HomeMy WebLinkAboutStaff Report 3.B 10/17/2017Agenda Item #3.B
DATE: October 17, 2016
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. John, F.ASCE — Director, Public Works and Utilities
Joe Rye, Transit Division Manager, Public Works and Utilities
SUBJECT: Resolution Accepting Completion of the Construction Contract for Transit Signal
Priority Phase I Project, City Project No. C65101402
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Accepting Completion of
the Construction Contract for Transit Signal Priority Phase I Project, City Project No.
C65101402.
BACKGROUND
The Transit Signal Priority (TSP) project equips traffic signals with special detectors that
communicate with emitters installed onboard public transit vehicles to give preferential treatment
to transit vehicles in the form of longer green phases, and or shortened red phases at the traffic
signal. This same system provides the highest level of "preemption" to emergency response
vehicles by turning signals green for rapidly approaching emergency response vehicles. The
Petaluma Fire Department has utilized signal preemption successfully for many years. Transit
vehicles will receive lower priority preemption than emergency response vehicles.
This project will increase the reliability of preemption for Petaluma Fire, while adding TSP
advantages for Petaluma Transit, saving 5 -10% in bus travel time and fuel. This will help
Petaluma Transit accommodate ridership growth and increased traffic congestion. If successful,
the TSP project will proceed into future phases by adding East Washington and Lakeville
Highway to the system.
DISCUSSION
The project was awarded to Steiny & Company, on September 21, 2015. The project was
managed and inspected by City staff, and delivered in March 2016. This project included the
following work:
1. Installation of GPS -based TSP equipment at 13 intersections along McDowell Blvd, from
Caulfield to Old Redwood Highway
2. Installation of upgraded phase selector cards at the same 13 intersections, and connecting
wiring between system components.
3. Testing of the system function
There are no outstanding claims or inspection issues and the project is currently functioning as
anticipated. Following the acceptance of the project, the City Clerk will file a Notice of
Completion with the Sonoma County Recorder and the Finance Department will release the
contract retention account to the contractor within 60 days.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits ".
FINANCIAL IMPACTS
Council approved a Phase I project construction budget of $32,998, the project construction was
completed at the full bid amount, and there were no change orders. The total project cost for
Phase I exceeded the budget thus reducing the available funding for Phase II as the following
table depicts. Phase I cost overruns were due to extensive hardware required at each intersection
to upgrade the radio system between intersections and the Traffic Operations Center at 555 N.
McDowell. Phase II is expected to be delivered at a lower cost per intersection due to the
knowledge obtained during Phase I. Phase II is anticipated to enter design this fall with
construction anticipated in early 2017.
Expenses
Budget
Proposed
Adjustment
Amended
Budget
Phase 1
$197,000
$37,000
$234,000
Phase II
$168,000
<$37,0000>
$131,000
Total
$365,000
0
$365,000
Sources
Budgeted
Adjustment
Proposed
Amended
Budget
MTC
$288,000
$288,000
TDA Capital Funds
$7,000
$7,000
City Traffic Mitigation
$70,000
$70,000
Total
$365,000
$365,000
There are no general fund monies in any Petaluma Transit project. All phases of the TSP projects
are funded by federal transit funds allocated to Petaluma through the Metropolitan
Transportation Commission, with the local match provided by a combination of City Traffic
Mitigation Fees and Transportation Development Act (TDA) transit capital funds.
ATTACHMENTS
1. Resolution
2
Attachment 1
RESOLUTION ACCEPTING COMPLETION OF THE CONSTRUCTION CONTRACT
FOR THE TRANSIT SIGNAL PRIORITY PHASE I PROJECT CITY PROJECT NO.
C65101402
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter
and Municipal Code, California Public Contract Code Section 20162 and other applicable law,
City staff prepared construction bid documents and solicited bids for the project; and
WHEREAS, the Project was bid on July 30, 2015, and six (6) bids were received and
opened on August 19, 2015 in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the Project was submitted by Steiny &
Company from Vallejo, CA for $32,998; and
WHEREAS, by Resolution No. 2015 -157, adopted on October 5, 2015, the City Council
found the bid of $32,998 for the Project to be the lowest responsive bid, awarded the Project to
Steiny & Company, in the amount of $32,998, conditioned on Steiny & Company timely
executing the Project contract and submitting all required documents and authorized and directed
the City Manager to sign the Project contract on behalf of the City; and
WHEREAS, the final contract amount, $32,998 is within the approved budget; and
WHEREAS, City staff have inspected the project and determined that it has been
completed in accordance with the contract requirements, and the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma as
follows:
The contract titled Transit Signal Priority Phase I Installation Project, with the final
contract amount of $32,998, is accepted as complete, subject to the Contractor's
continuing warranty and other obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the project with the Sonoma County Clerk's Office within 10 days of the
date of this Resolution.
Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within 60 days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
3