HomeMy WebLinkAboutStaff Report 3.B 08/06/2007CITY OF PETALUNIA, CALIFORNIA
AGENDA BILL
Aeenda Title:
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
PLAN BY ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE, AND
UNIT ASSIGNMENT OF ASSISTANT UTILITY MANAGER.
Lem:
August 6, 2007
Meeting Date:
August 6, 2007
MeetinL Time: ❑N 3:00 PM
❑ 7:00 PM
Catel4ory: ❑ Presentation ❑X Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department: I Director: Contact Person: Phone Number:
Administrative Services Steven Carmichael Pamala Robbinsv&A;tal 707 778-4343
Michael Ban
Cost of Proposal: N/A
Amount Budueted: N/A
Attachments to Agenda Packet Item:
Account Number: N/A
Name of Fund: N/A
Resolution Amending the Classification and Compensation Plan by Establishing the New Classification,
Pay Range, and Unit Assigmnent of Assistant Utility Manager.
2. Attachment A -Class specification for the position of Assistant Utility Manager.
Summary Statement:
The incumbent in the position of Utility Supervisor has been given increasingly responsible administrative and
management duties. This increased level of responsibility is the result of a succession plan for Utility Manager,
overall increase of work load demands, and the incumbent's high level of shill and competency. A recent study
of the duties and responsibilities indicates they are appropriately allocated to the new classification of Assistant
Utility Manager. If approved, the incumbent Utility Supervisor will be reclassified to Assistant Utility Manager.
Recommended Citv Council Action/Suggested Motion:
Approval of the Resolution amending of the City's Classification and Compensation Plan.
Reviewed by Admin. Svcs. Dira
Q cl
Date:
Rev. # Date Last Revised:
Reviewed by City Attornev:
Date:no
File:
ADoroved v// 'tv Manager:
Date:
i
CITY OF PETALUMA, CALIFORNIA
AUGUST 6, 2007
AGENDA REPORT
FOR
Resolution Amending the Classification and Compensation Plan by
Establishing the New Classification, Pay Range, and Unit Assignment of
Assistant Utility Manager.
1. EXECUTIVE SUNINIARY:
The incumbent in the position of Utility Supervisor has been given increasingly
responsible administrative and management duties. This increased level of responsibility
is the result of a succession plan for Utility Manager, overall increase of work load
demands, and the incumbent's high level of skill and competency. A recent study of the
duties and responsibilities indicates they are appropriately allocated to the new
classification of Assistant Utility Manager. If approved, the incumbent Utility Supervisor
will be reclassified to Assistant Utility Manager.
2. BACKGROUND:
3. ALTERNATIVES:
Not adopt resolution
4. FINANCIAL IMPACTS:
N/A
5. CONCLUSION:
Adoption of this resolution enables the City to keep its Classification and Compensation
Plan updated and current.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Implementation of Resolution.
7. RECOMMENDATION:
Approval of the Resolution and amendment of the City's Classification and
Compensation Plan.
Resolution No. 2007 -XX N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
PLAN BY ESTABLISHING THE NEW CLASSIFICATION,
PAY RANGE AND UNIT ASSIGNMENT OF
ASSISTANT UTILITY MANAGER
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and
WHEREAS, the City Manager/ Personnel Officer has detennined that certain duties and
responsibilities are appropriately allocated to the classification Assistant Utility Manager (as
attached hereto and marked Attachment A); and
WHEREAS, the pay range and unit assignment for the classification as listed below and
the revised classification as listed above, are hereby recommended, effective with the adoption of
this Resolution; and
Classification Title Pay Range Per Month Unit Assignment
Assistant UtilityNlanager S6,144.67 -$6451.47-S 6,773.87-$7,111.87-57,467.20 unit 9—Mid-
Management
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve
the amendments to the Classification and Compensation Plan as written in this Resolution
including the amendment in the Competitive Service of the Personnel System; and
BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code
3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and, that the notice of this action has been properly posted.
Assistant Utility Manager
CITY OF PETALU6'IA
CLASS SPECIFICATION
Date: 08/06/07
Job Class: 09AUMG
Summary
Assist, manage, plan, and direct the staff, operations, maintenance, and services of the
Operations and Maintenance Division within the Water Resources and Conservation
Department. Areas of responsibility include the installation, maintenance, repair, operations,
expansion, and relocation of water supplies and distribution systems, surface water management
systems, wastewater collection systems and water recycling programs; meter reading, testing and
repair; backflow prevention and testing; utility mapping; and hydrant repair and maintenance; to
participate in planning, development and implementation of water, stone water and wastewater
infrastructure systems that meet the needs of the growing community; ensure compliance with
regulatory agency standards and operational and maintenance requirements.
Class Characteristics
General direction is provided by the Utility Manager; responsibilites include the direct and
indirect supervison of management, professional, tectunicial and support services positions.
The Assistant Utility Manager is distinguished from the Utility Manager in that the latter has
responsibility for the overall administration and management of the Operations and Maintenance
Division. The incumbent is responsible for assisting the Utilty Manger in accomplishing
division goals and objectives, supervising staff, and directing the day-to-day operations and
activities of the assigned areass.
Essential Duties, Skills, and Demands of the Position
The dirties, skills, and demands described here are representative of those that Hurst be met by an
employee to successfidly perform the essential finrctions of this job. Reasonable accommodations
nay be made to enable individuals with a disabilio, to perform the essential duties, skills, and
demands.
