HomeMy WebLinkAboutStaff Report 4.A 10/03/2016DATE: October 3, 2016
Agenda Item #4.A
TO: Honorable Mayor and Members of the City Council through City Manager
Q 6�
FROM: Patrick Williams, Chief of Police
Dianne Dinsmore, Director of Human Resources
SUBJECT: Resolution Amending the Classification and Compensation Plan by Establishing
the Classification and Pay Range of Deputy Police Chief, Authorizing the
Position Allocation of One (1.0) Deputy Police Chief, and Eliminating One (1.0)
Police Lieutenant.
RECOMMENDATION
It is recommended that the City Council adopt a Resolution Amending the Classification and
Compensation Plan by Establishing the Classification and Pay Range of Deputy Police Chief,
Authorizing the Position Allocation of One (1.0) Deputy Police Chief, and Eliminating One
(1.0) Police Lieutenant Position.
BACKGROUND
In July 2011, after a series of budget reduction measures, two Police Captain positions were
abolished and several other positions left vacant in the police department. The realignment of the
Department's leadership team ultimately resulted in distributing the remaining responsibilities of
the captain positions among the five lieutenants.
Presently the police department leadership team consists of a police chief, five police lieutenants,
nine police sergeants, one records supervisor and one communications supervisor. Two
lieutenants are assigned to Patrol, one to Petaluma Policing, one to Special Operations
(investigations, traffic) and one to Support Services (records, communications, administration).
Six sergeants are assigned to Patrol, one to Investigations, one to Traffic and one to Petaluma
Policing.
The Police Department currently has a sworn allocation at 64 positions with total authorized staff
for the police department at 89.70 FTE's. With the recent retirement of one lieutenant there is an
opportunity to reorganize the leadership team without increasing the currently authorized
staffing. This proposal will provide for one designated second in command, establish succession
planning, improve efficiency, increase accountability and enhance the chain of command.
The Deputy Police Chief is differentiated from the position of Lieutenant as an executive level
position assisting with the day -to -day operations of the Department and directly supervising the
work of the Lieutenant classification. Current responsibilities will be realigned to reset the
division of labor among the lieutenants and deputy police chief, most notably in the areas of
professional standards, budget and administration.
DISCUSSION
The recommended salary range for the Deputy Police Chief is $126,588.80 — $153,869.48
annually. This establishes a 20% differential between Lieutenant and Deputy Police Chief, with
Police Chief being just over 25% higher than Deputy Police Chief.
The proposed Deputy Police Chief has been assigned to Bargaining Unit 10, Petaluma Public
Safety Mid - Management Association ( PPSMMA). PPSMMA has reviewed the job description
and salary recommendation and supports the establishment of this classification. It is expected
the position will be filled through an internal recruitment process and the additional costs will be
absorbed in the existing Department budget.
FINANCIAL IMPACTS
The Police Department currently has five (5.0) Police Lieutenant positions approved and funded
at $1,284,041.40. One of the five has been vacant since May. The Deputy Police Chief position
will not be filled until November 2016. The estimated salary and benefits cost at Step 5 for the
Deputy Police Chief for the remainder of FY 2016/17 is approximately $169,651, and $290,830
annually, as compared to $260,200 annually for a Lieutenant at Step 5. The May Lieutenant
vacancy has resulted in a savings for Fiscal Year 2016/17 of $107,900. In addition, there will be
salary savings of approximately $65,050 resulting from a Lieutenant vacancy for the period
between appointment of the Deputy Police Chief and recruitment and appointment of a new
Lieutenant. These vacancies will result in a combined savings of approximately $172,950 for FY
2016/17.
This action results in a net General Fund decrease of approximately $3,000 for the remainder of
FY 2016/17 and a General Fund increase of $30,630 annually, beginning in FY 2017/18.
ATTACHMENTS
1. Resolution
a. Exhibit A - Job Description for Deputy Police Chief
b. Exhibit B - Salary String for Deputy Police Chief
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ATTACHMENT 1
RESOLUTION NO.2016 -XXX N.C.S.
OF THE CITY OF PETALUMA, CALIFORNIA
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION PLAN
BY ESTABLISHING THE CLASSIFICATION AND PAY RANGE OF DEPUTY
POLICE CHIEF, AUTHORIZING THE POSITION ALLOCATION OF ONE (1.0) FTE
DEPUTY POLICE CHIEF, AND ELIMINATING ONE (1) FTE POLICE LIEUTENANT
POSITION.
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and,
WHEREAS, the City Manager /Personnel Officer has determined that certain
duties and responsibilities are appropriately allocated to the classification of Deputy
Police Chief, attached hereto and marked as Exhibit A and compensated at the rates
attached hereto and marked as Exhibit B.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
Approves the amendment to the Classification and Compensation Plan as
written in this Resolution including the amendment in the Competitive
Service of the Personnel System.
2. Takes this action pursuant to Personnel Code 3.04.020 and Personnel
Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and, that the notice of this action has been properly posted.
Authorizes the position allocation of one (1.0) Deputy Police Chief.
4. Eliminates one (1.0) Police Lieutenant position.
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EXHIBIT A
DEPUTY POLICE CHIEF
Summary
Under direction, participates and assists in planning, organizing, directing and coordinating the
City's comprehensive police services and law enforcement program; provides support to the
Police Chief and expert professional assistance to City management staff in areas of expertise;
fosters cooperative working relationships with citizen groups and other agencies on police
matters; serves as second in command to the Police Chief; performs other related work as
required.
