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HomeMy WebLinkAboutStaff Report 5.B 12/19/2016Agenda Item #5.8 • i DATE: December 19, 2016 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Dan St. John, F.ASCE — Director, Public Works and Utilities Larry Zimmer, P.E. — Deputy Director, Public Works and Utilities SUBJECT: Resolutions Authorizing the Filing of an Application for Funding Assigned to the Metropolitan Transportation Commission and Committing Any Necessary Matching Funds and Stating Assurance to Complete Three Separate Projects; the Road Diet Extension Petaluma Boulevard South Project, Lakeville Street Paving Project, and Payran Street Paving Project RECOMMENDATION It is recommended that the City Council adopt the attached Resolutions: 1) Authorizing the Filing of an Application for Funding Assigned to the Metropolitan Transportation Commission (MTC) and Committing any Necessary Matching Funds and Stating Assurance to Complete the Road Diet Extension Petaluma Boulevard South Project 2) Authorizing the Filing of an Application for Funding Assigned to MTC and Committing any Necessary Matching Funds and Stating Assurance to Complete the Lakeville Street Paving Project 3) Authorizing the Filing of an Application for Funding Assigned to the MTC and Committing any Necessary Matching Funds and Stating Assurance to Complete Payran Street Paving Project. BACKGROUND On November 18, 2015, the MTC adopted the funding and policy framework for the second round of the One Bay Area Grant (OBAG) Program. The second round of OBAG funding is projected to total approximately $800 million to fund projects from FY 17/18 through FY 21/22. Funding sources are the Surface Transportation Program (STP) and the Congestion Mitigation and Air Quality Program (CMAQ), which were reestablished in the new federal transportation bill, Moving Ahead for Progress in the 21St Century (MAP -21). STP funds can be used for pavement rehabilitation while CMAQ funds can be used for bike and pedestrian facilities. In the first round of OBAG, the City of Petaluma was awarded $1,848,000 in 2013 towards the Petaluma Complete Streets Project, which is currently under construction on Lakeville and D Streets. The Sonoma County Transportation Authority, which coordinates the OBAG process for Sonoma County and the city agencies within the County, issued a call for projects for the second round of OBAG on November 15, 2016. A priority of the OBAG program is to create "complete streets" projects that are designed to be safe, comfortable, and convenient for travel for everyone, regardless of age or ability, including motorists, pedestrians, bicyclists, and public transportation riders. Prior to OBAG, funding for most bicycle or Safe Routes to Schools projects did not allow for the related or adjacent paving. It was often difficult if not impossible to try to combine two or more federal grants to create a "complete" project due to different grant schedules and deadlines, and duplicating the difficult application and grant management process. The creation of OBAG consolidates several funding sources into a single grant process to help promote complete street design principles. The proposed action meets Council Goal: "Plan for and implement priority capital projects as funding permits." DISCUSSION To be eligible for OBAG funding, a project must be in the federal system, which includes most of the City's arterials and major collectors. While not a requirement to each agency, the County must spend 50 percent of the OBAG funds on projects that are within or serve a Priority Development Area (PDA). Therefore, if the City applies for a project within a PDA it will greatly improve the chances of a successful application, especially if the project includes complete street and livable community elements. It is also advantageous to apply for a project that is scalable to the grant award amount. As a strategy to maximize funds, Petaluma should apply for higher value projects and then reduce the number of projects, or scope of work to fit the grant award amount. The selection of potential projects was evaluated based on the following criteria: • Located within Federal System • Ability to meet federal design standards: For instance, streets with substandard lane widths, or not in compliance with ADA, must be upgraded • Located within or serving a PDA • Ability to improve pavement condition with emphasis on streets in a poor or failed condition • Improvements to public safety and reduce accident rates to add application points • Include complete street and livable community design elements for additional application points and broaden mix of funding sources • Scalability: Ability to enlarge or shrink project proposal's scope of work to meet funds offered. • Higher traffic volumes street segment that benefit more users The City has many streets in need of pavement rehabilitation, therefore streets on the federal system with a PCI under 45 were listed along with their traffic volume in order to screen projects that benefits to the highest number of drivers. The top ten arterial or collector streets with a PCI under 45 are listed below in order of highest traffic volumes: 2 I. Segments of McDowell Boulevard 2. Petaluma Boulevard South from D Street to City Limits 3. Frates Road from Ely Boulevard South to City Limits 4. Mountain View Avenue from Rancho Lindo Drive to McNear Avenue 5. Sonoma Mountain Parkway 6. Several segments of Caulfield Lane 7. Several segments of Casa Grande Road 8. D Street from El Rose Drive to City Limits 9. Lakeville Street, E. Washington Street to Petaluma Boulevard North 10. Payran from Jefferson to Caulfield These potential projects were then ranked according to the aforementioned evaluation criteria to arrive at the three recommended projects listed below