HomeMy WebLinkAboutResolution 99-220 N.C.S. 12/06/1999 Resolution No. 99-220 1~.C.S.
of the City of Petaluma, California
RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS FOR
EMPLOYEES IN UNIT 8 (DEPARTMENT HEADS)
WHEREAS, the employees in Unit 8 (Department Heads) are not represented by any
recognized employee organization; and,
WHEREAS, the City Manager, pursuant to Section 28, City of Petaluma City Charter, is
required and empowered to make a recommendation to the City Council on matters related to
employee's compensation; and .
WHEREAS, the City Manager has recommended that employees in Unit 8 receive salary
and supplemental wage benefits,
NOW, THEREFORE, BE IT RESOLVED that the supplemental wage and benefits as
specified in the attachment for employees in this Unit, being in the best interest of the City, be
approved and shall become effective upon adoption.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the App fovemd as to
Council of the City of Petaluma at a (Regular) Qj~iCl~3ia~il) meeting.:
on the ....6th day of ..........D.e.ce.mtzer..........................., i9..;~.9., by the -
following vote:
Ci y Attorney
AYES: Healy, Torliatt, Cader-Thompson,. Maguire, Vice Mayor Keller, Mayor Thompson
NOES: None
ABSENT: Hamilton - -
-
ATTEST :
City Clerk _ Mayor
Council Fil(e1
CA lU~ttS Rcs. No......Z.9.-.2i.G.4........ N.C.S.
CITY OF PETALUMA
.CALIFORNIA
COMPENSATION PLAN FOR UNIT 8
FISCAL YEAR 1999 - 2000
~~sv ~ ~ - a a-e~ ~ cas
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TABLE OF CONTENTS
GENERAL
Section 1. Term of Agreement
COMPENSATION
Section 2. Salary
Section 3. Compensation for~CTothing Loss
Section 4. Vacation, Payment, Of
Section 5. 'Sick Leave, Payment Of
Section 6, Deferred Compensation
Section 7. PERS Employer Paid Contribution
Section 8. Work During Local Emergency
Section 9. Uniform Allowance
Section 10. Retiree Benefit Payments
Section 11. Health/Dental Care Cash,Back
Section 12. Administrative Leave, Payment of
.INSURANCE
Section 13. Health Insurance
Section 14. Dental Insurance
Section 15. Life Insurance
Section. 16. Long--term Disability
Section 17. Vision .Insurance
Section 18. Other Health and Welfare Payments
LEAVES.
Section 19. Vacation
.Section 20. Sick Leave
Section 21. Bereavement Leave
Section.22. Holidays
Section -23. Military Leave
Section'24. Lease Of Absence Without Pay
Section 25. Jury Leave
Section 26. Administrative Leave
OTHER
Section 27. Family Medical Leave Act
Section 28. Retirement
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GENERAL
Section 1. Term ~of Agreement
This compensation plan shall be fora one (1) year term for the Fiscal Year
commencing July 12, 1999 through June 30, 2000.
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COMPENSATION
Section 2. Salary
The salaries listed in below shall be effective July 12, 1999.
Effective July 12, 199.9
Police Chief $.7;968 $8,367 $8,785 $9,224 $9,686.
Assistant City $7,467 $7,841 $8.,233 $8,645 $9,077
Mana er
Community $7;467 $7,841 $8,233 $8,645 $9.,077
Development
Director
Public Facilities and $.7,467 $7,841 $8,233 $8,645 $9,077
Services Director
(Director of Public
Works)
Water Resources $7,467 $7,841 $8;233 $8,645 $9,077
and Conservation
Director (Director of
En neerin
Fire Chief $7,3.95 $7,765 $8,153 $8,561 $8,989
Finance Director $6,635 $6,967 $7,316 $7;681 $8,065
Plannin Director $6;347 $6;664 $6,997 $7,347 $7,715
. Director of ,$6;333. $6,649 $6;982 $7',331 $7,697
Information Services
Director of $6',333' $6,649 $6,982 $7,331 $7,697
Personnel
Director of Parks & $6;235 $6,547 $6,875. $7,218 $7,579
Recreation
Public Works $5,306 $5,571 - $5,850 $6,142 $6,449.
