Loading...
HomeMy WebLinkAboutResolution 2016-150 N.C.S. 10/03/2016Resolution No. 2016 -150 N.C.S. of the City of Petaluma, California ACCEPTING COMPLETION OF WORK BY THE CITY'S WEED ABATEMENT CONTRACTOR AND AUTHORIZING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE SONOMA COUNTY RECORDER'S OFFICE AND AUTHORIZING CITY STAFF TO RELEASE THE 10% RETENTION FEE FOR SERVICES PERFORMED BY THE CITY'S WEED ABATEMENT CONTRACTOR WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter, and other applicable law, the City of Petaluma solicited bids for the Abatement of Weeds (a two- year contract) ( "the Project "); and WHEREAS, bids for the Project were opened on March 2, 2016 in accordance with applicable law, and the apparent low bid for the Project was the bid of Keystone Tractor Service based on the hourly rates submitted with that bid as specified below: Disking Tractor Mowing Hand Work Blade Work Travel Time/Pulling Fee $45.00 per hour $45.00 per hour $15.00 per hour $50.00 per hour $20.00 per pull; and WHEREAS, applying the hourly rates submitted with the apparent low bid to the estimated number of needed hours of weed abatement work specified in the bid solicitation for a single weed abatement season resulted in a bid amount of $21,125.00 for the work for a single season; and WHEREAS, by Resolution No. 2016 -047 N.C.S. adopted April 4, 2016, the City Council found the bid amount of $21,125.00 for the Project to be the lowest responsive bid and awarded the Project to Keystone Tractor Service at the hourly rates listed above, conditioned on Keystone Tractor Service timely executing the Project contract and submitting all required documents, and subsequently authorized and directed the City Manager to execute the Project contract; and Resolution No. 2016 -150 N.C.S. Page 1 WHEREAS, on May 3, 2016, the City entered into a Professional Services Agreement with Keystone Tractor Service of Marysville, CA for the 2016 and 2017 Weed Abatement Seasons; and WHEREAS, the Professional Services Agreement with Keystone Tractor Service specified a not -to- exceed amount for payments under the contract of $55,000 for the 2016 and 2017 weed abatement seasons, with the not -to- exceed amount based on the hourly rates in the bid applied to the estimated amount of weed abatement work required for two weed abatement seasons; and WHEREAS, Keystone Tractor Service made timely work order submissions and effectively completed the project, without change orders or amendments, and without exceeding the not -to- exceed amount of $55,000 as expressly written in the Professional Services Agreement; and WHEREAS, the final amount for the Abatement of Weeds for 2016, including all work orders, is $2,720.00; and WHEREAS, City staff has inspected the Project and determined that Keystone Tractor Service has completed all the work for the 2016 Weed Abatement Season to the satisfaction of the Fire Marshal's Office and in accordance with the contract requirements subject to the Contractor's continuing warranty and other obligations pursuant to the contract; and WHEREAS, based on the foregoing, staff recommends acceptance and conclusion of the Project on behalf of the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma as follows: The contract entitled Abatement of Weeds with a final contract amount of $2,720.00 for the 2016 Weed Abatement Season is accepted as complete subject to the Contractor's continuing warranty and other obligations pursuant to the contract. Resolution No. 2016 -150 N.C.S. Page 2 2. The City Clerk is hereby authorized and directed to sign and file a Notice of Completion concerning this Project with the Sonoma County Recorder's Office within ten (10) days of the date of this Resolution. 3. The Finance Department is hereby authorized to release remaining undisputed retention in the amount of $272.00 (equal to 10% of the funds expended for the 2016 weed abatement season) less amounts that should be retained to cover pending stop notices, third party claims or other offsets, if any, within forty -five (45) days of the date of this Resolution and in accordance with the terms of the Project contract and applicable law. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Council of the City of Petaluma at a Regular meeting on the Yd day of October, 2016, by the following vote: AYES: Albertson, Barrett, Healy, Kearney, Miller NOES: None ABSENT: Mayor Glass, Vice Mayor King ABSTAIN: None ATTEST: City Clerk Mayor Pro Tem Approved as to forit$ : 4 City Attorney Resolution No. 2016 -150 N.C.S. Page 3