in order of anticipated scoring: 1. Petaluma Boulevard South Road Diet 2. Lakeville Street Paving 3. Payran Street Paving Petaluma Boulevard South Road Diet: Petaluma Boulevard South is on the federal system, is a gateway into the City, is in the PDA, and has failed pavement that requires extensive work to improve long -term ride - ability. Since the lane widths on Petaluma Boulevard South do not meet standards, the lanes need to be widened to be eligible for federal funds. The current roadway is fifty -two feet wide for most of the distance between D Street and Mountain View Avenue, consisting of four lanes approximately ten -feet wide and two six -feet wide parking lanes. It is proposed to reconfigure the roadway from the terminus of the previous Road Diet project at D Street to Crystal Lane at the roundabout to provide two through lanes, and a continuous two -way left turn and lane turn pockets. Bicycle "share- the - road" pavement markings and signage, and parallel street parking on both sides of the street would be provided. Recent traffic volume surveys show a clear drop in the number of vehicles using Petaluma Boulevard South compared to the downtown area, which supports the conclusion that the proposed lane reconfiguration would function well in this segment of Petaluma Boulevard. The projected traffic volumes at build out including the proposed Caulfield Extension to Petaluma Boulevard South are less than the projected capacity of the two through- lanes. Petaluma Boulevard South is listed as a potential candidate for a road diet in the City's General Plan 2025. The benefits of the proposed road diet project are to improve safety for vehicles by creating properly sized through, turning, and parking lanes, provide additional space for bikes to travel safely, and reduce the number of through traffic lanes pedestrians must cross. This will reduce vehicle conflict points leading to safer driver decisions. Prior phases of the road diet have demonstrated these benefits and shown significant reduction of traffic accidents. The majority of the funds will be used to reconstruct the failed pavement. The project, as proposed, is expected to rank well against competing projects since it is within the PDA, combines funds within the grant, improves safety, and will benefit all modes of travel. The estimated cost for the project is $3,373,000. This project is ranked at the top because it maximizes funding to pave a severely deteriorated street, is consistent with the City's planning documents, improves safety for all modes of travel, is supported by the Petaluma Pedestrian and Bike Committee, and will improve a sidewalk, which is part of the SMART multiuse path. Lakeville Street Paving: Except for Petaluma Boulevard South, the only other viable project within the PDA is Lakeville Street from Washington to Petaluma Boulevard North, which would be a continuation of the recently finished Complete Street OBAG project. This project is expected to score well since it includes a sidewalk gap closures and upgrades to class three bike lanes. However, there are a few obstacles to overcome with this project. The sidewalk construction necessitates controlling access from Lakeville Street to Clover Stornetta, and Hunt and Behrens. Based on preliminary discussions with Clover, it is believed that, while difficult, an acceptable solution can be reached. Additionally there are PG &E power poles within the sidewalk that may need to be relocated, as well as two rail crossings that will involve the Public Utilities Commission. With an estimated cost of $1,906,000, there is limited opportunity to scale this project to meet a grant award of a lesser amount. Payran Street Paving: The pavement on Payran Street from Jefferson to Caulfield is in poor condition and needs reconstruction. While this project is not in the PDA, the corridor does serve the PDA. This segment of road contains bike lanes and sidewalk that do not need significant improvements. For these reasons, this project is not expected to score as well as the other two. The project estimate is $1,490,000. Two additional projects were considered that were not on the top ten screened projects by traffic volume, including rehabilitation of Caulfield Lane from Mc Dowell Boulevard to Ely Boulevard and D Street. Part of Caulfield Lane serves the PDA, but only the segment from McDowell Boulevard west into the PDA where the roadway condition is relatively good. The roadway already has adequate bike and pedestrian facilities. Overall, the project does not meet enough of the selection criteria to be considered further. The D Street project is similar to Caulfield Lane in that the poor pavement portion of the street is far from the PDA and it already has bike and pedestrian facilities. For these reasons, the Caulfield Lane and D Street projects would not score as well as the top - ranked projects. Other potential projects are too distant from the PDA to be considered and therefore would score lower and result in a significantly lower grant award. It is recommended that the City submit all three of the aforementioned projects ranked in the following order: Petaluma Boulevard South Road Diet Project as top priority, Lakeville Street as second priority, and Payran Street Paving as third. By directing the priority, the Council increases the likelihood that a specific project receives funding. While the projects should score well, it is possible that the City would not be granted the full amount for all three projects. If granted less than the full amount, the specific projects and limits of the project would be adjusted to best match the available funding. If the grant applications are successful, in full or in part, a public outreach and design process will occur following notification of the grant award. The project schedule will be determined by the funding schedule and will likely result in design in FY 17118 and construction in FY 18/19. 