Su erintendent
COiJNCIL
APPOINTED
City Clerk $4741 $4'978. $5.227 $5489 $5763
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Section 3. Compensation Fore C1otHin~ Loss
The City Manager is authorized to provide compensation to City employees for
loss or damage to their clothing that occurs during the course of carrying out an
official duty. A request for compensation hereunder shall be submitted in writing,
in detail, to the City Manager via the department head concerned. The amount of
compensation if any, shall be at the discretion of the City Manager.
Section 4. Vacation, Payment
Employees who ter-urinate employment shall be paid in a.lump sum for all accrued.
vacation leave earned prior to the effective date of termination.
. B. Vacation Bank Hours, Payment of
All banked vacation hours are held in the Personnel Department. These amounts
shall be paid to the employee iri the amount of 10% of the banked hours per year
over a ten year period at 'the base rate of pay at the. time of payment. Employees
leaving City service shall ,lie:paid the balance remaining at separation. This
payment shall be made in the month of October or `November.
Section ~5. Sick heave, Payment ®f
In the event of the death or retirement. of an employee who has. completed ten (10)
or more years of continuous service with the City, the employee shall be paid or
shall receive to his benefit fifty percent (50%) of his accumulated but unused sick
.leave. not to exceed 480 hours. The employee may eleet.not to receive this benefit
and instead place all sick leave. hours into the PERS. Sick Leave Conversion.
Section "6. Deferred .Compensation.. "
The City of Petaluma shall -make mailable to the members of this unit the City's
Deferred Compensation Plan,
In additian, the City shall. contribute $57,.69 per pay period ($1500 per year)
effective. December 27, 199.9 toward°the,D'eferred Compensation 457 or 401(x)
Plans on behalf of the member of'ths Unit.
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A. Discretionary Plan (40l(a)) _
Effective the establishment of a 401(a) Money Purchase Plan, the. City of
Petaluma will contribute $50.00 per month or $23.07 per pay period ($600 per
year) for members of this Unit to this plan effective December 27, 1999.
Section 7. ~PE'RS'EmAloyer P-aid Contribution
The percentage of each employee's PERS contribution previously paid by the City
prior to the adoption of this Compensation Plan as the Employer Payment of
Member Contribution (EPMC) shall instead be paid to the employee who shall
then pay that amount to PERS. For purposes of withholding, the City shall defer-
that portion of the employee'scontribution paid to PERS through .Section.
414(h)(2) of the Internal Revenue Code pursuant to City of Petaluma Resolution
90-363. Therefore, for. caieulation of base salary at retirement, the employee shall
now have an increased`b~ase~ salary that will include th~e~total -amount of the
employee's contribution to PERS previously paid as EPMC. The employee's
contribution will be withheld from the employee's pay by the City, and the City
will make the employee's payment of the employee contribution directly to PERS
on behalf of the employee. The employee may not make an election to take this
amount in salary and/or to make the payment to PERS. The tax exemption does
not apply to FICA/social security. The following is an example of the application
of IRC 414'(h)(2) as applied to a miscellaneous employee.
An employee. makes $1,000 per month base salary. Under the prior contract the
employee.was not responsible -for paying 7010 of the required employee
_ contribution. The City was responsible for paying 7% ($70.00), which was a City
responsibility that was in addition to the $1,000 base salary.
Under the 414(h)(2) method, the EPMC will revert to sala"ry and the employee's
base salary will now be $1.070. Of this 7°Io (approximately $75.00) will be paid to
PERS from the $1070. The full 7°1o will be tax exempt and this means the.
employee will pay taxes on $995..00.
