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HomeMy WebLinkAboutStaff Report 1.A 02/04/2017CITY OF PETALUMA, CALIFORNIA MEMORANDUM City Manager’s Office, 11 English Street, Petaluma, CA 94952 (707) 778-4345 Fax (707) 778-4419 E-mail: citymgr@ci.petaluma.ca.us DATE: January 30, 2017 TO: Honorable Mayor and City Council FROM: John C. Brown, City Manager SUBJECT: 2017 and 2018 Goal Setting Your goal setting session is set for Saturday, February 4 at 8:30 a.m. We will meet in the Club Room at the Petaluma Community Center. Attached are materials for use during the session. Provided are five sets of materials: 1. 2015 and 2016 adopted goals 2. Status update on 2015 and 2016 goals 3. Recommended goals for 2017 and 2018 4. Items for discussion provided by City Council members 5. Items for discussion provided by the Public Also enclosed is a proposed schedule for the session, which follows the format used in past goal- setting sessions: introductory comments, public comment, a review of progress on the goals for the past years, and a discussion of goals for the coming two-year period. We will be joined by the Executive and Senior Management team, our Senior Planner, and our Economic Development Manager, for these discussions. 2015 and 2016 goals are provided for your comparisons with the status update and recommended goals going forward. In the interest of keeping to schedule, we suggest the review of 2015 and 2016 goal status be treated as question and answer – if you have questions about specific goal priorities, we would focus attention on those, rather than go through every item on the list. With respect to the recommended goals for 2017 and 2018, the list is significantly shorter than two years ago. This represents an effort to recommend goals at a higher level than some that have been identified in past years, which were more akin to projects or tasks. It also reflects what I view as a more realistic set of recommendations given our staffing and financial limits. Streamlining also removes prior years’ goals which are significantly completed. These are not stated again, for brevity, and should be understood we will complete what we’ve started. We look forward to the session, and discussing this material with you. If you have any questions prior to Saturday morning, please let me know. Agenda Item #. 1.A CITY COUNCIL GOAL-SETTING SESSION February 4, 2017 SCHEDULE 8:30 Roll Call and Introductions - Mayor 8:35 – 8:55 Public Comment 9:00 – 10:30 Review, Status of 2015 and 2016 Goals – Brown, All 10:30 -10:40 Break 10:40 – 12:00 Discuss Draft Recommended Goals for 2015 and 2016 - Brown, All 12:00 – 12:45 Lunch Break 12:45 – 3:00 Continue Discussion of Draft Goals - Brown, All 3:10 – 3:20 Break 3:20 – 4:00 Conclude Discussion of Draft Goals - Brown, All Resolution No. 2015-026 N.C.S. of the City of Petaluma, California ESTABLISHING THE CITY COUNCIL'S GOALS AND PRIORITIES FOR 2015 AND 2016 WHEREAS, the City Council conducted its annual goal setting workshop on January 31, 2015; and WHEREAS, the purpose of the workshop was to strengthen teamwork and to establish goals and priorities, and focus limited resources, for the next two years; and WHEREAS, progress on the goals and goal priorities achieved during 2013 and 2014 was reviewed; and WHEREAS, priorities from that period were completed, continued, or modified; and WHEREAS, input from the public was received; and WHEREAS: additional goals for the two year period encompassing 2015 and 2016 were considered; and WHEREAS, consensus was reached by the Council during the workshop on a revised set of goals for the two year period. NOW, THEREFORE BE IT RESOLVED THAT the City Council does hereby endorse and establish the Goals and Goal priorities for 2015 and 2016 developed at the January 31. 2015 goal setting workshop, and incorporated herein as Exhibit 1. Resolution No. 2015- 026 N.C.S. Page I Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: 1 hereby certify the foregoing Resolution was introduced and adopted by the Council of the City of Petaluma at a Regular meeting on the god day of March, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Albertson, Barrett, Mayor Glass, Healy, Kearney, Ring, Vice Mayor Miller None None None Acting City C7e r i Mayor as to Attorney Resolution No. 2015- 026 N.C.S. Page 2 EXHIBIT 1 City Council Goals and Priorities for 2015 and 2016 1. CATEGORY: FINANCIAL STABILITY A. Goal: Maintain Financial Sustainability 1. Priority: Develop Five -Year Financial Plan for the General Fund a. Provide Semi- Annual Forecast Updates to the City Council. b. Develop and Prioritize Revenue Scenario Options Reflecting Community and Council Preferences. C, Develop and Prioritize- Expense Scenario Options Reflecting Community and Council Preferences. d. Select Preferred Alternatives. e. Establish and Implement Budget Policies Necessary to Realize Preferred Alternatives and Foster tong -Term Financial Sustainability. f. Analyze Alternatives for Reducing PERS and Other Post Retirement Benefits (OPEB) Unfunded Liability. g. Develop and Implement Plans to Re- Establish Regular Contributions to Funds Including General Fund CIP Fund, Vehicle Replacement, PERS and OPEB Unfunded Liability, Employee Benefits, and Marina. 2, Priority: Enhance Revenues a. Evaluate the Benefits of Establishing Revenue Recovery and Purchasing Specialist Positions; Create and Budget, Accordingly. b. Develop a Plan (2015) to Educate (2016) the Public and Business Community on City Finances. C. Evaluate and Take Appropriate Legislative Action to Establish New Revenue Sources and Means of Financing City Services and Infrastructure Projects, 3. Priority: Update City Purchasing Ordinance a, Draft Comprehensive, Updated Purchasing Ordinance Reflecting Current Best Practices, Resolution No. 2015 -026 N.C.S. Page 3 b. Update Agreements and Other Supporting Documents such as Requests for Proposals to Updated Purchasing Requirements. G, Provide Staff Training on Updated Purchasing Requirements and Supporting Materials. 4. Priority: Prepare Financial Forecasts and Establish /Revise Reserve Policies for Enterprise and Special Revenue Funds a, Water b. Waste Water C. Storm Water d. Streets S. Priority: Amend /Revise Reserve Policy for General Fund 6. Priority: Establish Fiscally Sustainable Funding for Storm Water Management and Pavement Maintenance a. Re- Visit Options and Implement Council Direction Regarding a Storm Water Utility or Other Funding Means, as Appropriate. 7. Priority: Address Loss of „Redevelopment a. Evaluate Feasibility of Completing Major Transportation Projects Utilizing an Enhanced Infrastructure Financing District (SB628). b. Continue to Monitor Evolving Dissolution Law and State Response and Pursue Administrative Actions, and /or Litigation Related to Project Funding. 8. Priority: Continue to Develop the City's Webslte and Social Media to Allow for More Efficient and Interactive Communication Between Residents and City Departments a. Implement Additional On -Line Payment/Billing Systems. b. Evaluate and Implement, if Feasible, On -Line Permit Applications for Building Permits and Simple Planning Approvals. C. Maximize Digitization of Stored Documents. d. Maximize use of Social Media across Departments Resolution No. 2015 -026 N.C.S. Page 4 II. CATEGORY: COUNCIL !STAFF RELATION'S AND DECISION MAKING A. Goal: Build a Cohesive Team Comprised of the Mayor and Council, City Manager, City Staff That Provides Clear and Consistent Direction and Works Together to Provide Core Services I . Priority: Negotiate Successor Agreements with All Represented Employees, to Include: a. Units 1, 2, and 3 (AFSCME) b. Units 4, 9 and 11 (PPMMA) C. Unit 6 (POA) d. Unit 7 (PFA) e. Unit 8 (Senior Management, Compensation Plan) f. Unit 10 (Public Safety Mid -Level Management) 2. Priority: Plan For, and Conduct —at Least Six (6) City Council Workshops Each Year, to Provide Ample Time For In- Depth-Consideration of Issues: a. Sign Code b. Mid -Year Budget Deports and Financial Forecast Updates C. PERS d. User Fee Update e. Storm Water System, Structure and Financing f. Equal Opportunity Plan g. General Plan Amendments h. Ambulance Exclusive Operating Area I. Homelessness j. Others as Determined by Need and City Council Interest 3. Priority: Establish an In -House Leadership /Management Academy (Management Training) for Management and Supervisory Staff a. Outline Program Design b. Identify Potential Outside Funding Sources C. Refine Program Design and Provide Program to New and Existing Management and Supervisory Staff 4. Priority: Design and Implement a Robust Equal Opportunity Employment Plait a. Conduct Applicant Pool Availability Analysis b. Develop and Initiate Department- Specific Strategies that Promote Equal Opportunity in All Areas of Employment Resolution No. 2015 -026 N.C.S. Page 5 5. Priority: Establish Low -Cost Employee Recognition Program a. Employee of the Quarter b. Employee of the Year C. Informal Recognition 6. Priority: Update and Make Consistent Advisory Bodies' Enabling Legislation a. Airport Commission b. Building Board of Appeals C. Historic and Cultural Preservation Committee d. Public Art Committee e. Recreation, Music & Parks Commission f. Senior Advisory Committee g. Transit