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HomeMy WebLinkAboutStaff Report 1.A 02/04/2017Agenda Item #. LA CITY OF PETALUMA, CALIFORNIA MEMORANDUM City Manager's Office, 11 English Street, Petaluma, CA 94952 (707) 778-4345 Fax (707) 778-4419 E-mail. cityingeWd.petafunia.ca. its DATE: January 30, 2017 TO: Honorable Mayor and City Council FROM: John C. Brown, City Manager SUBJECT: 2017 and 2018 Goal Setting Your goal setting session is set for Saturday, February 4 at 8:30 a.m. We will meet in the Club Room at the Petaluma Community Center. Attached are materials for use during the session. Provided are five sets of materials: 1. 2015 and 2016 adopted goals 2. Status update on 2015 and 2016 goals 3. Recommended goals for 2017 and 2018 4. Items for discussion provided by City Council members 5. Items for discussion provided by the Public Also enclosed is a proposed schedule for the session, which follows the format used in past goal - setting sessions: introductory comments, public comment, a review of progress on the goals for the past years, and a discussion of goals for the corning two-year period. We will be joined by the Executive and Senior Management team, our Senior Planner, and our Economic Development Manager, for these discussions. 2015 and 2016 goals are provided for your comparisons with the status update and recommended goals going forward. In the interest of keeping to schedule, we suggest the review of 2015 and 2016 goal status be treated as question and answer — if you have questions about specific goal priorities, we would focus attention on those, rather than go through every item on the list. With respect to the recommended goals for 2017 and 2018, the list is significantly shorter than two years ago. This represents an effort to recommend goals at a higher level than some that have been identified in past years, which were more akin to projects or tasks. It also reflects what I view as a more realistic set of recommendations given our staffing and financial limits. Streamlining also removes prior years' goals which are significantly completed. These are not stated again, for brevity, and should be understood we will complete what we've started. We look forward to the session, and discussing this material with you. If you have any questions prior to Saturday morning, please let me know. CITY COUNCIL GOAL -SETTING SESSION February 4, 2017 SCHEDULE 8:30 Roll Call and Introductions - Mayor 8:35 — 8:55 Public Comment 9:00 —10:30 Review, Status of 2015 and 2016 Goals — Brown, All 10:30 -10:40 Break 10:40 —12:00 Discuss Draft Recommended Goals for 2015 and 2016 - Brown, All 12:00 —12:45 Lunch Break 12:45 — 3:00 Continue Discussion of Draft Goals - Brown, All 3:10 — 3:20 Break 3:20 — 4:00 Conclude Discussion of Draft Goals - Brown, All Resolution No. 2015-026 N.C.S. of the City of Petaluma, California ESTABLISHING THE CITY COUNCIL'S GOALS AND PRIORITIES FOR 2015 AND 2016 WHEREAS, the City Council conducted its annual goal setting workshop on January 31, 2015: and WHEREAS, the purpose of the workshop was to strengthen teamwork and to establish goals and priorities, and focus limited resources, for the next two years: and WHEREAS, progress on the goals and goal priorities achieved during 2013 and 2014 was reviewed; and WHEREAS, priorities from that period were completed, continued, or modified; and WHEREAS, input from the public was received, and WHEREAS: additional goals for the two year period encompassing 2015 and 2016 were considered, and WHEREAS, consensus was reached by the Council during the workshop on a revised set of goals for the two year period. NOW, THEREFORE BE IT RESOLVED THAT the City Council does hereby endorse and establish the Goals and Goal priorities for 2015 and 2016 developed at the January 31, 2015 goal setting workshop, and incorporated herein as Exhibit 1. Resolution No. 2015- 026 N.C.S. Page 1 Under the power and nu€hority conferred upon this Council by the Charter of said City. REFERENCE: 1 hereby certify the foregoing Resolution was introduced and adopted by the ra ed as to Counci[ of the'City of Petaluma at a Regular meeting on the 2'd day of March, C rm: 2015. by the following vole: C�ty Attorney AVES: Albertson. Barrett, Mayor Glass, Healy, Kearney, King. Vice Mayor Miller NOES: None ABSENT: None. ABSTAIN: None ATTEST: !, � Acting City Clc Ivor Resolution No. 2015- 026 N.C.S. Page 2 EXI-IIBIT I City Council Goals and Priorities for 2015 and 2016 I. CATEGORY: FINANCIAL STABILITY A. Goal: Maintain Financial Sustainability 1. Priority: Develop Five -Year Financial Plan for the General Fund a. Provide Semi -Annual Forecast Updates to the City Council. b. Develop and Prioritize Revenue Scenario Options Reflecting Community and Council Preferences. c. Develop and Prioritize- Expense Scenario Options Reflecting Community and Council Preferences. d. Select Preferred Alternatives. e. Establish and Implement Budget Policies Necessary to Realize Preferred Alternatives and Foster tong -Term Financial Sustainability. f. Analyze Alternatives for Reducing PERS and Other Post Retirement Benefits (OPEB) Unfunded Liability. g. Develop and Implement Plans to Re -Establish Regular Contributions to Funds Including General Fund CIP Fund, Vehicle Replacement, PERS and OPEB Unfunded Liability, Employee Benefits, and Marina. 2, Priority: Enhance Revenues a. Evaluate the Benefits of Establishing Revenue Recovery and Purchasing Specialist Positions; Create and Budget, Accordingly. b. Develop a Plan (2015) to Educate (2016) the Public and Business Community on City Finances. C. Evaluate and Take Appropriate Legislative Action to Establish New Revenue Sources and Means of Financing City Services and Infrastructure Projects, 3. Priority: Update Citv Purchasing Ordinance a, Draft Comprehensive, Updated Purchasing Ordinance Reflecting Current Best Practices, Resolution No. 2015-026 N.C.S. Page 3 b. Update Agreements and Other Supporting Documents such as Requests for Proposals to Updated Purchasing Requirements. c. Provide Staff Training on Updated Purchasing Requirements and Supporting Materials. 4. Priority: Prepare Financial Forecasts and Establish/Revise Reserve Policies for Enterprise and Special Revenue Funds a, Water b. Waste Water C. Storm Water d. Streets S. Priority: Amend/Revise Reserve Policv for General Fund 6. Priority: Establish Fiscallv Sustainable Funding for Storm Water Management and Pavement Maintenance a. Re -Visit Options and Implement Council Direction Regarding a Storm Water Utility or Other Funding Means, as Appropriate. 7. Priority: Address Loss of Redevelopment a. Evaluate Feasibility of Completing Major Transportation Projects Utilizing an Enhanced Infrastructure Financing District (813628). b. Continue to Monitor Evolving Dissolution Law and State Response and Pursue Administrative Actions, and/or Litigation Related to Project Funding. 8. Priority: Continue to Develop the Citv's Website and Social Media to Allow for More Efficient and Interactive Communication Between Residents and Citv Departments a. Implement Additional On -Line Payment/Billing Systems. b. Evaluate and Implement, if Feasible, On -Line Permit Applications for Building Permits and Simple Planning Approvals. C. Maximize Digitization of Stored Documents. d. Maximize use of Social Media across Departments Resolution No. 2015-026 N.C.S. Page 4 II. CATEGORY: COUNCIL !STAFF RELATION'S AND DECISION MAKING A. Goal: Build a Cohesive Team Comprised of the Mayor and Council, City Manager, City Staff That Provides Clear and Consistent Direction and Works Together to Provide Core Services I . Priority: Negotiate Successor Agreements with All Represented Employees, to Include: a. Units 1, 2, and 3 (AFSCME) b. Units 4, 9 and 11 (PPMMA) C. Unit 6 (POA) d. Unit 7 (PFA) e. Unit 8 (Senior Management, Compensation Plan) f. Unit 10 (Public Safety Mid -Level Management) 2. Priority: Plan For, and Conduct, at Least Six (6) City Council Workshops Each Year, to Provide Ample Time For In - Depth Consideration of Issues: a. Sign Code b. Mid -Year Budget Deports and Financial Forecast Updates C. PERS d. User Fee Update e. Storm Water System, Structure and Financing f. Equal Opportunity Plan g. General Plan Amendments h. Ambulance Exclusive Operating Area I. Homelessness j, Others as Determined by Need and City Council Interest 3. Priority: Establish an In -House Leadershio/Management Academv (Management Traininq) for Management and Supervisory Staff a. Outline Program Design b. Identify Potential Outside Funding Sources C. Refine Program Design and Provide Program to New and Existing Management and Supervisory Staff 4. Priority: Design and Implement a Robust Equal Opportunity Employment Plan a. Conduct Applicant Pool Availability Analysis b. Develop and Initiate Department -Specific Strategies that Promote Equal Opportunity in All Areas of Employment Resolution No. 2015-026 N.C.S. Page 5 5. Priority: Establish Low -Cost Emplovee Recognition Programs a. Employee of the Quarter b. Employee of the Year C. Informal Recognition 6. Priority: Update and Make Consistent Advisory Bodies' Enabling Legislation a. Airport Commission b. Building Board of Appeals C. Historic and Cultural Preservation Committee d. Public Art Committee e. Recreation, Music & Parks Commission f. Senior Advisory Committee g. Transit Advisory Committee 7. Priority: Develop Materials and Provide Staff Training a. Public Records Requests b. Resolutions C. Ordinances d. Contracts e. Leases f. Requests for Proposals IIl. CATEGORY: HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT A. Goal: Create and Implement Clear Direction on Development and Sustainability Objectives 1. Priority: Continue to Develop and Implement Procedural and Leqislative Changes That Will Expedite the Development Review Process a. Revise Local CEQA Guidelines for Consistency with State Guidelines b. Modify Processing Policies to Streamline Public Hearing Process for Projects That Necessitate Both Planning Commission and City Council Consideration. 