HomeMy WebLinkAboutStaff Report 3.D 11/21/2016DATE: November 21, 2016
Agenda Item #3.D
TO: Honorable Mayor and Members of the City Council through City Manager
FROM Da gye� F .ASCE — Director, Public Works and Utilities
Joe Transit Division Manager, Public Works and Utilities
SUBJECT: Resolution Authorizing the Filing of an Application for Federal Transit
Administration Section 5307 and 5339 Funding for Replacement of Five
Paratransit Vans, Transit Facility Rehabilitation, One Support Vehicle, and
Paratransit Operations, and Committing the Necessary Local Match and Stating
Assurance to Complete the Projects
RECOMMENDATION
It is recommended that the City Council adopt a Resolution Authorizing the Filing of an
Application for Federal Transit Administration (FTA) Section 5307 and 5339 Funding for
Replacement of Five Paratransit Vans, Transit Facility Rehabilitation, One Support Vehicle, and
Paratransit Operations, and Committing the Necessary Local Match and Stating Assurance to
Complete the Projects.
BACKGROUND
Since 2008, the City of Petaluma has been an eligible FTA grant recipient. The Metropolitan
Transportation Commission (MTC) recently issued a call for projects for FY 16/17 through FY
19/20 from eligible grantees. Some of these same projects were submitted a year ago for FY
16/17 FTA funding, but are included again here at MTC's direction.
FTA Section 5307 and 5339 funds are allocated by formula to different Urbanized Areas (UA)
within the region. Along with Golden Gate Transit and Sonoma County Transit, the City of
Petaluma is eligible to compete for funds within the Petaluma UA. MTC has developed the
Transit Capital Priorities (TCP) program for allocating funds to the individual transit operators
within the region. Replacement vehicles and projects directly involving revenue vehicles are
among the highest scoring projects and, in most years, are the only projects that are funded due
to regional funding shortfalls. Since 2008, Petaluma Transit has obtained Section 5307 and 5339
funding through the TCP program to replace buses and paratransit vans, and to support
preventative maintenance and paratransit provision.
DISCUSSION
The MTC application requires a resolution of support including a commitment by the City to
provide the required local match and to complete the project. Although this is federal funding,
the MTC is the designated recipient for all the UAs within the nine- county Bay Area.
In response to the call for projects for FY 16/17 through FY 19/20, it is recommended that the
City of Petaluma request funds for:
• Purchasing five replacement paratransit vans to replace five vans that have, or will have,
reached the end of their five -year FTA established useful lifecycle.
• Renovating of the transit maintenance and operations facility with an allocation of
$181,428 in FTA funding for Phases III and IV of the Transit Maintenance and
Operations Facility Rehabilitation to improve security and bus parking.
• Purchasing one support vehicle for staff use, e.g., attend meetings, marketing and shelter
maintenance tasks.
• ADA- mandated paratransit services from MTC for operating assistance through the TCP
process.
The Transit Advisory Committee recommended approval of the submittal to MTC for FTA
funding of these projects at their October 2016 meeting.
The proposed action meets Council Goal: "Plan for and implement priority capital projects as
funding permits ".
FINANCIAL IMPACTS
Matching funds for the projects will come from existing Transit Development Act (TDA)
reserves, and Petaluma's apportionment of Proposition 113 Public Transportation Modernization,
Improvement, and Service Enhancement Account (PTMISEA) funds. As of July 1, 2016,
Petaluma Transit's reserves fund balances approximately $850,000, comprised of approximately
$50,000 in "local" transit reserves in the Transit Enterprise Fund, and nearly $800,000 in TDA
reserves held by MTC for future disbursement to Petaluma.
The total Petaluma Transit TCP FY 16/17 through FY 19/20 grant request is $831,568. This does
not consume all the funding generated by the Petaluma UA during this timeframe, which exceeds
$4 Million, but it funds all of the City of Petaluma's transit projects that score high enough
according to MTC's TCP program. The remaining $3.2M in Petaluma - generated TCP funding
will be consumed by other regional transit agencies that serve Petaluma and have higher - scoring
projects, predominantly vehicle replacements.
The projects, estimated budgets, grant funds and matching requirements are illustrated in the
table that follows.