Advisory Committee 7. Priority: Develop Materials and Provide Staff Training a. Public Records Requests b. Resolutions C. Ordinances d. Contracts e. Leases f. Requests for Proposals IIl. CATEGORY: HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT A. Goal: Create and Implement Clear Direction on Development and Sustainability Objectives 1 Priority: Continue to Develop and Implement Procedural and Legislative Changes That Will Expedite the Development Review Process a. Revise Local CEQA Guidelines for Consistency with State Guidelines b. Modify Processing Policies to Streamline Public Hearing Process for Projects That Necessitate Both Planning Commission and City Council Consideration. Resolution No. 2015 -026 N.C.S. Page 6 City of Petaluma City Council Goals: 2015 & 2016 Page 1 GOAL CATEGORY 1 FINANCIAL STABILITY Goal 1-A: Maintain Financial Sustainability Priority 1: Develop Five-Year Financial Plan for General Fund Deliverables Action Steps and Status Update Completion a. Provide Semi-Annual Forecast Updates to City Council Lead: Mushallo a) Complete and continuing into the future. Ongoing b. Develop and Prioritize Revenue Scenario Options Reflecting Community and Council Preference Lead: Mushallo a) Staffing resources and timing of budget delivery have and will continue to prevent focus on this priority. Additional analytical support is required to complete this, and related tasks; budget needs to be available to provide that support. Suspended. This priority is not recommended to carry forward into 2017- 2019 c. Develop and Prioritize Expense Scenario Options Reflecting Community and Council Preferences Lead: Brown/Mushallo a) Staffing resources and timing of budget delivery have and will continue to prevent focus on this priority. Additional analytical support is required to complete this, and related tasks; budget needs to be available to provide that support. Suspended. This priority is not recommended to carry forward into 2017- 2019 d. Select Preferred Alternatives Lead: Brown/Mushallo a) Staffing resources and timing of budget delivery have and will continue to prevent focus on this priority. Additional analytical support is required to complete this, and related tasks; budget has not been and is not expected to be available to provide that support. Suspended. This priority is not recommended to carry forward into 2017- 2019 e. Establish and Implement Budget Policies Necessary to Realize Preferred Alternatives and Foster Long- Term Financial Sustainability Lead: Brown/Mushallo a) Staffing resources and timing of budget delivery have and will continue to prevent focus on this priority. Additional analytical support is required to complete this, and related tasks; budget needs to be available to provide that support. Suspended. This priority is not recommended to carry forward into 2017- 2019 f. Analyze Alternatives for Reducing PERS and Other Post Retirement Benefits (OPEB) Unfunded Liability a) Bartel and Associates provided two presentations to the City Council during the goal period, including an analysis of alternatives to reduce unfunded liability. Analysis suggested a pay-as-we-go scenario makes the most sense for the city, due to uncertainty of changes in the PERS assumed rate of return. b) The recent announcement of a phased reduction of the assumed PERS rate of return requires evaluating the establishment of a PERS rate stabilization trust fund to mitigate spikes in rates. This will be done as part of the Completed In Process City of Petaluma City Council Goals: 2015 & 2016 Page 2 Lead: Mushallo 2017/18 budget development and recommended to the City Council, accordingly. c) Staff intention is to establish an OPEB trust fund as part of the 2017/18 budget process, resources permitting. In Process g. Develop and Implement Plans to Re-Establish Regular Contributions to Funds Including General Fund CIP Fund, Vehicle Replacement, PERS and OPEB Unfunded Liability, Employee Benefits, and Marina Lead: Mushallo a) Finance staff is evaluating the ability to increase funds contributed. Currently contributing $150,000 to GF CIP; $400,000 to vehicle replacement; and $200,000 to employee benefits to fund OPEB. Evaluating the feasibility of live aboard fees at the Marina. Ongoing Goal 1-A: Maintain Financial Sustainability Priority 2: Enhance Revenues Deliverables Action Steps and Status Update Completion a. Evaluate the Benefits of Establishing Revenue Recovery and Purchasing Specialist Positions; Create and Budget, Accordingly Lead: Mushallo a) Evaluation indicates a positive cost-benefit for a Revenue Recovery position. This will be requested as part of the FY 17/18 budget. b) The Purchasing Specialist position has not been evaluated, but will be during 2017. If the position is deemed to be financially feasible, it will be brought forward for consideration at mid-year, 2017/18. Completed Incomplete b. Develop a Plan to Educate (2017) the Public and Business Community on City Finances Lead: Mushallo a) No progress has been made towards this goal priority. See comments regarding Priority 1 , (b) through (e). This priority will need to be address should the City Council wish to pursue a revenue measure during 2017-2019. Suspended c. Evaluate and Take Appropriate Legislative Action to Establish New Revenue Sources and Means of Financing City Services and Infrastructure Projects Lead: Mushallo a) The City Council initiated an effort to evaluate and deliver a revenue measure associated with Street repairs and renovations between February and May 2016. A street improvement plan was developed that presented scenarios based on varying increases in the local sales tax rate. Two rounds of polling were conducted, support for a special purpose tax did not reach the required 2/3 threshold, and Council determined to delay an attempt to increase taxes until community support is more favorable. Completed City of Petaluma City Council Goals: 2015 & 2016 Page 3 Goal 1-A: Maintain Financial Sustainability Priority 3: Update City Purchasing Ordinance Deliverables Action Steps and Status Update Completion a. Draft Comprehensive, Updated Purchasing Ordinance Reflecting Current Best Practices Lead: Danly a) A draft was completed by the City Attorney’s office and is in the City Manager’s office for review. Completion of this priority is anticipated in April, 2017. In Process b. Update Agreements and Other Supporting Documents such as Requests for Proposals to Updated Purchasing Requirements. Lead: Danly a) Contingent on completion of Priority 3. Pending c. Provide Staff Training on Updated Purchasing Requirements and Supporting Materials Lead: Danly a) Contingent on completion of Priority 3. Pending Goal 1-A: Maintain Financial Sustainability Priority 4: Prepare Financial Forecasts and Establish/Revise Reserve Policies for Enterprise and Special Revenue Funds Deliverables Action Steps and Status Update Completion a. Water Lead: St John a) Rate study provides a ten-year financial forecast and recommendation on reserve policies. Preliminary forecast and reserve policy shared with Council at Rate Workshop on November 14, 2016, and will be presented to Council again on February 13, 2017. Completed b. Wastewater Lead: St John a) Same as above. Completed c. Storm water Lead: St John a) There is no current adequate and sustainable funding for the storm water enterprise at this time and therefore no financial forecasts or reserve policies are being developed. On hold d. Streets Lead: St John a) A five-year financial forecast was prepared for the streets enterprise for the past three fiscal years. The forecast is being updated again in conjunction with the current budget process. Reserve policy is to cover next year’s CIP plus 3 months operating expenses. Completed City of Petaluma City Council Goals: 2015 & 2016 Page 4 Goal 1-A: Maintain Financial Sustainability Priority 5: Amend/Revise Reserve Policy for General Fund Deliverables Action Steps and Status Update Completion a. Prepare and recommend revised reserve policy. Lead: Mushallo a) Completed and presented to the City Council. b) Will continue to recommend the commitment of specific reserves as needed. Completed Ongoing Goal 1-A: Maintain Financial Sustainability Priority 6: Establish Fiscally Sustainable Funding for Storm water Management and Pavement Maintenance Deliverables Action Steps and Status Update Completion a. Re-Visit Options and Implement Council Direction Regarding a Storm water Utility or Other Funding Means, as Appropriate Lead: St John a) It is not recommended to pursue storm water utility formation because of constraints imposed by Proposition 218. It is recommended that the City support the State-wide effort to amend the constitution to place conditions for adopting storm water fees on the same level as water, sewer and trash fees. City continues to pursue grants for specific storm water projects such as the Denman Phases and Capri Creek. On hold Goal 1-A: Maintain Financial Sustainability Priority 7: Address Loss of Redevelopment Deliverables Action Steps and Status Update Completion a. Evaluate Feasibility of Completing Major Transportation Projects Utilizing an Enhanced Infrastructure Financing District (SB628) Lead: Mushallo a) No progress has been made