7 Resolution No. 2015-026 N.C.S. Page 6 City of Petaluma City Council Goals: 2015 & 2016 GOAL CATEGORY 1 FINANCIAL STABILITY Goal 1-A: Maintain Financial Sustainability Priority 1: Develop Five -Year Financial Plan for General Fund Deliverables Action Steps and Status Update a. Provide Semi -Annual Forecast Updates to City a) Complete and continuing into the future. Council Lead: Mushallo b. Develop and Prioritize Revenue Scenario Options a) Reflecting Community and Council Preference Lead: Mushallo c. Develop and Prioritize Expense Scenario Options a) Reflecting Community and Council Preferences Lead: Brown/Mushallo d. Select Preferred Alternatives a) Lead: Brown/Mushallo e. Establish and Implement Budget Policies Necessary a) to Realize Preferred Alternatives and Foster Long - Term Financial Sustainability Lead: Brown/Mushallo f. Analyze Alternatives for Reducing PERS and Other a) Post Retirement Benefits (OPEB) Unfunded Liability b) Staffing resources and timing of budget delivery have and will continue to prevent focus on this priority. Additional analytical support is required to complete this, and related tasks; budget needs to be available to provide that support. Staffing resources and timing of budget delivery have and will continue to prevent focus on this priority. Additional analytical support is required to complete this, and related tasks; budget needs to be available to provide that support. Staffing resources and timing of budget delivery have and will continue to prevent focus on this priority. Additional analytical support is required to complete this, and related tasks; budget has not been and is not expected to be available to provide that support. Staffing resources and timing of budget delivery have and will continue to prevent focus on this priority. Additional analytical support is required to complete this, and related tasks; budget needs to be available to provide that support. Bartel and Associates provided two presentations to the City Council during the goal period, including an analysis of alternatives to reduce unfunded liability. Analysis suggested a pay -as -we -go scenario makes the most sense for the city, due to uncertainty of changes in the PERS assumed rate of return. The recent announcement of a phased reduction of the assumed PERS rate of return requires evaluating the establishment of a PERS rate stabilization trust fund to mitigate spikes in rates. This will be done as part of the Completion Ongoing Suspended. This priority is not recommended to carry forward into 2017- 2019 Suspended. This priority is not recommended to carry forward into 2017- 2019 Suspended. This priority is not recommended to carry forward into 2017- 2019 Suspended. This priority is not recommended to carry forward into 2017- 2019 Completed In Process Page 1 City of Petaluma City Council Goals: 2015 & 2016 2017118 budget development and recommended to the City Council, accordingly. In Process c) Staff intention is to establish an OPEB trust fund as part of the Lead: Mushallo 2017118 budget process, resources permitting. g. Develop and Implement Plans to Re -Establish a) Finance staff is evaluating the ability to increase funds Ongoing Regular Contributions to Funds Including General contributed. Currently contributing $150,000 to GF CIP; Fund CIP Fund, Vehicle Replacement, PERS and $400,000 to vehicle replacement; and $200,000 to employee OPEB Unfunded Liability, Employee Benefits, and benefits to fund OPEB. Evaluating the feasibility of live aboard Marina fees at the Marina. Lead: Mushallo Goal 1-A: Maintain Financial Sustainability Priority 2: Enhance Revenues Deliverables Action Steps and Status Update Completion a. Evaluate the Benefits of Establishing a) Evaluation indicates a positive cost -benefit for a Revenue Recovery position. This will Completed Revenue Recovery and Purchasing be requested as part of the FY 17118 budget. Specialist Positions; Create and Budget, b) The Purchasing Specialist position has not been evaluated, but will be during 2017. If Incomplete Accordingly the position is deemed to be financially feasible, it will be brought forward for consideration at mid -year, 2017118. Lead: Mushallo b. Develop a Plan to Educate (2017) the a) No progress has been made towards this goal priority. See comments regarding Priority Suspended Public and Business Community on City 1, (b) through (e). This priority will need to be address should the City Council wish to Finances pursue a revenue measure during 2017-2019. Lead: Mushallo c. Evaluate and Take Appropriate a) The City Council initiated an effort to evaluate and deliver a revenue measure associated Completed Legislative Action to Establish New with Street repairs and renovations between February and May 2016. A street Revenue Sources and Means of Financing improvement plan was developed that presented scenarios based on varying increases City Services and Infrastructure Projects in the local sales tax rate. Two rounds of polling were conducted, support for a special purpose tax did not reach the required 213 threshold, and Council determined to delay Lead: Mushallo an attempt to increase taxes until community support is more favorable. Page 2 City of Petaluma City Council Goals: 2015 & 2016 Goal 1-A: Maintain Financial Sustainability Priority 3: update City Purchasing Ordinance Deliverables a. Draft Comprehensive, Updated Purchasing Ordinance Reflecting Current Best Practices Lead: Danly b. Update Agreements and Other Supporting Documents such as Requests for Proposals to Updated Purchasing Requirements. Lead: Danly c. Provide Staff Training on Updated Purchasing Requirements and Supporting Materials Lead: Danly Action Steps and Status Update a) A draft was completed by the City Attorney's office and is in the City Manager's office for review. Completion of this priority is anticipated in April, 2017. a) Contingent on completion of Priority 3. a) Contingent on completion of Priority 3. Goal 1-A: Maintain Financial Sustainability Priority 4: Prepare Financial Forecasts and EstablishlRevise Reserve Policies for Enterprise and Special Revenue Funds Completion In Process Pending Pending Completion Deliverables Action Steps and Status Update a. Water a) Rate study provides a ten-year financial forecast and Completed recommendation on reserve policies. Preliminary forecast and reserve policy shared with Council at Rate Workshop on November 14, 2016, and will be presented to Council again on Lead: St John February 13, 2017. b. Wastewater a) Same as above. Completed Lead: St John c. Storm water a) There is no current adequate and sustainable funding for the On hold storm water enterprise at this time and therefore no financial forecasts or reserve policies are being developed. Lead: St John d. Streets a) A five-year financial forecast was prepared for the streets Completed enterprise for the past three fiscal years. The forecast is being updated again in conjunction with the current budget process. Reserve policy is to cover next year's CIP plus 3 months operating Lead: St John expenses. Page 3 City of Petaluma City Council Goals: 2015 & 2016 Goal 1-A: Maintain Financial Sustainabily Priority S: AmendlRevise Reserve Policy for General Fund Completion Deliverables Action Steps and Status Update a. Prepare and recommend revised reserve policy. a) Completed and presented to the City Council. Completed b) Will continue to recommend the commitment of specific reserves Ongoing Lead: Mushallo as needed. Goal 1-A: Maintain Financial Sustainability Priority 6: Establish Fiscally Sustainable Funding for Storm water Management _ and Pavement Maintenance _ Completion Deliverables a. Re -Visit Options and Implement Council Direction Regarding a) a Storm water Utility or Other Funding Means, as Appropriate Lead: St John Action Steps and Status Update It is not recommended to pursue storm water utility formation On hold because of constraints imposed by Proposition 218. It is recommended that the City support the State-wide effort to amend the constitution to place conditions for adopting storm water fees on the same level as water, sewer and trash fees. City continues to pursue grants for specific storm water projects such as the Denman Phases and Capri Creek. Goal 1•A: Maintain Financial Sustainability _ Priority _7: Address Loss of Redevelopment Completion Deliverables Action Steps and Status Update a. Evaluate Feasibility of Completing Major Transportation a) No progress has been made towards addressing this priority, for Projects Utilizing an Enhanced Infrastructure Financing the reasons noted with Goal 1-A, Priority 1 (b) through (e). The Suspended District (SB628) most likely application of such a financing district would be associated with a specific development project, and should the Lead: Mushallo opportunity present itself, could be evaluated at that time. Page 4 on City of Petaluma City Council Goals: 2015 & 2016 Continue to Monitor Evolving Dissolution Law and State Response and Pursue Administrative Actions, and/or Litigation Related to Project Funding Lead: Alverde/Danly a) ROPs and other related actions ongoing. b) Bond refinancing complete. Secured a portion of 2011 Bonds to pay for Old Redwood Highway and Rainier Crosstown Connector, seeking the remainder (to total $10 M) with 2017 BOPS. c) Sale of Industrial Drive property. d) Monitoring statutory and case law developments and updating City Council; receiving and implementing City Council direction regarding pending redevelopment dissolution litigation and related administrative actions. e) Coordinate with outside counsel on economic development/housing funds litigation. Opening brief extended to 5130117; await outcome of Watsonville case. Goal 1-A: Maintain Financial