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HomeMy WebLinkAboutStaff Report 3.B 02/27/2017� F DATE: February 27, 2017 Agenda Item #3.B TO: Honorable Mayor and Members of the City Council through City Manager FROM: D p S — Director, Public Works and Utilities Department Larry im er, P.E. — Deputy Director, Public Works and Utilities Department SUBJECT: Resolution Approving Application to the Federal Aviation Administration for the Airport Improvement Program AIP -27 FY 17/18 Grant Funding to the Runway Edge Lighting and Airfield Guidance Signage and to the California Department of Transportation Caltrans Division of Aeronautics for a 5% Grant Match, and Authorizing the City Manager to Accept Grant Funding from both Agencies and Execute all Grant Related Documents RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Approving Application to the Federal Aviation Administration for the Airport Improvement Program AIP -27 FY 17/18 Grant Funding to the Runway Edge Lighting and Airfield Guidance Signage and to the California Department of Transportation Caltrans Division of Aeronautics for a 5% Grant Match, and Authorizing the City Manager to Accept Grant Funding from both Agencies and Execute all Grant Related Documents. BACKGROUND Each year the FAA offers general aviation airports entitlement grants to fund part of their Airport Improvement Program (AIP). In addition to federal funding, California Department of Transportation Caltrans Division of Aeronautics offers a 5% matching grant to supplement the AIP program. In order to apply for FAA grant funding, the City must provide a resolution authorizing the grant application prior to submittal. On September 13, 2010, Council approved a grant in the amount of $52,250 for the installation of pilot controlled lighting and replacement of the rotating beacon. On January 24, 2011, the Council approved a grant in the amount of $118,750 for the design of Aircraft Apron Phase I Rehabilitation Project and the Southwest Taxiway Pavement Rehabilitation Design Project. On March 19, 2012, Council approved a grant in the amount of $45,000 for the replacement of the Airfield Runway Lighting Voltage Regulator. On August 4, 2014, Council approved a grant in the amount of $633,764 for the runway rehabilitation and overlay project. On September 14, 2015, City Council approved an FAA application for AIP -25 under Federal FY 15/16 for the Airport Layout Plan Update and Terrain Survey. On March 21, 2016, Council approved a grant in the amount of $36,300 for the Pavement Management Program Study. DISCUSSION The FAA considers and approves Grant eligible projects initiating with the runway and runway related items. Once the FAA is satisfied with the safety of the runway environment, the FAA will consider other Grant eligible projects. The current edge lights were installed in 1984 when the runway was constructed and over time have required increased maintenance. Upgrading the runway edge lighting to LED will reduce the electrical costs, provide increased illumination and longer bulb life, and increase safety. Therefore, it is proposed that an application be submitted for funding for the Runway Electrical Project. The installation of lighted airfield guidance signs are a requirement of the FAA and will satisfy their Directive AC 150/5340 -18. Thus, it is proposed that an application be submitted for the Airfield Guidance Signage Project. The Airport Commission recommended approval of this action on November 3, 2016. FINANCIAL IMPACTS The estimated project cost of the Runway Electrical Project and Airfield Guidance Signage Project is $432,140.00. The FAA Grant portion of 90% is $388,926.00 and the Caltrans match is $19,446.30. The remaining local match of $23,767.70 will be included in the proposed FY 17/18 budget. ATTACHMENTS 1. Resolution 2. FAA Application 2 RESOLUTION APPROVING APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION FOR THE AIRPORT IMPROVEMENT PROGRAM AIP -27 FY 17/18 GRANT FUNDING TO THE RUNWAY EDGE LIGHTING AND AIRFIELD GUIDANCE SIGNAGE AND TO THE CALIFORNIA DEPARTMENT OF TRANSPORTATION CALTRANS DIVISION OF AERONAUTICS FOR A 5% GRANT MATCH, AND AUTHORIZING CITY MANAGER TO ACCEPT GRANT FUNDING FROM BOTH AGENCIES AND EXECUTE ALL GRANT RELATED DOCUMENTS WHEREAS, the City of Petaluma and the Federal Aviation Administration are parties to Federal Airport Improvement Program (AIP) grant 3 -06- 0186 -27 for the Runway Electrical Project and Airfield Guidance Signage; and WHEREAS, the California Department of Transportation, pursuant to the Public Utilities Code section 21683. 