towards addressing this priority, for the reasons noted with Goal 1-A, Priority 1 (b) through (e). The most likely application of such a financing district would be associated with a specific development project, and should the opportunity present itself, could be evaluated at that time. Suspended City of Petaluma City Council Goals: 2015 & 2016 Page 5 b. Continue to Monitor Evolving Dissolution Law and State Response and Pursue Administrative Actions, and/or Litigation Related to Project Funding Lead: Alverde/Danly a) ROPs and other related actions ongoing. b) Bond refinancing complete. Secured a portion of 2011 Bonds to pay for Old Redwood Highway and Rainier Crosstown Connector, seeking the remainder (to total $10 M) with 2017 ROPS. c) Sale of Industrial Drive property. d) Monitoring statutory and case law developments and updating City Council; receiving and implementing City Council direction regarding pending redevelopment dissolution litigation and related administrative actions. e) Coordinate with outside counsel on economic development/housing funds litigation. Opening brief extended to 5/30/17; await outcome of Watsonville case. Ongoing In process In process Ongoing Ongoing Goal 1-A: Maintain Financial Sustainability Priority 8: Continue to Develop the City’s Website and Social Media to Allow for More Efficient and Interactive Communication Between Residents and City Departments Deliverables Action Steps and Status Update Completion a. Implement Additional On-Line Payment/Billing Systems Lead: Williamsen/Simmons a) Real time utility payments. - System and software installation. - Release to Public. b) Utility Payments smartphone app. c) Non-Real time payments. d) Business licensing – renewals. e) Business licensing – new business. f) Continue to work with EDEN on releasing a satisfactory version of their online bill pay options for accounts receivable. g) Continue to work with EDEN on an on line automated work order interface. 2017 Completed Completed Completed 2017 2017 2018 b. Evaluate and Implement, if Feasible, On-Line Permit Applications for Building Permits and Simple Planning Approvals Lead: Hughes/Williamsen/Alverde a) System and software installation. b) Configuration for actual permits. c) Testing. d) Release to public. e) Open Counter system . Completed Completed Completed Completed Completed City of Petaluma City Council Goals: 2015 & 2016 Page 6 c. Maximize Digitization of Stored Documents Lead Varies: Cooper/Danly/Williamsen a) With the assistance of an outside consultant, create records retention schedules for each department, plus a city-wide schedule. This will be budgeted at mid-year 2017/18 and initiated shortly thereafter b) Once Retention Policy approved, work with departments to identify and request destruction of records that have passed the required retention policy, both in offsite storage and on-site. Work with departments to inventory boxes in offsite storage for which there is currently no inventory. c) Update Internet and Email Use Admin policies. d) Arrange for Laserfiche representative to provide training to staff on the use of Laserfiche. e) Implement internal document storage policy. Encourage scanning and storage of appropriate records on Laserfiche instead of City network drives, and elimination of duplicate scanning and storage; reducing excessive computer storage. f) Identify records currently stored on microfilm/microfiche that should be stored on Laserfiche. Arrange for conversion of these to digital format, and storage and indexing on Laserfiche. In Process Pending Pending Pending Pending Ongoing d. Maximize use of Social Media across Departments Lead: Williamsen a) City has multiple Facebook, Twitter, NextDoor, Nixle, Instagram accounts and procedures for use. b) Economic Development launched new web site, and using Facebook, Twitter, Constant Contact. c) PD using Facebook, Twitter, Nixle, Next Door. d) FD using Facebook, Twitter, NextDoor, Instagram. e) PW&U–using several Facebook accounts. f) Clerk using Facebook, Twitter and Constant Contact. g) Recreation Services revised Facebook presence. h) PW&U actively utilizing Facebook & Twitter to update residents about potential traffic disruptions, water conservation and other matters of interest. In addition, the City has recently rolled out “EngagEPetaluma” to allow smart phone input to our customer service request system. Completed, but ongoing City of Petaluma City Council Goals: 2015 & 2016 Page 7 GOAL CATEGORY 2 COUNCIL/STAFF RELATIONS AND DECISION MAKING Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 1: Negotiate Successor Agreements with All Represented Employees, to Include: Deliverables Action Steps and Status Update Completion a. Units 1, 2, and 3 (AFSCME) Lead: Dinsmore/Brodhun a) Wage re-opener ratified by Council 7/6/15. Contract extension ratified by Council 12/7/15. MOU through 6/30/16. b) Successor MOU Negotiated and Ratified Oct. 2016. Completed Completed b. Units 4, 9 and 11 (PPMMA) Lead: Dinsmore/Brodhun a) Agreement ratified by Council 6/15/15. Memorandum of Understanding through 6/30/16. b) Successor MOU Negotiated and Ratified Sept. 2016. Completed Completed c. Unit 6 (POA) Lead: Dinsmore a) Agreement ratified by Council 9/14/15. MOU through 6/30/17. Wage re-opener April 2016. b) Wage Reopener Negotiated/Ratified Oct. 2016 with 1 year Ext. Completed Completed d. Unit 7 (PFA) Lead: Dinsmore a) Negotiations stalled. Pursuing mediation. b) Arbitration Ruling and TA’s Ratified Oct. 2016. Completed e. Unit 8 (Senior Management, Compensation Plan) Lead: Brown a) Council approval on compensation plan March 2016. Completed f. Unit 10 (Public Safety Mid-Level Management) Lead: Dinsmore/Brodhun a) Agreement ratified by Council 1/4/16 - MOU through 6/30/17. b) Wage Reopener Negotiated and Ratified Nov. 2016 & 1 year Ext. Completed Completed Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 2: Plan For, and Conduct, at Least Six (6) City Council Workshops Each Year, to Provide Ample Time For In-Depth Consideration of Issues: Deliverables Action Steps and Status Update Completion a. Sign Code Lead: Hines a) Sign code workshop conducted in 2013. Stakeholder meetings held, and preliminary administrative draft prepared and is currently under review. Outreach and follow up with stakeholders to occur after draft is revised. A revised sign code will be presented to Planning Commission and City Council during 2017. In Process City of Petaluma City Council Goals: 2015 & 2016 Page 8 b. Mid-Year Budget Reports and Financial Forecast Updates Lead: Mushallo a) Updates provided at mid-year and with annual budget. Completed, and ongoing c. PERS Lead: Mushallo a) Provided 2 PERS related workshops. Finance will evaluate need for additional PERS workshops, such as for recent reduction in interest rate assumption. Completed d. User Fee and Cost Allocation Plan Updates Lead: Mushallo a) Completed workshop and comprehensive fee update in 2015. Completed e. Storm water System, Structure and Financing Lead: St. John a) Storm water readiness workshop held Sept. 2015. Due to Prop. 218 constraints, adoption of storm water fee appears impractical. The City coordinates with efforts lead by SCWA Zone 2A related to upper Petaluma Basin flood planning including reprograming $2MM in State Prop 1E funding. Completed f. Equal Opportunity Plan Lead: Dinsmore a) Workshop held 5/11/15 and Plan Adopted 2016. Completed g. General Plan Amendments Lead: Duiven a) Staff is reviewing General Plan for elements that need updating. Workshop to be held in 2017 to seek direction on updates. Incomplete, In process h. Ambulance Exclusive Operating Area Lead: Thompson a) Fire Chief’s Assoc. remains involved in lawsuit against CA St. EMS Authority to force recognition of 201 & 224 agencies. PFD remains in discussions with local EMS agency regarding this topic. Pending i. Homelessness a) No workshop was held on this topic Incomplete Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 3: Establish an In-House Leadership/Management Academy (Management Training) for Management and Supervisory Staff Deliverables Action Steps and Status Update Completion a. Outline Program Design Lead: Dinsmore a) Due to extensive time involvement in Bargaining during the past two years, and change of HR Director in October 2016, no progress has been made on this priority. Incomplete, recommended for 2017-19 b. Identify Potential Outside Funding Sources Lead: Dinsmore a) Due to extensive time involvement in Bargaining during the past two years, and change of HR Director in October 2016, no progress has been made on this priority. Incomplete, recommended for 2017-19 c. Provide Program to Management and Supervisory Staff Lead: Dinsmore a) Due to extensive time involvement in Bargaining during the past two years, and change of HR Director in October 2016, no progress has been made on this priority. Incomplete, recommended for 2017-19 City of Petaluma City Council Goals: 2015 & 2016 Page 9 Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 4: Design and Implement a Robust Equal Opportunity Employment Plan Deliverables Action Steps and Status Update Completion a. Conduct Applicant Pool Availability Analysis Lead: Dinsmore a) Engage Biddle Consulting Group, Inc. – analysis