HomeMy WebLinkAboutStaff Report 1.A 02/17/2017Agenda Item #LA
Y85$
DATE: February 13, 2017
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Urgency Ordinances to Change Certain Appropriations for the Operations of the
City of Petaluma from July 1, 2016 to June 30, 2017 and Declaring the Urgency
Thereof, to Take Effect Immediately, and Resolution Committing Reserve Funds
for Specific Uses.
RECOMMENDATION
It is recommended that the City Council adopt the attached urgency ordinances to amend
Ordinances 2587, 2588, 2589, 2590 and 2591 N.C.S. to Change Certain Appropriations for the
Operations of the City of Petaluma from July 1, 2016 to June 30, 2017 and Declaring the
Urgency Thereof, to take Effect Immediately.
BACKGROUND
The proposed Mid -Year Budget Adjustments are to the Adopted Budget for FY 2016-2017.
Adjustments to the adopted budget take into account unexpected budget changes and provide a
more accurate and current calculation of actual vs. budget comparisons.
The reason for the urgency is to avoid, or eliminate, negative appropriation balances. It will also
allow us to reflect current appropriations and fund balances in preparation for the FY 18 budget
process that has already commenced.
DISCUSSION
The proposed mid -year budget adjustments are for the General Fund, Special Revenue Funds,
Capital Projects Funds, Enterprise Funds, Utility Funds and the Internal Services Funds for the
fiscal year ending June 30, 2017. Department Heads were directed to provide Finance with a list
of critical, must -do budget adjustments. The list was then compiled, presented to the City
Manager, and screened to the recommended list.
The resulting adjustments are herein presented for City Council consideration and approval.
Budget adjustments modify previously approved budget appropriations. As such, they must be
adopted by ordinance to become effective. Urgency ordinances, which require a unanimous vote
of the Council members present for passage, are recommended so that these adjustments may
take effect immediately in preparation for the FY 18 budget process.
The proposed changes are categorized as follows:
Adjustments — Increases or (decreases) in various funds to update the budget based on
current economic conditions, changes to city projects, or changes in work activity.
Transfers — Transfers from one fund to another to identify funding sources, facilitate
reporting requirements, and true -up fund balances. A Transfer In from one fund is
always accompanied by a Transfer Out from another; i.e.: Transfers In = Transfers Out.
Encumbrances & Designated Reserves — Encumbrances are appropriations budgeted in
the prior fiscal year that were delayed. Additionally, unexpected, critical and one-time
expenditures can be paid for from designated reserves. These transactions do not affect
fund balances in the current fiscal year.
Provided below is a summary of the recommended mid -year budget adjustments by fund type:
General Fund — net increase in fund balance $149,041
The General Fund encompasses activities traditionally associated with government. These
include City Administration, Finance, Public Safety, Planning, Public Works, Parks and
Recreation.
• Adjustment to Revenue based on forecast; increase revenue $985,000
• Adjustment to salary and benefit appropriations due to labor negotiations; increase
appropriation $1,031,219. This increase is partially funded by $300,000 released from
designated reserves which were committed for compensation.
• Adjustment to appropriations and change in Transfer in for Computer Crimes
Investigator to be charged to Police Grants, not the General Fund; decrease
appropriations ($170,000) and decrease Transfer in, ($43,740)
• Adjustment to appropriations to fund two Traffic Safety police officer positions. Over
the past three years fatal and injury traffic collisions have increased 60%. Ticket revenue
to partially offset cost. Increase 2016/17 appropriations $60,000, to be covered by salary
savings throughout the department. Annual cost estimated at $350,000
• Transfer in from Risk to cover legal expenses incurred by the General Fund. Increase
Transfer in, $100,000. Amounts budgeted in Risk are transferred on a periodic basis.
• Adjustment to appropriations in the City Clerk's budget for consultant to develop
Records Retention schedule, forms and procedures. Increase appropriations $11,000
• Adjustment to appropriations to purchase operating supplies for the Police Dept. in order
to meet state and national accreditation standards; one-time increase to appropriations of
$70,000 which is paid for using 2016/17 salary savings.
2
• Transfers out from General Fund for capital projects experiencing delays reduced
($50,000)
Special Revenue Funds — net increase in fund balance $525,890:
Special Revenue Funds include Gas Tax, Street Maintenance, Housing, Landscape Assessment
Districts, Developer Impact Fees, Donations, Grants and Transient Occupancy funds.
• Adjustment to appropriations and change in Transfer in for Computer Crimes
Investigator to be charged to Police Grants, not the General Fund. Increase in Transfer
in, $43,740 and increase to appropriations, $170,000
• Adjustment to appropriations in Housing for appraisal of two City -owned properties.