Sustainability Priority 8: Continue to Develop the City's Website and Social Media to Allow for More Efficient and Interactive Communication Between Residents and City Departments Deliverables a. Implement Additional On -Line Payment/Billing a) Systems b) c) d) e) f) 9) Lead: Williamsen/Simmons b. Evaluate and Implement, if Feasible, On -Line Permit a) Applications for Building Permits and Simple Planning b) Approvals c) d) e) Lead: Hughes/Williamsen/Alverde Action Steps and Status Update Real time utility payments. - System and software installation. - Release to Public. Utility Payments smartphone app. Non -Real time payments. Business licensing — renewals. Business licensing — new business. Continue to work with EDEN on releasing a satisfactory version of their online bill pay options for accounts receivable. Continue to work with EDEN on an on line automated work order interface. System and software installation. Configuration for actual permits. Testing. Release to public. Open Counter system. Ongoing In process In process Ongoing Ongoing Completion 2017 Completed Completed Completed 2017 2017 2018 Completed Completed Completed Completed Completed Page 5 City of Petaluma City Council Goals: 2015 & 2016 c. Maximize Digitization of Stored Documents Lead Varies: Cooper/Danly/Williamsen d. Maximize use of Social Media across Departments Lead: Williamsen a) With the assistance of an outside consultant, create records retention schedules for each department, plus a city-wide schedule. This will be budgeted at mid -year 2017118 and initiated shortly thereafter b) Once Retention Policy approved, work with departments to identify and request destruction of records that have passed the required retention policy, both in offsite storage and on -site. Work with departments to inventory boxes in offsite storage for which there is currently no inventory. c) Update Internet and Email Use Admin policies. d) Arrange for Laserfiche representative to provide training to staff on the use of Laserfiche. e) Implement internal document storage policy. Encourage scanning and storage of appropriate records on Laserfiche instead of City network drives, and elimination of duplicate scanning and storage; reducing excessive computer storage. f) Identify records currently stored on microfilm/microfiche that should be stored on Laserfiche. Arrange for conversion of these to digital format, and storage and indexing on Laserfiche. a) City has multiple Facebook, Twitter, NextDoor, Nixle, Instagram accounts and procedures for use. b) Economic Development launched new web site, and using Facebook, Twitter, Constant Contact. c) PD using Facebook, Twitter, Nixie, Next Door. d) FD using Facebook, Twitter, NextDoor, Instagram. e) PW&U—using several Facebook accounts. f) Clerk using Facebook, Twitter and Constant Contact. g) Recreation Services revised Facebook presence. h) PW&U actively utilizing Facebook & Twitter to update residents about potential traffic disruptions, water conservation and other matters of interest. In addition, the City has recently rolled out "EngagEPetaluma" to allow smart phone input to our customer service request system. In Process Pending Pending Pending •- . Ongoing Completed, but ongoing Page 6 City of Petaluma City Council Goals: 2015 & 2016 GOAL CATEGORY 2 COUNCIUSTAFF RELATIONS AND DECISION MAKING Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City §Laff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 1: Negotiate Successor Agreements with All Represented Employees, to Include: Deliverables a. Units 1, 2, and 3 (AFSCME) a) Lead: Dinsmore/Brodhun b) b. Units 4, 9 and 11 (PPMMA) a) Lead: Dinsmore/Brodhun b) c. Unit 6 (POA) a) Lead: Dinsmore b) d. Unit 7 (PFA) a) Lead: Dinsmore b) e. Unit 8 (Senior Management, Compensation Plan) a) Lead: Brown f. Unit 10 (Public Safety Mid -Level Management) a) Lead: Dinsmore/Brodhun b) Completion Action Steps and Status Update Wage re -opener ratified by Council 716115. Contract extension Completed ratified by Council 1217115. MOU through 6130116. Successor MOU Negotiated and Ratified Oct. 2016. Completed Agreement ratified by Council 6115115. Memorandum of Completed Understanding through 6130116. Successor MOU Negotiated and Ratified Sept. 2016. Completed Agreement ratified by Council 9114115. MOU through 6130117. Completed Wage re -opener April 2016. Wage Reopener Negotiated/Ratified Oct. 2016 with 1 year Ext. Completed Negotiations stalled. Pursuing mediation. Arbitration Ruling and TA's Ratified Oct. 2016. Completed Council approval on compensation plan March 2016. Completed Agreement ratified by Council 1/4/16 - MOU through 6130117. Completed Wage Reopener Negotiated and Ratified Nov. 2016 & 1 year Ext. Completed Goat 2•A: Build a Cohesive Team Comprised of the Mayor and Council City Manager and Cat Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 2: Plan For, and Conduct at Least Six 6 City Council Workshops Each Year, to Provide Ample Time For In -Depth Consideration of Issues: Completion Deliverables Action Steps and Status Update a. Sign Code a) Sign code workshop conducted in 2013. Stakeholder meetings In Process held, and preliminary administrative draft prepared and is currently under review. Outreach and follow up with stakeholders to occur after draft is revised. A revised sign code will be Lead: Hines presented to Planning Commission and City Council during 2017. Page 7 City of Petaluma City Council Goals: 2015 & 2016 b. Mid -Year Budget Reports and Financial Forecast Updates a) Updates provided at mid -year and with annual budget. Lead: Mushallo c. PERS a) Provided 2 PERS related workshops. Finance will evaluate need for additional PERS workshops, such as for recent reduction in Lead: Mushallo interest rate assumption. d. User Fee and Cost Allocation Plan Updates a) Completed workshop and comprehensive fee update in 2015. Lead: Mushallo e. Storm water System, Structure and Financing Lead: St. John f. Equal Opportunity Plan Lead: Dinsmore g. General Plan Amendments h. Ambulance Exclusive Operating Area Lead: Thompson i. Homelessness a) Storm water readiness workshop held Sept. 2015. Due to Prop. 218 constraints, adoption of storm water fee appears impractical. The City coordinates with efforts lead by SCWA Zone 2A related to upper Petaluma Basin flood planning including reprograming $2MM in State Prop 1E funding. a) Workshop held 5111115 and Plan Adopted 2016. a) Staff is reviewing General Plan for elements that need updating. Workshop to be held in 2017 to seek direction on updates. a) Fire Chiefs Assoc. remains involved in lawsuit against CA St. EMS Authority to force recognition of 201 & 224 agencies. PFD remains in discussions with local EMS agency regarding this topic. a) No workshop was held on this topic Completed, and ongoing Completed Completed Completed Completed Incomplete, in process Pending Incomplete Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and ON Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 3: Establish an In -House LeadershiplManagement Academy (Management Training) or Management and Supervisory Sta Completion Deliverables a. Outline Program Design Lead: Dinsmore b. Identify Potential Outside Funding Sources a) 9j Lead: Dinsmore c. Provide Program to Management and Supervisory Staff a) Lead: Dinsmore Action Steps and Status Update Due to extensive time involvement in Bargaining during the past two years, and change of HR Director in October 2016, no progress has been made on this priority. Due to extensive time involvement in Bargaining during the past two years, and change of HR Director in October 2016, no progress has been made on this priority. Due to extensive time involvement in Bargaining during the past two years, and change of HR Director in October 2016, no progress has been made on this priority. Incomplete, recommended for 2017-19 Incomplete, recommended for 2017-19 Incomplete, recommended for 2017-19 Page 8 City of Petaluma City Council Goals: 2015 & 2016 Goal 2-A: Build a Cohesive Team Comarised of the Mavor and Council, Citv Manaaer and Citv Staff that Provides Clear and Consistent Direction and Works Together to„Provide Core Services Priority 4: Design and Implement a Robust Equal Opportunity Employwent Plan Completion Deliverables Action Steps and Status Update a. Conduct Applicant Pool Availability Analysis a) Engage Biddle Consulting Group, Inc. — analysis conducted. Completed Lead: Dinsmore b. Develop and Initiate Department -Specific Strategies that a) Engaged Biddle Consulting Group, Inc. —plan complete and Completed Promote Equal Opportunity in All Areas of Employment strategies underway. Lead: Dinsmore Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority S: Update and Make Consistent Advisory Bodies' Enabling Legislation _ Completion Deliverables Action Steps and Status Update a. Airport Commission a) No changes have been proposed. Incomplete Lead: St. John b. Building Board of Appeals a) Compiling list of candidates for review. In progress Lead: Hughes c. Historic and Cultural Preservation Committee a) Updated enabling legislation as separate body with all Completed Lead: Hines requirements of CLG certification incorporated. d. Public Art Committee a) Public Art Committee enabling legislation was updated in 2014. Incomplete Any additional updates are forthcoming with associated text Lead: Hines amendments to public art chapter. e. Recreation, Music & Parks Commission a) Determine needed changes and align for consistency with other Incomplete Lead: Brodhun enabling legislation; prepare updates; present for CC approval. f. Senior Advisory Committee a) Enabling legislation written, including adjustments to age Completed requirements & other changes to bring into uniformity with other Lead: Brown committees. g. Transit Advisory Committee a) Changes have been proposed by Committee, City Manager has Incomplete Lead: St. John prepared a revised draft for consideration. Page 9 City of Petaluma City Council Goals: 2015 & 2016 Goal 2-A: Build a Cohesive Team Comprised of the Ma and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 6: Establish Low -Cost Employee Recognition Programs Completion Deliverables Action Steps and Status Update a. Employee of the Quarter a) No progress has been made on this priority, HR priorities have Suspended focused on EEO and bargaining. Priority will not be recommended Lead: HR to carry forward to 2017-19 goals b. Employee of the Year a) No progress has been made on this priority, HR priorities have Suspended focused on EEO and bargaining. Priority will not be recommended Lead: HR to carry forward to 2017-19 goals c. Informal Recognition a) Employee thank -you lunches held in December 2015, and 2016. Completed, Lead: CM City budget to include this as an ongoing activity. ongoing Goal 2•A: Build a Cohesive Team Comprised of the Movor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 7: Develop Materials and Provide Staff Trainin Completion Deliverables Action Steps and Status Update a. Public Records Requests a) Finalizing draft PRA policy where the Police Department will In process manage with CA support PRA requests for law enforcement records and the Clerk's Office with CA support will manage the remaining PRA requests. b) Soft roll -out in May 2016. Completed c) Draft documents and written policy to be finalized and brought to Pending Council for approval. Lead: Cooper/Danly d) Provide City staff training. Pending b. Resolutions a) There has been no significant progress on this priority. It is Incomplete necessary, will be completed, but is not recommended for Lead: Danly inclusion in 2017-19 goals. c. Ordinances a) There has been no significant progress on this priority. It is Incomplete necessary, will be completed, but is not recommended for Lead: Danly inclusion in 2017-19 goals. Page 10 City of Petaluma City Council Goals: 2015 & 2016 d. Contracts a) There has been no significant progress on this priority. It is Incomplete necessary, will be completed, but is not recommended for inclusion Lead: Danly in 2017-19 goals. e. Leases a) There has been no significant progress on this priority. It is Incomplete necessary, will be completed, but is not recommended for inclusion Lead: Danly in 2017-19 goals. f. Requests for Proposals a) There has been no significant progress on this priority. It is Incomplete necessary, will be completed, but is not recommended for inclusion Lead: Danly in 2017-19 goals. GOAL CATEGORY 3 HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 1: Continue to Develop and Implement Procedural and Legislative Changes That Will Expedite the Development Review Process Completion Deliverables Action Steps and Status Update a. Revise Local CEQA Guidelines for Consistency with State a) Preliminary internal admin draft under review. Completed Guidelines b) Admin Draft. Ongoing, to c) Public Review Draft. be d) Planning Commission Hearing and recommendation. completed Lead: Hines e) City Council adoption. Spring, 2017 b. Modify Processing Policies to Streamline Public Hearing a) Internal review and discussion. Completed Process for Projects That Necessitate Both Planning b) Internal legal memo. In process Commission and City Council Consideration c) implement revisions to entitlement processing. Spring 2017 Lead: Hines/Danly Coal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 2: Streamline the Development Review Process Completion Deliverables Action Steps and Status Update a. Establish a "One Stop Shop" for Permitting and Inspections a) An evaluation of a "one -stop shop" determined value for only Completed simple permits, and space and staff -coverage limitations, which Lead: Brown/Hughes together do not support moving forward with this effort. Page 11 City of Petaluma City Council Goals: 2015 & 2016 b. Expand Opportunities for Online Applications, and Simple a. Permitting, if Feasible b. Lead: Hughes/Williamsen/Alverde c. Integrate Sustainable Development Practices and a) Requirements into the Development Review Process b) c) d) e) f) Lead: Hines/Hughes See Goal 1-A Priority 8, Deliverable b above. Open Counter Software complete and launched allowing Completed applicants to check zoning electronically, run development scenarios and get accurate list of required permits, estimated costs and timelines. Discussed with applicants as part of concept or preliminary review Completed of projects. Sustainability as part of DRC Discussion with applicants as part of Completed review of new applicants. Initiated project referral to Water Conservation division for Completed compliance with water conservation requirements early in process. Incorporate into completeness review as advisories for applicant. Completed Include discussion in staff report for PC consideration as Completed appropriate. Ongoing staff dialogue about code updates and anticipated Completed changes that may impact requirements for discussion and incorporation into project design. Goal 3-A: Create and Implement Clear direction on Development and Sustainability Obiectives Priority 3: Complete Components of a Zoning Code Update That Bring Current Provisions That are Out -of -Da Completion Deliverables Action Steps and Status Update a. Revise the Sign Ordinance a) Stakeholder meetings. Partially b) Preliminary admin draft under review. Completed, c) Revised admin draft. in process for d) Follow up stakeholder/outreach efforts. Fall 2017 e) Public review draft. completion f) Planning Commission Review. Lead: Hines g) City Council Adoption. b. Update Chapter 15 of the IZO to Facilitate Application for a) Adoption of new enabling legislation for HCPC. Completed Certified Local Government Certification b) Text amendments to Muni Code Chapter 2.30. Completed Lead: Hines c) Text amendments to IZO Chapter 15. Completed c. FEMA Flood Mapping Changes a) Map changes completed in October 2015. LOMR (letter of map Completed revision) in process however held in abeyance until Flood Project Lead: St. John/Bates O&M manual is completed and project closed out by USACE. Page 12 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 4: Sustainability Practices Deliverables Join or Participate in Sustainability Circle or Similar Program I a) Lead: Duiven/Ramirez Design and Deliver Cost -Effective energy and Other Resource Savings Projects for City Facilities and Infrastructure Lead: St. John/Zimmer c. Seek Funding and Implement Project to Utilize Bio-methane Produced as By -Product of Wastewater Treatment Lead: St. John/Walker a) Action Steps and Status Update Staff participated in the Sustainability Circle program with local businesses, SR1C, Petaluma City Schools, and Health Care District. Completed 2"d LED streetlight replacement project with PG&E with over 730 lamp replacements. Developing City-wide LED streetlight replacement project. a) Received $3,000,000 grant from CEC and amended Ellis Creek EIR to include CNG facility. Project in design with construction scheduled to begin in spring 2017. Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Priority 5: Implement the Central Petaluma Specific Plan — Maximize Development Potential Around Transit -Oriented Development Deliverables a. Work with SMART to extend Regional Bike Trail Through Petaluma; Site Second Station; Pre -Design Downtown Station Area; and Create Fact Sheets to Market SMART Sites a) b) c) Lead: Multiple d) Action Steps and Status Update Regional Bike Trail has been recommended by SCTA to receive the Active Transportation Grant to install a Class I pedestrian / bicycle trail along its rail line route between South Point Avenue and Payran Street. The Metropolitan Transportation Commission will make a final decision in spring 2017. City Manager is engaged with SMART and a private developer to site a second station at Corona Road. Traffic Impact fees revised in 2016 to provide funding to assist with parking structures at the Corona site and in the vicinity of the downtown station. A private developer is in negotiations to purchase the downtown site, and has a preliminary design for a mixed -use project in keeping with the Opticos design for the property. City Planning staff has provided input to the developer on that plan. No formal application has been submitted. No progress has been made on this task. Completion Completed Completed Completed Completion Ongoing In process, ongoing In process Incomplete Page 13 F1 City of Petaluma City Council Goals: 2015 & 2016 b. Work With Property Owner to Design, Entitle, and Market a) Preliminary review and input from departments have been In process Haystack Site provided to Pacifica Properties with respect to design, affordable housing, transportation, parking, etc. A revised formal submittal Lead: DRC Team is anticipated in early 2017. Goal 3-8: Plan for the Future Priority 1: Review and Amend the Elements of the General Plan 2025 to Reflect Changes Since its Adoption in 2008 Completion Deliverables a. Updates to Reflect Changes in Redevelopment b. Updates to Reflect FEMA Mapping Update c. Conduct UGB Assessment (Policy 1-P-37) a) Lead: Duiven a) Lead: Duiven/Bates a) Lead: Duiven d. Update Exhibits and Figures to Reflect Implementation a) Lead: Duiven e. Incorporate and Update References to New/Updated Plans a) and Studies Lead: Duiven/Bates f. Update Traffic Analysis to Conform with Changes to State a) CEQA Standards Lead: Duiven/Bates g. Prepare an Accessory Dwelling Unit Ordinance a) Lead: Duiven/Bates Action Steps and Status Update Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. Staff has begun a review of the General Plan 2025 for elements in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a City Council workshop for input and direction. Prepare an ordinance and update to the Implementing Zoning Ordinance addressing changes