conducted. Completed b. Develop and Initiate Department-Specific Strategies that Promote Equal Opportunity in All Areas of Employment Lead: Dinsmore a) Engaged Biddle Consulting Group, Inc. – plan complete and strategies underway. Completed Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 5: Update and Make Consistent Advisory Bodies’ Enabling Legislation Deliverables Action Steps and Status Update Completion a. Airport Commission Lead: St. John a) No changes have been proposed. Incomplete b. Building Board of Appeals Lead: Hughes a) Compiling list of candidates for review. In progress c. Historic and Cultural Preservation Committee Lead: Hines a) Updated enabling legislation as separate body with all requirements of CLG certification incorporated. Completed d. Public Art Committee Lead: Hines a) Public Art Committee enabling legislation was updated in 2014. Any additional updates are forthcoming with associated text amendments to public art chapter. Incomplete e. Recreation, Music & Parks Commission Lead: Brodhun a) Determine needed changes and align for consistency with other enabling legislation; prepare updates; present for CC approval. Incomplete f. Senior Advisory Committee Lead: Brown a) Enabling legislation written, including adjustments to age requirements & other changes to bring into uniformity with other committees. Completed g. Transit Advisory Committee Lead: St. John a) Changes have been proposed by Committee, City Manager has prepared a revised draft for consideration. Incomplete City of Petaluma City Council Goals: 2015 & 2016 Page 10 Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 7: Develop Materials and Provide Staff Training Deliverables Action Steps and Status Update Completion a. Public Records Requests Lead: Cooper/Danly a) Finalizing draft PRA policy where the Police Department will manage with CA support PRA requests for law enforcement records and the Clerk’s Office with CA support will manage the remaining PRA requests. b) Soft roll-out in May 2016. c) Draft documents and written policy to be finalized and brought to Council for approval. d) Provide City staff training. In process Completed Pending Pending b. Resolutions Lead: Danly a) There has been no significant progress on this priority. It is necessary, will be completed, but is not recommended for inclusion in 2017-19 goals. Incomplete c. Ordinances Lead: Danly a) There has been no significant progress on this priority. It is necessary, will be completed, but is not recommended for inclusion in 2017-19 goals. Incomplete Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 6: Establish Low-Cost Employee Recognition Programs Deliverables Action Steps and Status Update Completion a. Employee of the Quarter Lead: HR a) No progress has been made on this priority, HR priorities have focused on EEO and bargaining. Priority will not be recommended to carry forward to 2017-19 goals Suspended b. Employee of the Year Lead: HR a) No progress has been made on this priority, HR priorities have focused on EEO and bargaining. Priority will not be recommended to carry forward to 2017-19 goals Suspended c. Informal Recognition Lead: CM a) Employee thank-you lunches held in December 2015, and 2016. City budget to include this as an ongoing activity. Completed, ongoing City of Petaluma City Council Goals: 2015 & 2016 Page 11 d. Contracts Lead: Danly a) There has been no significant progress on this priority. It is necessary, will be completed, but is not recommended for inclusion in 2017-19 goals. Incomplete e. Leases Lead: Danly a) There has been no significant progress on this priority. It is necessary, will be completed, but is not recommended for inclusion in 2017-19 goals. Incomplete f. Requests for Proposals Lead: Danly a) There has been no significant progress on this priority. It is necessary, will be completed, but is not recommended for inclusion in 2017-19 goals. Incomplete GOAL CATEGORY 3 HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 1: Continue to Develop and Implement Procedural and Legislative Changes That Will Expedite the Development Review Process Deliverables Action Steps and Status Update Completion a. Revise Local CEQA Guidelines for Consistency with State Guidelines Lead: Hines a) Preliminary internal admin draft under review. b) Admin Draft. c) Public Review Draft. d) Planning Commission Hearing and recommendation. e) City Council adoption. Completed Ongoing, to be completed Spring, 2017 b. Modify Processing Policies to Streamline Public Hearing Process for Projects That Necessitate Both Planning Commission and City Council Consideration Lead: Hines/Danly a) Internal review and discussion. b) Internal legal memo. c) Implement revisions to entitlement processing. Completed In process Spring 2017 Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 2: Streamline the Development Review Process Deliverables Action Steps and Status Update Completion a. Establish a “One Stop Shop” for Permitting and Inspections Lead: Brown/Hughes a) An evaluation of a “one-stop shop” determined value for only simple permits, and space and staff-coverage limitations, which together do not support moving forward with this effort. Completed City of Petaluma City Council Goals: 2015 & 2016 Page 12 b. Expand Opportunities for Online Applications, and Simple Permitting, if Feasible Lead: Hughes/Williamsen/Alverde a. See Goal 1-A Priority 8, Deliverable b above. b. Open Counter Software complete and launched allowing applicants to check zoning electronically, run development scenarios and get accurate list of required permits, estimated costs and timelines. Completed c. Integrate Sustainable Development Practices and Requirements into the Development Review Process Lead: Hines/Hughes a) Discussed with applicants as part of concept or preliminary review of projects. b) Sustainability as part of DRC Discussion with applicants as part of review of new applicants. c) Initiated project referral to Water Conservation division for compliance with water conservation requirements early in process. d) Incorporate into completeness review as advisories for applicant. e) Include discussion in staff report for PC consideration as appropriate. f) Ongoing staff dialogue about code updates and anticipated changes that may impact requirements for discussion and incorporation into project design. Completed Completed Completed Completed Completed Completed Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 3: Complete Components of a Zoning Code Update That Bring Current Provisions That are Out-of-Date Deliverables Action Steps and Status Update Completion a. Revise the Sign Ordinance Lead: Hines a) Stakeholder meetings. b) Preliminary admin draft under review. c) Revised admin draft. d) Follow up stakeholder/outreach efforts. e) Public review draft. f) Planning Commission Review. g) City Council Adoption. Partially Completed, in process for Fall 2017 completion b. Update Chapter 15 of the IZO to Facilitate Application for Certified Local Government Certification Lead: Hines a) Adoption of new enabling legislation for HCPC. b) Text amendments to Muni Code Chapter 2.30. c) Text amendments to IZO Chapter 15. Completed Completed Completed c. FEMA Flood Mapping Changes Lead: St. John/Bates a) Map changes completed in October 2015. LOMR (letter of map revision) in process however held in abeyance until Flood Project O&M manual is completed and project closed out by USACE. Completed City of Petaluma City Council Goals: 2015 & 2016 Page 13 Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 4: Sustainability Practices Deliverables Action Steps and Status Update Completion a. Join or Participate in Sustainability Circle or Similar Program Lead: Duiven/Ramirez a) Staff participated in the Sustainability Circle program with local businesses, SRJC, Petaluma City Schools, and Health Care District. Completed b. Design and Deliver Cost-Effective energy and Other Resource Savings Projects for City Facilities and Infrastructure Lead: St. John/Zimmer a) Completed 2nd LED streetlight replacement project with PG&E with over 730 lamp replacements. Developing City-wide LED streetlight replacement project. Completed c. Seek Funding and Implement Project to Utilize Bio-methane Produced as By-Product of Wastewater Treatment Lead: St. John/Walker a) Received $3,000,000 grant from CEC and amended Ellis Creek EIR to include CNG facility. Project in design with construction scheduled to begin in spring 2017. Completed Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 5: Implement the Central Petaluma Specific Plan – Maximize Development Potential Around Transit-Oriented Development Deliverables Action Steps and Status Update Completion a. Work with SMART to extend Regional Bike Trail Through Petaluma; Site Second Station; Pre-Design Downtown Station Area; and Create Fact Sheets to Market SMART Sites Lead: Multiple a) Regional Bike Trail has been recommended by SCTA to receive the Active Transportation Grant to install a Class I pedestrian / bicycle trail along its rail line route between South Point Avenue and Payran Street. The Metropolitan Transportation Commission will make a final decision in spring 2017. b) City Manager is engaged with SMART and a private