Increase to appropriations, $7,500
• Adjustment to appropriations in Housing for impact fee study. Increase to
appropriations, $50,000
• Transfer out from Storm Drainage Impact Fees for consultant to evaluate XP Storm
Model. Increase in Transfer out, $23,350
• Transfer out from Public Works Grants Fund. Dept. of Water Resources grant for new
Flood Management Denman Reach, phase 4, project. Increase in Transfer out, $900,000
• Transfer out from Transient Occupancy Tax; transfer to the Vehicle Replacement fund.
Increase in Transfer out, $100,000
• Transfers out reduced for capital projects experiencing delays, ($1,733,000)
Capital Project Funds — net increase in fund balance $84,125
Capital projects are funded primarily by Special Revenue and Utility capital funds. Transfers In
are made according to the progress made so as to cover expenditures in a timely manner. Grant
funds and donations are applied first, followed by impact fees and utility capital. If a project is
experiencing delays, the budgeted Transfer In is reduced for the current fiscal year and the
balance rolled over to the next fiscal year. Upon project completion, any unused funds are
returned.
• Adjustment to revenue, appropriations and Transfer in. Sonoma County Water Agency
funding for new Petaluma River Flood Management Denman Reach, phase 4, project.
Increase to revenue, $324,000; appropriations, $1,124,000; and Transfer In, $900,000
• Adjustment to FY 17 budgeted revenues for capital projects experiencing delays.
Decrease in revenue, ($1,287,000)
• Transfer in changed for Santa Rosa Junior College 12" Water Main project that is to be
consolidated with project c66401415, Recycled Water Pipeline System Extensions.
Increase in Transfer in, $11,200
• Transfer in for completed project c67501303, 2" Water Main. Additional funds needed
to close out project. Transfer in increased, $2,225
• Transfer in for Sewer Main Replacement 2017-2018 project that will start ahead of
schedule. Transfer in of Waste Water capital funds increased, $681,000
• Adjustment to appropriations and FY 17 budgeted transfers for capital projects
experiencing delays. Reduction in Transfers in, ($13,722,000) and appropriations,
($15,009,000)
• Transfer out revised. Transit Signal Priority, phase 1, project completed. Excess Transit
funds to be returned to operating fund. Increase in Transfer out, $29,300
Enterprise Funds — net increase in fund balance $29,300:
The Enterprise Funds account for the daily operation and maintenance of the Petaluma Airport,
Development and Planning Services, Petaluma Marina and Petaluma Transit Services.
• Transfer in revised for completed Transit Signal Priority, phase 1, project. Excess Transit
funds to be returned to operating fund. Increase in Transfer in, $29,300
Utility Funds — net increase in fund balance $11,244,575
The Utility Funds provide for the comprehensive and integrated management of Petaluma's
water resources, storm water and the collection and treatment of wastewater.
• Adjustment to appropriations and Transfer in for consultant who will evaluate XP Storm
Model. Increase in appropriations and Transfer in $23,350
• Transfer out for Water capital for Santa Rosa Junior College 12" Water Main Extension
project revised. Transfer Out increased, $11,200
• Transfer out for completed project c67501303, 2" Water Main. Additional funds needed
to close out project. Increase in Transfers Out, $2,225
• Transfer out of Waste Water capital funds revised for Sewer Main Replacement 2017-
2018 project. Increase in Transfer Out, $681,000
• Transfers out for capital projects revised due to delays. Decrease in Transfers Out,
($11,939,000)
11
Internal Service Funds — net decrease in fund balance ($53,850
These funds include Employee Benefits, General Services, Information Technology, Risk
Management, Vehicle and Equipment Replacement, and Workers' Compensation. All Internal
Service Fund costs are charged back to user departments in the City.
• Transfer in for Transient Occupancy Tax transfer to the Vehicle Replacement fund.
Increase in Transfer In, $100,000
• Adjustment to appropriations for purchase of a new Pitney Bowes postage machine.
Parts are no longer available for the machine currently in use. Increase in
appropriations, $2,500
• Adjustment to appropriations for purchase of two motorcycles for the Traffic Safety
Program. Increase in appropriations, $51,350
• Transfer out from Risk to the General Fund for legal expenses. Increase in Transfer out,
$100,000
Encumbrances
Adjustment to appropriations for the purchase of an Aquatic Plant Harvester and a Chevy
Silverado Truck for the Waste Water Dept. Delivery was delayed until August 2016.
