HomeMy WebLinkAboutStaff Report 3.G 01/28/20083.G
CITY OF PETALUMA, CALIFORNIA
January 28, 2008
AGENDA BILL
Agenda Title:
Meeting Date:
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
January 28, 2008
PLAN BY ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE, AND
UNIT ASSIGNMENT OF WATER RECYCLING PLANT OPERATIONS
Meeting Time: ® 3:00 PM
SUPERVISOR
❑ 7:00 PM
Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department:
Director:
Contact Person:
Phone Number:
Administrative Services
Steven Carmichael
Michael Ban/
707 778-4343
Michael Ban
Patna a Robbins
Cost of Proposal:
Account Number:
Approximately $33,320 in FY 08-09, depending on when this position is
8200
hired.
Name of Fund:
Amount Budgeted: $325,000
Wastewater Enterprise Fund
Attachments to Agenda Packet Item:
1. Resolution Amending the Classification and Compensation Plan by Establishing the New Classification,
Pay Range, and Unit Assignment of Water Recycling Plant Operations Supervisor.
2. Attachment A - Class specification for the position of Water Recycling Plant Operations Supervisor.
Summary Statement:
Creating and establishing the Water Recycling Plant Operations Supervisor is the first step in building the team
that will self -operate the Ellis Creels Water Recycling Facility, and is being taken in response to Council direction
provided on November 19, 2007.
Recommended City Council Action/Suggested Motion:
Approval of the Resolution amending of the City's Classification and Compensation Plan.
Reviewed by Admin. Svcs. D, n:
I Reviewed by Ci orne :
i/ti2/u } 0 P
Anprove X Citv Manager:
y
t;:::-Lk7 1'1 " dl
t fir
2v( 0 I
Date:
Date:
Rev. #
Date Last Revised:
File:
CITY OF PETALUMA, CALIFORNIA
JANUARY 28, 2007
AGENDA REPORT
FOR
Resolution Amending the Classification and Compensation Plan by
Establishing the Classification, Pay Range, and Unit Assignment of Water Recycling
Plant Operations Supervisor
1. EXECUTIVE SUMMARY:
Creating and establishing the Water Recycling Plant Operations Supervisor is the first
step in building the team that will self -operate the Ellis Creek Water Recycling Facility,
and is being taken in response to Council direction provided on November 19, 2007.
2. BACKGROUND:
The City Council directed City Management to take actions necessary to self -operate the
Ellis Creek Water Recycling Facility on November 19, 2007. The first step in this
process is the creation of the Water Recycling Plant Operations Supervisor. This key
position will plan, organize, direct, staff and control the operation and ongoing
maintenance of the City of Petaluma's water recycling plant and pumping facilities and
is the designated chief plant operator as defined under the SWRCB Operator Certification
regulations.
3. ALTERNATIVES:
Alternatives available for this action include:
1. Adopt resolution amending the classification and compensation plan by
establishing the classification, pay range and unit assignment of the Water
Recycling Plant Operations Supervisor.
2. Take other action as directed by the City Council.
4. FINANCIAL IMPACTS:
Estimated cost for FY 8-09 is approximately $33,320 (salary and benefits) depending on
lure date. At the time the FY 08-09 budget was prepared, it was unknown whether or not
the City would self -operate the Ellis Creek WRF. To ensure that sufficient funds were
included in the budget for this expenditure, the Water Resources Department's FY 08-09
budget includes $325,000 for temporary labor. These funds will be used to fund the
Operations Supervisor.
5. CONCLUSION:
Establishing the classification and compensation plan for this position will allow the City
to recruit and hire this key position and begin building the team that will operate and
maintain the Ellis Creels Water Recycling Facility.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY
SUCCESS OR COMPLETION:
Successful recruitment and hiring of the Operations Supervisor.
7. RECOMMENDATION:
Approval of the Resolution and amendment of the City's Classification and
Compensation Plan.
