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Home My WebLink AboutStaff Report 3.G 03/21/2016DATE: March 21, 2016 Agenda Item #3.G TO: Honorable Mayor and Members of the City Council through City Manager FROM: Dan St. John, F.ASCE — Director, Public Works and Utilities Larry Zimmer, P.E. — Deputy Director, Public Works and Utilities SUBJECT: Resolution Making Required Findings and Authorizing Staff to Specify by Brand Name Specific Electrical and Mechanical Equipment in Soliciting Bids for Construction, Alteration, and Repair Projects and Other Solicitations and Procurements for the City's Sewer Pump Stations and Wastewater Treatment Facilities. RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Making Required Findings and Authorizing Staff to Specify by Brand Name Specific Electrical and Mechanical Equipment in Soliciting Bids for Construction, Alteration, and Repair Projects and Other Solicitations and Procurements for the City's Sewer Pump Stations and Wastewater Treatment Facilities. BACKGROUND With Ellis Creek Water Recycling Facility entering its seventh year, critical components for the operations require standardization for replacement and upgrades. Equipment for the ten sewer pump stations also requires standardization of critical equipment components due to compatibility with the SCADA system and operational function of the collection system. Although Petaluma is a charter City and has the power to prescribe its public contracting process independently from general state law, the City has not exercised that power extensively. As a result, City contracts are subject to most general state public contracting laws, including provisions of the Public Contract Code that limit the ability of local agencies to specify materials and goods being procured by brand name. Public Contract Code Section 3400, subdivision (b) prohibits state and local agencies and their officials from issuing bid specifications for public works projects that limit bids to particular firms or designate items being acquired by brand name, unless bidders are permitted to propose items equal to those specified by brand name. However, Section 3400, subdivision (c) includes an exception that permits designating a material, product or service by brand or trade name in certain specified circumstances, including when necessary to match other products in use on a particular public improvement either completed or in the course of completion. For the exception to apply, the awarding agency or its designee must make a finding that is described in the bid invitation or request for proposals that a material, product or service is designated by brand or trade name for one of the reasons permitted under subdivision (c). DISCUSSION Operations and maintenance has identified specialized equipment used in the City's sewer pump stations and waste treatment facilities that should be standardized in order to reduce long -term costs by having interchangeable parts and improving consistency in operations and maintenance. Costs will be reduced by minimizing training needs in the variation of equipment and reducing the spare parts inventory. Recent trends in the electrical and mechanical fabrication process have significantly increased the delivery schedules of the equipment. By specifying certain specialized equipment by brand name in bid solicitations for construction, alteration, and repair projects and procurements for the City's sewer pump stations and wastewater treatment facilities, staff will be able to utilize spare parts and correctly order critical components. Standardization of key specialized equipment will improve reliability by using equipment with a proven record of reliability. The following critical components have been identified at the wastewater treatment plant: • Gravity Thickening Belt by Andritz • Horizontal Chopper Pump by Vaughn • ANSI End Suction Pumps by Gould • Horizontal Fire Tube Boiler by Cleaver Brooks • Centrifugal Gas Booster by Spencer Turbine • Air Release Valves by AR.I. • Flanged Coupling Adapters by ROMAC • Dismantling Joint by ROMAC • Flexible Coupling by ROMAC • Plug Valves by Dezurik • Automatic Air Vents by Bell & Gossett • 3 -Way Temperature Control Operator by Rexa • 3 -Way Temperature Control Valve by Fisher • Pump Suction Diffuser and Balancing Valve by Armstrong • Pump