Increase in encumbrances, $101,000
• Adjustment to appropriations for purchase of supplies for the City Attorney's office.
Payment inadvertently posted to FY 2017. Increase in encumbrances, $3,100
Designated and Committed Reserves
The City Council has provided direction that 15% of expenditures be maintained in a designated
reserve to be used for contingencies. Those contingencies would include economic downturns
and emergencies including natural disasters, catastrophic events, and emergency capital projects
and purchases. In addition, amounts have been committed for specific uses. The following
appropriations are recommended from these committed reserves:
• $600,000 for employee compensation
0 $164,000 for the Payran Underground Storage Tank Site Remediation project
FINANCIAL IMPACTS
General Fund budgeted revenues will increase by $1,041,260 as a result of forecast adjustments
and transfers in from Risk, to cover legal expenses, and changes to the transfer in for the
computer crimes investigator position. Expenditures will increase by $892,219 due primarily to
salary and benefit adjustments as a result of labor negotiations. Appropriations for a Records
Retention consultant and supplies for the Police Dept. to meet state and national accreditation
standards will be offset by moving the appropriations for the computer crimes investigator
position to the Police Grants fund and the reduction of transfers out for capital projects
experiencing delays. The funding for two Traffic Safety police officer positions is to be offset
by salary savings throughout the department. The net financial impact to the General Fund
associated with the recommended budget adjustments is an increase in fund balance of $149,041.
Special Revenue Funds budgeted revenue will increase by $43,740 as a result of the transfer in
for the computer crimes investigator position. Appropriations will increase by $227,500 as a
result of the appraisal of two City -owned properties, the cost of the computer crimes investigator
position and a Housing impact fee study. Transfers out will decline by $709,650 due primarily
to delays experienced by several capital projects. The net financial impact is an increase in fund
balance of $525,890.
Budgeted revenue and transfers in for Capital Project Funds will decline by $13,090,575 due
primarily to delays experienced by several capital projects. The decline is offset slightly by the
recently awarded Dept. of Water Resources grant for the new Flood Management Denman
Reach, phase 4, project; $900,000. Corresponding project appropriations will decline by
$13,174,700. The net financial impact is an increase in fund balance of $84,125.
Enterprise budgeted revenue will increase by $29,300 due to the return of excess funds from the
completed Transit Signal Priority, phase 1, capital project. Budgeted appropriations will remain
unchanged. The net financial impact is an increase in fund balance of $29,300.
Budgeted revenue for the Utility Funds will increase by $23,350 due to the transfer in to cover
the cost of evaluating the XP Storm Model. Appropriations will increase by the same amount;
$23,350. Transfers out will decrease by $11,244,575 due primarily to delays experienced by
several capital projects. The net impact will be an increase in the fund balance of $11,244,575.
Internal Service Funds budgeted revenue will increase by $100,000 due to a transfer from TOT
to the Vehicle Replacement Fund. Appropriations will increase by $53,850 as a result of the
purchase of a new Pitney Bowes postage machine and two motorcycles for the Traffic Safety
Program. Transfers out from Risk to the General Fund for legal expenses will increase by
$100,000. The net financial impact associated with these recommended budget adjustments is a
decrease in the fund balance of $53,850.
Adjustments to committed and designated reserves across all funds total $764,000. This includes
$600,000 for employee compensation and $164,000 for the Payran UST project. This does not
include any first quarter budget adjustments or reserve adjustments adopted prior.
:1
ATTACHMENTS
1. FY 2016-17 Mid -Year Budget Adjustment Summary
2. Appropriations Ordinance Amendment, General Fund
3. Appropriations Ordinance Amendment, Enterprise Funds
4. Appropriations Ordinance Amendment, Internal Service Funds
5. Appropriations Ordinance Amendment, Special Revenue Funds
6. Appropriations Ordinance Amendment, Capital Projects Funds
7. Resolution appropriating General Fund Reserves for Specific Uses
8. Exhibit A — Detailed FY 16/17 1" Quarter Budget Adjustments
7
Attachment',
City of Petaluma
, .
.. • ,
FY 2016-17 Mid -Year Budget Adjustment Summary
(13,090,575) 29,300 23,350 100,000 (11,852,925)'
Ref REVENUE
General SpecialRevenue
Adiustments ...985,000
FY 2016 -171st Quarter Budget Adjustment Summary
i General Fund revenue adjustments
Funds
_.
