HomeMy WebLinkAboutStaff Report 3.B 07/18/2016DATE: July 18, 2016
Agenda Item #3.B
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: 2n &ohn, RASCE — Director, Public Works & Utilities
Larry Zimmer, P.E. — Deputy Director, Public Works & Utilities
SUBJECT: Resolution Accepting Completion of the Construction Contract for East D Street
Sewer and Water Replacement Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting Completion of
the Construction Contract for East D Street Sewer and Water Replacement Project.
BACKGROUND
To maintain and improve the condition of the City's wastewater and water system, the Public
Works and Utilities Department annually replaces sewer and water line mains throughout the
City to add redundancy and improve reliability. This project was developed during review of
infiltration and inflow (I &I) from the December 11, 2014 storm and assessments performed
during SMART's construction work at the intersection of D Street and Lakeville Street. The
proposed improvements will increase hydraulic capacity in the important sewer connection
between the downtown C Street Pump Station and the City's main primary influent pump station
(PIPS) at Hopper Street. The increased capacity will help reduce combined sewer overflows
during severe storm events as had occurred on December 11, 2014.
This project included a sewer manhole replacement on East D Street at the intersections of
Lakeville and Copeland Streets and a sewer main replacement on Weller Street. It also replaced
water services along Lakeville Street from East Washington Boulevard to Caulfield Lane that
were recently found to be deteriorated. The project location is shown on Attachment 2.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits."
DISCUSSION
The project was awarded to Michael Paul Company, Inc. on November 16, 2015. Construction
occurred from January 2016 to May 2016 and was managed and inspected by City staff. The
final construction cost for this project is $433,524.68, which included one change order for
$27,430.68. This change order included miscellaneous work at the intersection of Lakeville and
East D Streets that was not anticipated at the time of bid, including support to a PG &E crew to
locate an unmarked live gas main found at the work area intersection of Lakeville and D Streets.
This included removing trench plates and paving pot holes made by PG &E; abandoning an
existing 6" water main that was not shown in the plans; repairing an existing 12" storm drain
pipe; repairing an existing manhole flow channel; providing TV service for manhole on Weller;
and purchases by the City of materials obtained by the contractor for work that was eliminated
from the project by the City.
There are no outstanding claims or inspection issues and the project is currently functioning as
anticipated.
FINANCIAL IMPACTS
Council approved a project budget of $699,737 in the CIP to be funded from the Wastewater and
Water Enterprise Funds. The total cost for the project, including construction contract, final
quantities, change orders, construction management and inspection, was $496,021.64 as in the
following table:
Phase
Budget at time of
Contract Award
Final Project
Costs
Planning/Environmental
$
-
$
8,409.75
Design
$
25,000.00
$
18,000.00
Legal Services
$
-
$
-
Administration
$
4,000.00
$
4,000.00
Construction Contract
$
562,737.00
$
433,524.68
City Furnished Materials
$
-
$
10,319.07
Construction Management
$
15,000.00
$
13,768.14
CIP Overheads
$
8,000.00
$
8,000.00
Contingency
$
85,000.00
$
-
TOTAL:
$
699,737.00
$
496,021.64
Funding Sources
Water Capital
$
335,874.00
Wastewater Capital
$
363,863.00
At project closeout, all unspent funds of $203,715.36 will be returned to the Wastewater and
Water Capital Funds.
Following the acceptance of the project, the City Cleric will file a Notice of Completion with the
Sonoma County Recorder and the Finance Department will release the contract retention account
to the contractor within 60 days.
ATTACHMENTS
1. Resolution
2. Location Map
2
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE CONSTRUCTION CONTRACT
FOR THE EAST D STREET SEWER AND WATER REPLACEMENT PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter
and Municipal Code, California Public Contract Code Section 20162 and other applicable law,
City staff prepared construction bid documents and solicited bids for the project; and
WHEREAS, the project was bid on October 1, 2015, and six (6) bids were received and
opened on October 21, 2015 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the project was submitted by Michael Paul
Company, Inc. from Petaluma, CA for $562,737; and
WHEREAS, by Resolution No. 2015 -174, adopted on November 16, 2015, the City
Council found the bid of $562,737 for the Project to be the lowest responsive bid, awarded the
Project to Michael Paul Company, Inc., in the amount of $562,737, conditioned on Michael Paul
Company, Inc. timely executing the Project contract and submitting all required documents and
authorized and directed the City Manager to sign the Project contract on behalf of the City; and
WHEREAS, the following contract change orders (CCO) affecting the project amount
have been approved:
e Order Number Description Amount
CCO #1 Miscellaneous work, support and repairs not $27,430.68
in original scope of the contract
Total Change Orders $27,430.68
; and
WHEREAS, the final contract amount, as amended, including all change orders,
overruns, and underruns is $433,524.68 and is within the approved project budget; and
WHEREAS, City staff have inspected the project and determined that it has been
completed in accordance with the contract requirements, and the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The contract titled East D Street Sewer and Water Replacement Project, with the final
contract amount of $433,524.68, is accepted as complete, subject to the Contractor's
continuing warranty and other obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the project with the Sonoma County Clerk's Office within 10 days of the
date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within 60 days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
M
Attachment 2
EAST D STREET SEWER & WATER REPLACEMENT
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