Discharge Valve by Mueller Steam Specialty • Manometer by Meriam Instruments Co. • Back Pressure Control Valves and Digester Gas Sediment Traps by Varec • Flame Arresters and Non - Sparking Gastight Manhole Covers by Varec • Pressure/Vacuum Relief Valves by Varec • Sample Hatches and 3 -Way Multiport Valves by Varec The following critical components have been identified at the sewer pump stations: • Flanged Coupling Adapters by ROMAC • Power Monitor and Automatic Transfer Switch by Eaton • UPS by APC Smart • Combustible Gas Detector by MSA 2 • Emergency Autodialer by Omega • Power Supply and Integrated PLC system by Modicon Quantum • Adjustable Frequency Drives by Eaton • Discrete input and output Modules by Modicon Quantum • Analog input and output Modules by Modicon Quantum • CPU and Ethernet Modules by Modicon Quantum • Integrated PLC interface by Dell • Door Intrusion Switches by Sentrool • Level Switches by Flygt Corporation • Radio Transceiver s by MDS • Operator interface by Wonderware • Sewage Combination Air Release Valves by AR.I. FINANCIAL IMPACTS The recommended action is intended to save money by reducing long -term operation and maintenance costs. Such savings are difficult to quantify at the present time, and will be realized annually, or equipment is maintained, repaired, and replaced. ATTACHMENTS 1. Resolution 2. Location Map 3 Attachment 1 RESOLUTION MAKING REQUIRED FINDINGS AND AUTHORIZING CITY STAFF TO SPECIFY BY BRAND NAME SPECIFIC ELECTRICAL AND MECHANICAL EQUIPMENT IN SOLICITING BIDS FOR CONSTRUCTION, ALTERATION, AND REPAIR PROJECTS AND OTHER SOLICITATIONS AND PROCUREMENTS FOR THE CITY'S SEWER PUMP STATIONS AND WASTEWATER TREATMENT FACILITIES WHEREAS, California Public Contract Code Section 3400, subdivision (a), generally prohibits state and local agencies and their officials from issuing bid specifications for public works projects that limit bids to particular firms or designate items being acquired by brand name, unless bidders are permitted to propose items equal to those specified by brand name; and WHEREAS, Section 3400, subdivision (c) includes an exception that permits state and local agencies and their officials to designate a material, product or service being procured by brand or trade name in certain specified circumstances, including when necessary to match other products in use on a particular public improvement either completed or in the course of completion; and WHEREAS, for the exception in Section 3400, subdivision (c) to apply, the awarding agency or its designee must make a finding that is described in the bid invitation or request for proposals that a material, product or service is designated by brand or trade name for one of the reasons permitted under that subdivision; and WHEREAS, City staff is standardizing the equipment determined to be critical components of City wastewater treatment facilities and sewer pump stations; and WHEREAS, standardization of such critical equipment will help reduce spare parts inventory and reduce training needs by minimizing equipment variations; and WHEREAS, standardization of critical equipment will improve consistency in operation and maintenance and improve reliability by using equipment with a proven record of reliability; and WHEREAS, standardization of critical equipment will reduce long term costs for operation and maintenance by having interchangeable parts for critical components; and WHEREAS, staff has recommended Gravity Thickening Belt by Andritz, Horizontal Chopper Pump by Vaughn, ANSI End Suction Pumps by Gould, Horizontal Fire Tube Boiler by Cleaver Brooks, Centrifugal Gas Booster by Spencer Turbine, Flexible Coupling by ROMAC, Plug Valves by Dezurik, Automatic Air Vents by Bell & Gossett, 3 -Way Temperature Control Operator by Rexa, 3 -Way Temperature Control Valve by Fisher, Pump Suction Diffuser and S Balancing Valve by Armstrong, Pump Discharge Valve by Mueller Steam Specialty, Manometer by Meriam Instruments Co., Back Pressure Control Valves and Digester Gas Sediment Traps by Varec, Flame Arresters and Non - Sparking Gastight Manhole Covers by Varec, Pressure/Vacuum Relief Valves by Varec, Sample Hatches and 3 -Way Multiport Valves by Varec, and Air Release Valves by A.R.I., be the standard equipment to be used in all future wastewater treatment facilities projects; and WHEREAS, staff