L SCWA funding for new Petaluma River Flood Mgmt Denman Reach 4 project
':EXPENSES
324,000
N -AE Reduce FY 17 budgeted revenue for projects experiencing delays
(1,287,000),
Total Revenue Adjustments
985,000
(963,000)', - 22,000
Transfers M
ii
General Fund salary and benefit adjustments due to labor negotiations
3 SRJC 12" Water Main project to be consolidated with project c66401415
11,200
E Consultant to evaluate XP Storm Model; transferfrom Storm Drainage Impact Fees
Pitney Bowes postage machine for General Services; parts no longer available
23,350
F Transit Signal Priority Ph 1 complete; excess Transit funds returned
2,500
29,300
G Project c67501303 2" Water Main project complete; additional funds needed
2,225
H Computer Crimes Investigator to be charged to Police Grants; not GF
(43,740)!,
43,740
L Dept of Water Resources grant for new Flood Mgmt Denman Reach 4 project
900,000
M Sewer Main Replacement 2017-2018 project to start; transfer of WW capital funds
Consultant to evaluate changes to the XP Storm Model
681,000'
M1 ''..TOTtransferto Vehicle Replacement fund; general support
23,350'.
100,000
N -AE Reduce FY 17 transfers for projects experiencing delays
(170,000);
(13,722,000)
M3:Risk transfer tothe General Fund for legalexpenses
100,000
Purchase of 2 motorcycles for Traffic Safety Program
Total Transfers In;
I
TOTAL REVENUES
1,041,260
43,740
(13,090,575) 29,300 23,350 100,000 (11,852,925)'
City of Petaluma
General SpecialRevenue
Capital Project Enterprise Utlily Internal Service TOTAL
FY 2016 -171st Quarter Budget Adjustment Summary
Fund
Funds
Funds Funds �Funcls Funds ALL FUNDS
Ref
':EXPENSES
Adjustments
ii
General Fund salary and benefit adjustments due to labor negotiations
1,031,219
A
Pitney Bowes postage machine for General Services; parts no longer available
2,500
C
Appraisal for two city -owned properties
7,500
D
Consultant to develop Records Retention schedule, forms and procedures
11,000
E
Consultant to evaluate changes to the XP Storm Model
23,350'.
x
Computer Crimes Investigator to be charged to Police Grants; not GF
(170,000);
170,000
z
Purchase of 2 motorcycles for Traffic Safety Program
51,350
J
Police operating supplies to meet state and national accreditation standards
70,000
L
New Petaluma River Flood Mgmt Denman Reach 4 project
1,124,000
M
Sewer Main Replacement 2017-2018 project to start ahead of schedule
681,000
M2
:, Housing Impact fee study _.. _- "..
_.. _.
.50,000
_...
N -AE
!; Reduce FY 17 budgeted expenditures for projects experiencing delays
(15,009,000)!
I
City of Petaluma
FY 2016 -171st Quarter Budget Adjustmen t Summary
Transfers Out
B Water Capital for SRJC 12" Water Main ext project
E Consultant to evaluate XP Storm Model; transfer from Storm Drainage Impact Fees 23,350
F Transit Signal Priority Ph 1 complete; refund excess Transit funds 29,300
G Project c67S01303 2" Water Main project complete; additional funds needed
i Dept of Water Resources grant for new Flood Mgmt Denman Reach 4 project 900,000
M Sewer Main Replacement 2017-2018 project to start; transfer of WW capital funds
Nn ':TOT transfer to Vehicle Replacement fund; general support 100,000
N -AE Reduce FY 17 transfers for projects experiencing delays (50,000) (1,733,000).,
M3 Risk transfer to the General Fund for legal expenses
11,200
2,225
681,000
(11,939,000)
100,000
Encumbrances
EncA Purchase of Aquatic Plant Harvester and Chevy Silverado Truck; delivery delayed 101,100
En"a Purchase of supplies; payment incorrectly posted to FY 2017 3,100
Total Encumbrances3,100 101,100 104,200
Designated and Committed Reserves
Employee compensation (600,000)
Payran Underground Storage Tank Site Remediation project (164,000)
Tntal Racar — (7rA nnnl nnnt'
bJ
ATTACHMENT 2
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2587 N.C.S.
TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 15 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2587 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Chatter.
INTRODUCED and ordered posted/published this day of )2017,
by the following vote:
10
ATTACHMENT 3
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2588 N.C.S. TO
CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OFPETALUMA FROM JULY 1, 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2588 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2017,
by the following vote:
11
ATTACHMENT 4
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2589 N.C.S. TO CHANGE
INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY
OF PETALUMA FROM JULY 1, 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2589 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2017,
by the following vote:
12
ATTACHMENT 5
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2590 N.C.S. TO
CHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2590 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2017,
by the following vote:
13
ATTACHMENT 6
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2591 N.C.S.