Resolution No. 2008 -XX N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
PLAN BY ESTABLISHING THE NEW CLASSIFICATION,
PAY RANGE AND UNIT ASSIGNMENT OF
WATER RECYCLING PLANT OPERATIONS SUPERVISOR
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and
WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated to the classification Water Recycling Plant Operations
Supervisor (as attached hereto and marked Attachment A); and
WHEREAS, the pay range and unit assignment for the classification as listed below and
the revised classification as listed above, are hereby recommended, effective with the adoption of
this Resolution; and
ClassiCcation Title Pa Ran ePerMontli
ITnitAssi nment
Water Recycling Plant $7 028.67-$7,38053-$7,749.73-$8,136 27-$8,543.60
Management
Operations Supervisor
NOW, THE, BE IT RESOLVED that the City Council does hereby approve
the amendments to the Classification and Compensation Plan as written in this Resolution
including the amendment in the Competitive Service of the Personnel System; and
BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code
3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and, that the notice of this action has been properly posted.
Summary
ATTACHMENT A
CITY OF PETALUMA
CLASS SPECIFICATION
Date: 01/28/08
Job Class: 09
Water Recycling Plant Operations Supervisor
Plan, coordinate, and supervise the operation and maintenance of the water recycling plant and pumping
facilities which include wastewater pump stations, preliminary treatment (screens, grit), secondary
treatment, pond treatment, wetlands treatment, chlorination/dechlorination, tertiary treatment, uv
disinfection, sludge thickening, anaerobic digestion, sludge dewatering, biosolids management, and water
balance management including secondary and tertiary pumping stations; supervise and oversee plant
activities to ensure that recycled, treated and/or discharged wastewater complies with regulatory
requirements.
Class Characteristics
General direction is provided by the Engineering Manager. The incumbent is the designated chief plant
operator as defined under the State Water Resources Control Board (SWRCB) Operator Plant Certification
regulations and provides advanced technical expertise regarding plant operations. Responsibilities include
direct supervision of supervisory, professional, technical, journey -level operators, and administrative
services staff.
Essential Duties, Skills, and Demands of the Position
The ditties, skills and demands described here are representative of those that must be rnet by air employee to
successfidly perform the essential fitnetions of this job. Reasonable accommodations may be made to enable
individuals with a disability to per farm the essential dirties, skills and demands.
Duties:
Plan, coordinate, and supervise the operation and maintenance of the water recycling plant and related
facilities.
Consult with laboratory and industrial waste personnel to modify plant operations as required.
Plan, coordinate and oversee the work of staff engaged in wastewater treatment and recycling operations
and maintenance; review and validate plant operational data, including laboratory tests, to verify process
effectiveness and efficiency; review sampling stations and techniques to assure proper results.
Ensure that any operational changes are communicated, as well as documented in Standard Operating
Procedures.
Ensure plant compliance with federal, state and other regulations; work with regulatory agencies to
facilitate inspections, address deficiencies and/or improve processes; assist in preparing responses to
citizen complaints and concerns.
Assist in public information and educational programs, including facility tours.
Ensure adequate plant staffing; provide direct supervision of supervisory, professional, technical, journey -
level operators, and administrative services staff, assign, train and evaluate the performance of subordinate
personnel; take appropriate action; verify and monitor staff proficiency and required certifications.
Participate in planning and reviewing plant design, upgrade and expansion project.
Coordinate the operation, preventive maintenance, and repair of the plant control system.
Page 1 of 4
Water Recycling Plant Operations Supervisor
Coordinate the modification of software, computer, microprocessors and field instrumentation for more
efficient, reliable, and economical plant operation.
Develop safety procedures and be responsible for their implementation.
Oversee the use of plant equipment, facilities, technology and supplies; ensure that equipment is
functioning properly and that timely maintenance and repairs are performed; ensure the appropriate use of
information technology and related tools to support plant operations; monitor and ensure the proper use of
chemicals, materials and personal safety equipment; coordinate preventive maintenance; develop accident
prevention, emergency and disaster plans; review OSHA and other regulatory safety requirements and
adjust safety plans as necessary.
Prepare a variety of reports, forms, correspondence and related documentation regarding assigned
operations; ensure that all mandated forms and reports are properly completed and filed in a timely
manner.
Prepare and administer division budget; approve and monitor expenditures to ensure budgetary
compliance; prepare specifications and make recommendations for purchasing new or replacement
equipment.
Confer with City management, administrative and other personnel to coordinate assigned activities; make
presentations to City officials, management, employees, contractors, regulators, advisory bodies, and/or
the community as assigned.