Duties:
Assist, plan, manage, and direct the staff, operations and maintenance services of the Operations
and Maintenance Division within the Water Resources and Conservation Department. Areas of
responsibility include the installation, maintenance, repair, operations, expansion, and relocation
of water supplies and distribution systems, surface water management systems, wastewater
collection systems and water recycling programs; meter reading, testing and repair; backflow
prevention and testing; utility mapping; and hydrant repair and maintenance.
Analyze trends, such as population and industrial growth of area being served, to assist and
determine adequacy of current facilities and to project community demands for firture facilities;
assist with development of plans to meet and serve expanding community needs such as
increasing capacity of water storage and distribution facilities, or arranging new sources of water
supply.
Develop and implement plans to facilitate additions, deletions, and modifications to the utility
system, and work with engineering and contracted staff to determine services impacted by the
project, and how to best minimize the impact to these citizens.
Assistant Utility Manager
Interpret and provide direction on new regulatory requirements as they impact the City's utility
analyze the impact; ensure that any operational changes are communicated to technical staff and
higher-level management.
Direct the work of staff engaged in utility system operations and maintenance such as
installation, repair and cleaning of water mains, water well testing and disinfection, and SCADA
system flow control; inspect systems to ensure they are operating properly; allocate and ensure
that work conducted is in compliance with regulatory agency requirements, and consistent with
staff certification authority.
Prepare a variety of reports, forms, correspondence and related documentation on division
operations; ensure all mandated forms and reports are properly completed and filed in a timely
manner.
Prepare and administer division budget; approve and monitor expenditures to ensure compliance
with budget.
Develop and implement a preventive maintenance program for the utility system; monitor
program for effectiveness and make adjustments as required.
Develop and implement a safety and emergency response program for utility operations; ensure
proper training of impacted staff and first level responders.
Prepare specifications and make recommendations for new equipment; recommend the purchase
of new equipment as necessary.
Direct the implementation of a safety program to ensure a safe working environment for division
employees; review OSHA and other regulatory safety requirements and adjust safety programs
as necessary.
Select, assign, train, direct, evaluate, and discipline subordinate staff; implement hiring and
termination processes.
Coordinate the City's utilities activities with those performed by other utilities; review and
resolve operational issues.
Confer with City administrative and technical personnel and personnel of other utilities to
coordinate departmental activities.
Perform related duties as assigned.
Skills/Abilities:
Plan, manage, and direct the operations and maintenance activities of a comprehensive water,
storm water, and wastewater utilities system.
Ensure division compliance with operational and mandated regulatory requirements.
Read, analyze, and interpret common scientific and technical journals, financial reports, and
legal documents.
0
Assistant Utility Manager
Interpret an extensive variety of technical instructions in mathematical or diagram form.
Prepare a variety of technical and administrative reports and documents.
Respond to inquiries or complaints from customers, regulatory agencies, or members of the
business community.
Effectively present information to senior management, public groups, and/or City Council.
Prepare and present clear and concise technical and administrative reports.
Make sound decisions and meet critical deadlines.
Define problems, collect data, establish facts, and draw valid conclusions.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Phvsical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to use hands to finger,
handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required
to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel,
crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50
pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and ability to adjust focus. While performing the
duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving
mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather
conditions, and vibration. The noise level in the work environment is usually moderate.
QUALIFICATIONS
Knowledize o£
Operations, services and activities of a water, storm water, and wastewater distribution, treatment
and collection system.
Principles and practices of water distribution mathematics such as; water measurements,
formulas, units and conversion factors, water pressure, calculation of dosage, feed rates and flow
rates.
Principles and practices of water distribution and water quality including sources of supply,
water quality methods, and disinfecting techniques.
Principles and practices of utility system safety and security.
Methods and techniques of developing and implementing an emergency response program.
Methods and techniques of developing and implementing a preventive maintenance program.
Methods and techniques of monitoring and regulating chemical processes.
Assistant Utility Manager
Operational characteristics of materials and equipment used in utility systems including SCADA
systems, pipelines, line equipment, pumps, motors, chemical feeds, and related materials.
Rules and regulations governing utility system operations, including certification requirements and
enviromnental regulatory mandates.
Occupational health and safety standard practices.
Methods and techniques of analyzing and intepreting data and statistics.
Principles and practices of supervision, training and performance evaluation.
Principles and practices of budget administration.
Principles and practices of record keeping.
Federal, state and local laws, codes and regulations.
Education and Exnerience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical may of gaining such knowledge and
abilities would be:
Education:
A Bachelor's degree with major work in engineering, public administration, business
administration, or related field.
Exnerience:
Five years experience in the operation and maintenance of water and/or wastewater systems; at
least two years of experience must include maintenance and operations program administrative
and supervisory experience.
Licenses/Certifications:
Possession of a California Department of Health Services Grade II Water Treatment Certificate.
Possession of a California Department of Health Services Grade IV Water Distribution
Certificate.
Possession of a valid California Class C driver's license.
California Water Environment Association Grade IV Collection System Maintenance Certificate
is highly desirable.
Established: 08/06/07
Resolution #:
Department: Water Resources and Conservation
FLSA Status: Exempt
Igo