HomeMy WebLinkAboutStaff Report 3.D 08/01/2016Agenda Item #3.D
DATE: August 1, 2016
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan StJ4 ,, .ASCE — Director, Public Works and Utilities
Larry Zimmer, P.E. — Deputy Director, Public Works and Utilities
SUBJECT: Resolution Authorizing Award of Contract for the Capri Creek Flood Reduction
and Habitat Enhancement Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Authorizing Award of
Contract for the Capri Creek Flood Reduction and Habitat Enhancement Project.
BACKGROUND
Flood terracing within the Petaluma Watershed, in concert with the development of a river and
creels front trail system, has been envisioned since the adoption of the River Access and
Enhancement Plan in 1996 and is included in the General Plan 2025 adopted in 2008. The
restoration of Capri Creek will create an opportunity to develop a stewardship program with
neighboring residents surrounding Sunrise Park; a concept in line with Council priority to
"Expand Adopt -A -Park Program." This project also implements General Plan Policy 2 -P -102 for
the Northeast subarea of the City to "Encourage neighborhood adoption and participation in the
restoration of natural habitats (e.g. creeks and urban separator)."
In February 2013, the _City authorized the submission of a grant application to the Association of
Bay Area Governments (ABAG) and the San Francisco Estuary Institute to request funds from
the State of California Department of Water Resources (Ca1DWR). The funding structure
established ABAG as the lead grantee and the public agency as the Local Project Sponsor. Each
Local Project Sponsor is a sub - recipient under the grant and is responsible to perform grant
administration and project management services. Petaluma partnered with the Sonoma Resource
Conservation District on the application for Capri Creek. The funding agreement between the
City and ABAG was executed in fall of 2014. The funding agreement with the Sonoma County
Water Agency was executed in March of 2015. The project, designated C16301413, was
approved in the FY 16/17 CIP Budget for a total of $1,140,000.
On July 6, 2015, City Council authorized the execution of a Professional Services Agreement for
design and engineering services with ESA. Design began in August 2015 and was completed in
June 2016. On May 11, 2016, a public meeting was held with the neighborhood at the Petaluma
Community Center to review the project. On June 15, 2016, the project's tree planting plan was
proposed to the Tree Committee.
Adopting the proposed resolution addresses and implements the following Council Goals:
"Maintain a Safe Petaluma ", and "Complete Flood Control Projects ".
DISCUSSION
City staff prepared the contract documents and issued a Notice Inviting Bids on June 23, 2016.
On July 14, 2016, five bids were received as follows:
Name of Bidder I Base Bid Total] Bid Alt 1 I Bid Alt 2
Hanford Applied Restoration and Conservation,
Sonoma
C. Hardy General Engineering, Inc., Petaluma
Argonaut Constructors of Santa Rosa
Team Ghilotti, Inc., Petaluma
Thompson Builders Corporati
Engineer's Estimate
Novato
$628,000 1 $133,250 1 $128,700
$665,444
$55,250
$26,000
$749,100
$117,000
$94,900
$824,173
$96,200
$64,350
$828,923
$97,500
$74,750
$730,000
$48,750
$32,500
The lowest responsible bidder, Hanford Applied Restoration and Conservation, has performed
similar flood terracing and wetland enhancement projects for the City of Santa Rosa and County
of Napa.. Staff verified that Hanford Applied Restoration and Conservation possesses the
required Class A California Contractor's License, number 461167, which expires on February
28, 2018, which is appropriate for the work.
The project consists of the following improvements: grading and off -haul of spoils to establish a
re- aligned Capri Creek low -flow channel and associated floodplain bench enhancements and the
installation of educational and maintenance access components. Specific work items include
mobilization, installation and removal of temporary construction fencing, clearing and grubbing,
select tree removal and relocation, development and implementation of a Storm Water Pollution
Prevention Program, installation of biotechnical components and erosion control, design and
installation of an irrigation system, soil preparation and native plant installation, and a one (1)
year maintenance and monitoring period. The bid schedule identified two additive bid
alternatives to allow the City to do additional improvements if funding permits. The base bid
schedule covers the core elements of the flood terracing projects as described above. Bid
alternative 1 would add 1,170 feet of concrete trail along the new terrace of Capri Creek, while
bid alternative 2 would place 1,170 feet of quarry fines along the new terrace trail. The
community garden, adjacent to the project, is outside the work limits and will remain accessible
throughout construction.