to accessory dwelling units law contained in SB 1069, AB 2299, and AB 2406. In process In Process In Process In Process In Process In Process In Process Page 14 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-8: Plan for the Future Priority 2: Complete Comprehensive Planning for Major Systems and Programs Completion Deliverables Action Steps and Status Update a. Prepare a Petaluma Community Climate Action Plan to a) Staff has worked closely with the Regional Climate Protection In Process, Achieve Greenhouse Gas Emissions Reduction Requirements Authority (RCPA) on the Climate Action Plan, and the City Council ongoing has received presentations on the project. The RCPA Board adopted Climate Action 2020 in July 2016. Prior to adoption, a suit was filed, challenging RCPA's adoption of the EIR for Climate Action 2020. This action delays adoption by Sonoma County cities pending resolution of the case. Many local measures identified in the plan are consistent with the City's General Plan and programs Lead: Duiven already underway, and as such are being implemented. b. Update the Urban Water Management Plan a) UWMP completed by staff with assistance from partnership of Completed local water agencies. Plan, including revisions to Water Shortage Lead: St. John/Carothers Contingency Plan, adopted by Council on May 16, 2016. c. Update Master Plans a) Water Master Plan updated annually with CIP Budget Process. Completed i. Water b) Recycled Water Master Plan presented at Workshop 11/16115. Completed ii. Recycled Water c) Wastewater Master Plan updated annually with CIP Budget. Completed iii. Wastewater d) Seeking Funding through Zone 2A for update of storm water plan. In Process iv. Storm water Working to update flood plain model to better reflect current Lead: St. John conditions and to justify Prop 1E project proposals. Goal 3-8: Plan or the Future Priority 3: Enhance Petaluma's Ability to Divert Solid Waste From the Waste Stream by Increasing Recycling and Composting _ Deliverables Action Steps and Status Update Completion a. Alternatives Evaluation for Services Currently Provided by a) City Council received the evaluation report that considered Completed Membership in the SCWMA alternatives to existing solid waste delivery process in 2015. Lead: St. John b. Assume Leadership Role in Determining Future of Agency, a) Council approved extension of JPA sunset date by 12 months in Completed Including Amendments to JPA and Fate of Composting in Jan 2016. Revised JPA agreement scheduled for City Council Sonoma County. consideration in February 2017. Lead: St. John Page 15 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Quality of Life for the Communit Priority 1: Implement the Petaluma Economic Development Strategy, Placing Priority on Strengthening Existing Businesses and Attracting Those New Businesses that Add Value, and Which Pav Head -of Household Waaes Deliverables Action Steps and Status Update Completion a. Business Retention: a) Working thru REACO and CALBO to involve high school students in In process i. Support Business Development and Growth construction & building code industry by partnering with ii. Talent Creation and Attraction; companies for mentoring, internships & career days. • work with High Schools, Junior College and b) Talent Attraction profiles for Petaluma Star complete. Completed Sonoma State to develop talent c) Partnering with Sonoma EDB to utilize new Market Tracker tool to Completed iii. Business Education identify talent strengths and gaps. Completed d) Local focus group engaged to discuss talent attraction initiatives In Process including needed information and collateral. Lead: Alverde e) Talent guide underway. In Process b. Small Business Assistance a) Business Tool Kit— online and print versions. Completed i. Develop a Petaluma -Focused Business Guide b) Open Counter Software development. Completed ii. Design and Implement Program to Orient Small c) Small Business Curriculum. In progress Businesses to Development Review & Permit Process d) Outreach to local real estate and business community. Completed Lead: Alverde Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Quality of Life for the Community Priority 2: Implement a Comprehensive Marketing Program to Promote Petaluma as a Business Location Completion Deliverables Action Steps and Status Update a. Create Compelling Online and Print Materials that Promote a) Ongoing updates to Petaluma Star profiles. Partnered with Visitor Completed Petaluma's Strengths and Assets to Business, Talent, and Center to develop community map with neighborhoods & points Investment Audiences of interest to be printed and in an app in support of visitor program & talent attraction needs. Updated website and Lead: Alverde microsite launched and 2 maps printed. b. Partner with Local Companies to Finance and Develop a a) Focus group working, talent guide underway. Talent Attraction Campaign In Process Lead: Alverde c. Promote Petaluma's Strengths and Assets Using Advertising, a) Newsletters published quarterly, social media updates weekly. Ongoing Social Media, Content Development, Conferences and Trade Staff attended two local conferences and developed short list of Shows, and Public Relations bay area leads. Other conferences and trade shows on hold. Lead: Alverde Page 16 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Qualitv of Life for the Communit Priorlty3: Focus Attention on Supporting Food and Beverage Processing, Manufacturing, and Alternative Energy Business Clusters, L and Companies Focused on Sustainability and Community Benefits Deliverables Action Steps and Status Update Completion a. Implement Marketing Strategy to Attract Companies a) Develop social media campaign marketing city participation in Completed Focused on Sustainability and Community Benefits Sustainability Circle. Attendance at Bay Area conferences related Lead: Alverde to sustainability on hold. b. Improve Business -Friendly Practices for Collection, a) Second digester and solids equipment Upgrade Project in In Process Treatment and Disposal of Wastewater construction. Once completed, will enhance ability to handle i. Complete Solids Treatment Improvements to Allow higher solids production generated by industry. The project will Acceptance of High Strength Waste provide an additional factor of safety for handling industrial ii. Update Water and Wastewater Rate Studies wastewater loading including acceptance of small quantities of high -strength waste from industry. HSW Enhancement Project currently in design and starting construction in spring 2017. This project will allow more significant delivery of HSW by trucks from local industry. b) Council adopted administrative guidelines to existing sewer In Process capacity fee resolution that provided alternative financing to industry for new and expanded operation on Dec 1, 2014s. Council has approved construction of a second digester, which will be under construction by mid-2016 and Ongoing water and wastewater rates and capacity fee study will evaluate the impacts Lead: St. John of rates on business and industry. Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Quality of Life for the Communit Priority 4: Support Heritage Tourism Deliverables Action Steps and Status Update Completion a. Identify Heritage Tourism Opportunities a) Developed heritage tourism module for new map and app guide. Completed Lead: Alverde b. Assist Visitors Program with Marketing Events and a) New map and app will facilitate promotions of Petaluma Ongoing Destinations Related to Petaluma's Heritage Heritage destinations. Lead: Alverde Page 17 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-1): Focus Attention on Opportunity Sites Identified in the Petaluma Economic Development Strategy Priority 1: Evaluate Sites and D ortunities or Cit Involvement Su or and or Partnership Deliverables a. Pomeroy Property and surrounds (Jericho to Riverfront) b. North Water Street c. Downtown SMART Station Site d. Corona SMART Station Site a Lead: DRC Team Lead: DRC Team Lead: DRC Team Lead: DRC Team Action Steps and Status Update a) A preliminary application has been submitted and written response was returned outlining concerns identified by City. b) Staff continues to meet with the applicant team to discuss large issues impacting next steps with project development. a) Development Review Committee continues to meet with property owners and prospective developers regarding opportunity sites. b) Formal application for the previous "North River Landing Site" has been submitted and is currently incomplete. a) Development Review Committee continues to meet with property owners and prospective developer regarding opportunity sites. a) Development Review Committee continues to meet with property prospective developers regarding opportunity sites. Goal 3-11): Focus Attention on Opportunity Sites Identified in the Petaluma Economic Development Strategy Priority 2: Conclude Fairgrounds Lease Negotiations Deliverables Action Steps and Status Update Lead: Alverde a) Negotiations continue. Completion In Process, Ongoing In Process, Ongoing Ongoing Ongoing Completion Ongoing Page 18 City of Petaluma City Council Goals: 2015 & 2016 GOAL CATEGORY 4 SUPPORT PUBLIC SAFETY Goal 4-A: Maintain a Safe Petaluma Priority 1: Revise Sidewalk Repair Strategy, and Budget A ro riatel to Optimize Current Maintenance Techniques and Reduce Administrative/Legal Costs Deliverables Action Steps and Status Update a. a) Ordinance amending Chapter 10.13, and financing agreement Lead: Danly were adopted by City Council in February 22, 2016. Goal 4-A: Maintain a Safe Petaluma Priority 2: Complete Flood Control Projects Completion Completed Completion Deliverables Action Steps and Status Update a. Petaluma River Flood Control Project a) Project completed, ribbon cutting held on February 22, 2016. Completed Lead: St. John/Zimmer b. Complete 5-Year Community Rating System Re -Verification a) Project Complete and Submitted to FEMA in October 2015 waiting Completed (by 10/15) for final FEMA approval. Lead: St. John/Bates c. Denman Reach, Phase 3 and Capri Creek Projects a) Lead: St. John/Zimmer d. Identify Funding to Dredge Petaluma River and a) Marina/Turning Basin Lead: St. John Denman Reach Phase 3 is substantially complete in December Completed, 2016. Capri Creek is in construction. Seeking Prop 1E funding for and In additional work in Denman Reach. Process Formed San Pablo Bay Shallow Water Channel dredging coalition Ongoing with 5 partners and prepared P3 Partnership Proposal for consideration by USACE. Proposal to be submitted in January 2017. Continue to coordinate closely with Congressman Huffman's efforts to promote dredging and helped organize last Congressional Stakeholder Workshop on October 31, 2016. Efforts to increase local funding of dredging costs, including costs for dredging City facilities, has not begun. Page 19 City of Petaluma City Council Goals: 2015 & 2016 Goal 4-A: _Maintain a Safe Petaluma Priority 3: _Continue to Implement "Petaluma Policing Deliverables Action Steps and Status Update Completion a. Determine Policy for Regulating Grow -Houses, and Develop a) Town Hall Meetings used to gather input from community about Ordinance the impacts of marijuana cultivation in neighborhoods. b) Council Workshop conducted September 23, 2015 for public input. Completed c) Staff presented proposed Ordinance Amendment for Chapter 10.15 on November 16, 2015. Council gave additional direction to include regulations for outdoor cultivation and delivery. d) Staff presented proposed Ordinance Amendment for Chapter 10.15 on January 4, 2016. Council approved 1" reading. e) Ordinance under the City's police power regulating commercial Completed cannabis activity, cultivation and delivery introduced. Adopted Lead: Williams/Danly January 25, 2016. b. Identify and Implement Technology Tools to Enhance Service a) Deployed police patrol body cams. Completed Delivery b) Deployed smartphone-based Justice Mobile and desktop -based Completed Smart Justice. c) CAD and MOBILE computer systems for PD were upgraded to Completed latest technology in August 2015. d) Deploy Apple IOS Smart Phones and SMART Justice application. Completed e) Deploy DOJ Justice Mobile application. (Active Pilot Project) Completed f) Deploy Field Based Reporting. Completed g) Deploy Personal Level Tracking for Officer Safety and Critical In Process Incident Management on Mobile Devices. h) Complete Development and Deploy Project Guardian Software to In Process Improve PD Operational Efficiency and Increase Public Safety. i) Upgrade Nixle Community Engagement Software to Enhance Completed Community Engagement, Public Safety Messaging, Reverse 911, and Emergency Call Outs for City Staff. j) Deploy remote access sites for Officers in the field for report Completed writing and service delivery. k) Increase network speed and efficiency between PD-City Hall and Completed remote access sites. I) Improve interior and exterior Wi-Fi coverage to Mobile devices. Completed Lead: Savano/Williamsen m) Deploy Crime Analysis and Predictive Policing Analytics Software. Completed Page 20 City of Petaluma City Council Goals: 2015 & 2016 c. Implement P.O.S.T. Management Study Recommendations a) POST Management Study conducted in February 2015 and final Regarding Patrol and Detective Services report from POST received September 29, 2015. Completed b) Team and workgroup meetings for POST Management Study Completed review and staff recommendations November 4, 2015 through December 16, 2015. c) Quarterly Staff Meeting Supervisor Presentations and Reports on Completed team and workgroup meetings December 16, 2015. d) Department survey to prioritize recommendations. Completed e) Recommendations and action items assigned to staff. f) Implementation of recommendations and action items. 42 In Process recommendations prioritized and assigned to staff quarterly. As of December 2016, 32 of 42 recommendations (76%) Lead: Savano implemented. d. Initiate the CALEA Standards Process and Develop a Two- a) Enrolled in CALEA for Basic Law Enforcement Tier 1 accreditation. Completed Year Plan for Certification b) Self -Assessment underway; staff identified and tasks assigned Ongoing Lead: Savano c) CALEA Assessment for accreditation is scheduled for July, 2018. Ongoing e. Develop a Plan to Expand, Update, and provide ongoing a) Capital Improvements and Plan developed to repair areas of the Ongoing maintenance of the Police Facility department that are in need of maintenance and to increase work space and equipment storage. b) Roof repairs have been completed and there have been new Complete employee equipment lockers added and modernization of work Lead: Savano/St. John stations to Investigations, f. Expand Town Hall Meetings and Community Policing a) Spanish Language Town Hall Meeting. Ongoing Academies for the Latino Community b) Spanish Language Citizen Academy. Ongoing Lead:Savano g. Collaborate with Regional Law Enforcement Agencies to a) Intelligence analyst contract approved and position staffed — Completed Determine Feasibility of Providing Shared Service Partially funded by regional partners and services provided to other Sonoma County law enforcement partners for BSCC operations. b) In collaboration with Sonoma County and Sebastopol PD we are Completed implementing educational strategies to increase retailer Lead: Savano compliance with existing alcohol laws. Page 21 City of Petaluma City Council Goals: 2015 & 2016 Goal 4-A: _Maintain a Safe Petaluma Priority 4: Re ine and Implement a Structured Prioritized and Time -Specific Plan far a Comprehensive Citywide Fleet Replacement Program Deliverables a. Evaluate the effectiveness of the City-wide Fleet Replacement Program. Lead: Brown/Mushallo Action Steps and Status Update a) Examine the effectiveness and benefit of each City Department's use of the City-wide Fleet Replacement Program. b) The proposed financing plan for Police & Fire is expected to be presented by Finance Department during mid -year budget review. c) Updating the yearly spreadsheets on maintenance activities and develop annual recommendations and justification for fleet replacement during budget process. Goal 4-A: Maintain a Safe Petaluma Priority 5: Develop a Plan and Financing to Expand Fire Stations 2 and 3 Deliverables a. Renovation of Fire Stations 2 & 3 and Other Fire Facility Expansion. Lead: Thompson/Holden Action Steps and Status Update a) Upgrades to Station 2 have included a new roof, new vinyl flooring, new windows & blinds and some plumbing work. b) Upgrades to Station 3 have included mold remediation project, vinyl flooring, installation of turnout storage shed and plumbing work. Roof repairs anticipated in 2017118. Additional work required to renovate Stations 2 & 3 on hold due to lack of funding. Goal 4-A: Maintain a Safe Petaluma Priority 6: Seek Financing to Relocate and Construct Fire Station 1 Deliverables a. Build a new Fire Headquarters (Station 1). Lead: Thompson/Holden Action Steps and Status Update a) No progress has been made on this priority, due to lack of funding. Fire staff has investigated all known grant funding options. Completion Ongoing Completion Partially Completed, and on hold Completion Incomplete, ongoing Page 22 a C7 C. a on C. R,I City of Petaluma City Council Goals: 2015 & 2016 Goal 4-A: _Maintain a Safe Petaluma Priority 7: Revisit Downtown Sprinkler Ordinance and Conduct Outreach Deliverables Notify and contact businesses within Downtown Fire Sprinkler District regarding requirements per Petaluma's Fire Sprinkler Ordinance. Provide deadlines for installation of fire sprinklers per the Downtown Fire Sprinkler Ordinance. PW&U and Fire Host workshop to assist businesses with understanding the deadlines and new requirements. Lead: Thompson/AFM Kahn Action Steps and Status Update a) At completion of the water main installation all building owners within the downtown district will be notified of the sprinkler retrofit requirement compliance date of 12131129. b) Develop and distribute a detailed outreach letter that informs businesses of the new fire main and sprinkler project requirements and deadlines for non -compliant buildings. c) Host a community meeting/workshop to answer questions or concerns and provide guidance. Goal 4-A: Maintain a Safe Petaluma Priority 8: Resolve the Petaluma Historic Ambulance Service Area with Sonoma County Deliverables Evaluate Financial Viability of Continuing to Provide Advanced Emergency Medical and Transport Services Within the Petaluma Historic Ambulance Service Area Lead: Thompson/Schach Provide Recommendations Regarding Emergency Medical Services in the County Area. Lead: Thompson/Schach Restructure as Needed - if Possible to Continue Providing Viable Services Lead: Thompson/Kahn Secure a California Health & Safety Code Section 224 Rights Agreement with Sonoma County Lead: Thompson/Schach Action Steps and Status Update a) Continuing EMS ambulance services in the historic ambulance area is advised as revenue from EMS billing in this area has proven to be cost beneficial. a) Fire is putting a third (BLS) ambulance into service. This will operate 40 hours a week, using part-time staffing. Service is expected to begin in late Winter/early spring 2017. Analysis is currently underway to determine the feasibility of adding additional ALS ambulance into service to keep pace with increases in service demand and to reduce demands on existing staffing. a) See (b) immediately above a) The CA Fire Chiefs Association is currently involved in a lawsuit against the CA State EMS Authority in an attempt to force them to recognize 201 and 224 agencies. In addition, PFD is in discussions with the local EMS agency regarding this