2
Funding Sources for MTC TCP Projects
Estimated Amount
Estimated FTA
$831,568
FY 2017 through 2020 MTC TCP Projects
Estimated Total
FY17 -FY20
Matching Funds
Total Revenue Sources
Project Budget
TCP Grant
(PTMISEAITDA)
Reimbursement
Replace 5 Paratransit Vans
$419,000
$343,580
$75,420
Transit Facility Rehabilitation:
$226,785
$181,428
$45,357
Phases III and IV
Purchase 1 Support Vehicle
$35,000
$28,000
$7,000
ADA Paratransit Operating Funds
$348,200
$278,560
$69,640
Total
$1,028,985
$831,568
$197,417
Funding Sources for MTC TCP Projects
Estimated Amount
FY17 -20 FTA Grant Reimbursement
$831,568
TDA Reserves
$160,417
Prop 16 PTMISEA
$37,000
Total Revenue Sources
$1,028,985
ATTACHMENTS
1. Resolution
Attachment 1
RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION
FOR FTA SECTION 5307 AND 5339 FUNDING FOR REPLACEMENT OF FIVE
PARATRANSIT VANS, TRANSIT FACILITY REHABILITATION, PURCHASE OF
ONE SERVICE VEHICLE, PARATRANSIT OPERATIONS, AND COMMITTING THE
NECESSARY LOCAL MATCH FOR THE PROJECTS AND STATING THE
ASSURANCE TO COMPLETE THE PROJECTS
WHEREAS, FAST, the Fixing America's Surface Transportation Act (Public Law 114 -94),
continues the Federal Transit Administration Formula Programs (49 U.S.C. §53 Section 5307)
and Buses and Bus Facilities Program (49 U.S.C. §53 Section 5339); and
WHEREAS, pursuant to the regulations promulgated under FAST, eligible project sponsors
wishing to receive Federal Transit Administration (FTA) Section 5307 and 5339 grants for a
project shall submit an application with the appropriate metropolitan transportation planning
organization (MPO), for review and inclusion in the MPO's Transportation Improvement
Program (TIP); and
WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the San
Francisco Bay region; and
WHEREAS, the City of Petaluma is an eligible project sponsor for FTA Section 5307 and 5339
funds; and
WHEREAS, the City of Petaluma wishes to submit a grant application to MTC for funds from
the FY 2016 -17 through FY 2019 -20 FTA Section 5307 and 5339 Programs for the following
projects: Five Paratransit Vans, Transit Facility Rehabilitation, One Support Vehicle, and
Paratransit Operations (collectively referred to as "Project "); and
WHEREAS, MTC requires, as part of the application, a resolution stating the following:
1. The commitment of necessary local matching funds of at least 18% for FTA 5307 and
5339 funds; and
2. That the sponsor understands that the FTA Section 5307 and 5339 Programs funding is
fixed at the programmed amount, and therefore, any cost increase cannot be expected to
be funded with FTA Section 5307 and 5339 funds; and
3. The assurance of the sponsor to complete the Project, as described in the application, and
if approved, as programmed in MTC's TIP; and
4. That the sponsor understands that FTA funds must be obligated within three years of
programming, or the Project, or any component thereof, may be removed from the
program.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Petaluma that:
n
1. The City of Petaluma is an eligible sponsor of projects in the FTA Section 5307 and 5339
Program.
2. The City Manager on behalf of the City of Petaluma is authorized to submit an
application. for FTA Section 5307 and 5339 funding for the replacement of Five
Paratransit Vans, Transit Facility Rehabilitation, One Support Vehicle, and Paratransit
Operations in the expected amount of $831,568 ( "the projects ") and accept said grant,
subject to increase or decrease of the total funded amount in the FTA/MTC process.
3. There is no legal impediment to the City of Petaluma making applications for FTA
Section 5307 or Section 5339.
4. There is no pending or threatened litigation that might in any way adversely affect the
proposed project, or the ability of the City of Petaluma to deliver such Project.
5. The City Manager on behalf of the City of Petaluma is authorized to execute and file an
application for funding under FTA Section 5307 and 5339 of the FAST Act in the
determined amount for communications equipment procurement, and preventative
maintenance.
6. The Petaluma City Council, by adopting this resolution, does hereby state that:
a. The City of Petaluma will provide a local match of at least 18% for FTA Section
5307 and 5339 funds.
b. The City of Petaluma understands that the FTA Section 5307 and 5339 funding
for the project is fixed at the amount determined by the MTC, and that any cost
increases must be funded by the City of Petaluma from local matching funds, and
that the City of Petaluma does not expect any cost increases to be funded with
FTA Section 5307 or 5339 funds.
c. The replacement of Five Paratransit Vans, Transit Facility Rehabilitation, One
Support Vehicle, and Paratransit Operations will be completed as described in this
resolution and, if approved, for the amount shown in the MTC TIP, with
obligation occurring within the timeframe established below.
d. The program funds are expected to be obligated within three years of the Project
being programmed for in the TIP.
7. A copy of this resolution will be transmitted to the MTC prior to MTC programming the
FTA Section 5307 and 5339 funded projects in the TIP.
8. The MTC is requested to approve the application for the project described in the
resolution and to program the project, if approved, in MTC's TIP.
5