The project has been found to be consistent with CEQA and the Council adopted Mitigated
Negative Declaration for the project on May 19, 2014 through passage of Resolution No. 2014-
074 N.C.S. Regulatory permits were obtained from California Fish and Wildlife, San Francisco
Regional Water Quality Control Board and the Army Corp of Engineers that will require strict
adherence throughout construction, and post construction reporting.
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It is recommended that the City Council authorize the City Manager to execute a construction
contract with the apparent low bidder, Hanford Applied Restoration and Conservation for the
Capri Creek Flood Reduction and Habitat Enhancement Project for the base bid only. Staff will
negotiate a revised price for the concrete trail and issue a change order.
FINANCIAL IMPACTS
The recommended construction contract is within the approved FY 16/17 CIP Budget. Therefore,
there are no unbudgeted fiscal impacts that result from the proposed action. The project is
primarily funded by the Ca1DWR Grant in the amount of $825,000. Matching funds are provided
by the Sonoma County Water Agency from Zone 2A reserves in the amount of $217,000, and
approximately $98,000 of Storm Impact Fees contributed by the City for grant match, project
administration and construction management services.
The following table summarizes the CIP budget and the current estimated cost for the project:
Design
$
133,000
$
115,000
Construction Contracts
$
765,000
$
628,000
Construction Management
$
100,000
$
125,000
CIP Overhead
$
32,000
$
32,000
Project Contingency
$
110,000
$
240,000
TOTAL
$
1,140,000
$
1,140,000
Funding Sources
Storm Impact Fees
State Grants
SCWA Zone 2A Assessments
ATTACHMENTS
1. Resolution
2. Location Map
$ 98,000
$ 825,000
$ 217,000
$ 1,140,000
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Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR THE CAPRI CREEK
FLOOD REDUCTION AND HABITAT ENHANCEMENT PROJECT
WHEREAS, City staff has prepared construction bid documents and advertised for
construction of the Capri Creek Flood Reduction and Habitat Enhancement Project, Project
Number C16301413, ( "the Project "); and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the Project was bid on June 23, 2016, and five bids were received and
opened on July 14, 2016 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the base bid was submitted by Hanford
Applied Restoration and Conservation from Sonoma, CA for $761,250; and
WHEREAS staff has determined that the Contractor's bid is responsive and satisfies the
bidding requirements for the Project; and
WHEREAS, staff has verified that Hanford Applied Restoration and Conservation
possesses a valid California Contractor's License, Class A, number 461167 that is acceptable for
the Project; and
WHEREAS, the project was approved concurrently with the adoption of a Mitigated
Negative Declaration, through Resolution #2014 -074 N.C.S. adopted by the City Council on
May 19, 2014.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California Public
Contract Code Section 20162 and other applicable law, waives any and all non-
conformance in the bid of Hanford Applied Restoration and Conservation for the Capri
Creek Flood Reduction and Habitat Enhancement Project, Project Number C 163 01413
and finds the bid of $628,000 to be the lowest, responsive bid and further finds that
Hanford Applied Restoration and Conservation is the lowest responsible bidder.
2. Awards the contract for the Capri Creels Flood Reduction and Habitat Enhancement
Project, Project Number C16301413 to Hanford Applied Restoration and Conservation in
the amount of $628,000, the amount of the lowest responsive base bid, conditioned on
Hanford Applied Restoration and Conservation timely executing the project contract and
L,
submitting all required documents, including but not limited to, executed bonds,
certificates of insurance, and endorsements, in accordance with the project bid
documents.
3. Directs staff to issue a notice of award to Hanford Applied Restoration and Conservation.
4. Authorizes and directs the City Manager to execute the project contract on behalf of the
City of Petaluma upon timely submission by Hanford Applied Restoration and
Conservation of the signed project contract and all other required documents, including but
not limited to, executed bonds, certificates of insurance, and endorsements, in accordance
with the project bid documents.
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Attachment 2
CAPRI CREEK FLOOD REDUCTION AND
HABITAT ENHANCEMENT PROJECT
PROJECT NO. C16301413
LOCATION MAP
i
PROJECT SITE
Eel