developer to site a second station at Corona Road. Traffic Impact fees revised in 2016 to provide funding to assist with parking structures at the Corona site and in the vicinity of the downtown station. c) A private developer is in negotiations to purchase the downtown site, and has a preliminary design for a mixed-use project in keeping with the Opticos design for the property. City Planning staff has provided input to the developer on that plan. No formal application has been submitted. d) No progress has been made on this task. Ongoing In process, ongoing In process Incomplete City of Petaluma City Council Goals: 2015 & 2016 Page 14 b. Work With Property Owner to Design, Entitle, and Market Haystack Site Lead: DRC Team a) Preliminary review and input from departments have been provided to Pacifica Properties with respect to design, affordable housing, transportation, parking, etc. A revised formal submittal is anticipated in early 2017. In process Goal 3-B: Plan for the Future Priority 1: Review and Amend the Elements of the General Plan 2025 to Reflect Changes Since its Adoption in 2008 Deliverables Action Steps and Status Update Completion a. Updates to Reflect Changes in Redevelopment Lead: Duiven a) Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. In process b. Updates to Reflect FEMA Mapping Update Lead: Duiven/Bates a) Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. In Process c. Conduct UGB Assessment (Policy 1-P-37) Lead: Duiven a) Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. In Process d. Update Exhibits and Figures to Reflect Implementation Lead: Duiven a) Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. In Process e. Incorporate and Update References to New/Updated Plans and Studies Lead: Duiven/Bates a) Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. In Process f. Update Traffic Analysis to Conform with Changes to State CEQA Standards Lead: Duiven/Bates a) Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. In Process g. Prepare an Accessory Dwelling Unit Ordinance Lead: Duiven/Bates a) Prepare an ordinance and update to the Implementing Zoning Ordinance addressing changes to accessory dwelling units law contained in SB 1069, AB 2299, and AB 2406. In Process City of Petaluma City Council Goals: 2015 & 2016 Page 15 Goal 3-B: Plan for the Future Priority 2: Complete Comprehensive Planning for Major Systems and Programs Deliverables Action Steps and Status Update Completion a. Prepare a Petaluma Community Climate Action Plan to Achieve Greenhouse Gas Emissions Reduction Requirements Lead: Duiven a) Staff has worked closely with the Regional Climate Protection Authority (RCPA) on the Climate Action Plan, and the City Council has received presentations on the project. The RCPA Board adopted Climate Action 2020 in July 2016. Prior to adoption, a suit was filed, challenging RCPA’s adoption of the EIR for Climate Action 2020. This action delays adoption by Sonoma County cities pending resolution of the case. Many local measures identified in the plan are consistent with the City’s General Plan and programs already underway, and as such are being implemented. In Process, ongoing b. Update the Urban Water Management Plan Lead: St. John/Carothers a) UWMP completed by staff with assistance from partnership of local water agencies. Plan, including revisions to Water Shortage Contingency Plan, adopted by Council on May 16, 2016. Completed c. Update Master Plans i. Water ii. Recycled Water iii. Wastewater iv. Storm water Lead: St. John a) Water Master Plan updated annually with CIP Budget Process. b) Recycled Water Master Plan presented at Workshop 11/ 16/15. c) Wastewater Master Plan updated annually with CIP Budget. d) Seeking Funding through Zone 2A for update of storm water plan. Working to update flood plain model to better reflect current conditions and to justify Prop 1E project proposals. Completed Completed Completed In Process Goal 3-B: Plan for the Future Priority 3: Enhance Petaluma’s Ability to Divert Solid Waste From the Waste Stream by Increasing Recycling and Composting Deliverables Action Steps and Status Update Completion a. Alternatives Evaluation for Services Currently Provided by Membership in the SCWMA Lead: St. John a) City Council received the evaluation report that considered alternatives to existing solid waste delivery process in 2015. Completed b. Assume Leadership Role in Determining Future of Agency, Including Amendments to JPA and Fate of Composting in Sonoma County. Lead: St. John a) Council approved extension of JPA sunset date by 12 months in Jan 2016. Revised JPA agreement scheduled for City Council consideration in February 2017. Completed City of Petaluma City Council Goals: 2015 & 2016 Page 16 Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Quality of Life for the Community Priority 1: Implement the Petaluma Economic Development Strategy, Placing Priority on Strengthening Existing Businesses and Attracting Those New Businesses that Add Value, and Which Pay Head-of Household Wages Deliverables Action Steps and Status Update Completion a. Business Retention: i. Support Business Development and Growth ii. Talent Creation and Attraction; • work with High Schools, Junior College and Sonoma State to develop talent iii. Business Education Lead: Alverde a) Working thru REACO and CALBO to involve high school students in construction & building code industry by partnering with companies for mentoring, internships & career days. b) Talent Attraction profiles for Petaluma Star complete. c) Partnering with Sonoma EDB to utilize new Market Tracker tool to identify talent strengths and gaps. d) Local focus group engaged to discuss talent attraction initiatives including needed information and collateral. e) Talent guide underway. In process Completed Completed Completed In Process In Process b. Small Business Assistance i. Develop a Petaluma-Focused Business Guide ii. Design and Implement Program to Orient Small Businesses to Development Review & Permit Process Lead: Alverde a) Business Tool Kit – online and print versions. b) Open Counter Software development. c) Small Business Curriculum. d) Outreach to local real estate and business community. Completed Completed In progress Completed b. Partner with Local Companies to Finance and Develop a Talent Attraction Campaign Lead: Alverde a) Focus group working, talent guide underway. In Process c. Promote Petaluma’s Strengths and Assets Using Advertising, Social Media, Content Development, Conferences and Trade Shows, and Public Relations Lead: Alverde a) Newsletters published quarterly, social media updates weekly. Staff attended two local conferences and developed short list of bay area leads. Other conferences and trade shows on hold. Ongoing Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Quality of Life for the Community Priority 2: Implement a Comprehensive Marketing Program to Promote Petaluma as a Business Location Deliverables Action Steps and Status Update Completion a. Create Compelling Online and Print Materials that Promote Petaluma’s Strengths and Assets to Business, Talent, and Investment Audiences Lead: Alverde a) Ongoing updates to Petaluma Star profiles. Partnered with Visitor Center to develop community map with neighborhoods & points of interest to be printed and in an app in support of visitor program & talent attraction needs. Updated website and microsite launched and 2 maps printed. Completed City of Petaluma City Council Goals: 2015 & 2016 Page 17 Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Quality of Life for the Community Priority 4: Support Heritage Tourism Deliverables Action Steps and Status Update Completion a. Identify Heritage Tourism Opportunities Lead: Alverde a) Developed heritage tourism module for new map and app guide. Completed b. Assist Visitors Program with Marketing Events and Destinations Related to Petaluma’s Heritage Lead: Alverde a) New map and app will facilitate promotions of Petaluma Heritage destinations. Ongoing Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Quality of Life for the Community Priority 3: Focus Attention on Supporting Food and Beverage Processing, Manufacturing, and Alternative Energy Business Clusters, and Companies Focused on Sustainability and Community Benefits Deliverables Action Steps and Status Update Completion a. Implement Marketing Strategy to Attract Companies Focused on Sustainability and Community Benefits Lead: Alverde a) Develop social media campaign marketing city participation in Sustainability Circle. Attendance at Bay Area conferences related to sustainability on hold. Completed b. Improve Business-Friendly Practices for Collection, Treatment and Disposal of Wastewater i. Complete Solids Treatment Improvements to Allow Acceptance of High Strength Waste ii. Update Water and Wastewater Rate Studies Lead: St. John a) Second digester and solids equipment Upgrade Project in construction. Once completed, will enhance ability to handle higher solids production generated by industry. The project will provide an additional factor of safety for handling industrial wastewater loading including acceptance of small quantities of high-strength waste from industry. HSW Enhancement Project currently in design and