1, provides grants of 5% of Federal Aviation Administration (FAA) grants to airports; and WHEREAS, replacing the current Runway Edge lighting with LED lighting would decrease the cost of operation, increase bulb life, and increase safety; and WHEREAS, replacing the Airfield Guidance would satisfy the Federal Aviation Administration Airport Lighting Directive AC 150/5340 -18; and WHEREAS, at its November 3, 2016 meeting, the Petaluma Airport Commission recommended using this year's AIP 27 grant funding for Runway Electrical Project and Airfield Guidance Signage; and WHEREAS, the projected cost of the project is $432,140 of which the FAA grant portion (90 %) is $388,926 and the Cal Trans match (5 %) is $19,446.30; and WHEREAS, the remaining local match of $23,767.70 will be identified in the Airport CIP budget for FY 17/18; and WHEREAS, the Federal Aviation Administration and the California Department of Transportation requires the Petaluma City Council to adopt a resolution authorizing the submission of an application for an FAA AIP Grant and an AIP Matching grant from the California Department of Transportation. 3 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby 1. Authorizes filing an application for a state AIP Matching grant and an FAA AIP 27 Grant for this project; and 3. Authorizes the City Manager to accept grant funding from both agencies and execute all grant related documents. 0 Attachment 2 OMB Number 4040 -0004 Expiration Date: 08/31/2016 Application for Federal Assistance SF -424 * 1. Type of Submission * 2. Type of Application * If Revision, select appropriate letter(s): Preapplication - Select One - -1 New I�1 Application ri Continuation * Other (Specify) r Changed/Corrected Application C i Revision * 3. Date Received: 4. Application Identifier: 069 5a. Federal Entity Identifier: * 5b. Federal Award Identifier: 3 -06 -0186 AIP No. 3 -06- 186 -27 State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: • a. Legal Name: City of Petaluma • b. Employer/Taxpayer Identification Numb4 EIN/TIN): *c. Organizational DUNS: 94- 6000392 02- 002 -1978 d. Address: • Streetl: 11 English Street Street 2: • City: Petaluma County:_ Sonoma • State: California Province: Country: USA *Zip/ Postal Code: 94952 e. Organizational nit: Department Name: Division Name: Department of Public Works Petaluma Municipal Airport f. Name and contact Information o person to be contacted on matters involving this application: Prefix: Mr. First Name: John Middle Name: C. Last Name: Brown Suffix: Title: City Manager Organizational Affiliation: City of Petaluma Telephone Number: (707) 778 -4345 Fax Number: (707) 778 -4419 Email: citymgr @ci.petaluma,ca.us OMB Number: 4040 -0004 Exo1ration Date! 06/31/2016 Application for Federal Assistance SF -424 *9. Type of Applicant 1: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: A. State Government Type of Applicant 3: Select Applicant Type: - Select One - * Other (specify): * 10. Name of Federal Agency: Federal Aviation Administration 11. Catalog of Federal Domestic Assistance Number: 20.106 CFDA Title: Airport Improvement Program *12. Funding Opportunity Number: NIA Title: 13. Competition Identification Number: NIA Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Petaluma, Sonoma County, California * 15. Descriptive Title of Applicant's Project: Runway 11 -29 Electrical Improvements (Design and Construction) Attach supporting documents as specified in agency instructions. OMB Number: 4040.0004 Expiration Date: 08131/2018 Application for Federal Assistance SF-424 16. Congressional Districts Of: *a. Applicant: CA2 &5 *b. Program /Project, CA2 &5 Attach an additional list of Program /Project Congressional Districts if needed. 17. Proposed Project: *a. Start Date: 12112/2016 *b. End Date: 02/02/2018 18. Estimated Funding ($): *a, Federal 388,926,00 *b, Applicant 23,767.70 *c. State 19,446,30 *d, Local *e, Other *f. Program Income *g. TOTAL 432,140,00 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? © a, This application was made available to the State under the Executive Order 12372 Process for review on E3 b. Program is subject to E.0, 12372 but has not been selected by the State for review. IN c. Program Is not covered by E.O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes ", provide explanation on next page.) E3 Yes @I No 21. *By signing this application, I certify (1) to the statements contained in the list of certifications ** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances ** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties, (U.S. Code, Title 218, Section 1001) ❑� **I AGREE ** The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions, Authorized Representative: Prefix: *First Name: John Middle Name: C. *Last Name: Brown Suffix: *Title: City Manager *Telephone Number: (707) 778 -4345 Fax Number: (707) 778 -4419 * Email: citymgr @ci. petal uma.ca,us *Signature of Authorized Representative: *Date Signe : r