
48 John Benward Co:, Glen Ellen, CA $109,910.00
49 Sandy's Construction;Co., Windsor, CA $126,025.00
50 North Bay Construction Inc:, Petaluma, CA $127,235.00
51 Nelson Construction,Petaluma,CA $136,045.00
52 Michael Paul Co. Inc,,,.Petaluma, CA $144,250:00
53 Maggiora & Ghilotti, Inc., San Rafael, CA $162,640.00
54
1 The engineer's estimate;for the bid was=$137,450,00.
2
3 Following is the breakdown of the estimated project,costs:
4
5 CONSTRUCTION;CONTRACT (LOW $106,735.00 •
6 ENGINEERING DESIGN: $ 4,000.00
7 ADMINISTRATION/INSPECTION: $ 4,000.00
8 PROJECT CONTINGENCY[ $ 16;000.00
9
10 TOTAL ESTIMATED.PROJECT COSTS: $130 735.00
11
12 This project will,be funded by the Water Pollution Control Enterprise Funds in the amount.of
13 $130,735.00. The City will seek partial reimbursement in the estimated amount of $18,000.00
14 from FEMA for damages caused by-the 1998 Storm.
15
16 ALTERNATIVES:
17
18 1. Award the contract to another bidder.
19 2. Reject all bids and re-advertise.
20
21 CONSEQUENCES OF-NOT ACTING:
22
23 Delay the construction.
24
25 ACTION FOLLOWING:AUTHORIZATION:
26
27 The contractor will enter a,contract with the City and submit the required contract documents and
28 insurance certificates. Construction is scheduled for June and is expected to be completed`by the
29 end of July 1998.
30
31
32 '
33 xc: de sce ace/Nguyen file
34
35 9909awrd/sb/agenda/hd/a:'l
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LOCATION MAP
N.T.S
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Page 2. of 3
EXHIBIT "A"
Secondary Primary
Entrance Gate Entrance Gate
LAKEVILLE HIGHWAY (STATE 116 ) d
_ i
J1 F POND 1 11 POND 2 1
i LL J
POND '4 POND 3
� A®- 1 1_i
E,...... A®- 1
ND 5 POND 6
L 18703 1, H
POND 8 H • POND 7
TOTAL 12503
o� _ i i LI 1 //
II \\\\�\
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POND 9 1 I POND 10
TOTAL 5003 I
® DIKE REPAIR AREA
LOCATION MAP
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N.T.S. •5/6/98.
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Plcci rock!elope projection (ChLIRMIS No. 1tacching)
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\---Bottorn'ot Pond
SECTION A - A
• TYPICAL DIKE SECTION
Scale: Not. to SCole
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