starting construction in spring 2017. This project will allow more significant delivery of HSW by trucks from local industry. b) Council adopted administrative guidelines to existing sewer capacity fee resolution that provided alternative financing to industry for new and expanded operation on Dec 1, 2014s. Council has approved construction of a second digester, which will be under construction by mid-2016 and Ongoing water and wastewater rates and capacity fee study will evaluate the impacts of rates on business and industry. In Process In Process City of Petaluma City Council Goals: 2015 & 2016 Page 18 Goal 3-D: Focus Attention on Opportunity Sites Identified in the Petaluma Economic Development Strategy Priority 1: Evaluate Sites and Opportunities for City Involvement, Support, and/or Partnership Deliverables Action Steps and Status Update Completion a. Pomeroy Property and surrounds (Jericho to Riverfront) Lead: DRC Team a) A preliminary application has been submitted and written response was returned outlining concerns identified by City. b) Staff continues to meet with the applicant team to discuss large issues impacting next steps with project development. In Process, Ongoing b. North Water Street Lead: DRC Team a) Development Review Committee continues to meet with property owners and prospective developers regarding opportunity sites. b) Formal application for the previous “North River Landing Site” has been submitted and is currently incomplete. In Process, Ongoing c. Downtown SMART Station Site Lead: DRC Team a) Development Review Committee continues to meet with property owners and prospective developer regarding opportunity sites. Ongoing d. Corona SMART Station Site Lead: DRC Team a) Development Review Committee continues to meet with property prospective developers regarding opportunity sites. Ongoing Goal 3-D: Focus Attention on Opportunity Sites Identified in the Petaluma Economic Development Strategy Priority 2: Conclude Fairgrounds Lease Negotiations Deliverables Action Steps and Status Update Completion a. Lead: Alverde a) Negotiations continue. Ongoing City of Petaluma City Council Goals: 2015 & 2016 Page 19 Goal 4-A: Maintain a Safe Petaluma Priority 2: Complete Flood Control Projects Deliverables Action Steps and Status Update Completion a. Petaluma River Flood Control Project Lead: St. John/Zimmer a) Project completed, ribbon cutting held on February 22, 2016. Completed b. Complete 5-Year Community Rating System Re-Verification (by 10/15) Lead: St. John/Bates a) Project Complete and Submitted to FEMA in October 2015 waiting for final FEMA approval. Completed c. Denman Reach, Phase 3 and Capri Creek Projects Lead: St. John/Zimmer a) Denman Reach Phase 3 is substantially complete in December 2016. Capri Creek is in construction. Seeking Prop 1E funding for additional work in Denman Reach. Completed, and In Process d. Identify Funding to Dredge Petaluma River and Marina/Turning Basin Lead: St. John a) Formed San Pablo Bay Shallow Water Channel dredging coalition with 5 partners and prepared P3 Partnership Proposal for consideration by USACE. Proposal to be submitted in January 2017. Continue to coordinate closely with Congressman Huffman’s efforts to promote dredging and helped organize last Congressional Stakeholder Workshop on October 31, 2016. Efforts to increase local funding of dredging costs, including costs for dredging City facilities, has not begun. Ongoing GOAL CATEGORY 4 SUPPORT PUBLIC SAFETY Goal 4-A: Maintain a Safe Petaluma Priority 1: Revise Sidewalk Repair Strategy, and Budget Appropriately, to Optimize Current Maintenance Techniques and Reduce Administrative/Legal Costs Deliverables Action Steps and Status Update Completion a. Lead: Danly a) Ordinance amending Chapter 10.13, and financing agreement were adopted by City Council in February 22, 2016. Completed City of Petaluma City Council Goals: 2015 & 2016 Page 20 Goal 4-A: Maintain a Safe Petaluma Priority 3: Continue to Implement “Petaluma Policing” Deliverables Action Steps and Status Update Completion a. Determine Policy for Regulating Grow-Houses, and Develop Ordinance Lead: Williams/Danly a) Town Hall Meetings used to gather input from community about the impacts of marijuana cultivation in neighborhoods. b) Council Workshop conducted September 23, 2015 for public input. c) Staff presented proposed Ordinance Amendment for Chapter 10.15 on November 16, 2015. Council gave additional direction to include regulations for outdoor cultivation and delivery. d) Staff presented proposed Ordinance Amendment for Chapter 10.15 on January 4, 2016. Council approved 1st reading. e) Ordinance under the City’s police power regulating commercial cannabis activity, cultivation and delivery introduced. Adopted January 25, 2016. Completed Completed b. Identify and Implement Technology Tools to Enhance Service Delivery a) Deployed police patrol body cams. b) Deployed smartphone-based Justice Mobile and desktop-based Smart Justice. Completed Completed Lead: Savano/Williamsen c) CAD and MOBILE computer systems for PD were upgraded to latest technology in August 2015. d) Deploy Apple IOS Smart Phones and SMART Justice application. e) Deploy DOJ Justice Mobile application. (Active Pilot Project) f) Deploy Field Based Reporting. g) Deploy Personal Level Tracking for Officer Safety and Critical Incident Management on Mobile Devices. h) Complete Development and Deploy Project Guardian Software to Improve PD Operational Efficiency and Increase Public Safety. i) Upgrade Nixle Community Engagement Software to Enhance Community Engagement, Public Safety Messaging, Reverse 911, and Emergency Call Outs for City Staff. j) Deploy remote access sites for Officers in the field for report writing and service delivery. k) Increase network speed and efficiency between PD-City Hall and remote access sites. l) Improve interior and exterior Wi-Fi coverage to Mobile devices. m) Deploy Crime Analysis and Predictive Policing Analytics Software. Completed Completed Completed Completed In Process In Process Completed Completed Completed Completed Completed City of Petaluma City Council Goals: 2015 & 2016 Page 21 c. Implement P.O.S.T. Management Study Recommendations Regarding Patrol and Detective Services Lead: Savano a) POST Management Study conducted in February 2015 and final report from POST received September 29, 2015. b) Team and workgroup meetings for POST Management Study review and staff recommendations November 4, 2015 through December 16, 2015. c) Quarterly Staff Meeting Supervisor Presentations and Reports on team and workgroup meetings December 16, 2015. d) Department survey to prioritize recommendations. e) Recommendations and action items assigned to staff. f) Implementation of recommendations and action items. 42 recommendations prioritized and assigned to staff quarterly. As of December 2016, 32 of 42 recommendations (76%) implemented. Completed Completed Completed Completed In Process d. Initiate the CALEA Standards Process and Develop a Two- Year Plan for Certification Lead: Savano a) Enrolled in CALEA for Basic Law Enforcement Tier 1 accreditation. b) Self-Assessment underway; staff identified and tasks assigned c) CALEA Assessment for accreditation is scheduled for July, 2018. Completed Ongoing Ongoing e. Develop a Plan to Expand, Update, and provide ongoing maintenance of the Police Facility Lead: Savano/St. John a) Capital Improvements and Plan developed to repair areas of the department that are in need of maintenance and to increase work space and equipment storage. b) Roof repairs have been completed and there have been new employee equipment lockers added and modernization of work stations to Investigations, Ongoing Complete f. Expand Town Hall Meetings and Community Policing Academies for the Latino Community Lead: Savano a) Spanish Language Town Hall Meeting. b) Spanish Language Citizen Academy. Ongoing Ongoing g. Collaborate with Regional Law Enforcement Agencies to Determine Feasibility of Providing Shared Service Lead: Savano a) Intelligence analyst contract approved and position staffed – Partially funded by regional partners and services provided to other Sonoma County law enforcement partners for BSCC operations. b) In collaboration with Sonoma County and Sebastopol PD we are implementing educational strategies to increase retailer compliance with existing alcohol laws. Completed Completed City of Petaluma City Council Goals: 2015 & 2016 Page 22 Goal 4-A: Maintain a Safe Petaluma Priority 4: Refine and Implement a Structured, Prioritized, and Time-Specific Plan for a Comprehensive Citywide Fleet Replacement Program Deliverables Action Steps and Status Update Completion a. Evaluate the effectiveness of the City-wide Fleet Replacement Program. Lead: Brown/Mushallo a) Examine the effectiveness and benefit of each City Department’s use of the City-wide Fleet Replacement Program. b) The proposed financing plan for Police & Fire is expected to be presented by Finance Department during mid-year budget review. c) Updating the yearly spreadsheets on maintenance activities and develop annual recommendations and justification for fleet replacement during budget process. Ongoing Goal 4-A: Maintain a Safe Petaluma Priority 5: Develop a Plan and