HomeMy WebLinkAboutStaff Report 3.B 08/01/2016Agenda Item #3.B
DATE: August 1, 2016
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director 6z
SUBJECT: Resolution Setting 2016 -2017 Annual Assessment District Administrative Rates
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Setting 2016 -2017
Annual Assessment District Administrative Rates.
BACKGROUND
The Improvement Bond Act of 1915 and the Streets and Highways Code, Section 10204(f),
allow for the collection of administrative costs not otherwise reimbursed and imposed as an
annual assessment upon each parcel of land in the assessment district. 1915 Act bonds are for
public financing, usually for improvements such as streets, curbs and other infrastructure.
Assessment Districts included in this report are 1915 Act Bonds.
Since 1987, the City has charged assessment districts administrative fees, as allowed by the
Streets and Highways Code. The assessment districts include:
• AD 23, formed in 1995 for Redwood Business Park 3, construction and
improvements to North McDowell Blvd.; bridge over Willow Brook Creek; road
improvements on Old Redwood Highway; utility improvements; and widening
Willow Brook Creek.
• AD 24, formed in 1996 for Lakeville Highway Road Improvements, street
improvements; storm drain improvements; traffic signalization; landscaping; and
right -of -way acquisition.
• AD 25, formed in 1997 for McNear Landing various grading; pavement; curb and
gutter; street lights; traffic striping and signs; walkways; landscaping, irrigation
and lighting; and water and sanitary sewer mains.
DISCUSSION
Administrative fees are charged to assessment districts to recover costs incurred by the City
related to the accounting and administration of the assessment district bonds. These include the
following direct costs: Sonoma County collection fees, paying agent fees, disclosure fees and
allocation of audit fees. These also include staff time for preparation and payment of debt
service, work related to pay -offs and bond calls, allocation of investment income, bank
reconciliation for Assessment District accounts and audit work related to the districts and the
related bonds.
FINANCIAL IMPACTS
The administrative fees that will be collected by the County, from the assessment district
property owners, will be utilized by the City to offset costs incurred in connection with the
administration of the districts. The fees for AD 24 and AD 25 are based on a percentage of the
debt service payment for the year. The AD 24 rate will increase slightly (by .7 %) and the
AD 25 rate will increase slightly (by 1.3 %). The fee for AD 23 is based on a flat not to exceed
amount which remains the same from year to year.
Total administrative fees to be collected from all the Assessment Districts will be $18,327.
ATTACHMENTS
1. Resolution Setting FY 2016 -2017 Annual Assessment Administrative Rates
2. Exhibit A — Schedule of Administrative Rates by Assessment District
ATTACHMENT 1
RESOLUTION SETTING 2016 -2017 ANNUAL ASSESSMENT DISTRICT
ADMINISTRATIVE RATES
WHEREAS, the City Council has heretofore confirmed an assessment for improvements in the
assessment districts as listed in the attached Exhibit A, including a maximum annual assessment
to reimburse the City for costs in administering the assessments, the funds derived therefrom and
the bonds secured thereby; and
WHEREAS, the annual assessment for administrative costs is hereby set for each assessment
district listed in Exhibit A, and shall be collected on the County tax roll for the fiscal year 2016-
2017, until changed by resolution of this City Council; and
WHEREAS, the annual assessment shall be spread and applied to the assessed parcels in the
same manner as the original assessment.
NOW, THEREFORE, BE IT RESOLVED that the City Council finds that the total annual
assessment for each Assessment District listed in Exhibit A, including the Assessment District
administrative fees adopted by this resolution, does not exceed the maximum annual assessment
adopted in the engineer's report for each such Assessment District, and that the annual
administrative assessment is a reasonable estimate of the administrative costs to be incurred.
EXHIBIT A
CITY OF PETALUMA, CA
ANNUAL ASSESSMENT FOR ADMINISTRATIVE RATES FOR
TAX ROLL YEAR 2016 -2017
*maximum 2016 -17
tax code threshold assessment
Assessment District # 23 80010 $ 8,800 $800
Redwood Business Park III
Assessment District # 24 76501 $ 1200 5,532
Lakeville Highway Improvements
Assessment District # 25 92801 NA 3,995
McNear Landing
Total $18,327
* The administrative fee is calculated at 3% of the annual debt service payments.
The maximum threshhold is the amount that the fee may not exceed