HomeMy WebLinkAboutResolution 2016-166 N.C.S. 10/17/2016Resolution No. 2016 -166 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING APPROVAL OF A CONTRACT CHANGE
ORDER TO THE COMMUNITY CENTER OVERLAY AND HVAC REPLACEMENT
PROJECT TO OVERLAY FIRE STATION 2 ROOF
WHEREAS, Henris Roofing Company has been awarded the contract to overlay the
Community Center roof; and
WHEREAS, the City of Petaluma desires to add a second roof overlay at Fire Station 2;
and
WHEREAS, the materials and methods to overlay the Fire Station 2 roof to be added by
change order is identical to the materials and methods to overlay the Community Center roof,
and
WHEREAS, Section 68 of the Charter of the City of Petaluma requires public works
projects that exceed a cost of $25,000 to be competitively bid; and
WHEREAS, the purpose behind competitive bid requirements is to obtain the best
economic result for the public and to protect against favoritism, corruption, waste of public
funds (see e.g., Cal. Pub. Cont. Code, § I00); and
WHEREAS, there is a well - established rule that competitive bidding will be excused
where competitive bids "work an incongruity and are unavailing as affecting the final result" or
"do not produce any advantage" (Graydon v. Pasadena Redevelopment Agency (1980) 104
Cal.App.3d 631, 636); and
WHEREAS, delaying the Fire Station 2 roof overlay may cause additional interior
damage; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ( "CEQA ") and Title 14, the California Code of Regulations ( "CEQA Guidelines "),
Section 15301, because the project consists of the operation, repair, maintenance or minor
alteration of existing public structures involving negligible or no expansion of use beyond that
previously existing; and
WHEREAS, City staff negotiated an acceptable cost and schedule to overlay the Fire
Station 2 in lieu of bidding the project during the current unfavorable bid timing to the existing
construction contract to take advantage of a favorably negotiated price; and
WHEREAS, the City has negotiated a Contract Change Order to overlay the second
roof at Fire Station 2 for a cost of $43,444.00 which represents a decrease in the unit price
per square foot of roof overlay from $9.15 per foot for the Community Center to $8.07
per square foot for Fire Station 2; and
Resolution No. 2016 -166 N.C.S. Page 1
WHEREAS, the FY 16/17 budget for the Community Center Roof Overlay and HVAC
Replacement Project, project C16201306, has sufficient funds to pay the change order.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. Incorporates the foregoing recitals herein as findings.
2. Directs staff to issue a Notice of Award to Henris Roofing Company.
3. Authorizes the City Manager to execute all necessary documents for the approval of a
contract change order for $43,444 to overlay a second roof at the Fire Station 2 site
to the project.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 17th day of October,
2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST
Albertson, Barrett, Mayor Glass, Healy, Kearney, Miller
None
None
Vice Mayor King
City Clerk
Mayor
as to
Attorney
Resolution No. 2016 -166 N.C.S. Page 2