Track electric and gas utility demand and optimize usage.
Substitute for other division personnel as required.
Perform related duties as assigned.
Skills/Abilities:
Plan, coordinate, and supervise the work of staff assigned to water recycling plant operations and
maintenance.
Ensure water recycling plant compliance with departmental policies and regulatory requirements.
Review, evaluate and interpret the results of laboratory analyses and studies.
Analyze the economic and technical feasibility of various operational alternatives in meeting the
objectives of the plant.
Interpret an extensive variety of technical instructions in text, mathematical or diagram form.
Prepare a variety of technical and administrative reports and documents.
Effectively present information in a clear and concise manner to senior management, public groups, City
Council and/or others.
Define problems, collect data, establish facts and draw valid conclusions.
Utilize standard business computer hardware and software to maximize productivity and efficiency.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, hear,
and reach with hands and arms. The employee is frequently required to use hands to finger, handle, or feel
objects, tools, or controls, and will frequently be required to enter data into a terminal, personal computer
or keyboard device and operate office equipment requiring repetitive arm/hand movement. The employee
is occasionally required to climb, balance, stoop, kneel, crouch, or crawl, taste or smell. The employee
will occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include
close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust
focus. While performing the duties of this job, the employee is occasionally exposed to outside
Page 2 of 4
Water Recycling Plant Operations Supervisor
weather conditions. Other work conditions include exposure to unpleasant odors, mechanical parts,
fumes, airborne particles, wet environments and moderate noise levels. There is some risk of exposure to
hazardous fumes and substances. Employees must operate an automobile to attend various meetings and
workshops.
Qualifications
Knowledge of:
Operations, services and activities of a water recycling plant.
Principles and practices of water recycling and wastewater treatment.
Materials, methods, tools and equipment used in the operation and maintenance of water recycling
facilities.
Principles, objectives and tests used in a water and wastewater testing laboratory.
Principles and practices of water recycling plant safety and security.
Methods and techniques of developing and implementing an Emergency Response Program, Spill
Prevention Control and Countermeasure Plan, Chemical storage plans, Hazardous Material Business Plan,
and others as required to meet all safety regulations a preventive maintenance program.
Methods and techniques of monitoring and regulating chemical processes pertaining to wastewater
treatment.
Operational characteristics of materials and equipment used in water recycling systems including
Supervisory Control and Data Acquisition (SCADA) systems, treatment tanks, pumps, motors, chemical
feeds, and related materials.
Rules and regulations governing water recycling operations, including certification requirements and
environmental regulatory mandates.
Occupational health and safety standard practices pertaining to water recycling facilities.
Principles and practices of personnel management including supervision, training, goal setting,
performance evaluation, employee development, and succession planning.
Principles and practices of budget administration.
Principles and practices of electrical usage as it relates to water recycling including local utility rate
structure.
Federal, state and local laws pertaining to wastewater treatment and water recycling.
Standard business computer applications including Microsoft Office, Computerized Maintenance
Management Systems, Regulatory Reporting Systems, Wonderware, and other programs used in the
routine business of a water recycling facility.
Process control calculations and tracking for optimization of plant processes, laboratory analyses of water
and wastewater, and instrumentation and computer applications common to water recycling facilities.
Special Physical Requirement:
May be required to enter confined space and /or respond in an emergency. Must be able to wear Self
Contained Breathing Apparatus (SCBA) and perform confined space entry and emergency response
duties in protective clothing and equipment including SCBA weighing 32 pounds.
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required knowledge and
abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education:
Equivalent to an Associate of Arts Degree from an accredited college with major coursework in water
resources, engineering, environmental studies, chemistry, biology, or a related field.
Page 3 of 4
Water Recvclinq Plant
Five years of increasingly responsible experience in the operation and maintenance of a water
recycling plant, including at least two years of program administrative and supervisory experience.
Licenses/Certificates:
Possession of a valid Grade V Wastewater Treatment Plant Operator Certificate issued by the State of
California Water Resources Control Board or ability to obtain within one year. Continued maintenance of
a valid certificate is a condition of continuing employment.
Possession of a valid California Class C driver's license.
Established:
Resolution #:
Department:
FLSA Status:
Page 4 of 4
01/28/08
Water Resources and Conservation
Exempt