Section 8. Work During LocaL.Emer~enc
Members of this Association wh'o are~required to work when called to an activated
EOC Local Emergency shall be paid at 'thei'r regular hourly rate for all hours
beyond their normal work day:
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Section 9. ilniform.Allowanee
The classifications of Police Chief and Fire Chief shallreceive $300.00 per year
as a Uniform Allowance in December.
Section 10. Retiree.. Benefit Payments
An employee with twenty (20) years of service and who is age 50 or older
and who retirees on a service retirement during the term of this agreement, will be
eligible for a service benefit in the amount equal to $100 less the amount
contributed directly to the PEMCHA premium by the City. This payment will
continue as long as the employee continues in the PEMCHA. plan as a retiree.
Should the retired employee not. continue in the PEMCHA plan, that retired
employee will be eligible for an amount of $1.00. as a direct payment as a retiree
service benefit. It is the responsibility of the retiree to notify the City in writing
that he/she is not being covered by the PEMCHA plan and the City will .
commence payment. of the $100.00 at the beginning of the month following the
receipt of written notice by the retiree
2. For employees- retiring after September 1, 1997 and who meet the
service requirements listed in paragraph 1 above, those employees shall receive an
additional, $20 per month as a retiree service benefit. Should th`e retired employee
not continue in'the PEMCHA. plan, that retired employee will be eligible for an
amount of $120 as a direct payment as a retiree service benefit. It is the
responsibility of the retiree to notify the City in writing that he/she is not being
covered by the PEMCHA plan and the City will commence payment of the
$120.00 at the beginning of themonth following the receipt of written notice by
the retiree.
Section 11. 1IealthEDental Care Cash Back
An elig~ible:employee may request cancellation of the employee's City paid
medical and/or dental :insurance coverage under Section 125 of the. IRS Tax Codes
upon. presentation to the City of satisfactory proof that he/she has medical and/or
dental insurance coverage from another source. Such a request may be made
during the open enrollment for PEMCHA medical elections but Will be, in all
cases., subject to the terms and conditions and cancellation requirements of the
particular plan.
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When the employee has demonstrated. such coverage fo the City's satisfaction, the
City will request. cancellation of the employee's medical and/or dental coverage,
subject to the terms and conditions of the particular policy. Upon actual
cancellation of the employees' medical coverage, and commencing on the date of
cancellation of such policy; the City will instead pay to the eligible employee, on a
monthly basis, an amount equal to.50°Io of'the "equivalent monthly cost", as
defined herein, of insurance coverage of said employee. In determining the
"equivalent monthly cost" of such coverage, the City shall calculate the monthly
premium amount which would be paid by the City,on :the employee's behalf under
the Health Plan of the Redwoods plan, based on the employee's coverage level
(e.g. self, self plus spouse, self plus spouse plus children) at the tune of such
cancellation. However, if the actual. monthly cost ~of the employee's curent plan
coverage is less than•the monthly'HPR cost, then the lower figure shall be used.
In the event coverage is cancelled only for the employee's spouse or dependent
children, the reimbursement will be 50% of the cost difference between the old
and new levels of coverage (as calculated using the HI'R plan).
Upon such cancellation of the employee's dental coverage, the City will instead
pay to the eligible employee, on a monthly basis., an amount equal to 50°Io of the
City's fixed monthly payroll charge forthis program.
Any employee canceling coverage will be required to meet all rules and
conditions of the particular plan, including, but not limited to, all rules and
conditions governing administration; cancellation, and re=enrollment eligibility by
requesting a cash payment,pursuant to this section, such employee understands
and agrees as a condition of receipt of this payment, that re-enrollment eligibility
into any plan is not guaranteed.
Section 12: Pay for Unused. Administrative heave
The City shall pay off any unused Administrative Leave as of June 30th-to a
maximum of 40 hours. Payment shall be at the employee''s base pay rate as of
June 30th: This payment shall be made on the .last pay-period for the Fiscal Year.