Financing to Expand Fire Stations 2 and 3 Deliverables Action Steps and Status Update Completion a. Renovation of Fire Stations 2 & 3 and Other Fire Facility Expansion. Lead: Thompson/Holden a) Upgrades to Station 2 have included a new roof, new vinyl flooring, new windows & blinds and some plumbing work. b) Upgrades to Station 3 have included mold remediation project, vinyl flooring, installation of turnout storage shed and plumbing work. Roof repairs anticipated in 2017/18. Additional work required to renovate Stations 2 & 3 on hold due to lack of funding. Partially Completed, and on hold Goal 4-A: Maintain a Safe Petaluma Priority 6: Seek Financing to Relocate and Construct Fire Station 1 Deliverables Action Steps and Status Update Completion a. Build a new Fire Headquarters (Station 1). Lead: Thompson/Holden a) No progress has been made on this priority, due to lack of funding. Fire staff has investigated all known grant funding options. Incomplete, ongoing City of Petaluma City Council Goals: 2015 & 2016 Page 23 Goal 4-A: Maintain a Safe Petaluma Priority 7: Revisit Downtown Sprinkler Ordinance and Conduct Outreach Deliverables Action Steps and Status Update Completion a. Notify and contact businesses within Downtown Fire Sprinkler District regarding requirements per Petaluma’s Fire Sprinkler Ordinance. b. Provide deadlines for installation of fire sprinklers per the Downtown Fire Sprinkler Ordinance. c. PW&U and Fire Host workshop to assist businesses with understanding the deadlines and new requirements. Lead: Thompson/AFM Kahn a) At completion of the water main installation all building owners within the downtown district will be notified of the sprinkler retrofit requirement compliance date of 12/31/29. b) Develop and distribute a detailed outreach letter that informs businesses of the new fire main and sprinkler project requirements and deadlines for non-compliant buildings. c) Host a community meeting/workshop to answer questions or concerns and provide guidance. Pending Goal 4-A: Maintain a Safe Petaluma Priority 8: Resolve the Petaluma Historic Ambulance Service Area with Sonoma County Deliverables Action Steps and Status Update Completion a. Evaluate Financial Viability of Continuing to Provide Advanced Emergency Medical and Transport Services Within the Petaluma Historic Ambulance Service Area Lead: Thompson/Schach a) Continuing EMS ambulance services in the historic ambulance area is advised as revenue from EMS billing in this area has proven to be cost beneficial. Ongoing b. Provide Recommendations Regarding Emergency Medical Services in the County Area. Lead: Thompson/Schach a) Fire is putting a third (BLS) ambulance into service. This will operate 40 hours a week, using part-time staffing. Service is expected to begin in late Winter/early spring 2017. Analysis is currently underway to determine the feasibility of adding additional ALS ambulance into service to keep pace with increases in service demand and to reduce demands on existing staffing. Partially Completed. c. Restructure as Needed - if Possible to Continue Providing Viable Services Lead: Thompson/Kahn a) See (b) immediately above Ongoing d. Secure a California Health & Safety Code Section 224 Rights Agreement with Sonoma County Lead: Thompson/Schach a) The CA Fire Chief’s Association is currently involved in a lawsuit against the CA State EMS Authority in an attempt to force them to recognize 201 and 224 agencies. In addition, PFD is in discussions with the local EMS agency regarding this topic. Ongoing City of Petaluma City Council Goals: 2015 & 2016 Page 24 Goal 4-A: Maintain a Safe Petaluma Priority 9: Implement a Real-Time Bus Arrival System for Petaluma Transit Deliverables Action Steps and Status Update Completion a. Lead: St. John/Rye a) Contract awarded, equipment installed, training, testing, and the system went live in October 2015. Texting feature and smartphone applications went live in January 2016. Real Time signs were installed at three bus stops in February 2016. Completed GOAL CATEGORY 5 CAPITAL IMPROVEMENTS Goal 5-A: Plan for and Implement Priority Capital Projects as Funding Permits Priority 1: Coordinate with Caltrans, SCTA and Others to Deliver Regional and Local Highway Transportation Improvements Deliverables Action Steps and Status Update Completion a. Highway 101 Widening Lead: St. John/Zimmer a) Waiting on funding. Earliest projection for start of construction is 2019. Staff fully coordinated with activities of Caltrans and SCTA. On hold, ongoing b. Rainier Undercrossing/Interchange Lead: St. John/Zimmer a) Caltrans under-crossing structure design is complete and City funding share is secured. The project cannot proceed until Highway 101 Widening project moves forward. Effort was made in 2016 to purchase a key parcel for Rainer cross town connector right-of-way; the parcel was sold instead to a private party. On hold, ongoing c. Southern Crossing Lead: St. John/Zimmer a) Conversations were initiated in 2016 with a property owner regarding development of a financing and implementation plan, associated with a pending development proposal. Funding for design and engineering to be proposed in 2017/18 CIP. In Process City of Petaluma City Council Goals: 2015 & 2016 Page 25 Goal 5-A: Plan for and Implement Priority Capital Projects as Funding Permits Priority 2: Prepare Capital Replacement and/or Maintenance Plans for Water and Sewer Distribution and Collection Systems; Storm water Facilities; Streets, Streetlights, and Traffic Signals; and City Facilities Deliverables Action Steps and Status Update Completion a. Prioritize Improvements Lead: St. John/Zimmer a) Priorities for Capital Replacements are prepared in conjunction with annual CIP Budget process. Ongoing b. Identify Funding Sources Lead: St. John/Zimmer a) Streetlight funding is being developed based on the 10-year payback from savings in electricity and an interfund loan that will be recommended to the City Council in early 2017. Some traffic signal improvements have been funded in conjunction with related Transit Signal Prioritization projects. Developing funding estimates for repairs to streetlight power supplies and process for prioritizing limited street maintenance funds. Proposed $750K per year in Pavement Maintenance Fees charged to Water and Wastewater Enterprises for wear and tear of City streets. In Process, and ongoing c. Initiate Construction Lead: St. John/Zimmer a) Significant construction in all areas listed above. Ongoing Goal 5-A: Plan for and Implement Priority Capital Projects as Funding Permits Priority 3: Complete E. Washington Park, Phase II Deliverables Action Steps and Status Update Completion a. Restroom/Concession/Maintenance Facilities Lead: Zimmer/Brodhun a) The feasibility of pre-fab restroom/concession facility was evaluated, design was completed, City Council approved to bid project and order unit. The project has been advertised and awarded. Project completion anticipated in March 2017. Pending full Completion b. Regulation Baseball Design Lead: Zimmer/Brodhun a) A design consultant has been selected and design completion is estimated for August 2017. In process City of Petaluma City Council Goals: 2015 & 2016 Page 26 Goal 5-A: Plan for and Implement Priority Capital Projects as Funding Permits Priority 4: Seek Grant Funding of Water Recycle Projects Through Proposition 1 and Other Funding Opportunities Being Created by the North Bay Water Recycle Authority for: Deliverables Action Steps and Status Update Completion a. Expansion of Recycled Water Production Capability Lead: St. John/Walker a) An agreement for design was executed and a pre-design meeting was held. The project is on hold pending funding availability through North Bay Water Reuse Authority and Proposition 1. Initiated, on hold b. Off-Season Storage Facilities and Increased Agricultural Use Lead: St. John/Walker a) City Council approved a new agreement template for agricultural customers. An evaluation was completed which indicates existing storage is adequate for City needs into the future. Completed c. Extension of In-House “Purple Pipe” Distribution System Lead: St. John/Walker a) Oak mead business park extension to Kaiser completed. b) Sonoma Mountain extension design completed. c) Proposition 1 funding application submitted; approval pending. d) Sonoma MT extension to be built (if Prop 1 funding is approved). Partially Completed and on going Parking Lot Items 1. Explore Feasibility of Benefit Assessment Districts for Street Paving and Transportation Facility Projects - not initiated. 2. Update Taxi Regulations – not initiated 3. McDowell Crossing in Brew Area –Informal discussions regarding funding a traffic signal held with brewer, and informal request made to County of Sonoma for funding assistance. Project estimated at approximately $400,000, City of Petaluma does not have sufficient funding to provide match to private funding or to install this signal on its own. Discussion ongoing, this matter will continue to be worked until it is resolved. 