HomeMy WebLinkAboutResolution 2008-018 N.C.S. 01/28/2008 Resolution No. 2008-018 N.C.S.
of the City of Petaluma, California
REJECTING ALL BIDS RECEIVED .NOVEMBER 7, 2007
FOR THE PURCHASE OF AN ELECTRONIC DOCUMENT
MANAGEMENT SYSTEM (EDMS)
WHEREAS, the City issued a Request for Proposal to interested vendors for an Electronic
Document Management System (EDMS); and,
WHEREAS, the on November 7, 2007, the City received proposals from SIRE
Technologies/L.R. Hines Consulting ("SIRE") and Decision Management Company, Inc. dba
QUESTYS Solutions ("QUESTYS") in response to the RFP; and,
WHEREAS, the QUESTYS proposal has a total price of $43,883.19, which includes
software, hardware, professional services, data conversion, project management, installation,
configuration, first year maintenance and training for all components; and,
WHEREAS, the SIRE proposal has a total price of $44,412.00, which includes software,
hardware, professional services, data conversion, project management, installation, configuration, first
year maintenance and training for all components; and,
WHEREAS, the City evaluated both proposals and all relevant features of each system; and,
WHEREAS, the City investigated references provided by each bidder pursuant to the RFP
requirements, and responses varied and concerns were raised; and,
WHEREAS, additional information was received that raised additional concerns regarding
product integration capabilities, and product and customer service stability.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
that:
1. Both bids are rejected.
Resolution No. 2008-018 N.C.S. Page 1
2. Staff is directed to issue a new Request for Proposals for an Electronic Document
Management System.
3. This Resolution shall become effective immediately.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the ~ppt~ov d as to
Council of the City of Petaluma at a Regular meeting on the 28`h day of January, 3,.'//form:
2008, by the following vote: ~
City Att ey
AYES: Barrett, Freitas, Harris, Nau, O'Brien, Vice Mayor Babbitt, Mayor Torliatt
NOES: None -
ABSENT: None
ABSTAIN: None ~ '
e~
ATTEST:
City Clerk Mayor
Resolution No. 2008-018 N.C.S. Page 2