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INSLTRANCB
Section 13. Health Insurance
1. ACTIVE. Employees
The City shall participate in the Public Employees' 1Vledical Health. Care Act
(PEMCHA) for members of this Unit. The designated premium paid by the City
toward-this program shall be in'the amount of $100.00 per month per employee.
2. RETIRED Employees
Employees who retire from the City of Petaluma will receive contributions to their
medical premium while under the PElVICIIA .plan. Thispayment will increase in
the amount of $5.00 per year until it reached the amount of $100.00 as listed in -
paragraph 1 above.
Section 14. Dental. Program
The City shall provide for a group Delta Dental Program. for City employee and
dependents in this Unit. Additionally, the City shall contribute toward an
Orfhodonture plan $:1,000 per child at a SOoIo co-payment rate. The City shall pay,.
during the period of-this Compensation Plan the full cost toward the City group
dental coverage program. -
Section 15. Life Insurance
A. The City shall provide for a group term life program for City employees in
this Unit. The City shall. pay, during the course of`the Compensation Plan, the
insurance premium towards employee only coverage for such insurance in the
principle: sum of $50,000 per employee. This amount shall be effective January 1, -
2000'.
- B. 1Vlanagement'Life Insurance shall begin the amount of one andone-half(1-
1/2) times their annual salary rounded to the nearest even dollar, i.e., $12,000,
$13,000., etc. not to exceed $125,000.
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Section 16. I.on~-term Disability
The City shall providefor a long-term disability plan. The premium to be paid for
by the City.
Section 17. Vision Program
The City shall provide a Vision Plan for employees and dependents. Premium
increases shall be paid by the City.
Section 18'. Other Health. and Welfare Payments
The City shall provide to the active members of Unit 8 additional monthly health..
and welfare payments equal the PEMCHA Health Plan of the Redwoods premium
amounts less $100.00.
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LEAVES
Section .19. Vacation
A. Amounts. All regular employees of the City of Petaluma, after
working one full year are entitled to the equivalent of eighty (80) hours of
vacation with pay in the year following the year in which Vacation is earned.
All regular employees of the City of Petaluma; after five (5) years of
continuous service with the City, and beginning. with the sixth year, shall be
entitled to the equivalent of one hundred twenty (120) hours of vacation per year.
After ten (10) years of continuous service with the City, eight (8) hours of
vacation shall be added for each year of continuous service to a maximum of two
hundred (200) hours of vacation.
B. Scheduling. The times during a calendar;year in which an employee
may take his/her vacation shall be determined by the department head with due
respect for the wishes of the employee and particular regard for the needs of the
service. If the requirements of the service are such. that an employee cannot take
part or all of his/her annual vacation in a particular calendar year, such vacation
shall be taken during the .following calendar year. ,
Banked Hours.Hours that are banked under Section "Vacation, Payment
of may lie used upon submittal of a memo to the Personnel Department for
Vacation purposes. These hours shall be deducted from the existing bank.
C. Vacation Adjustment. Employees who are granted time off for
scheduled holidays shall not have such holidayscharged as vacation leave when .
the vacation leave and holiday(s) coincide.
D. Accrual Limits Vacation accruals sha116e capped at three (3) times
- the amount listed in paragraphs A.
Section 20. Sick Leave
A. General
Sick -leave. with.pay shall be granted to all employees as set forth in this section.
Sick leave is not a right which an employee may use at his discretion,-but rather,
shall be used only in cases. of personal illness, disability or the serious-.illness or
injury of an employee's family member which requires th'e employee's attention.
The term family member shall include: spouse, children,. parents, spouse's parents,
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brothers, sisters or other individuals whose~~relationship to the employee is that of
a dependent or`near dependent.
B. Accrual
Sick leave shall accrue to all full-time employees at the rate of eight (8)
hours for each month. of,continuous service. No employee shall accumulate more
sick leave in any year than provided.