has recommended Flanged Coupling Adapters by ROMAC, Power Monitors and Automatic Transfer Switch by Eaton, UPS by APC Smart, Combustible Gas Detector by MSA, Emergency Autodialer by Omega, Power Supply and Integrated PLC system by Modicon Quantum, Adjustable Frequency Drives by Eaton, Discrete input and output Modules by Modicon Quantum, Analog input and output Modules by Modicon Quantum, CPU and Ethernet Modules by Modicon Quantum, Integrated PLC interface by Dell, Door intrusion Switches by Sentrool, Level Switches by Flygt Corporation, Radio Transceivers by MDS, Operator interface by Wonderware, and Sewage Combination Air Release Valves by A.R.I., be the standard pump station equipment to be used in all future sewer pump station projects; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma as follows: 1. The City Council finds in accordance with California Public Contract Code Section 3400, subdivision (c), that the following critical equipment required to operate the City's sewer pump stations and waste water treatment facilities must be specified in City invitations for bids, requests for proposals and other solicitations and procurements in order to match other products in use on particular City sewer pump station and waste water treatment improvements either completed or in the course of completion: a. Critical Sewer Pump Station Equipment: • Flanged Coupling Adapters by ROMAC • Power Monitor and Automatic Transfer Switch by Eaton • UPS by APC Smart • Combustible Gas Detector by MSA • Emergency Autodialer by Omega • Power Supply and Integrated PLC system by Modicon Quantum • Adjustable Frequency Drives by Eaton • Discrete input and output Modules by Modicon Quantum • Analog input and output Modules by Modicon Quantum • CPU and Ethernet Modules by Modicon Quantum • Integrated PLC interface by Dell • Door Intrusion Switches by Sentrool • Level Switches by Flygt Corporation • Radio Transceiver s by MDS • Operator interface by Wonderware • Sewage Combination Air Release Valves by AR.I. b. Critical Waste Water Treatment Facilities Equipment: • Gravity Thickening Belt by Andritz • Horizontal Chopper Pump by Vaughn • ANSI End Suction Pumps by Gould • Horizontal Fire Tube Boiler by Cleaver Brooks • Centrifugal Gas Booster by Spencer Turbine • Air Release Valves by AR.I. • Flanged Coupling Adapters by ROMAC • Dismantling Joint by ROMAC • Flexible Coupling by ROMAC • Plug Valves by Dezurik • Automatic Air Vents by Bell & Gossett • 3 -Way Temperature Control Operator by Rexa • 3 -Way Temperature Control Valve by Fisher • Pump Suction Diffuser and Balancing Valve by Armstrong • Pump Discharge Valve by Mueller Steam Specialty • Manometer by Meriam Instruments Co. • Back Pressure Control Valves and Digester Gas Sediment Traps by Varec • Flame Arresters and Non - Sparking Gastight Manhole Covers by Varec • Pressure/Vacuum Relief Valves by Varec • Sample Hatches and 3 -Way Multiport Valves by Varec 2. City Staff are hereby authorized and directed in accordance with California Public Contract Code Section 3400 to designate the critical sewer pump station and waste water treatment facility equipment listed above in this resolution by brand or trade name in City invitations for bids and requests for proposals for construction, alteration and repair projects and in other solicitations and procurements and to describe the findings contained in this resolution in such invitations for bids, requests for proposals and other solicitations and procurements. In specifying such critical equipment by brand or trade name City Staff are not required to permit suppliers to propose or furnish alternate or purportedly equal equipment. 3. This resolution shall become effective upon its adoption. 4. If any section, subsection, sentence, clause, phrase or word of this resolution is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this resolution. The City Council of the City of Petaluma hereby declares that it would have adopted this resolution and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. r tea. �V O�� v" �O CO I Q Attachment 2 ELLIS CREEK WATER RECYCLING FACILITY SOLIDS PROCESS UPGRADES 10 PROJECT SITE PROJECT NO. C66501305 LOCATION MAP F<� /T Fy�Y \ rsT,q T �77 ELLIS CREE R RELY LING //^ J 1 v 1 Date: June 1, 2015 N City of Petaluma W E Public Works and Utilities S Department . a