HomeMy WebLinkAboutStaff Report 5.A 09/12/2016Agenda Item #5.A
a
DATE: September 12, 2016
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Dire or
SUBJECT: Resolution Authorizing the Allocation of FY 2016 -17 Supplemental Law
Enforcement Service Funds for the Computer Aided Dispatch/Records
Management System
RECOMMENDATION
It is recommended that the City Council conduct the required public hearing and adopt the
attached Resolution Authorizing the Allocation of FY 2016 -17 Supplemental Law Enforcement
Service Funds for the Computer Aided Dispatch/Records Management System
BACKGROUND
Sonoma County, the distributing agency for the State of California Citizen's Option for Public
Safety Program Funds, requires an annual public hearing and approval from the recipient
agency's governing bodies for spending plans for the Supplemental Law Enforcement Service
Funds (SLESF) funds allocated to the recipient. For 2016 -2017, as in prior years, the allocation
of approximately $100,000 will be used to help fund the Computer Aided Dispatch/Records
Management System (CAD/RMS) project.
DISCUSSION
Since the inception of the CAD/RMS project, SLESF funds have been used to supplement the
General Fund in supporting this project. The alternative is to not adopt this resolution and to
authorize another use of the SLESF funds. Staff recommends that the City Council conduct the
public hearing and adopt the resolution as presented.
FINANCIAL IMPACTS
The City participates in the County -wide CAD /RMS joint powers authority (JPA) together with
nine other agencies. Total operating costs for the JPA for FY 2016 -2017 are approximately $3.6
million and $361,700 of that amount represents the City of Petaluma's share. The estimated
$100,000 in SLESF funds will be used to offset the City's obligation and the remaining costs of
approximately $261,700 are supported by the General Fund and included in the Police
Department's annual budget.
ATTACHMENTS
1. Resolution
2. SLESF Annual Report for FY 2015 -2016
m
ATTACHMENT 1
RESOLUTION AUTHORIZING THE ALLOCATION OF FY 2016 -2017 SUPPLEMENTAL LAW
ENFORCEMENT SERVICE FUNDS FOR THE COMPUTER AIDED DISPATCHIRECORDS
MANAGEMENT SYSTEM
WHEREAS, the State of California has extended legislation providing for Supplemental Law
Enforcement Service Funds (SLESF) for the Citizen's Option for Public Safety (COPS) Program; and
WHEREAS, the funds are to be used to supplement front line municipal police set-vices; and
WHEREAS, the Police Chief is required to make a recommendation for the allocation of the
funds; and
WHEREAS, the Police Chief recommends that SLESF funds for FY 2016 -2017 be used to help
fund the Computer Aided Dispatch/Records Management System (CAD/RMS); and
WHEREAS, a public hearing was held on September 12, 2016 regarding the use of SLESF funds
for FY 2016 -2017.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the allocation
of FY 2016 -2017 Supplemental Law Enforcement Service Funds in the estimated amount of $100,000 for
expenditures related to the CAD/RMS project.
Annual Report of Supplemental Law Enforcement Funding
Recap of City Revenues /Expenditures
Fiscal Year Ended June 30, 2016
Beginning Fund Balance
Prior Year Adjustment
Prior Year Encumbrance Reversals
Restated Beginning Fund Balance
REVENUES:
State Funding (COPS)
Interest Revenue
Other Revenue (Explanation Required)
Total Revenue
EXPENDITURES:
Salaries and Benefits
Services and Supplies
Equipment
Administrative Overhead (0.5% Maximum)
Total Expenditures
Reverted Moneys
ENCUMBRANCES:
Services and Supplies
Equipment
Total Encumbrances, Current Year
Net Change in Fund Balance
Ending Fund Balance
STATISTICAL DATA:
Positions
Sworn Officers
Correctional Officers
Prosecutors
Investigators
Support Staff
Total Positions
Positions Supported By COPS:
Total positions funded by the
availability of COPS revenue, including
positions partially financed with other
matching funds.
FY 14 -15 FY 15 -16
ATTACHMENT 2
Budget
FY 16 -17
462
55,655
27,035
0
0
0
0
462
55,655
27,035
164,187
126,943
100,000
7
92
25
0
164,193
127,035
100,025
0
0
0
109,000
155,655
100,000
0
0
0
0
109,000
155,655
100,000
■
55,193 28,621 25
55,655 1 27,035 1 1 27,060
■