Class Characteristics
This single - position classification is designated as a represented exempt position with
responsibility for participation in policy development, program planning, fiscal management,
administration and operation of the divisions of the Police Department. The incumbent is
responsible for accomplishing both department objectives and for furthering the public safety
and City goals and objectives within general policy guidelines.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
(May include, but are not limited to, those duties listed below.)
1. Serves as second in command to the Police Chief; oversees the day -to -day operations of the
Police Department; conducts a variety of organizational studies, investigations, and
operational studies; recommends modifications to programs, policies, and procedures as
appropriate; prepares and presents staff reports and other necessary correspondence.
2. Leads and participates in the delivery of Petaluma Policing; supports and coordinates geo-
based district policing for the prevention of crime and the apprehension of criminals;
oversees recurring beat and district neighborhood based community meetings and town halls;
3. Manages and participates in the development of departmental goals, objectives, policies and
priorities; formulates rules, procedures and standards and ensures they are maintained.
4. Reviews and analyzes current programs, procedures and activities to ensure efficient and
effective use of resources and delivery of service; develops recommendations on changes in
organization and programs to meet changing operational needs.
5. Selects, trains, schedules, supervises and evaluates assigned staff; directs, and advises
subordinate managers on the supervision of their employees; works with employees to
correct deficiencies; implements discipline and termination proceedings.
6. Coordinates activities of assigned divisions with the work of other divisions, other City
departments; other law enforcement and public agencies; represents the department to
community groups, citizens, city officials, news media and others.
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7. Participates on a variety of boards, commissions, and committees; attends and participates in
professional group meetings; stays abreast of new trends and innovations in the field of
police service.
8. Conducts studies and prepares technical and administrative reports for the Police Chief and
others as assigned.
9. Receives and reviews major crime reports; directs and coordinates investigations or other
police activities concerning the more complex criminal cases or law enforcement problems;
provides advice and direction as needed; ensures cases are prepared properly for court
presentation.
10. Plans, organizes and directs the collection, analysis, utilization and dissemination of criminal
intelligence data.
11. Develops annual budget proposals; monitors resources and expenditures throughout the year.
12. Coordinates the department's employee recruitment and selection process with City Human
Resources department; directs the departmental scheduling of pre - employment tests,
background investigations and interviews; assists Human Resources and the Chief in making
final disqualification and hiring decisions.
13. Directs the investigation of misconduct or exceptional performance by police personnel.
14. Serves as Acting Police Chief as assigned.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to: sit, stand and
walls short distances; use a computer keyboard, mouse and/or other office equipment, use hands
to finger, handle, or feel; reach with hands and arms; drive a vehicle; and talk or hear in person
and on a telephone. The employee will occasionally be exposed to fumes or airborne particles,
work outdoors on slippery or uneven surfaces, around machinery with moving parts or stationery
equipment, and lift and /or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability
to adjust focus. Employees typically work in an office environment where the noise level is
moderate.
Qualifications
Thorough Knowledge o£
1. The current principles, practices and techniques of law enforcement and crime prevention,
including patrol, traffic, investigation, juvenile delinquency, records management, support
services, care and custody of persons and property and other specialized police operations.
2. Federal and state laws pertaining to the apprehension, arrest and prosecution of persons.
3. The current principles, practices and techniques of police organization, administration,
supervision and training.
4. Functions and responsibilities of the Police Chief.
5. Proper and effective methods of deploying police officers in accordance with actual and
anticipated emergencies.
6. Recent court decisions and how they affect assigned operations.
7. Twenty -first century policing methods and strategies, Procedural Justice and Police
Legitimacy
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Working Knowledge of-
t. Labor relations and contract negotiations.
2. Principles of customer service.
3. Principles and practices of program development, administration, and budget development
and oversight.
Skills:
1. Write and prepare clear and comprehensive reports on administrative and technical issues.
2. Communicate orally to present technical and sensitive information to individuals and groups.
3. Analyze and conduct administrative and technical studies, and develop appropriate
recommendations for action.
4. Organize, coordinate and manage effectively all aspects of a multi - functional division.
Abilities:
1. Plan, organize, supervise and evaluate the work of others.
2. Establish and maintain a high level of discipline and morale.
3. Plan, organize and conduct comprehensive training programs.
4. Interpret, apply and explain technical laws, regulations, policies and procedures.
5. Exercise sound judgement in emergency situations.
6. Establish and maintain effective working relationships with City staff, public officials, other
agencies and the general public.
7. Serve as Police Chief in his /her absence.
8. Assure that the goals and mission of the Police Department are carried out and are consistent
with the City.
9. Demonstrate an awareness and appreciation of the cultural diversity of the community.
10. Physical health, strength, stamina, and agility to meet the physical demands of police work.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
Any combination of education and experience that provides the above knowledge, skills, and
abilities combined with any required licenses is qualifying. A typical way to obtain the required
qualifications is to possess the equivalent of the following:
Bachelor's degree from an accredited college or university in police science, criminology,
business or public administration, or a related field; and
Experience:
Two (2) years of experience as a police lieutenant
Certificates /Licenses:
Possession of:
• Valid California driver's license
• POST Management certificate
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EXHIBIT B
Deputy Police Chief Salary Range
Hourly
$60.86
$63.91
$67.10
$70.46
$73.98
Monthly
$10,549.68
$11,077.16
$11,631.02
$12,212.57
$12,823.20
Annual
$126,596.14
$132,925.95
$139,572.24
$146,550.86
$153,878.40