4 FINANCIAL IMPACTS The OBAG Program will fund 88.53 percent of the direct project costs. City overhead and local match funding will be provided by Street Maintenance Funds and will be included in the FY 17/18 CIP Budget. If all the projects are fully funded, the grant will require a local match of approximately $893,432 as shown in the following budget summary. This funding will come from the Street Maintenance Fund. Project Budget and Funding Summary ATTACHMENTS 1. Resolution for Application to Complete the Road Diet Extension Petaluma Boulevard South Project 2. Resolution for Application to Complete the Lakeville Street Paving Project 3. Resolution for Application to Complete the Payran Street Paving Project 4. Location Map M Item listed below is large in volume and is not attached to this report, but may be viewed in the City Clerk's office. MTC Resolution No. 4202 BUDGET ESTIMATE Uses Petaluma Blvd. South Lakeville Street Payran 'Street Total Design $ 200,000 $ 140,000 $ 75,000 $ 415,000 Planning/Environinental $ 60,000 $ 15,000 $ 15,000 $ 90,000 Construction Contracts $ 2,600,000 $ 1,500,000 $ 1,200,000 $ 5,300,000 Construction Management $ 120,000 $ 65,000 $ 50,000 $ 235,000 CIP Overhead g 2.4% $ 75,000 $ 36,000 $ 30,000 $ 141,000 Project Contingency $ 250,000 $ 150,000 $ 120,000 $ 520,000 TOTAL $ 3,305,000 $ 1,906,000 $ 1,490,000 $ 6,701,000 Funding Sources Street Maint Operating Budget $ 75,000 $ 36,000 $ 30,000 $ 141,000 (2.4% Overhead and Admin) Street Maint Funds $ 370,481 $ 214,489 $ 167,462 $ 752,432 (11.47% Local Match) Total City Match Subtotal $ 893,432 OBAG $ 3,305,000 $ 1,906,000 $ 1,490,000 $ 6,701,000 TOTAL $ 3,750,481 $ 2,156,489 $ 1,687,462 ATTACHMENTS 1. Resolution for Application to Complete the Road Diet Extension Petaluma Boulevard South Project 2. Resolution for Application to Complete the Lakeville Street Paving Project 3. Resolution for Application to Complete the Payran Street Paving Project 4. Location Map M Item listed below is large in volume and is not attached to this report, but may be viewed in the City Clerk's office. MTC Resolution No. 4202 Attachment 1 AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO THE METROPOLITAN TRANSIT COMMISSION AND COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING ASSURANCE TO COMPLETE THE ROAD DIET EXTENSION PETALUMA BOULEVARD SOUTH PROJECT WHEREAS, the City of Petaluma (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for up to $2,775,416 in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Block Grant Program (STP) funding, Congestion Mitigation and Air Quality Improvement Program (CMAQ) funding, Transportation Alternatives (TA) set - aside /Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Road Diet Extension Petaluma Boulevard South (herein referred to as PROJECT) for the STP (herein referred to as PROGRAM); and WHEREAS, the United States Congress, from time to time, enacts and amends legislation to provide funding for various transportation needs and programs (collectively, the FEDERAL TRANSPORTATION ACT) including, but not limited to the Surface Transportation Block Grant Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives set -aside (TA) (23 U.S.C. § 133); and WHEREAS, State statutes, including California Streets and Highways Code § 182.6, §182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to the FEDERAL TRANSPORTATION ACT, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally - significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and 6 WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following: • the commitment of any required matching funds; and • that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and • that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and • the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and • that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project - specific requirements as set forth in the PROGRAM; and • that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTC- funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC - funded transportation and transit projects implemented by APPLICANT; and • in the case of a transit project, the PROJECT will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC's Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and • in the case of a highway project, the PROJECT will comply with MTC Resolution No. 4104, which sets forth MTC's Traffic Operations System (TOS) Policy to install and activate TOS elements on new major freeway projects; and • in the case of an RTIP project, state law requires PROJECT be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and WHEREAS, there is no legal impediment to APPLICANT malting applications for the funds; and WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS, APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application. NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under the FEDERAL TRANSPORTATION ACT or continued funding; and be it further RESOLVED that APPLICANT will provide any required matching funds; and be it further RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and be it further RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally- funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC- funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans. FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC - funded transportation and transit projects implemented by APPLICANT; and be it further 1 RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and be it further RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and be it further RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and be it further