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HomeMy WebLinkAboutStaff Report 3.A 08/06/2007CITY OF PETALUMA, CALIFORNIA AGENDA BILL Agenda Title: Resolution accepting the Claims and Bills from June, 2007 3.A August 6, 2007 Meeting Date: August 6, 2007 Meeting Time: ® 3:00 PM ❑ 7:00 PM Category: ❑ Presentation © Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business Department: I Director: I Contact Person Administrative Services I Steven Carmichael I Cinde Rubaloff Cost of Proposal: None Amount Budgeted: None Attachments to Agenda Packet Item: Resolution to Accept the Claims and Bills City of Petaluma Check Register from June, 2007 Phone Number: 707-778-4357 Account Number: Various Name of Fund: Various Summary Statement: The City of Petaluma pays claims and bills on a biweekly (or more frequent) basis, by means of checks or electronic funds transfers. The City's monthly check register lists disbursements in date order, then by check number (5 digit number), followed by electronic funds transfer number (`B" plus 4 digits). Each payment shows a vendor name, the City's vendor number, the City's cost center name, the cost center number, an expenditure account number, plus a project number, if applicable, the disbursement amount and a brief description of the expenditure. Information on the expenditure account numbers is included in the City's chart of account, which is available in the Finance department. Recommended Citv Council Action/Suggested Motion: Review and accept the City of Petaluma check register for June, 2007 Reviewed by.Admin. SvesAir: Date: 7 l i Z` 0 Rev. # Date Last Revised: Reviewed by City Attornev: no Date: W File: Approved y Citv Manager: Date: CITY OF PETALUMA, CALIFORNIA August 6, 2007 AGENDA REPORT FOR CLAIMS AND BILLS FOR .TUNE, 2007 1. EXECUTIVE SUMMARY: The City presents all paid Claims and Bills to the City Council for review and acceptance. The City's check register lists checks first, and a five -digit number identifies them. The payments made by electronic fund transfers are listed next, and an "E" followed by a four -digit number identifies them. 2. BACKGROUND: The City Charter requires that all Claims and Bills are examined by the City Auditor and approved by the City Manager. Section 64 (Office and Duties of the City Clerk and Auditor) of the Petaluma Charter states: The Auditor (Finance Director) is appointed by the City Manager and approved by the City Council. Payments by the City shall be made only upon approval by the City Auditor, by means of warrants on the City Treasury issued by the Auditor and countersigned by the City Manager, or by persons designated by the City Manager. The Auditor shall examine all payrolls, bills and other claims and demands against the City, and shall issue no warrant or check for payment unless he finds the claim is in proper form, correctly computed and duly certified; that it is justly and legally due and payable; that a budget appropriation has been made therefore which has not been exhausted, or that the payment has been otherwise legally authorized; and that there is money in the City Treasury to make payment. (Reso. No. 101, ch. 204, 6-23-51; Reso. No. 1, 6-13-61). 3. ALTERNATIVES: A. Adopt the resolution accepting the Claims and Bills. B. Do not adopt the resolution; however, all checks have been issued. 4. FINANCIAL IMPACTS: None 5. CONCLUSION: The City Council is required to approve all Claims and Bills. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: None T. RECOMMENDATION: Adopt the Resolution accepting the Claims and Bills OL CITY OF PETALUMA, CALIFORNIA RESOLUTION TO REVIEW AND APPROVE CLAIMS AND BILLS WHEREAS, the City Charter requires that the City Auditor shall examine all Claims and Bills and the City Manager shall approve them for payment, the following Claims and Bills are hereby approved: Check Numbers: 75101-76157 Electronic Fund Transfer Numbers: E4585—E4621 NOW, THEREFORE BE IT RESOLVED that the City Council has reviewed said Claims and Bills and hereby accepts them as paid.