topic. Completion Pending Completion Ongoing Partially Completed. Ongoing Ongoing Page 23 City of Petaluma City Council Goals: 2015 & 2016 Goal 4-A: _Maintain a Safe Petaluma Priority 9: Implement a Real -Time Bus Arrival System for Petaluma Transit Deliverables Action Steps and Status Update a. a) Contract awarded, equipment installed, training, testing, and the system went live in October 2015. Texting feature and smartphone applications went live in January 2016. Real Time Lead: St. John/Rye signs were installed at three bus stops in February 2016. GOAL CATEGORY 5 CAPITAL IMPROVEMENTS Goal 5-A: Plan for and Implement Priority Capital Projects as Funding Permits Priority 1: Coordinate with Ca/trans, SCTA and Others to Deliver Regional and Local Highway Transportation Improvements Deliverables Action Steps and Status Update a. Highway 101 Widening a) Waiting on funding. Earliest projection for start of construction is Lead: St. John/Zimmer 2019. Staff fully coordinated with activities of Caltrans and SCTA. b. Rainier Undercrossing/Interchange a) Caltrans under -crossing structure design is complete and City funding share is secured. The project cannot proceed until Highway 101 Widening project moves forward. Effort was made in 2016 to purchase a key parcel for Rainer cross town connector Lead: St. John/Zimmer right-of-way; the parcel was sold instead to a private party. c. Southern Crossing a) Conversations were initiated in 2016 with a property owner regarding development of a financing and implementation plan, associated with a pending development proposal. Funding for Lead: St. John/Zimmer design and engineering to be proposed in 2017118 CIP. Completion Completed Completion On hold, ongoing On hold, ongoing In Process Page 24 City of Petaluma City Council Goals: 2015 & 2016 Goal 5-A: Plan for and Implement Priority Capital Projects as Funding Permits Priority 2: Prepare Capital Replacement and or Maintenance Plans for Water and Sewer Distribution and Collection System Storm water Facilities: Streets. Streetliahts. and Traffic Sianals: and Citv Facilities Completion Deliverables Action Steps and Status Update a. Prioritize Improvements a) Priorities for Capital Replacements are prepared in conjunction Ongoing Lead: St. John/Zimmer with annual CIP Budget process. b. Identify Funding Sources a) Streetlight funding is being developed based on the 10-year In Process, payback from savings in electricity and an interfund loan that will and ongoing be recommended to the City Council in early 2017. Some traffic signal improvements have been funded in conjunction with related Transit Signal Prioritization projects. Developing funding estimates for repairs to streetlight power supplies and process for prioritizing limited street maintenance funds. Proposed $750K per year in Pavement Maintenance Fees charged to Water and Lead: St. John/Zimmer Wastewater Enterprises for wear and tear of City streets. c. Initiate Construction a) Significant construction in all areas listed above. Ongoing Lead: St. John/Zimmer Goal 5-A: Plan for and Implement Priority Capital Projects as Funding Permits Priority 3: Complete E. Washington Pork, Phase ll Completion Deliverables Action Steps and Status Update a. Restroom/Concession/Maintenance Facilities a) The feasibility of prefab restroom/concession facility was Pending full evaluated, design was completed, City Council approved to bid Completion project and order unit. The project has been advertised and Lead: Zimmer/Brodhun awarded. Project completion anticipated in March 2017. b. Regulation Baseball Design a) A design consultant has been selected and design completion is In process Lead: Zimmer/Brodhun estimated for August 2017. Page 25 City of Petaluma City Council Goals: 2015 & 2016 Goal S-A: Plan for and Implement Priority Capital Projects as Fundinq Permits Priority 4: Seek Grant Funding of Water Recycle Projects Through Proposition 1 and Other Funding O ortunities Being Created by the North Bay Water _ Recycle_ Authority for: _ Completion Deliverables a. Expansion of Recycled Water Production Capability a) Lead: St. John/Walker b. Off -Season Storage Facilities and Increased Agricultural Use a) Lead: St. John/Walker c. Extension of In -House "Purple Pipe" Distribution System a) b) c) Lead: St. John/Walker d) Action Steps and Status Update An agreement for design was executed and a pre -design meeting was held. The project is on hold pending funding availability through North Bay Water Reuse Authority and Proposition 1. City Council approved a new agreement template for agricultural customers. An evaluation was completed which indicates existing storage is adequate for City needs into the future. Oak mead business park extension to Kaiser completed. Sonoma Mountain extension design completed. Proposition 1 funding application submitted; approval pending. Sonoma MT extension to be built (if Prop 1 funding is approved). Parking Lot Items Initiated, on hold Completed Partially Completed and on going 1. Explore Feasibility of Benefit Assessment Districts for Street Paving and Transportation Facility Projects - not initiated. 2. Update Taxi Regulations — not initiated 3. McDowell Crossing in Brew Area —Informal discussions regarding funding a traffic signal held with brewer, and informal request made to County of Sonoma for funding assistance. Project estimated at approximately $400,000, City of Petaluma does not have sufficient funding to provide match to private funding or to install this signal on its own. Discussion ongoing, this matter will continue to be worked until it is resolved. Page 26 Proposed City Council Goals and Priorities 2017 and 2018 GOAL: MAINTAIN FISCAL SUSTAINABILITY I Priority: Enhance Existinq Revenue Sources a. Increase Revenue Collections Through Aggressive Utilization of Revenue and Collections Officer Position b. Evaluate for New Opportunities and Increase Existing User Fees C. Educate the Public and Business Community on City Finances 2. Priority: Limit/Reduce Expenditures a. Investigate, and Implement Consolidation Strategies to Reduce the Cost of Services or Enhance Service Delivery, as Opportunities Arise b. Continue to Seek Cost -Effective Means to Reduce Future PERS Liability 3. Priority: Establish New Revenue Sources a. Revisit Consideration and Initiation of a Sales Tax Increase b. Consider other Tax Increase Opportunities 4. Priority: Establish Fiscally Sustainable Fundinq for Storm Water Manaqement GOAL: INVEST IN HUMAN RESOURCES AND INFORMATION TECHNOLOGY I Priority: Establish an In -House Leadership Academy for Manaqement and Supervisory Staff a. Develop Program Design b. Conduct Program with New and Existing Staff 2. Priority: Develop and Revise Written Human Resources Guidance a. Update Personnel System Ordinance, and Related Ordinances and Resolutions b. Develop Personnel Policies and Procedures Manual 3. Priority: Develop Materials and Provide Staff Training. a. Resolutions b. Ordinances C. Contracts d. Leases e. Requests for Proposals 4. Priority: Plan for City-wide Computer Svstem Replacement a. Determine the Useful Life of the Current System b. Evaluate Replacement Options C. Identify and Secure Funding Sources 5. Priority: Continue to Develop the Citv's Website and Social Media to Allow for More Efficient and Interactive Communication Between Residents and Citv Departments a. Digitize Document storage b. Expand the Number of On -Line Applications for a Variety of Permits 6. Priority: Update City Council Rules, Policies and Procedures 7. Priority: Update and Make Consistent Advisory Bodies' Enablinq Leqislation a. Airport Commission b. Building Board of Appeals C. Recreation, Music & Parks Commission d. Transit Advisory Committee GOAL: ESTABLISH/REVISE LOCAL LEGISLATION 1. Priority: Review and Amend the Elements of the General Plan 2025 to Reflect Chances Since its Adoption in 2008 a. Updates to Reflect FEMA Mapping Update b. Conduct UGB Assessment (Policy 1-P-37) C. Update Exhibits and Figures to Reflect Implementation d. Incorporate and Update References to New/Updated Plans and Studies e. Update acceptable traffic CEQA thresholds to transition from LOS to VMT, in keeping with anticipated state CEQA guidelines 2. Priority: Continue to Develop and Implement Procedural and Leaislative Changes That Support the Development Review Process a. Revise Local CEQA Guidelines b. Update IZO Chapter 15 and Historic District Guidelines, Historic Preservation Regulations, Guidelines and Resources i. Apply for CLG certification and the next available grant cycle for matching funds to update C. Complete Sign Code Update W 3. Priority: Update Mariivana Ordinance to Address Recreational Use 4. Priority: Collaborate with the County of Sonoma to Adopt Extended Producer Responsibilitv Ordinance for Drugs and Sharps 5. Priority: Conduct Workshops, Monthly or as Needed, on Topics Which May Require Leaislative Action a. Water and Wastewater Rates b. Marijuana Regulation C. General Plan Amendments/Updates d. Seal Level Rise e. Housing Strategies f. Transit Consolidation g. Storm Water Funding h. Age Friendly Community IV. GOAL: PROMOTE HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT 1. Priority: Plan and Implement Aqe-Friendly Community Strategies a. Work with the County of Sonoma, and Other Agencies to establish planning process to obtain Age Friendly Community status b. Develop work plan across all departments to fully recognize and incorporate requirements and guidelines for Petaluma as an all ages community 2. Priority: Sustainabilitv Practices a. Design and Deliver Cost -Effective energy and Other Resource Savings Projects for City Facilities and Infrastructure 3. Priority: Implement the Central Petaluma Specific Plan — Maximize Development Potential Around Transit -Oriented Development a. Work with SMART to Site Second Station b. Work with SMART, Developers, and Stakeholders