C. Relationship To Workers' Compensation
Benefits shall ~be payable. in situations where miscellaneous employee's
absence is due to industrial injury as provided in California State Workers' .
Compensation Law. During the first three (3) work days when the employee's
absence from work has been occasioned by injury suffered during his/her
employment and he/she receives Workers' Compensation, he/she shall receive full.
pay. Following this period, sick leave may be a supplement to the Workers'
Compensation benefits. provided the employee. Compensation is at his/her
regular~rate for a period.not to exceed six months, or until sick leave is exhausted,
or the disability is abrogated,. or that employee is certified "permanent acid
stationary" by a competent medical authority. The "City shall pay him/her the
regular salary, based on the combination of the Workers' Compensation benefit
plus sick leave.
All public safety employees receiving full. salaries in lieu of temporary
disability payments pursuant to Section 4850 of the Labor Code are entitled to
accumulate sick leave during such periods of sick Leave. Sick leave for industrial
injury shall not be allowed for a disability resulting from sickness, self-inflicted
injury or willful misconduct.
The City may retire any employee prior to the exhaustion of accumulated
sick leave, at which time all accrued but unused sick leave shall'be abrogated,
~ subject only to the limitations provided under this Memorandum of
Understanding.
D. Sick Leave 'Y'ransfer,Policy
An employee wishing. to donate hours: of sick leave, to another employee
may do so by sending a written request, approved by his/her department head, to
the Personnel Office naming th`e individual ~to receive the sick leave and the
amount donated, with the. followi-rig, restrictions:
1. Employees who 'wish to transfer sick leave must retain a minimum
of one hundred-sixty (160.) hours: of sick leave to be eligible to transfer sick leave.
2. All such transfers of sick leave are irrevocable.
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3. The employee receiving the sick lease transfer must have zero (0)
hours of accrued sick- leave, vacation and CTA 1`eave on the books.
4. Employees may not buy or sell sick. leave. Only the time maybe
transferred.
5. Employees may not transfer sick leave upon separation of service:
6: Sick Leave Transfer shall be allowed between all Units.
7. No more than ninety (90) workdays of Sick Leave may be received
by an employee for any one illness or injury.
Section 21. Bereavement Leave
In the event of the death of an employee's spouse, mother, step-mother,
mother-in-law, father, -step-father,,father-in-law, brother, sister, child, including an
adopted child, grandchild and grandparent, or domestic partner as registered with
the Human. Resources Department, an employee who .attends the funeral shall be
granted time off work with pay. The amount of time off work with pay shall be
only`that which is required to attend the funeral and make necessary funeral
arrangements, but in no event: shall it exceed three (3) working days. These three
(3) days. shall not be chargeable to sick leave. An .additional two (2) days required
for necessary funeral arrangements maybe charged to the. employee's sick leave
and any additional time beyond these two days may be charged to accumulated-
vacation or leave without pay. Such bereavement leave shall not be accruable
from fiscal year to fiscal year, nor shall it have any monetary value if unused.
Section 22. I~olidays
A. Fixed >Folidays:
The City shall observe twelve (12) fixed-date holidays. These holidays shall be
established for the City's fiscal year as determined by City Council resolution
The Holidays .for FY .99/00 are as follows:
Independence Day
Labor Day
Columbus Day
Veterans' Day
Thanksgiving Day
Day After Thanksgiving
Christmas Eve
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Christmas. Day
New Year's Day
Martin Luther King Day
Presidents' Day
Memorial Day
B. Floating Holidays.
During the Fiscal Year the City will authorize one (l) "Floating Holiday" per
employee, which may be taken by the employee at, a .time selected by the
employee, subject to operational requirements and approval determined by the
City. Employees hired between July 1, and December 3 L, will be eligible fora
"Floating Holiday" during the course of the Fiscal Year.
Section 23. 1Vlilitary Leave
Military leave shall be arranged in accordance~wth the provisions of State Law.