RESOLVED that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC's Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and be it further RESOLVED that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC's Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and be it further RESOLVED that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further RESOLVED that APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further E RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further RESOLVED that the MTC be requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming. M] Attachment 2 AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO THE METROPOLITAN TRANSIT COMMISSION AND COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING ASSURANCE TO COMPLETE THE LAKEVILLE STREET PAVING PROJECT WHEREAS, the City of Petaluma (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for up to $2,775,416 in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Block GrantProgram (STP) funding, Congestion Mitigation and Air Quality Improvement Program (CMAQ) funding, Transportation Alternatives (TA) set - aside /Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Road Diet Extension Petaluma Boulevard South (herein referred to as PROJECT) for the STP (herein referred to as PROGRAM); and WHEREAS, the United States Congress, from time to time, enacts and amends legislation to provide funding for various transportation needs and programs (collectively, the FEDERAL TRANSPORTATION ACT) including, but not limited to the Surface Transportation Block Grant Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives set -aside (TA) (23 U.S.C. § 133); and WHEREAS, State statutes, including California Streets and Highways Code § 182.6, §182.7, and §2381(a)(1), and California Government Code §14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to the FEDERAL TRANSPORTATION ACT, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally- significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following: • the commitment of any required matching funds; and • that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and • that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and • the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and • that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project - specific requirements as set forth in the PROGRAM; and • that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTC- funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC - funded transportation and transit projects implemented by APPLICANT; and • in the case of a transit project, the PROJECT will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC's Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and • in the case of a highway project, the PROJECT will comply with MTC Resolution No. 4104, which sets forth MTC's Traffic Operations System (TOS) Policy to install and activate TOS elements on new major freeway projects; and • in the case of an RTIP project, state law requires PROJECT be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and 12 WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and WHEREAS, there is no legal impediment to APPLICANT making applications for the funds; and WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS, APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application. NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under the FEDERAL TRANSPORTATION ACT or continued funding; and be it further RESOLVED that APPLICANT will provide any required matching funds; and be it further RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and be it further RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally- funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC - funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans. FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC - funded transportation and transit projects implemented by APPLICANT; and be it fiuther 13 RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and be it further RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and be it further RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and be it further RESOLVED that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC's Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and be it further RESOLVED that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC's Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and be it further RESOLVED that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT malting applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further 14 RESOLVED that APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further RESOLVED that the MTC be requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming. f Attachment 3 AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO THE METROPOLITAN TRANSIT COMMISSION AND COMMITTING ANY NECESSARY MATCHING FUNDS AND STATING ASSURANCE TO COMPLETE THE PAYRAN STREET PAVING PROJECT WHEREAS, the City of Petaluma (herein referred to as APPLICANT) is submitting an application to the Metropolitan Transportation Commission (MTC) for up to $2,775,416 in funding assigned to MTC for programming discretion, which includes federal funding administered by the Federal Highway Administration (FHWA) and federal or state funding administered by the California Transportation Commission (CTC) such as Surface Transportation Block Grant Program (STP) funding, Congestion Mitigation and Air Quality Improvement Program (CMAQ) funding, Transportation Alternatives (TA) set - aside /Active Transportation Program (ATP) funding, and Regional Transportation Improvement Program (RTIP) funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Road Diet Extension Petaluma Boulevard South (herein referred to as PROJECT) for the