HomeMy WebLinkAboutStaff Report 4.B 05/02/2016Agenda Item #4.B
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DATE: May 2, 2016
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. John, KASCE — Director, Public Works and Utilities
Larry Zimmer, P.E. — Deputy Director, Public Works and Utilities
SUBJECT: Resolution Authorizing Award of Contract for the Copeland Lift Station
Rehabilitation Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Authorizing the Award of
Contract for the Copeland Lift Station Rehabilitation Project.
BACKGROUND
The Copeland Lift Station, built in 1996, is located at the end of Water Street adjacent to the
Petaluma River as shown on the attached location map. The station pumps wastewater from the
northwestern portion of the City over the river and into the City sewer system in Madison Street,
which ultimately flows to the City's Ellis Creek Water Recycling Facility. Copeland Lift Station
is a critical pump station that does not currently operate at an acceptable level of service. The
Council approved the CIP project (C66501501) in FY 15/16 to address improvements needed for
security, motor control, and electrical components necessary to meet reliability, safety, and
maintenance requirements.
The station experiences repeated failures involving electrical service to pump motors and the
automatic pump controls, which have reached the end of their service life. The Copeland Lift
Station Rehabilitation project includes replacement of pumps and other mechanical equipment,
electrical equipment, site security alarms, lighting, stand -by generator, building improvements,
and instrumentation for control of the lift station. The project also includes Supervisory Control
and Data Analysis ( SCADA) programming and radio repeater design to integrate the pump
station with the City's overall wastewater SCADA system. SCADA is being incorporated into all
pump stations to allow remote monitoring and control as a means to improve the reliability of the
sewer collection system.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
Staff prepared the project design documents and issued a Notice Inviting Bids on February 25,
2016. On March 23, 2016, four bids were received as follows:
Name of Bidder
Bid Total
Clyde D. Steagall, Inc.
$ 1,054,776 Lowest Responsible Bidder
Team Ghilotti
$ 1,248,849
Valentine Corp
$ 1,288,369
Aztec Consultants
$ t,367,250
Engineer's Estimate
$ 1,350,000
The lowest responsible bidder, Clyde G. Steagall, Inc., has performed similar projects for the
City of Petaluma, East Bay MUD, City of Clovis, Yuba City, and the City of Colusa. Staff
verified that the Contractor possesses a valid Class A California Contractor's License, license
number 389542, which expires on May 31, 2018, that qualifies the Contractor to perform the
work.
Construction is scheduled to begin in June 2016 and to be completed by November 2016.
Construction management and inspection will be conducted by City staff and HydroScience
Engineers.
FINANCIAL IMPACTS
The total approved project budget for the Copeland Lift Station Rehabilitation Project
(C66501501) is $2,156,000. The proposed revised budget is $2,050,000, and will be reflected in
the FY 16117 budget. The following is a breakdown of the approved and proposed CIP budget:
The project is funded through the wastewater capital fund.
ATTACHMENTS
1. Resolution
2. Location Map
2
Approved
CIP Budget
Revised Budget
Construction Contract (low bid)
$ 1,400,000
$ 1,054,776
Design and Planning
$ 340,000
$ 345,224
Administration
$ 5,000
$ 5,000
Construction Management
$ 205,000
$ 295,000
CIP Overheads
$ 46,000
$ 60,000
Contingency
$ 160,000
$ 290,000
TOTAL
$ 2,156,000
$ 2,050,000
The project is funded through the wastewater capital fund.
ATTACHMENTS
1. Resolution
2. Location Map
2
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE
COPELAND LIFT STATION REHABILITATION PROJECT
WHEREAS, City staff has prepared construction bid documents and advertised for construction
of the Copeland Lift Station Rehabilitation Project, Project Number C66501501, ( "the Project ");
and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the
Project; and
WHEREAS, the Project was bid on February 25, 2016, and four bids were received and opened
on March 23, 2016 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Clyde G. Steagall, Inc.
fiom Loomis, CA for $1,054,776; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding requirements for
the Project; and
WHEREAS, staff has verified that Clyde G. Steagall, Inc. possesses a valid California
Contractor's License, Class A, number 389542 that qualifies Contractor to perform the Project;
and
WHEREAS, the Project is categorically exempt pursuant to California Environmental Quality
Act (CEQA) and Title 14, the California Code of Regulations ( "CEQA" Guidelines "), Section
15302, because the Project consists of replacement and reconstruction of existing utility systems
and /or facilities involving negligible or no expansion of capacity; and
WHEREAS, the approved funds are available are in the 2015/2016 CIP wastewater system
budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Contractor for the Copeland Lift Station Rehabilitation, Project
Number C66501501 and finds the bid of $1,054,776 to be the lowest, responsive bid and
further finds that Clyde G. Steagall, Inc. is the lowest responsible bidder.
2. Awards the contract for the Copeland Lift Station Rehabilitation Project, Project Number
C66501501 to Clyde G. Steagall, Inc. in the amount of $1,054,776, the amount of the
lowest responsive bid, conditioned on Clyde G. Steagall, Inc. timely executing the project
contract and submitting all required documents, including but not limited to, executed
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bonds, certificates of insurance, and endorsements, in accordance with the project bid
documents.
3. Directs staff to issue a notice of award to Clyde G. Steagall, Inc.
4. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Clyde G. Steagall, Inc. of the signed project
contract and all other required documents, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid documents.
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Attachment 2
COPELAND LIFT STATION REHABILITATION PROJECT
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LOCATION MAP
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