HomeMy WebLinkAboutStaff Report 3.A 01/24/2011DATE:
TO:
FROM:
SUBJECT
V2 F W , F R
'WEE 'Er
January 24, 2011
Honorable Mayor and Members of the City Council through City Manager
Larry Zimmer, Public Works Engineering Manager
Resolution Accepting Completion of the Construction Contract for the 2010
Slurry Seal Project
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution accepting completion of
the construction contract for the 2010 Slurry Seal Project.
BACKGROUND
The Department of Public Works prepared plans and specifications for this project. Bids were
opened on July 14, 2010, and on August 2, 2010, the City Council awarded the construction
contract to American Asphalt Repair & Resurfacing, Inc. ("Contractor"). The Contractor has
satisfactorily completed the construction contract for $278,959.25. The estimated total cost of
the project, including construction contract, construction management and inspection, design,
administration and overhead, is $360,000.
Slurry seal is a preventive maintenance measure, recommended for streets in good condition with
light cracking. Prior to start of the slurry seal operation, staff noticed the existence of many
wide, deep and long cracks on Noriel Lane, one of the scheduled streets, caused by movement in
the adobe (clay) soil over the summer. The recommended repair for pavement distress of this
kind is removal and replacement of base material and asphalt pavement. Because of the presence
of this severe. distress, Noriel Lane was no longer suitable for slurry seal application. Therefore,
it was removed from the contract, Which allowed for increases or decreases in area, since
payment to the contractor was based on the actual area slurry sealed as measured by City staff.
To add another street segment at that time was not feasible, so the resulting item under -run
shown following the Contract Change Orders in the attached resolution will be used for future
street maintenance.
Per contract requirements, retention will be released within sixty days after Council acceptance
of this project.
Agenda Review:)
City Attorney J
Finance Director
City Manager
DISCUSSION
Staff recommends accepting completion of the construction contract, since American Asphalt
Repair & Resurfacing, Inc. has fulfilled all contract requirements. Approval of this resolution
will assure release of retention to the Contractor.
FINANCIAL IMPACTS
The estimated total cost of the project, including construction contract, construction management
and inspection, design, administration, and overhead, is $360,000. A total project budget of
$391,440 (State Proposition 1B & Street Maintenance Fund) was authorized by Resolution 2010-
142 on August 2, 2010. The unused budget will be returned to the Street Maintenance Fund —
Account # 2411-24110-54150 for future use.
ATTACHMENTS
Resolution
Project location maps
4
ATTACHMENT 1
RESOLUTION ACCEPTING COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE 2010 SLURRY SEAL PROJECT NO.
C16101008
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the 2010 Slurry Seal Project ("Project"), and
WHEREAS, bids for the Project were opened on July 14, 2010 in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of American Asphalt
Repair & Resurfacing, Inc. in the amount of $298,265.12; and
WHEREAS, by Resolution No. 2010-142, adopted on August 2, 2010, the City Council
of the City of Petaluma found the bid of $298,265.12 for the Project to be the lowest responsive
bid and awarded the Project to American Asphalt Repair & Replacement, Inc. in the amount of
$298,265.12, conditioned on American Asphalt Repair & Replacement, Inc.'s timely executing
the Project contract and submitting all required documents, and authorized and directed the City
Manager to sign the Project contract on behalf of the City, upon such timely submission, and to
execute on behalf of the City any change orders and other amendments to the Project contract
that are necessary to effectively complete the project and/or to realize the Project and/or cost
benefits for the City, so long as such change orders or amendments do not result in an increase in
excess of $44,000; and
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved; and
Chance Order
Number Description
CCO#1 Replace existing parking stall striping
CCO#2 Re -negotiate unit prices for some bid items due to
quantity decreases in excess of 25% as allowed by
the project specifications
CCO#3 Delete two portable changeable message signs
; and
Total change orders:
Sum of over- and under -runs:
Amount
$933.00
$1,731.00
($2,400.00)
$264.00
($19,569.87)
WHEREAS, the final contract amount, as amended, including all change orders, is
$278,959.25; and
WHEREAS, City staff have inspected the Project and determined that it has been .
completed in accordance with the contract requirements, subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS., based on the foregoing, staff recommends acceptance of the Project on
behalf of the City;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled 201.0 Slurry Seal, Project No. C1 61,01008, with the final
contract amount of $278,959.25, is accepted as complete, subject to the Contractor's
continuing warranty and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change.orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
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