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Home My WebLink AboutStaff Report 3.D 01/28/2008-1n CITY OF PETALUMA, CALIFORNIA AGENDA BILL January 28, 2008 Agenda Title: Meeting Date: Resolution Approving the Project Budget and Authorizing the Award of January 28, 2008 Contract to North Bay Construction for the FEMA Street Pavement Replacement 2008 Project F128006, F129306 and F228506 Meeting Time: ® 3:00 PM ❑ 7:00 PM Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business Department: Dir for: Contact Person: Phone Number: Public Works Vin e arengo Susan Lackie 778-4478 Cost of Proposal: FEMA -OE has approved 100% funding for the actual Account Number: total project cost (design, construction management/inspection, and F128006, F129306 and F228506 construction). Amount Budgeted: Name of Fund: 3850 F128006: $38,100.00 F129106: $126,400.00 F228506: $809,294.35 TOTAL $973,794.35 Attachments to Agenda Packet Item: 1. Resolution 2. Location Map Summary Statement: On January 9, 2008, the City received 8 bids for FEMA Street Pavement Replacement 2008 Project Nos. F128006, F129306 and F228506, ranging from $692,794.35 to $967,095.24. In general, the work includes street pavement replacement on sections of Mountain View Ave., 1" St. at H St., Fairgrounds Dr., Cygnus Way, Ely Blvd. S., Pine View Way and S. McDowell Blvd. at Corporate Circle / Fisher Lane. Recommended City Council Action/Suggested Motion: Adopt the resolution awarding the construction contract to the low bid submitted by North Bay Construction in the amount of $692,794.35, and authorize the City Manager to execute the construction contract. R v Admin.; Svc Dir: I Reviewed by City Attorney: Aloproved by City Manager: Date: f(l I O Date: Date: Rev. # 1 Date Last Revised: G:\Public Works\FEMA-OES\I FEMA Projects\Street Repairs 02 PW 1293-2285\Design\330 PCDC-City Council\Agenda and Resolution FEMA r12 ts 2008.doe Page 1 CITY OF PETALUMA, CALIFORNIA JANUARY 28, 2008 AGENDA REPORT FOR RESOLUTION APPROVING THE PROJECT BUDGET AND AUTHORIZING THE AWARD OF CONTRACT TO NORTH BAY CONSTRUCTION FOR THE FEMA STREET PAVEMENT REPLACEMENT 2008 PROJECT F128006, F129306 AND F228506 EXECUTIVE SUMMARY: On January 9, 2008, the City received 8 bids for FEMA Street Pavement Replacement 2008 Project Nos. 17128006, F129306 and F228506 ranging from $692,794.35 to $967,095.24. In general, the work includes street pavement replacement on sections of Mountain View Ave., I" St. at H St., Fairgrounds Dr., Cygnus Way, Ely Blvd. S., Pine View Way and S. McDowell Blvd. at Corporate Circle / Fisher Lane. 2. BACKGROUND: During the storm events of December 17, 2005 to January 3, 2006, record-setting heavy rains resulted in prolonged surface runoff, roadway flooding and adjacent soil saturation, causing sections of Mountain View Ave., I" St. at H St., Fairgrounds Dr., Cygnus Way, Ely Blvd. S., Pine View Way and S. McDowell Blvd. at Corporate Circle / Fisher Lane to subside vertically. The costs for the various work areas are to be tracked separately for FEMA cost recovery. All work associated with this contract will be 100% funded by FEMA. 3. ALTERNATIVES: A. Award the contract. B. Reject the bids and re -advertise. C. Reject the bids and do not perform the work. 4. FINANCIAL IMPACTS: The engineer's estimate was $750,000.00. The following is the summary of bids: Name of Bidder Bid Amount 1. North Bay Construction $692,794.35 2 Ghilotti Construction Co. $736,087.00 3 FEDCO Construction, Inc. $781,291.55 Page 2 5. 