HomeMy WebLinkAboutStaff Report 3.A 01/07/2008CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
Resolution accepting the Claims and Bills from November, 2007
&A
January 7, 2008
Meeting Date:
January 7, 2008
Meeting Time: ® 3:00 PM
❑ 7:00 PM
Category: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Denartment: I Director: I Contact Person:
Administrative Services I Steven Carmichael I Cinde Rubaloff
Cost of Pronosal:
None
Amount Budgeted:
None
Attachments to Agenda Packet Item:
Resolution to Accept the Claims and Bills
City of Petaluma Check Register from November, 2007
Phone Number:
707-778-4357
Account Number:
Various
Name of Fund:
Various
Summary Statement:
The City of Petaluma pays claims and bills on a biweekly (or more frequent) basis, by means of checks or
electronic funds transfers. The City's monthly check register lists disbursements in date order, then by check
number (5 digit number), followed by electronic funds transfer number ("E" plus 4 digits).
Each payment shows a vendor name, the City's vendor number, the City's cost center name, the cost center
number, an expenditure account number, plus a project number, if applicable, the disbursement amount and a
brief description of the expenditure.
Information on the expenditure account numbers is included in the City's chart of account, which is available in
the Finance department.
Recommended Citv Council Action/Suggested Motion:
Review and accept the City of Petaluma check register for November, 2007
Reviewed by Admin. Svcs. 9ir,
atII e:- "''
Rev. # Date Last Revised:
Reviewed by CityvAAtttornev
Date: k `
I File:
Annroved by pity Manager:
Date:
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CITY OF PETALUMA, CALIFORNIA
January 7, 2008
AGENDA REPORT
FOR
CLAIMS AND BILLS FOR NOVEMBER, 2007
1. EXECUTIVE SUMMARY:
The City presents all paid Claims and Bills to the City Council for review and acceptance. The
City's check register lists checks first, and a five -digit number identifies them. The payments
made by electronic fund transfers are listed next, and an "E" followed by a four -digit number
identifies them.
2. BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and
approved by the City Manager. Section 64 (Office and Duties of the City Clerk and Auditor) of
the Petaluma Charter states:
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other
claims and demands against the City, and shall issue no warrant or check for payment unless he
finds the claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budget appropriation has been made therefore which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch. 204, 6-23-51; Reso. No.l,
6-13-61).
3. ALTERNATIVES:
A. Adopt the resolution accepting the Claims and Bills.
B. Do not adopt the resolution; however, all checks have been issued.
4. FINANCIAL IMPACTS:
None
5. CONCLUSION:
The City Council is required to approve all Claims and Bills.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
None
COMPLETION:
RECOMMENDATION:
Adopt the Resolution accepting the Claims and Bills
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CITY OF PETALUMA, CALIFORNIA
RESOLUTION TO REVIEW AND APPROVE CLAIMS AND BILLS
WHEREAS, the City Charter requires that the City Auditor shall examine all Claims and Bills
and the City Manager shall approve them for payment, the following Claims and Bills are hereby
approved:
Check Numbers: 79130-80235
Electronic Fund Transfer Numbers: E4806 -E4847
NOW, THEREFORE BE IT RESOLVED that the City Council has reviewed said Claims and
Bills and hereby accepts them as paid.
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