TO CHANGE CAPITAL PROJECTS FUNDS APPROPRIATIONS FOR THE OPERATION
OF THE CITY OF PETALUMA FROM JULY 1, 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2591 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2017,
by the following vote:
14
ATTACHMENT 7
RESOLUTION AUTHORIZING THE APPROPRIATION OF VARIOUS
GENERAL FUND RESERVES FOR SPECIFIC USES
WHEREAS, the City Council has provided direction that 15% of General Fund
expenditures be held in a designated reserve for emergency contingencies; and,
WHEREAS, in addition, one time General Fund monies have been accumulated
for specific uses; and,
WHEREAS, those specific uses include employee compensation, General Plan
update, street repairs and maintenance, and sidewalk repairs and maintenance,
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council hereby approves appropriation of committed General
Fund reserves in the amounts of $600,000 for employee compensation and
$164,000 for the Payran Underground Storage Tank Site Remediation
project.
15
Ell
Detailed FY 16117 Mid -Year Budget Adjustments
E)diibit f
account strip
project string
Ref
!fund name Revenue
Expenditures
amount Fundgroup
fund cost ctr
ob'ect Type
if a Iicable
revision purpose
I
General Fund
420,000
420,000 GF
1100
11100
41110,F
General Fund revenue adjustments
General Fund
(220,000),
(220,000), GF
1100
11100'
41220 F
General Fund
30,000:
30,000 GF
1100'
111001
41230!F
',General Fund
250,000:
250,000 ;GF
9100'
11100',
41240''F
!General Fund
50,000
50,000 !GF
11001
11100':
41320'F
General Fund _
30,000
30,000 GF
1100,
11100
41330 F
General Fund
60,000
60,000 GF
1100'
12100'
42514 F
General Fund
15,000
15,000 GF
11001
12100
42524.E
General Fund
40,000
40,000 .GF
1100!
13100'
42353
'General Fund
35,000
35,000 !GF
1100'
13400,
42524'F
General Fund
12,000 !
12,000 ''GF
1100'
15100:
42320'F
,General Fund
50,000
50,000 iGF
1100!
151001
42710,F
General Fund
(10,000)
(10,000) GF
1100
15100
42720 F
General Fund
30,000
30,000 GF
1100
16100
42513 F
General Fund
15,000
15,000 :GF
1100'
16100',
42524'F
General Fund
(35,000)
(35,000) GF
1100'
11100
44250 F
General Fund
200,000
2.00,000 GF
1100
11100
44260 F
General Fund
13,000
13,000 GF
1100
15100
44430,F
985,000
985,000
ii
General Fund
936,660
(936,660) GF
1100
various
E
General Fund salary and benefit adjustments due to labor negotiations.
General Fund
94,559
(94,559) GF
1100
various
E
_
1,031,219;
(1,031,219),
A
General Services Mail
2,500
(2,500) Internal Services
7200
72200
56320 E
Pitney Bowes postage machine. Replacement parts no longer available for current equipment
2,500
(2,500)
B
' Water CIP
11,200
-
11,200 CIP
6790
67999:
49910 F
_ c67501302-67100 SRJC 12" Water Main Et project suspended. Project to be consolidated with project c66401415
Water Admin
11,200.
(11,200) Utility
6700
67100
69910 E_
Recycled Water System Ext Prop 1B/Sonoma Mountain Pipeline.
_
11,200
11,200
C
Housing -in -Lieu Impact Fees
3,500 !
(3,500) Special Revenue
2130'
21300,
54110 E
Appraisal of two city -owned properties at 307 and 951 Petaluma Blvd. So.
Successor Agency Housing
4,000
(4,000), Successor Agency
51151
51150!
54110':E
sar05150-54140
7,500 !
(7,500)
D
City Clerk
11,000
(11,000) General Fund
1100
11320
54140 E
_ Consultant to develop Records Retention schedule, forms and procedures.
11,000
(11,000)!
_
E
Storm Utility
23,350
(23,350) Utility
6800
68100
54140 E
To evaluate changes to the XP Storm Model
Storm Utility
23,350
23,350 Utility
6800
68100'
49910 F
'Storm Drainage Impact Fees
23,350
(23,350)! Special Revenue
2155!,
21550'
69910,E
23,350
46,700
(23,350),
F
Transit Cl P
29,300
(29,300) CIP
6590
65999:
69930, F
c65101402.65100'Transit Signal Priority Ph 1 project complete. Retund excess Transit operating funds.
