HomeMy WebLinkAboutResolution 2016-146 N.C.S. 09/19/2016Resolution No. 2016 -146 N.C.S.
of the City of Petaluma, California
AMENDING THE CLASSIFICATION AND COMPENSATION PLAN
BY ESTABLISHING THE CLASSIFICATION AND PAY RANGE OF
RISK AND SAFETY OFFICER, AND AUTHORIZING THE
POSITION ALLOCATION OF ONE RISK AND SAFETY OFFICER
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and,
WHEREAS, the City Manager/Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated to the classification of Risk and Safety Officer,
attached hereto and marked as Exhibit A and compensated at the rates attached hereto and
marked as Exhibit B.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves the amendment to the Classification and Compensation Plan as written
in this Resolution including the amendment in the Competitive Service of the
Personnel System.
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel Rules and
Regulations (Rule IV- Classification and Rule V — Compensation) and, that the
notice of this action has been properly posted.
3. Authorizes the position allocation of one (1.0) Risk and Safety Officer.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the per ved ;ias to
Council of the City of Petaluma at a Regular meeting on the 19th day of September, orm
2016, by the following vote: t
City Attorney
AYES: Barrett, Mayor Glass, Kearney, Vice Mayor King, Miller
NOES: None
ABSENT: Albertson, Healy
ABSTAIN: None
ATTEST:
City Clerk "May or
Resolution No. 2016 -146 N.C.S. Page 1
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Risk and Safety Officer
Exhibit A
CITY OF PETALUMA
CLASS SPECIFICATION
Date:
Job Class:
Summary
Under general direction, plans, organizes and directs the City risk management and safety
program, including loss control and prevention, public liability, occupational health and safety,
and Worker's Compensation. Proactively analyzes, develops and recommends new and
improved risk management procedures and programs that cost - effectively minimize the City's
exposure to liability and loss, and protect people and City financial and physical assets. Performs
related duties as assigned.
Class Characteristics
This single position classification is responsible to the Human Resources Director for the overall
direction and coordination of the City's risk management and safety program. The incumbent
exercises considerable independent judgment, leads major projects and programs, and
conducts assignments having Citywide impact. The Risk and Safety Officer may act for the
department head in his /her absence. Responsibilities include the direct and indirect supervision
of lower level professional, technical, and support services positions.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
1. Manage the City risk management and safety program, including development,
recommendation and implementation of goals, objectives, policies, and priorities for
assigned programs.
2. Continuously monitor and evaluate the efficiency and effectiveness of service delivery
methods and procedures; proactively implement improvements.
3. Maintain records; analyze statistics and trends; prepare reports, correspondence, studies,
recommendations, and proposals; give presentations to other City departments, divisions,
elected officials and outside agencies.
4. Identify training needs and develop and implement effective training programs conforming
to CAL /OSHA, ADA, FEHA, other applicable rules and regulations, and goals of the City for
employees, management, departments, outside agencies and the public on safety and risk -
related matters.
5. Work with City Attorney's Office on litigated claims; attend and recommend settlements;
maintain excess insurance program; represent the City in small claims court; prepare and
coordinate staff for required court appearances.
6. Conduct industrial -injury investigations, determine causation and initiate corrective action.
7. Investigate and adjust liability claims brought against the City; negotiate with claimants and
attorneys.
8. Participate in the development and administration of the risk management program annual
budget; assist in the management of internal service funds to ensure adequate and
appropriate funding.
9. Develop and review language regarding insurance, indemnification, hold harmless
provisions, requirements for endorsements, and subrogation; review certificates of insurance
for adequacy.
Resolution No. 2016 -146 N.C.S. Page 2
10. Maintain current information regarding valuations for buildings, contents, and property,
claims experience, City activities and other pertinent data in order to ensure maintain
appropriate insurance levels and /or reserves.
11. Respond to and resolve difficult and /or sensitive citizen, claimant, and employee inquiries
and complaints.
12. May represent the City at various boards, commissions and other bodies as assigned.
Skills /Abilities:
1. Develop, implement and administer goals, objectives, and procedures, and make sound
decisions in order to provide an effective and efficient risk management and safety
program,
2. Identify problems, collect and analyze data, develop effective solutions, project
consequences of proposed actions and implement recommendations in support of goals.
3. Analyze, interpret and apply Federal, State, and local policies, procedures, laws, regulations,
and statues relative to risk management, self- insurance, workers compensation and
occupational health and safety.
4. Read, analyze, and interpret common scientific and technical journals, financial reports, and
legal documents.
5. Effectively negotiate with various outside agencies and professionals.
6. Respond to inquiries or complaints from customers, regulatory agencies, or members of the
business community.
7. Resolve conflicts in a tactful and professional manner.
8. Prepare accurate, effective studies and reports tailored to the target audience.
9. Establish appropriate priorities and meet deadlines.
10. Establish and maintain program control and status reporting systems.
11. Communicate clearly and concisely, orally and in writing.
12. Establish and maintain cooperative and effective relationships with employees, the general
public and other contacted in the course of the work.
13. Travel to various locations within and outside the city limits; and work flexible hours to provide
training or investigation as needed.
Physical Demands and Work Environment:
While performing the duties of this job, the employee will be frequently required to sit and talk
and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel
objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal,
personal computer or keyboard device; operate office equipment requiring repetitive
arm /hand movement. The employee will occasionally lift and /or move up to 25 pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed
to outside weather conditions. The noise level in the work environment is usually moderate.
Qualifications
Knowledge of:
1. Principles, practices and methods of public agency Risk Management, asset protection, loss
control, insurance, liability, property claims adjusting and settlement methods, subrogation
recovery, Workers' Compensation, occupational health and safety, compliance and related
areas.
2. Methods of liability claims investigation, adjustment, and administration.
3. Pertinent federal, state and local laws, codes and regulations, including California law in the
areas of tort, public entity, contract, other relevant areas and basic litigation processes.
4. Statistical analysis methods and concepts as they pertain to area of assignment.
5. Principles and techniques of effective report writing.
Resolution No. 2016 -146 N.C.S. Page 3
6. Principles and practices of budget preparation and cost allocation.
7. Business computer applications related to data analysis, tracking, and report writing.
8. Project management methods and techniques.
9. Statutory requirements of public records retention as it pertains to area of assignment.
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree with major work in public administration, insurance administration, or closely
related field is required.
A Master's degree is highly desirable.
Experience:
Five years of progressively responsible professional experience in risk management, loss control,
general liability, and occupational health and safety.
Certificates /Licenses:
Individuals must be physically capable of operating a motor vehicle safely and possess a valid,
Class C, California Driver's License, OR be able to demonstrate the ability to travel on scheduled
or unscheduled visits to various locations in the City which may or may not be reachable by
public transportation.
Professional certification such as Associate of Risk Management (ARM) designation is desirable
Established:
09/19/2016
Resolution #:
2016 -146 N.C.S.
Department:
Human Resources
FLSA Status:
Exempt
Resolution No. 2016 -146 N.C.S. Page 4
Exhibit B
Risk and Safety Officer
Resolution No. 2016 -146 N.C.S. Page 5
Step 1
Step 2
Step 3
Step 4
Step 5
Yearly
$105,913.60
$111,217.60
$116,792.00
$122,616.00
$128,752.00
Monthly
$8,826.13
$9,268.13
$9,732.67
$10,218.00
$10,729.33
Hourly
$50.92
$53.47
$56.15
$58.95
$61.90
Resolution No. 2016 -146 N.C.S. Page 5