1 Proposed City Council Goals and Priorities 2017 and 2018 I. GOAL: MAINTAIN FISCAL SUSTAINABILITY 1. Priority: Enhance Existing Revenue Sources a. Increase Revenue Collections Through Aggressive Utilization of Revenue and Collections Officer Position b. Evaluate for New Opportunities and Increase Existing User Fees c. Educate the Public and Business Community on City Finances 2. Priority: Limit/Reduce Expenditures a. Investigate, and Implement Consolidation Strategies to Reduce the Cost of Services or Enhance Service Delivery, as Opportunities Arise b. Continue to Seek Cost-Effective Means to Reduce Future PERS Liability 3. Priority: Establish New Revenue Sources a. Revisit Consideration and Initiation of a Sales Tax Increase b. Consider other Tax Increase Opportunities 4. Priority: Establish Fiscally Sustainable Funding for Storm Water Management II. GOAL: INVEST IN HUMAN RESOURCES AND INFORMATION TECHNOLOGY 1. Priority: Establish an In-House Leadership Academy for Management and Supervisory Staff a. Develop Program Design b. Conduct Program with New and Existing Staff 2. Priority: Develop and Revise Written Human Resources Guidance a. Update Personnel System Ordinance, and Related Ordinances and Resolutions b. Develop Personnel Policies and Procedures Manual 3. Priority: Develop Materials and Provide Staff Training a. Resolutions b. Ordinances c. Contracts d. Leases e. Requests for Proposals 2 4. Priority: Plan for City-wide Computer System Replacement a. Determine the Useful Life of the Current System b. Evaluate Replacement Options c. Identify and Secure Funding Sources 5. Priority: Continue to Develop the City’s Website and Social Media to Allow for More Efficient and Interactive Communication Between Residents and City Departments a. Digitize Document storage b. Expand the Number of On-Line Applications for a Variety of Permits 6. Priority: Update City Council Rules, Policies and Procedures 7. Priority: Update and Make Consistent Advisory Bodies’ Enabling Legislation a. Airport Commission b. Building Board of Appeals c. Recreation, Music & Parks Commission d. Transit Advisory Committee III. GOAL: ESTABLISH/REVISE LOCAL LEGISLATION 1. Priority: Review and Amend the Elements of the General Plan 2025 to Reflect Changes Since its Adoption in 2008 a. Updates to Reflect FEMA Mapping Update b. Conduct UGB Assessment (Policy 1-P-37) c. Update Exhibits and Figures to Reflect Implementation d. Incorporate and Update References to New/Updated Plans and Studies e. Update acceptable traffic CEQA thresholds to transition from LOS to VMT, in keeping with anticipated state CEQA guidelines 2. Priority: Continue to Develop and Implement Procedural and Legislative Changes That Support the Development Review Process a. Revise Local CEQA Guidelines b. Update IZO Chapter 15 and Historic District Guidelines, Historic Preservation Regulations, Guidelines and Resources i. Apply for CLG certification and the next available grant cycle for matching funds to update c. Complete Sign Code Update 3 3. Priority: Update Marijuana Ordinance to Address Recreational Use 4. Priority: Collaborate with the County of Sonoma to Adopt Extended Producer Responsibility Ordinance for Drugs and Sharps 5. Priority: Conduct Workshops, Monthly or as Needed, on Topics Which May Require Legislative Action a. Water and Wastewater Rates b. Marijuana Regulation c. General Plan Amendments/Updates d. Seal Level Rise e. Housing Strategies f. Transit Consolidation g. Storm W ater Funding h. Age Friendly Community IV. GOAL: PROMOTE HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT 1. Priority: Plan and Implement Age-Friendly Community Strategies a. Work with the County of Sonoma, and Other Agencies to establish planning process to obtain Age Friendly Community status b. Develop work plan across all departments to fully recognize and incorporate requirements and guidelines for Petaluma as an all ages community 2. Priority: Sustainability Practices a. Design and Deliver Cost-Effective energy and Other Resource Savings Projects for City Facilities and Infrastructure 3. Priority: Implement the Central Petaluma Specific Plan – Maximize Development Potential Around Transit-Oriented Development a. Work with SMART to Site Second Station b. Work with SMART, Developers, and Stakeholders to Create Parking Adjacent to the SMART station and Downtown 4. Priority: Update the 5-Year Economic Development Strategy 4 5. Priority: Identify and Implement Programs to Increase Affordable Housing a. Revise Housing-related Development Impact Fees b. Seek to Provide Housing for All Income Levels c. Focus Attention on Affordable Housing to Attract/Retain Talent 6. Priority: Create and Implement Programs to Attract Talent and Develop the Local Workforce 7. Priority: Conclude Fairgrounds Lease Negotiations a. Complete Joint City/Fair Feasibility Analysis b. Revise Lease or Develop Use Agreement c. Initiate Public Process as Prerequisite to Property Development V. GOAL: ENHANCE PUBLIC SAFETY 1. Priority: Continue to implement “Petaluma Policing” a. Continue to Build Public Trust and Legitimacy through Outreach, Social Media and Programs b. Conduct District Level Neighborhood Meetings c. Obtain CALEA Certification 2. Priority: Reduce Major Crimes by 5% Annually a. Develop intelligence-led policing strategies to target crime and offenders b. Increase available time by patrol to more than 30% to allow proactive policing to detect and deter crime before it occurs c. Analyze and deploy resources to known crime locations and known offenders to reduce crime 3. Priority: Increase Traffic Safety and Reduce Collisions a. Emphasize traffic safety education and awareness b. Increase traffic safety enforcement by 50% c. Reduce fatal traffic collisions by 50% d. Reduce Injury Collisions by 25% 4. Priority: Implement Downtown Sprinkler Ordinance and Conduct Outreach. 5. Priority: Provide an Additional Paramedic Ambulance 5 6. Priority: Dredge Petaluma River and Marina/Turning Basin a. Continue working with Federal and Regional Partners to Obtain Necessary Clearances b. Identify and Pursue Funding Sources to Conduct Dredging Activities 7. Priority: Continue to Plan and Deliver Flood Protection Projects a. Complete next Phase of Denman Reach Project VI. GOAL: PLAN AND DELIVER CAPITAL IMPROVEMENTS 1. Priority: Coordinate with Caltrans, SCTA and Others to Deliver Regional and Local Highway Transportation Improvements a. Highway 101 Widening b. Rainier Undercrossing/Interchange c. Southern Crossing 2. Priority: Prepare Capital Replacement for Streets, Sidewalks, Multi-Use Paths and Traffic Signals a. Identify Funding Sources b. Initiate Construction 3. Priority: Complete E. Washington Park, Phase II a. Baseball Facilities 4. Priority: Conduct Park Planning and/or Acquisition Activities a. Lafferty Ranch 5. Priority: Renovate and Expand Fire Stations 2 and 3 a. Continue to direct TOT funding to building renovations b. Seek funding for expansions c. Continue to seek funding to Relocated Fire Station 1 1 Issues Proposed For Goal Setting Discussion By City Council Members 1. General Plan updates General Plan Update and move of UGB to 2040? Discussion and possible action to place on 2018 ballot. Begin work to create new/extended General Plan which expires in 8 years. Expand General Plan requirements re: EV charging stations in new or substantially upgraded apartment and commercial structures. 2. Infrastructure Early 2017 consideration and decision regarding placing Sales Tax measure (special tax) for road repair. To be placed on a Special ballot in 2017. Flood Control – North End of Town – Options. Rainier Funding Update. Caulfield Cross Town Connector Update. Parking (Downtown, SMART) Structure. Fire Station 1 Relocation, Upgrades to Fire Station 2 and 3. Police Station (upgrade or new facility). 3. Fairgrounds Update 4. Revenue Generation Floating Solar at Waste Water Treatment Plant. Discussion and possible action to accept bids. Expansion of Revenue Options – Study of Other California Municipalities and Non-Tax Measure expansion of options (i.e., some type of City owned operation that can generate annual income for the General Fund). Solar electricity sales from panels on City owned property/ roofs, etc. 5. Climate Ordinance requiring the construction of solar panels on all new home and commercial construction and commercial re-builds with a value over XX. 2 6. Community Sports Field Expansion Status (Baseball Field funding; Phase 2 completion and ETA for Phase 3 start). 7. River Dredging Status and options. 8. Requirement of at least 5 Planning Commissioners to decide major projects CUP, SPAR. 9. Downtown Beatification. Police – End Police Practice of seeking Grant money for DUI checkpoints credentials. 10. Response to Federal Government. Passing of various resolutions re: Compliance with Paris Climate Accords; It Won’t Happen here Declaration (as per draft sent by Sam Tuttleman). 11. Finalize efforts to make Petaluma a Certified Local Government. 12. Ban fireworks except at fairgrounds. 13. ADA compliance issues. 14. No surveillance drones by the city or over the City. 15. Leaf blowers are a quality of life issue and gas blowers also add to GHGs and poor air quality. 16. Revise Council Rules Next highest vote getter for Council gets a vacated seat. No City Council, commission, committee or board meetings should be held on City Election Night. 17. Downtown Parking 1 Issues For Discussion Provided By The Public