Transit Operating
29,300',
29,300 Enterprise
6500:
65100:
49930 F
29,300
29,300
Ell
17
Detailed FY 16117 Mid -Year Budget Adjustments
E>hibit P
account string
_
project string
Ref
'fund name
Revenue
E>menditures
amount Fundgroup
fund
cost ctr
object Type'
(if applicable)
re, ,.�rs
G
Water CIP
2,225
2,225 CIP
6790
67999
49910 F
c67501303-36799 Project c67501303, 2" Water Main Replacements complete. Additional funds needed
Water Admin
2,225
(2,225) Utility
6700:
67100
69910: E
to close out
2,225
2,225
H
General Fund
(43,740)
(43,740) General Fund
1100
11100
49910'R
Computer Crimes Irroestigation position to be charged to Police Grants; not the General
Police Grants
43,740
43,740 Special Revenue
2250
22500
49910: R
Fund.
Police Dept
(95,000)'
95,000 General Fund
1100
15600
51110 E
Police Dept
(75,000)'
75,000 General Fund
1100
15600
52110 E
Police Grants
95,000
(95,000) Special Revenue
2250
22500
51110,E
Police Grants
75,000
(75,000)'' Special Revenue
2250!
22500'
52110 E
I
Police Dept
60,000
(60,000) General Fund
1100
15620,
51110 E
Request funding for 2 police officer positions to be assigned to the Traffic Safety Program.
Police Dept
(60,000)':
60,000 General Fund
1100
15100
51110'E
Annual cost estimated at $350k. Over the past three years fatal and injury traffic collisions have
Vehicle Replacement
51,350
(51,35a Internal Service
7500
75100
62220: E
increased 60%. Ticket revenue to partially offset cost. Includes initial purchase of 2 motorcycles.
51,350
(51,350)i
J
Police Dept
70,000
(70,000) General Fund
1100
15100
53020 E
Increase Police Admin operating supplies to meet the state and national required
70,000
(70,000)
accreditation standards.
L
Public Works CIP
324,000
324,000 CIP
3160
31600
44220 F
New project Petaluma River Flood Mgmt Denman Reach 4. Another agency was unable
Public Works CIP
900,000
900,000 CIP
3160
31600
49920! F
newproject-02260 to fulfill the requirements for a Dept of Water Resources grant Petaluma offered to meet
Public Works Grants
900,000
(900,000) Special Revenue
2260
22600
69920 E
the requirements with a new project that will provide additional flood water storage on
Public Works CIP
1,124,000'
(1,124,000) CIP
6800
68100
62110 E _
newproject 30200 Denman Reach.
1,224,000
21024,000
(800,000)
M
WW CIP
681,000
681,000 'CIP
6690
66999'
49910'' F
c66401822-66100' Sewer Main Replacement 2017-2018 project to start ahead of schedule. Rollforward
Waste Water Admin
681,000
(681,000) Utility
6600
66100
69910', E
part of FY 18 budget to FY 17.
Water CIP
681,000
(681,000) CIP
6690,
66999
various: E
c66401822 -various
681,000
1,362,000
(681,000)'
M1
Vehicle Replacement
100,000
100,000 Internal Service
7500
75100
49910 F
general support
TOT
100,000
(100,000) Special Revenue
2520,
25200
69910 E
100,000 !
100,000
M2
3% Admin Fee fund
50,000
(50,000) Special Revenue
2190
21900
5411&E
Housing Impact fee study
50.000':
(50,000)1
M3
General Fund
100,000
100,000 GF
1100i
11100
49910 F
for legal e)>enses
Risk
100,000,
(100,000)IInternal Service
7400:
74100'
69910,,E
_
100,000
100,000
17
M
Detailed FY 16117 Mid -Year Budget Adjustments
Exhibit A
account strip
project string
Ref
'fund name
Revenue
Expenditures
amount Fundgroue
fund
cost ctr
object !T
ifa licable
revision purpose
The
following projects have experienced delays requiring a reduction
in the FY 17 budget:
N
Facilities ClP
(74,000)
(74,000) CIP
3110
311001
49910 F
c11201706-02520 Fire Station 1 Roof Replacement
TOT
(74,000),
74,000,Special Revenue
25201
25200
69910'!E
Facilities CIP
(74,000)',
74,000 CIP
3110!
31100
54151E
01291695-30600
(74,000)':
(148,000);
74,000
O
:Parks ClP
(4,000)
(4,000)CIP
3140
31400
49910F
c00400205 -various Playground Replacements
Parks CIP
(50,000)
(50,000), CIP
3140
31400'
49920 F
c00400205-02240'
,General Fund
(50,000)']
50,000 GF
1100!
