HomeMy WebLinkAboutResolution 2016-126 N.C.S. 08/01/2016Resolution No. 2016 -126 N.C.S.
of the City of Petaluma, California
AUTHORIZING AWARD OF CONTRACT FOR
COMMUNITY CENTER ROOF OVERLAY AND HVAC REPLACEMENT
PROJECT, REVISING THE PROJECT BUDGET, AND AUTHORIZING
THE TRANSFER OF FUNDS
WHEREAS, City staff has prepared construction bid documents and advertised for
construction of this Project; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the project was bid on June 9 and 16, 2016, and one (1) bid was received
and opened on June 23, 2016 in accordance with applicable law; and
WHEREAS, the lowest responsive bid for the Project was submitted by Henris Roofing
Company from Petaluma, CA for $278,768.00; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, staff has verified that Contractor possesses a valid California Contractor's
License, Class C -39, number 220964 that is appropriate for the work to be performed for the
Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ( "CEQA ") and Title 14, the California Code of Regulations ( "CEQA Guidelines "),
Section 15301, because the project consists of the operation, repair, maintenance or minor
alteration of existing public structures involving negligible or no expansion of use beyond that
previously existing; and
WHEREAS, the estimated project cost based on the low bid is $121,000.00 higher than
estimated in the FY 16/17 Capital Improvement Program budget; and
WHEREAS, the FY 16/17 budget for the Community Center Interior Repairs, project
C16201304, has sufficient funds to pay the overage.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. Awards the contract for the Community Center Roof Overlay and HVAC
Replacement Project, Project No. C16201306 to Henris Roofing Company in the
amount of $278,768.00, the amount of the lowest responsive bid, conditioned on
Henris Roofing Company's timely executing the project contract and submitting all
required documents, including but not limited to, executed bonds, certificates of
insurance, and endorsements, in accordance with the project bid documents.
Resolution No. 2016 -126 N.C.S. Page I
2. Directs staff to issue a Notice of Award to Henris Roofing Company.
3. Authorizes and directs the City Manager to execute the project contract on behalf of
the City of Petaluma upon timely submission by Henris Roofing Company of the
signed project contract and all other required documents, including but not limited to,
executed bonds, certificates of insurance, and endorsements, in accordance with the
project bid documents.
4. Revises the FY 16/17 CIP budget for the subject project to a total of $335,000.
5. Authorizes $121,000 from the Community Center Interior Repairs, project
C16201304, to be transferred into the CIP Project budget for the subject project in
conjunction with the next mid -year Budget Adjustment.
Under the power and authority conferred upon this Council by the Charter of said City.
Resolution No. 2016 -126 N.C.S.
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