HomeMy WebLinkAboutStaff Report 6.A 08/06/2007CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
Hold Public Hearing and Confirm Cost of Abatement of Weeds
I'M
August b, 2007
Meeting Date:
August 6, 2007
Meeting Time: F\1 3:00 PM
❑ 7:00 PM
Category: ❑ Presentation ❑ Consent Calendar ® Public Hearing ❑ Unfinished Business ❑ New Business
Denartment: *ee
Contact Person: Phone Number:
Michael A. Ginn, Fire
Fire Marshal 778-4389
Cost of Pronosal: $18,500.00 budgeted. Most all of the funds expended for Account Number:
this program are recovered from property owners billed for the abatement 5020-54160
work on their parcels. Name of Fund:
Amount Budgeted: $18,500.00
Attachments to Agenda Packet Item:
1. Resolution to Have Delinquent Bills Added to Tax Records
2. Weed Abatement Program Report for 2007
No report attached at this time, as the final disposition and calculations for invoicing and payment will not be
finalized until July 31, 2007. The final report will be presented on or before the Council meeting on August
6, 2007.
Summary Statement:
Final cost accounting for the Weed Abatement Program is in process until as late as July 31" due to receipt of final
payments from invoicing property owners for work performed on their parcels. Final totals will change as the deadline for
payment approaches and will be available on file.
The weed abatement program has been in effect in Petaluma for over twenty-one years. Its purpose is to reduce the fire
potential to structures and property threatened by brush fires. Many potential fire threats are stopped or slowed by the
reduction of combustible vegetation.
Property owners are encouraged to have the weeds removed themselves or by a contractor of their choice. When this fails
to occur in a timely manner, the City's weed contractor conducts the abatement under the direction of the Fire Prevention
Bureau (FPB). The FPB then manages the work of the contract and the invoicing of property owners, including a $100.00
administrative fee on each invoice.
Approximately 550 property owners were notified by mail. Owners were given until June 4°i to abate their weeds.
Failure to remit the fee by July 31" requires the unpaid bills to be attached to the next year's property tax tolls (via the
County Tax Assessor). In order to attach unpaid invoices to property taxes, state law requires the Council hold a Public
Hearing to hear objections by private owners to the cost of weed abatement on their property. Included in the list will be
notation as to whether any parcels are a potential conflict of interest for council members.
Recommended Citv Council Action/Suggested Motion:
Hold hearing to confirm cost. Adopt Resolution forwarding unpaid bills to County Assessor.
Reiiewed K Admin. S�ycs. Ifir: Reviewed by City t rnev: Aaarove4 b Wity Manager:
Date: I ( y' 6� Date: Date: NY
000/
Rev. # ate Last Revised: File: S:\Fire Prevention\Weeds\Weeds b7\Aeenda\Confirm Cost of
Weeds.doc
CITY OF PETALUMA, CALIFORNIA
AUGUST 6, 2007
AGENDA REPORT
FOR
Public Hearing and Confirm Cost of Abatement of Weeds
1. EXECUTIVE SUMMARY:
Cost accounting is in process until July 31 S`; final numbers will change as the process is
completed an will be available on file.
The Fire Marshal's office billed property owners for abatement work done on their
parcels. Property owners are required to pay by August 3`d or the unpaid bills are
forwarded, by Council resolution, to the County Assessor — Tax Collector.
State law requires the Council hold a Public Hearing to hear objections by private
property owners to the cost of weed abatement on their property. An attempt at final
collection of outstanding bills will be done before they are turned over to the County
Assessor -Tax Collector on or about August 10, 2007.
2. BACKGROUND:
The weed abatement program has been in effect for over twenty-one years. Its purpose is
to reduce the fire potential to structures and property threatened by brush fires. Property
owners are encouraged to have the weeds removed themselves or by a contractor of their
choice.
The 2007 Weed Abatement process included notification of all potential parcels with
weeds growing potentially unabated. Approximately 550 property owners were notified
by mail; of these, 24 parcels required abatement. Owners were given until June 0' to
abate their weeds.
3. ALTERNATIVES:
1) Continue Abatement Program.
2) Take no action and forgo ability to put unpaid invoices on property tax rolls.
4. FINANCIAL IMPACTS:
$18,500.00 budgeted. Most all of the funds expended for this program are recovered
from property owners billed for the abatement work on their parcels. Other funds are
charged from salary costs for staff to manage the program.
5. CONCLUSION:
This is a routine item, repeated annually.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
7. RECOMMENDATION:
Hold hearing to confirm cost and adopt Resolution forwarding unpaid bills to County
Assessor.