11100,
699101E
'.Parkland Impact Fees
_
46,000
(46,000), Special Revenue
2140!
21400'
69910'E
Housing Grants
(50,000)
50,000 Special Revenue
2240
22400
69920'E
Parks CIP
(54,000)'
54,000 'CIP
3140
31400
54151,E
c00400205-30600
(54,000)1
(108,000)
54,000
P
Parks CIP
(246,000)
(246,000) CIP
3140
31400,
49910 F
c14501607-02142 Petaluma Community Sports Fields Baseball Diamond
Parkland Dev Impct Fees
(246,000)
246,000 ,Special Revenue
2142'
21420
69910 E
Parks CIP
(246,000)'
246,000 CIP
3140
31400
54151!E
c14501607-30600
(246.000)
(492.000)'',
246,000
Q
Public Works CIP
(43,000)
(43,000) CIP
3160
31600
49910 F
c00501204-02270 Design for Rainier Crosstown Connector
Traffic Mitigation Impact Fees
(43,000)',
43,000 Special Revenue
2160'
21600
69910 E
Public Works CIP
(43,000);,
43,000 ''CIP
3160!
31600
54151 E
c00501204-30300
(43,000)
(86,000)!'
43,000
R
Public Works CIP
(200,000)
(200,000) CIP
3160
31600'
49910 F
c1 61 01 309-021 60 Channelization Lakeville & Pine View Way
Public Works CIP
_ (139,000)
(139,000) CIP
3140'
31400
49920'F
c16101309-02260
Traffic Mitigation Impact Fees
(200,000),
200,000 Special Revenue
2160'
21600
69910'E
Public Works Grants
(139,000):-
139,000 Special Revenue
2260
22600
69920'E
Public Works CIP
(339,000)'
339,000 CIP
3160
31600'
54151 E
c16101309-30600
(339,000)
(678,000)%
339,000
S
Public Works CIP
(45,000)
(45,000)CIP
3160
31600
49920:F
c16101519-02270 Rivertrail - 101/Crossing
Developer Contributions
(45,000)]
45,000 ;Special Revenue
2270
22700
69920 E
Public Works CIP
(45,000)'
45,000 !CIP
3160'
31600',
54151'E
c16101519-30600'
(45,000)'
(90,000)
45.000
T
Public Works CIP
(125,000)
(125,000) CIP
3160
31600
49910:F
c16501602-02520 Downtown Pedestrian ADA Improvements
TOT
(125,000),,
125,000 Special Revenue
2520
25200'
699101E
Public Works CIP
(125,000)
125,000 CIP
3160'
31600'
54151; E
c16501602-30600
(125,000)1
(250,000)
125,000
U
Public Works CIP
(147,000)
(147,000) CIP
3160
31600
44220 F
c16301413-44220 Capri Creek Recontouring & Terracing
Public Works CIP
(625,000)
(625,000) CIP
3160':
31600'
499201F
c16301413-02260
Public Works Grants
(625,000)1
625,000 Special Revenue
2260
22600'
69920:E
,Public Works Cl P
(772,000);
772,000 CIP
3160
31600
54151 E
06301413-30600,
(772.000)1
(1.397.000)1
625.000
M
19
Detailed FY 16/17 Mid -Year Budget Adjustments
Exhibit A'
accountstrin
project string
Ref
fund name
Revenue
Expenditures
amount Fundgroup
fund
cost ctr
object Type
(if applicable)
revision purpose
V
Public Works CIP
(1,075,000)':
(1,075,000) CIP
3160
31600
442201F
,c16301518-44220 Old Corona Rd. Water Quality Mitigation
Public Works CIP
(1,075,000)
1,075,000 CIP
3160
31600
54151!E
c16301518-30600
(1,075,000)
(1,075,000)',
W
Public Works CIP
(65,000)
(65,000) CIP
3160
31600
44220 F
Washington Creek Reapir & Enhancement
Public Works CIP
(5,000)
(5,000) CIP
3160:
31600
49910 F
0 6301 41 7-021 55
Storm Drainage Impact Fees
(5,000)
5,000 Special Revenue
2155,
21550
69910 E
Public Works CIP
(70,000)
70,000 CIP
3160
31600
54151 1 E
c16301417-54151
(70,000)',
(75,000)
5,000
X
Facilities CIP
(133,000)
(133,000) CIP
3110
31100
49910' F
c16201304-02520 Community Center Interior Repairs
TOT
(133,000);
133,000 Special Revenue
2520:
25200'
699101E
Facilities CIP
(133000)'
133,000 'CIP
3110