0 4. Ghilotti Bros, Inc. $820,853.40 5. Team Ghilotti $832,876.24 6. Northwest General Engineering $865,883.00 7. J.A. Gonsalves & Son Construction $896,499.00 8. W.K. McLellan Co. $967,095.24 Revenue Source: FEMA/OES Tasks Total Project Cost Design $92,000.00 Construction Management/Inspection $85,000.00 Construction $692,794.35 Contingency $104,000.00 Total $973,794.35 The above budget is an estimate of the actual project cost. FEMA/OES will reimburse the City 100% of the actual costs for design, construction management/inspection, and construction. CONCLUSION: On January 9, 2008, the City received 8 bids for this project. The apparent low bidder is North Bay Construction, with a low bid of $692,794.35. Staff believes that the City received good bids and is recommending award of the contract. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Following the award, North Bay Construction will enter into agreement with the City and submit the required contract documents, bonds and insurance. Construction is anticipated to start by mid-March, 2008. RECOMMENDATION: Adopt the resolution awarding the construction contract to the low bid submitted by North Bay Construction in the amount of $692,794.35 and authorize the City Manager to execute the construction contract. Page 3 ATTACHMENT RESOLUTION APPROVING THE PROJECT BUDGET AND AUTHORIZING THE AWARD OF CONTRACT TO NORTH BAY CONSTRUCTION FOR THE FEMA STREET PAVEMENT REPLACEMENT 2008 PROJECT F128006, F129306 AND F228506 WHEREAS, City staff has worked diligently with FEMA/OES consultants to prepare construction bid documents and advertise for construction of this Project; and WHEREAS, in accordance with California Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the Project; and WHEREAS, the project was bid on January 9, 2008, and eight (8) bids were received and opened in accordance with applicable law; and WHEREAS, the lowest bid for the Project was from North Bay Construction for $692,794.35; and WHEREAS, staff has determined that Contractor's bid satisfies the bidding requirements for the Project; and WHEREAS, staff has verified that North Bay Construction possesses a valid California Contractor's License, Class A, number 357560 that qualifies Contractor to perform the Project; and WHEREAS, the Project has a Negative Declaration under the California Environmental Quality Act ("CEQA"), pursuant to Article 19, Section 15301, of Title 14 of the California Code of Regulations ("CEQA Guidelines"). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby: 1. Approves the Project Budget in the amount of $973,794.35. 2. In accordance with California Public Contract Code Section 20162 and other applicable law, waives any and all non -conformances in the bid of North Bay Construction for the FEMA Street Pavement Replacement 2008 Project and finds the bid of $692,794.35 to be the lowest, responsible bid. Page 4 Awards the contract for the FEMA Street Pavement Replacement 2008 Project to North Bay Construction in the amount of $692,794.35, the amount of the lowest responsible bid, conditioned on North Bay Construction timely executing the project contract and submitting all required documents, including but not limited to, executed bonds, certificates of insurance, and endorsements, in accordance with the project bid documents. 4. Directs staff to issue a notice of award to North Bay Construction. Authorizes and directs the City Manager to execute the project contract on behalf of the City of Petaluma upon timely submission by North Bay Construction of the signed project contract and all other required documents, including but not limited to, executed bonds, certificates of insurance, and endorsements, in accordance with the project bid documents. Page 5 t ®• Street Atlas USA® 2007 FEMA STREET PAVEMENT REPLACEMENT 2008 ATTACHMENT 2 PROJECT NOS. F128006, F129306, F228506 V 2• pct Q" . ,0G, p t 7 BR�ePL F9 2 r � 3 yTp� Cygnus �� l os,o mss. ESM PW 12Cygnus80 aY �� .� a1 o\ �ti.Qppy-.,.� �i0 C- �/ PC�,, /�W O '�1��,0" °kOy�eF &H q Blvd. PW Oradge Debris Disposal Site A Data use subject to license. ,e Scale 1: 81,250 —� ®2006 DeLorme. StreelAOes USA® 2007. i vnvw.delarme.com