Z
CONFIRMING COST OF ABATEMENT OF WEEDS ORDERED ABATED BY
RESOLUTION 2007- N.C.S.
WHEREAS, on the 6°i day of August, Michael Ginn, Fire Marshal for the City of Petaluma,
California, rendered to the Council of the City of Petaluma his itemized report showing the cost of
removing weeds, rubbish, etc., on each separate lot or any frontage thereof, all as shown and set forth
in an itemized list, which said work was done pursuant to the Municipal Weed Abatement Law and
proceedings of this Council pursuant thereto including Resolution 2007-044 N.C.S., adopted March
19, 2007; and,
WHEREAS, the Council finds and determines that said Fire Marshal's report of cost of
abatement was posted by him on the I" day of August 2007, on the Chamber door of the City
Council in the City Hall, Petaluma, California, which said notice and report provided that a hearing
thereon would be held before this Council on the 6`h day of August, at the hour of 3:00 P.M., or as
soon thereafter as can be heard; and,
WHEREAS, the Council finds that the said Fire Marshal kept an account of abating said
nuisances of land where the work was done by the contractor, Keystone Tractor, and that the Fire
Marshal rendered an itemized report in writing to the Council showing the cost of removing said
weeds, rubbish, refuse and dirt on each separate lot or in front thereof, or both, and that before said
report was submitted to the Council, a copy of the same was posted for at least three (3) days prior
thereto on the Chamber door of the City Council, together with a notice of when said report should
be submitted to the City Council for confirmation; and,
WHEREAS, at the time and place referred to in said notice the Council heard said Fire
Marshal's report, together with any objections which were raised by any of the property owners
liable to be assessed for the work of abating said nuisances, and the Council has made such
modifications in said report as were deemed necessary;
3
NOW, THEREFORE, BE IT RESOLVED that said Fire Marshal's report of cost of
abatement report hereinafter referred to, be and each and every part thereof, is hereby confirmed;
and,
BE IT FURTHER RESOLVED that the copy of said report be turned over to the Assessor -Tax
Collector of this City and that such further proceedings be had under said Municipal Weed
Abatement Law as shall be necessary to constitute the cost of abating such nuisances, a special
assessment against the respective parties referred to and described in said report.
q
CONFIRMING THE COST OF THE
REPORT FOR 2007
Prepared by: Petaluma Fire Department
Fire Prevention Bureau
August 6, 2007
SOURCES AND USES STATEMENT
2007
SOURCES
Billed to private property owners (32 parcels)
(includes Administration Fee of $100.00 per parcel)
Charged to City department funds (41 parcels)
(includes Admin Fee of $100 to Enterprise and LAD accounts)
Total Sources
USES
Contract work
$100.00 per parcel Administration Fee
Postage (420 letters @ $0.39 and 29 invoices @ $0.41)
Office Supplies
Total Uses
Absorbed Costs
721 McDowell Blvd S
307 Petaluma Blvd S
Total Absorbed Costs
EXCESS OF USES
Labor Hours for Proeram
Management
Secretary
Finance
Weed Inspector
Total labor hours/cost
Salvation Army
Future Fire Station
$110.00
$110.00
$220.00
$ 11,745.00
20,426.25
$ 26,371.25
5,800.00
175.69
44.00
$ 32,171.25
32,390.94
$ (219.69)
(220.00)
S (439.69)
20
$ 1,112.00
125
4,200.00
2
57.00
140
4,382.00
287
$ 9,751.00
WEED ABATEMENT 2007
BILLING INFORMATION
Billed: Private & City Properties
Disking
Mowing
Hand Work
Blading
Miscellaneous
Pulling Fee
Parcels abated by Contractor
Private
City
PARCELS ABATED BY CONTRACTOR
Private Properties abated by Contractor
City Properties & LADs abated by Contractor
Billed by Contractor
Administration Fee ($100.00 per parcel)
Private parcels
City parcels
Administrative fees assessed
TOTAL FEES BILLED FOR PARCELS
Private properties: billed by contractor
Private properties: Administrative fee
Total billed for private properties
City properties: billed by contractor
City properties: Administrative fee
Total billed for City properties
TOTAL FEES BILLED
64.25 hours
164.50 hours
333.00 hours
15.25 hours
24.0 hours
67 pulls
$
32
41
8,645.00
17,726 25
3,100.00
2,700.00
8,654.00
3,100.00
17,726.25
2,700.00
73
$ 26,37125
5,800.00
S 32.171.25
11,745.00
20,426.25
_32.171.25
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