31100
541511E
c16201304-30600
(133,000),
(266,000)
133,000
Y
WW CIP
(681,000)'
(681,000) CIP
6690,
66999
49910"F
c66401416-66100'Tertiary Filtration System Expansion
Waste Water Admin
(681,000)
681,000 ( Utility
6600
66100
69910 E
WW CIP
(681,000)
681,000 CIP
66901
66999'
54110 E
c66401416-30300
(681,000):
(1,362,000)
681,000
Z
WW CIP
(8,702,000),
(8,702,000)' CIP
6690
66999'
49910IF
c66501305-66100 Ellis Creek Solids Handling Upgrades
Waste Water Admin
(8,702,000)
8,702,000 Utility
6600'
66100
69910':E
WW CIP
(8,702,000)
8,702,000 CIP
6690
66999'
E
c66501305 -various
(8,702,000)
(17404,000)'
8,702,000
AA
':WW CIP
(2,080,000)
(2,080,000) CIP
6690
66999'
49910 F
c66401314-66100 Petaluma Blvd. S Sewer Trunk Main
Waste Water Admin
(2,080,000)
2,080,000 Utility
6600
66100
6991011E
WW CIP
(2,080,000);
2080,000 'CIP
6690
66999'
541511E
c66401314-30600
(2,080,000)',
(4,160,000)
2080,000
AB
'WW CIP
(370,000)
(370,000), CIP
6690
66999
49910F
c66101627-66100 Ellis Creek Bridge
Waste Water Admin
(370,000)
370,000 Utility
6600
66100
69910 E
WW CIP
(370,000)1
370,000 :CIP
6690
66999
54151 E
c66101627-30600
(370,000);
(740,000),
370,000
AC
Facilities CIP
(94,000)
(94,000) CIP
3110
31100
49910 F
c11201705-02520 Police Dept HVAC Replacement
TOT
(94,000),
94,000 Special Revenue !
2520:
25200'
699101E
Facilities CIP
(94,000)',
94,000 ,CIP
31101
311001
54151 E
c11201705-30600
(94,000)',
(188,000)'
94,000
AD
Water CIP
(34,000)
(34,000) CIP
67901
67999
49910 F
c67501405-67100 Oak Hill Reservoir Roof Replacement
Water Admin
(34,000) _
34,000 Utility
6700
67100
69910! E
Water CIP
(34,000),
34,000 :CIP
6790!
67999
_ 54150 E
c67501405-30600
(34,000)Ii
(68,000),,
34,000
_
AE,
Water CIP
(72,000)
(72,000) CIP
6790
67999
49910 F
c67501007-67100 Hardin and Manor tanks
Water Admin
(72,000)!,
72,000 !Utility
6700'
67100:
699101E
;Water CIP
(72,000)1
72,000 ''CIP
6790'
67999'
5411011E
Ic67501007-303001
(72,000)!
(144,000)
72,000
19
Detailed FY 16/17 Mid -Year Budget Adjustments E)diibit A
account string
project string
Ref fund name Revenue F2Renditures amount Fundgroup fund cost ctr object Type (if applicable) revision purpose
NET CHANGE TO FUND BALANCES (11,852,925)'' (23,832,006) 11,979,081
Detailed FY 16/17 Mid -Year Budget Encumbrances 6diibit A
account strina
FA
project string
Ref !fund name Revenue
Expenditures
amount Fundgroup
fund
cost ctr
object Type
(if applicable)
lrevision purpose
Encumbrances & Designated Reserves
EncAWaste Water Ellis Creek Operations
101,100
(101,100) Utility
6600
66700
62210
Roll forward FY 2016 budget for purchase of Aquatic Plant Harvester and Chevy Silverado
101,100'
(101,100)
Truck. Equipment was delivered in August 2016.
EncB' City Attorney
3,100
(3,100) General Fund
1100
11310
53010
Roll forward FY 2016 budget for purchase of supplies. Supplies were received in June
3,100
(3,100)
2016 as were the invoices. Payment, however, was posted to FY 2017.
General Fund
600,000
(600,000) General Fund
1100
various
Designated and committed reserves to be used for employee compensation
600.000
(600,000)
General Fund
164,000
(164,000) General Fund
1100
11800
69910
Designated and committed reserves to be used for the Payran UST project
_
164,000
(164,000)'
ENCUMBRANCES & DESIGNATED RESERVES
868.200
(868.200)
FA