HomeMy WebLinkAboutStaff Report 3.F 08/06/2007CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
IF
August b, 2007
Aeenda Title:
Resolution Accepting Completion of the North Bay Construction, Inc. Meetine Date:
Various Street Reconstruction Project, Phase 2, Project No. C500206 August 6, 2007
Meetine Time: ® 3:00 PM
❑ 7:00 PM
Category: ❑ Presentation ® constnt Calendar ElPublic Hearing ElUnfinished Business ElNew Business
Deaartment: Director:VLM Contact Person: Phone Number:
Public Works Vincent Marengo Larry Zimmer 776-3674
Cost of Proposal: $4,698,368.16 Account Number:
Amount Budgeted: $4,698,765.75
Attachments to Aeenda Packet Item:
3800-54151-C500206
Name of Fund:
2640 -Street Reconstruction; 2270
Traffic Mitigation Impact Fees;
3800 Merged Project Area; 6510
Waste Water; 6520 Water
Resolution Accepting the Completion of the North Bay Construction, Inc. Various Street Reconstruction
Project, Phase 2, Project No. C500206
2. Location Map
Summary Statement:
Work in Phase 2 of this project consisted of reconstructing the entire length of Payran Street from the Petaluma
River to Jefferson Street, including replacement of existing sanitary sewer and water main, installation of storm
drains, new curb or cobble curb replacement, gutter, sidewalk, installation of street lighting on the segment from
the River to Washington, tree planting, and installation of an irrigation system from East Washington to Jefferson.
North Bay Construction's original bid amount was $4,085,865.75. The original contingency balance for
construction was $612,900. Contract Change Orders amounted to $612,502.41, which represents a 15% increase
over the original contract, and is within the project contingency.
Recommended City Council Action/Sueeested Motion:
Adopt a resolution accepting the completion of the Various Street Reconstruction Project, Phase 2, Project No.
C500206. Administrative Services will release the 10% retention to the contractor within 60 days after Council
acceptance, as noted in the contract documents.
Rdiewed by Admin. Svcs. Dir Jj Reviewed by City Attornev:
Date: ?%S U7 Date:
Rev. # 1 Date Last Revised:
Page 1
Auurov�y Citv Manaeer
Date:
File: SACIP Di visionTrojeclsWarious Street
Reconstruction C500206\Phase 2 - Payran St
C500206\Construction\30 Agenda aills\Accept
Contract for Various Street Recon nh2 08 06 07.doc
CITY OF PETALUMA, CALIFORNIA
AUGUST 6, 2007
AGENDA REPORT
FOR
RESOLUTION ACCEPTING COMPLETION OF THE NORTH BAY CONSTRUCTION, INC. VARIOUS
STREET RECONSTRUCTION PROJECT, PHASE 2, PROJECT NO. 0500206
EXECUTIVE SUMMARY:
Work in Phase 2 of this project consisted of reconstructing the entire length of Payran
Street from the Petaluma River to Jefferson Street, including replacement of existing
sanitary sewer and water main, installation of storm drains, new curb or cobble curb
replacement, gutter, sidewalk, installation of street lighting on the segment from the
River to Washington, tree planting, and 'installation of an irrigation system from East
Washington to Jefferson.
North Bay Construction's original bid amount was $4,085,865.75. The original
contingency balance for construction was $612,900. Contract Change Orders amounted
to $612,502.41, which represents a 15% increase over the original contract, and is within
the project contingency.
BACKGROUND:
MTC's pavement management study identified the need for reconstruction of project
sections on Ely Boulevard, Caulfield Lane and Payran Streets. Due to the locations and
scope of the improvements required, the projects were put into two separate construction
packages. The construction contract for Phase 1, including Ely and Caulfield, was
accepted on November 20, 2006. Phase 2, Payran reconstruction, included paving,
replacement of sidewalks and curb ramps, required for ADA compliance, new water and
sewer lines, lighting, landscaping and improved storm drainage.
3. ALTERNATIVES:
Accept the completion of this project.
4. FINANCIAL IMPACTS:
The following table represents the total project budget and the final expenditures for both
project phases:
Page 2
5.
6.
CIP Authorized Project Budget & Expenditures for Various Street
Reconstruction Project
Construction
Contingency
Administration
Total
Funding Source
Traffic Mitigation
Street Reconstruction
IPCDC
Water
Waste Water
CONCLUSION:
$6,203,000 $2,025,043 $4,698,368
$1,082,000 $0 $50,000
$58,000 $44,582 $64,728
$8,068,000 $2,353,988 $5,544,161
$1,159,000
$3,683,000
$2,682,000
$290,000
$254,000
Total $8,068,000
$169,851
Following acceptance of the project, the City Clerk/Recording Secretary will file a Notice
of Completion with Sonoma County Recorder. Finance Department will release the 10%
retention to the contractor within 60 days after Council acceptance, as noted in the
contract documents.
OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
The work on Payran (Phase 2 of this project) was, itself, completed in three phases. The
first phase consisted of installing the deep utilities, such as sewer main, laterals, drainage
lines, inlets, and other related work. The second phase consisted of installing all
remaining underground items on the entire project and completing the curb and gutter
and roadway section, including finished paving from East Washington to the Petaluma
River. The third phase consisted of all remaining work. Staff worked diligently in
partnership with the contractor and all stakeholders to prosecute completion of all project
phases, as planned, which enabled the work to be completed on time and within budget.
Page 3
FY 06/07
Phase:1-
Phase 2 = Project
Adopted
Ely/Caufield
. Payran Budget
Budget
Expenditures
Expenditures Remaining
Uses
General Fund Overhead
$379,000
$112,095
$264,008
Design
$146,000
$122,180
$245,354
Construction Management
$200,000
$50,089
$221,305
Construction
Contingency
Administration
Total
Funding Source
Traffic Mitigation
Street Reconstruction
IPCDC
Water
Waste Water
CONCLUSION:
$6,203,000 $2,025,043 $4,698,368
$1,082,000 $0 $50,000
$58,000 $44,582 $64,728
$8,068,000 $2,353,988 $5,544,161
$1,159,000
$3,683,000
$2,682,000
$290,000
$254,000
Total $8,068,000
$169,851
Following acceptance of the project, the City Clerk/Recording Secretary will file a Notice
of Completion with Sonoma County Recorder. Finance Department will release the 10%
retention to the contractor within 60 days after Council acceptance, as noted in the
contract documents.
OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
The work on Payran (Phase 2 of this project) was, itself, completed in three phases. The
first phase consisted of installing the deep utilities, such as sewer main, laterals, drainage
lines, inlets, and other related work. The second phase consisted of installing all
remaining underground items on the entire project and completing the curb and gutter
and roadway section, including finished paving from East Washington to the Petaluma
River. The third phase consisted of all remaining work. Staff worked diligently in
partnership with the contractor and all stakeholders to prosecute completion of all project
phases, as planned, which enabled the work to be completed on time and within budget.
Page 3
7. RECOMMENDATION:
Adopt a resolution accepting completion of the Various Street Reconstruction Project,
Phase 2, Project No. C500206. Administrative Services will release 10% retention to the
contractor within 60 days after Council acceptance, as noted in the contract documents.
Page 4
ATTACHMENTI
RESOLUTION NO. 2007 -
CITY OF PETALUMA
ACCEPTING COMPLETION OF THE NORTH BAY CONSTRUCTION, INC. VARIOUS STREET
RECONSTRUCTION PROJECT, PHASE 2, PROJECT NO. C500206
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter
Section 20162 of the Cali forma Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Various Street Reconstruction Project, Phase 2, ("Project"); and
WHEREAS, bids for the Project were opened on August 29, 2006 in accordance with
California Public Contract Code Section 4105.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of North Bay Construction,
Inc. in the amount of $4,085,865.75; and
WHEREAS, by Resolution No. 2006-157 adopted September 11, 2006, the City of
Petaluma found the bid of $4,085,865.75 for the Project to be the lowest responsive bid and
awarded the Project to North Bay Construction, Inc. in the amount of $4,085,865.75 conditioned
on North Bay Construction's timely executing the Project contract and submitting all required
documents, and authorized and directed the City Manager to sign the Project contract on behalf
of the City of Petaluma upon such timely submission and to execute on behalf of the City of
Petaluma any change orders and other amendments to the Project contract that are necessary to
effectively complete the project and/or to realize the Project and/or cost benefits for the City of
Petaluma, so long as such change orders or amendments do not result in an increase in excess of
15 percent of the total Project amount; and
WHEREAS, the following Change Orders affecting the Project amount have been
approved:
Ij
Change
Order #
Description
Cost
#1
Project Milestone Incentives
$200,000.00
#2
Underground Utility Conflicts
$33,147.20
#3
Changes Associated with PG&E Utilities
$50,310.18
#4
Changes Associated with Water, Sewer and Drainage
$82,721.32
#5
Relocation of water meters
$16,122.78
#6
Potholing to locate Gas Laterals prior to Paving
$34,075.99
#7
Sanitary Sewer Force Main
$67,523.60
#8
Final Balancing of all Items
-$28,559.56
#9
Changes Associated with Water, Irrigation, and Gas Services
$47,930.83
#10
Removal, Grinding, & Replacement of Sycamore trees
$37,854.16
#11
Additional Striping, Electrical and ADA Ramp Items
$71,375.91
Total of all Change Orders
$612,502.41
Page 5
WHEREAS, the final contract amount including all approved contract change orders is
$4,698,368.16; and
WHEREAS, City of Petaluma staff have inspected the Project and determined that it has
been completed in accordance with the contract requirements subject to the Contractor's
continuing warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City of Petaluma;
NOW, THEREFORE, BE IT RESOLVED by the City of Petaluma that
1) The final total construction contract of $4,698,368.16 is approved and that the City Cleric is
hereby authorized to sign the Notice of Completion.
2) Administrative Services is hereby authorized to release to North Bay Construction, Inc. all
undisputed retention not subject to pending change orders, within sixty (60) days after Council
acceptance, in accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
Page 6
ATTACHMENT 2
Page 7