STP (herein referred to as PROGRAM); and WHEREAS, the United State Congress from time to time enacts and amends legislation to provide funding for various transportation needs and programs (collectively, the FEDERAL TRANSPORTATION ACT) including, but not limited to the Surface Transportation Block Grant Program (STP) (23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. § 149) and the Transportation Alternatives set -aside (TA) (23 U.S.C. § 133); and WHEREAS, State statutes, including California Streets and Highways Code § 182.6, § 182.7, and §23 81(a)(1), and California Government Code § 14527, provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS, pursuant to the FEDERAL TRANSPORTATION ACT, and any regulations promulgated thereunder, eligible project sponsors wishing to receive federal or state funds for a regionally- significant project shall submit an application first with the appropriate MPO, or RTPA, as applicable, for review and inclusion in the federal Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and 16 WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS, as part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a resolution adopted by the responsible implementing agency stating the following: • the commitment of any required matching funds; and • that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and • that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and • the assurance of the sponsor to complete the PROJECT as described in the application, subject to environmental clearance, and if approved, as included in MTC's federal Transportation Improvement Program (TIP); and • that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and • that the PROJECT will comply with all project - specific requirements as set forth in the PROGRAM; and • that APPLICANT has assigned, and will maintain a single point of contact for all FHWA- and CTC- funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans, FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC- funded transportation and transit projects implemented by APPLICANT; and • in the case of a transit project, the PROJECT will comply with MTC Resolution No. 3866, revised, which sets forth the requirements of MTC's Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and • in the case of a highway project, the PROJECT will comply with MTC Resolution No. 4104, which sets forth MTC's Traffic Operations System (TOS) Policy to install and activate TOS elements on new major freeway projects; and • in the case of an RTIP project, state law requires PROJECT be included in a local congestion management plan, or be consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and WHEREAS, that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and 17 WHEREAS, there is no legal impediment to APPLICANT making applications for the funds; and WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS, APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and WHEREAS, MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the filing of the application. NOW, THEREFORE, BE IT RESOLVED that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under the FEDERAL TRANSPORTATION ACT or continued funding; and be it further further RESOLVED that APPLICANT will provide any required matching funds; and be it RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and be it further RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge and resources necessary to deliver federally- funded transportation and transit projects, and has assigned, and will maintain a single point of contact for all FHWA- and CTC- funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA), MTC, Caltrans. FHWA, and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC - funded transportation and transit projects implemented by APPLICANT; and be it further RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution, subject to environmental clearance, and, if approved, for the amount approved by MTC and programmed in the federal TIP; and be it further RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and be it further RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and be it further RESOLVED that, in the case of a transit project, APPLICANT agrees to comply with the requirements of MTC's Transit Coordination Implementation Plan as set forth in MTC Resolution No. 3866, revised; and be it further RESOLVED that, in the case of a highway project, APPLICANT agrees to comply with the requirements of MTC's Traffic Operations System (TOS) Policy as set forth in MTC. Resolution No. 4104; and be it further RESOLVED that, in the case of an RTIP project, PROJECT is included in a local congestion management plan, or is consistent with the capital improvement program adopted pursuant to MTC's funding agreement with the countywide transportation agency; and be it further RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and be it further RESOLVED that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and be it further RESOLVED that there is no legal impediment to APPLICANT malting applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and be it further RESOLVED that APPLICANT authorizes its City Manager, or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction 19 with the filing of the application; and be it further RESOLVED that the MTC be requested to support the application for the PROJECT described in the resolution, and if approved, to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming. 20 Attachment 4 ROAD DIET EXTENSION PETALUMA BOULEVARD SOUTH D STREET TO CRYSTAL LANE LOCATION MAP I i SGT \ (� A 6t J r \ LAKEVILLE ST. LAKEVILLE HIGHWAY C PROJECT SITE V , m - ��, �� -✓ CITY LIMIT J Date :May 6, 2016 N S�LIT City of Petaluma PROJECT SITE Public Works and Utilities 4, \_ s Department 21