All employees entitled to military leave shall give the appointing power an
opportunity within the limits of military regulations to determine when such leave
shall be taken.
Section 24. Leave Of Absence Without Pay
The City Manager m'ay grant a;regular or probationary employee leave of absence
without pay pursuant. to the State and Federal Law.. Good cause being shown by a
written request, the City Manager may extend the leave of absence without pay or
seniority or benefits_for an additional period not to exceed six (6) months. No
such leave shall be granted except upon written request of the employee setting
forth the reason for the request, and the approval will be in writing. Upon
expiration. of a regularly approved leave or within a reasonable period of time _
after notice to return to duty, the employee shall be reinstated in the position held
at the time. leave was granted. Failure on the part of an employee on leave to
report p"rgmptly at its expiration, or within a reasonable time after notice to return
to duty, shall be cause-for discharge..
Section 25. Jury Leave
Every classified employee of the City who is called or required to serve as a trial
_ juror shall be entitled to absent himself from his duties w-i h the City during the
period of such service or while necessarily being present in court as a result of
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such call. Under such circumstances, the employee shall be paid the difference
between his full salary and any payment received by him, except travel pay, for
such duty. This, compensation shall not extend beyond twenty (20) working days.
Section 26 Administrative Leave
Members of this Unit are eligible for administrative leave. Days may be granted
by the City Manager upon written request, not to exceed eighty (80) hours-per
Fiscal Year.
Section 27. Family Medical Leave Act
Pursuant to the Family and 1Vledcal Leave Act of 1993, FMLA leave may be
granted to an employee who has been employed for at least twelve (12) months by
the City and who has provided at least 1,250 hours of service during the twelve
(12) months before the leave is requested. The leave may be granted up to a total
of twelve (12) weeks for the following reasons:
A. Because of the birth of a child or placement for adoption or foster
care of a child:
B. In order to care for the spouse;. son,. daughter, parent, or one who
stood in place of a parent of the employee, if such spouse,. son, daughter, parent,
or " in loco parentis" has a serious health condition;
C. Because of a serious health condition that makes the employee
unable to perform his employment functions.
The employee mustprovide the employer with thirty- (30) days advance notice of
the leave, or such notice. as is practicable, if thirty (30 days.. notice is not possible.
The .employee must provide the employer with. certification of the condition from
ahealth.care provider. The employer, at employer expense, may require a second
opinion on the validity of the certification. Should a conflict arise between health
providers, a third and binding opinion, at employer expense will be sought.
An employee seeking FMLA leave must first use. paid sick time (if applicable)
and vacation. before going on unpaid leave. Thee total amount of family leave paid
and unpaid will not exceed a total of twelve (12) weeks. In any case in which a
husband and wife entitled to family leave are both. employed by the employer, the
aggregate number of workweeks of leave to which both maybe entitled may be
limited to twelve (12) weeks if such leave is taken because of the birth of a child
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or placement for adoption or foster care of a child. The. employee will be
responsible for his. share of .the health insurance cost during. the leave. If the
employee does.not.return from the leave, he is responsible for the total insurance
premium paid by the employer.
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OTHER
Section 28. Retirement
The City of Petaluma's retirement plan under the Public Employees' .Retirement
System shall consist of the following items:
Options: Miscellaneous
2%@55 ,
1959 Survivors Benefit (Level 3). .
One Year Final Compensation.
Unused Sick Leave Credit.
Military Service Credit as Public Service.
Options:_Fire
2% @ 50
1959 Survivors Benefit (Level 4) Section 213'82.4.
One Year Final Compensation.
Unused Sick Leave Credit.
Military Service Credit as Public Service (Section 20930.3).
Post. Retirement Survivors Allowance (Sections 21263, 21263.1 and
21263.3).
Options: Police
2% @ 50
1959 Survivors Benefit (Leve14).
One Year Final Compensation.
Unused Sick Leave Credit.
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