to Create Parking Adjacent to the SMART station and Downtown 4. Priority: Update the 5-Year Economic Development Strateqv 3 5. Priority: Identifv and Implement Programs to Increase Affordable Housing. a. Revise Housing -related Development Impact Fees b. Seek to Provide Housing for All Income Levels c. Focus Attention on Affordable Housing to Attract/Retain Talent 6. Priority: Create and Implement Proqrams to Attract Talent and Develop the Local Workforce 7. Priority: Conclude Fairqrounds Lease Neqotiations a. Complete Joint City/Fair Feasibility Analysis b. Revise Lease or Develop Use Agreement C. Initiate Public Process as Prerequisite to Property Development V. GOAL: ENHANCE PUBLIC SAFETY 1. Priority: Continue to implement "Petaluma Policinq" a. Continue to Build Public Trust and Legitimacy through Outreach, Social Media and Programs b. Conduct District Level Neighborhood Meetings C. Obtain CALEA Certification 2. Priority: Reduce Maior Crimes by 5% Annually a. Develop intelligence -led policing strategies to target crime and offenders b. Increase available time by patrol to more than 30% to allow proactive policing to detect and deter crime before it occurs C. Analyze and deploy resources to known crime locations and known offenders to reduce crime 3. Priority: Increase Traffic Safetv and Reduce Collisions a. Emphasize traffic safety education and awareness b. Increase traffic safety enforcement by 50% C. Reduce fatal traffic collisions by 50% d. Reduce Injury Collisions by 25% 4. Priority: Implement Downtown Sprinkler Ordinance and Conduct Outreach. 5. Priority: Provide an Additional Paramedic Ambulance M 6. Priority: Dredqe Petaluma River and Marina/Turninq Basin a. Continue working with Federal and Regional Partners to Obtain Necessary Clearances b. Identify and Pursue Funding Sources to Conduct Dredging Activities 7. Priority: Continue to Plan and Deliver Flood Protection Proiects a. Complete next Phase of Denman Reach Project V11. GOAL: PLAN AND DELIVER CAPITAL IMPROVEMENTS 1. Priority: Coordinate with Caltrans, SCTA and Others to Deliver Reqional and Local Hiqhwav Transportation Improvements a. Highway 101 Widening b. Rainier Undercrossing/Interchange C. Southern Crossing 2. Priority: Prepare Capital Replacement for Streets, Sidewalks, Multi -Use Paths and Traffic Signals a. Identify Funding Sources b. Initiate Construction 3. Priority: Complete E. Washington Park, Phase 11 a. Baseball Facilities 4. Priority: Conduct Park Planninq and/or Acquisition Activities a. Lafferty Ranch 5. Priority: Renovate and Expand Fire Stations 2 and 3 a. Continue to direct TOT funding to building renovations b. Seek funding for expansions C. Continue to seek funding to Relocated Fire Station 1 5 Issues Proposed For Goal Setting Discussion By City Council Members 1. General Plan updates General Plan Update and move of UGB to 2040? Discussion and possible action to place on 2018 ballot. Begin work to create new/extended General Plan which expires in 8 years. Expand General Plan requirements re: EV charging stations in new or substantially upgraded apartment and commercial structures. 2. Infrastructure Early 2017 consideration and decision regarding placing Sales Tax measure (special tax) for road repair. To be placed on a Special ballot in 2017. Flood Control — North End of Town — Options. Rainier Funding Update. Caulfield Cross Town Connector Update. Parking (Downtown, SMART) Structure. Fire Station 1 Relocation, Upgrades to Fire Station 2 and 3. Police Station (upgrade or new facility). 3. Fairgrounds Update 4. Revenue Generation Floating Solar at Waste Water Treatment Plant. Discussion and possible action to accept bids. Expansion of Revenue Options — Study of Other California Municipalities and Non -Tax Measure expansion of options (i.e., some type of City owned operation that can generate annual income for the General Fund). Solar electricity sales from panels on City owned property/ roofs, etc. 5. Climate Ordinance requiring the construction of solar panels on all new home and commercial construction and commercial re -builds with a value over XX. 6. Community Sports Field Expansion Status (Baseball Field funding; Phase 2 completion and ETA for Phase 3 start). 7. River Dredging Status and options. 8. Requirement of at least 5 Planning Commissioners to decide major projects CUP, SPAR. 9. Downtown Beatification. Police — End Police Practice of seeking Grant money for DUI checkpoints credentials. 10. Response to Federal Government. Passing of various resolutions re: Compliance with Paris Climate Accords; It Won't Happen here Declaration (as per draft sent by Sam Tuttleman). 11. Finalize efforts to make Petaluma a Certified Local Government. 12. Ban fireworks except at fairgrounds. 13. ADA compliance issues. 14. No surveillance drones by the city or over the City. 15. Leaf blowers are a quality of life issue and gas blowers also add to GHGs and poor air quality. 16. Revise Council Rules Next highest vote getter for Council gets a vacated seat. No City Council, commission, committee or board meetings should be held on City Election Night. 17. Downtown Parking Issues For Discussion Provided By The Public '41A, Crump, Katie Subject: FW: Letter for Council distribution Attachments: McNear Penin Ltt.1.19.17.pdf From: Matt Maguire - - Sent: Thursday, January 19, 2017 2:47 F44 To: - City Clerk; Cooper, Claire Cc: David Rabbitt Subject: Letter for Council distribution Please find attached a letter to the Mayor, City Manager John Brown and Assistant Manager Scott Brodh requesting that the City Council make the acquisition of McNear Peninsula a priority for the parks capital expenditure plan in this year's goal setting session. Would you please distribute this to them for r��Irlr IIIIIIIIiIIIIIIIIrmin III I � I VIIEWAN.-M UMM2= V27,?VRVVrffJLaM David Glass, Mayor John Brown, City Manager Scott Brodhun, Assistant City Manager Dear Mayor Glass, Mr. Brown and Mr. Brodhun: It's my understanding that the entire McNear Peninsula is slated to eventually become a city park, but at this time there are no funds programmed for the acquisition of that part that remains in private hands. I believe I'm not alone in thinking that once acquired, this will make a great city park, given its location, easy accessibility and potential for multiple recreational uses. -op- is currently listed for sale on the open market, but is widely recognized as having an unrealistically high asking price. Nonetheless, I'd like to request that the City Council at its next goal setting session make this acquisition a top priority in its parks master plan. Also, since this is an ideal project to submit to the Sonoma County Ag Preservation and Open Space District matching grant program, and assuming the Council agrees, that they direct staff to begin that process as soon as possible. It'll be necessary to determine the actual real -world cost to purchase the parcel, presumably through negotiation with the owner's real estate agent, to tell what city matching funds would be needed. I'd like to note that in a recent conversation with Supervisor David Rabbitt, he infonned me that he knows of an inddual willing to partner with the city with a contribution of at least six figures. Although I don't have a further information on this person, Supervisor Rabbitt indicated he would be happy to work with the city in making the purchase happen. I think this is a good time for the cit e to get together with Supervisor Rabbitt to learn more about this opportunity to enhanc Petaluma's park assets. In addition, once the Council makes this a parks priority, there are other funding sources that we can partner with, such as the Coastal Conservancy or the Rose Foundation for Communities and the Environment. With such a popular project, I think it will be well received by potential donor partners. Please let me know if this objective can be discussed, and hopefully acted on, at the City Council's next goal setting session. RMEM= Cc: City Council City Clerk Supervisor David Rabbitt David Glass, Mayor City of Petaluma 11 English Street Petaluma, J4* le RECEIVED JAN 12 2017 ��._,L�NAGER We are contacting you to request that our City Council place the attached "It Won't Happen Here" declaration on the Council's February 4, 2017 goal setting meeting agenda as a first step in the Council considering and adopting the declaration. Similar requests are being made to governmental entities throughout Sonoma County by a broad based group of Sonoma County residents. The Declaration was developed by a coalition of Sonoma County organizations and faith groups to support resistance to any demands of the incoming administration calling for discrimination against any minority group. Many in our community have serious concerns in this regard, based on the divisive national election and fear that the new administration will scapegoat vulnerable members of our community. We wish to make it clear that we will not tolerate or aid practices or procedures that undermine our democracy. Attached you will find a copy of the declaration and a list of organizations and businesses that have declared their support for our Council's adoption of this declaration. Over the next two weeks we will be scheduling meetings with each of our Council members to address anDbjx:uei feel free to contact Sam Tuttelman (707-387-7819, stut@sonic.netl. Sincerely, George Beeler John Crowley Claudia de la Pena Sam Tuttelman WM Cc: Dave King - Vice Mayor Chris Albertson, Teresa Barrett, Mike Healey, Gabe Kearney, Kathy Miller - Council Members John C. Brown, City Manager Matt Brown, Eric Gneckow, Argus Courier: C/ lll�llpjllpll ilillill�l��� plilplill Ill 111 iiiiiiiillillili III WE, the un&-mpW orgmmzatms, ca Wn aR Sonom Comay goveming auffiontacs and law enfmcement agmm to pWp m wntmgtope M aH of the County% community memben.- Organizalion____ Representative