Loading...
HomeMy WebLinkAboutStaff Report 3.A 03/06/2017L I85$ DATE: March 6, 2017 TO: Honorable Mayor and Members of th Q Council FROM: John C. Brown, City Mana Agenda Item #3.A SUBJECT: Resolution Adopting City Council Goals and Priorities for 2017 and 2018 RECOMMENDATION It is recommended that the City Council adopt the attached resolution approving the City Council's goals and priorities for 2017 and 2018. BACKGROUND The City Council has conducted periodic goal setting sessions since January, 2009. Each session resulted in a set of goals, spanning two -year periods. The Council focused its attention on broad goal categories. These are the areas in which, by Council policy, staff directs its efforts. On March 2, 2015, the City Council adopted its goals and priorities for the two -year period covering 2015 and 2016. Goal categories for 2015 and 2016 were: • Financial Stability • Council /Staff Relations and Decision Making • Healthy Development, Sustainability, and Economic Development • Support Public Safety • Capital Improvements On February 4, 2017, the Council conducted a goal- setting session to review progress on its prior goals and to revise those goals for the coming two -year period. The report presented to the City Council providing the status of prior period goals, titled "City of Petaluma City Council Goals: 2015 & 2016 ", is included as Attachment 2 to this report. DISCUSSION The work plan approved by the City Council in March, 2015, like its predecessors, emphasized finishing what had been started, further stabilizing the City's finances, solving existing problems of serious importance, and doing so within our existing resources and workloads. This same approach was in part used to develop recommendations for 2017 and 2018 goals. Where the current approach differs is that some prior - years' priorities are not included alongside new ones. Some past priorities will be completed within the next several months and do not need to be articulated in the work plan for the coming two years. Other priorities that were previously included, notably long -term pro - active financial planning, cannot be accomplished with existing resources and within existing workloads, and were removed. As well, some past priorities were more akin to tasks, and so effort was made in developing priorities for 2017 and 2018 to exclude simpler tasks from the work program. These changes make for a less cumbersome set of goals and better - provide the desired policy focus. A handful of items discussed during last month's goal setting session were placed on a Task List, which is provided as Attachment 3. That list includes items that, while not incorporated into the Council goals, will be addressed during the goal period. Draft goals and priorities for 2017 and 2018 were developed by my office in cooperation with City Departments. Additional items for consideration were submitted by individual City Council members, and members of the public, and discussed at the goal setting session. The Council reached consensus on the recommended goals for 2017 and 2018, which are recommended for Council approval. These are included in this package as Exhibit 1 to the attached resolution. FINANCIAL IMPACTS Emphasis in goal setting is placed on, among other guiding principles, completion of the work program within existing resources and workloads, or on identifying additional funding sources with which goals can be accomplished. ATTACHMENTS 1. Resolution 2. City of Petaluma City Council Goals: 2015 & 2016 3. Task List 2 ATTACHMENT 1 RESOLUTION ESTABLISHING THE CITY COUNCIL'S GOALS AND PRIORITIES FOR 2017 AND 2018 WHEREAS, the City Council conducted its bi- annual goal setting workshop on February 4, 2017; and WHEREAS, the purpose of the workshop was to establish goals and priorities, and focus limited human and financial resources, for the next two years; and WHEREAS, progress on the goals and goal priorities achieved during 2015 and 2016 was reviewed; and WHEREAS, priorities from that period were completed, continued, or modified; and WHEREAS, input from the public was received; and WHEREAS; revised goals for the two year period encompassing 2017 and 2018 were considered; and WHEREAS, consensus was reached by the Council during the workshop on a revised set of goals for the two year period. NOW, THEREFORE BE IT RESOLVED THAT the City Council does hereby endorse and establish the Goals and Goal priorities for 2017 and 2018 developed at the February 4, 2017 goal setting workshop, and incorporated herein as Exhibit 1. EXHIBIT I Petaluma City Council Goals and Priorities for 2017 and 2018 GOAL: MAINTAIN FISCAL SUSTAINABILITY 1. Priority: Enhance Existing Revenue Sources a. Increase Revenue Collections Through Aggressive Utilization of Revenue and Collections Officer Position b. Evaluate for New Opportunities and Increase Existing User Fees C. Educate the Public and Business Community on City Finances 2. Priority: Limit /Reduce Expenditures a. Investigate, and Implement Consolidation Strategies to Reduce the Cost of Services or Enhance Service Delivery, as Opportunities Arise b. Continue to Seek Cost - Effective Means to Reduce Future PERS Liability 3. Priority: Establish New Revenue Sources a. Revisit Consideration and Initiation of a Sales Tax Increase b. Consider other Tax Increase Opportunities 4. Priority: Establish Fiscally Sustainable Funding for Storm Water Management II. GOAL: INVEST IN HUMAN RESOURCES AND INFORMATION TECHNOLOGY 1. Priority: Establish an In -House Leadership Academy for Management and Supervisory Staff a. Develop Program Design b. Conduct Program with New and Existing Staff 2. Priority: Develop and Revise Written Human Resources Guidance a. Update Personnel System Ordinance, and Related Ordinances and Resolutions b. Develop Personnel Policies and Procedures Manual 4 3. Priority: Develop Materials and Provide Staff Training a. Resolutions b. Ordinances C. Contracts d. Leases e. Requests for Proposals 4. Priority: Plan for City -wide Computer System Replacement a. Determine the Useful Life of the Current System b. Evaluate Replacement Options C. Identify and Secure Funding Sources 5. Priority: Continue to Develop the City's Website and Social Media to Allow for More Efficient and Interactive Communication Between Residents and City Departments a. Digitize Document storage b. Expand the Number of On -Line Applications for a Variety of Permits 6. Priority: Update the City Charter 7. Priority: Update and Make Consistent Advisory Bodies' Enabling Legislation a. Airport Commission b. Building Board of Appeals C. Recreation, Music & Parks Commission d. Transit Advisory Committee III. GOAL: ESTABLISH / REVISE LOCAL LEGISLATION 1. Priority: Review and Amend the Elements of the General Plan 2025 to Reflect Chanaes Since its Adoation in 2008 a. Updates to Reflect FEMA Mapping Update b. Conduct UGB Assessment (Policy 1 -P -37) C. Update Exhibits and Figures to Reflect Implementation d. Incorporate and Update References to New /Updated Plans and Studies e. Update acceptable traffic CEQA thresholds to transition from LOS to VMT, in keeping with anticipated state CEQA guidelines 5 2. Priority: Continue to Develop and Implement Procedural and Legislative Changes That Support the Development Review Process a. Revise Local CEQA Guidelines b. Update IZO Chapter 15 and Historic District Guidelines, Historic Preservation Regulations, Guidelines and Resources C. Apply for CLG certification and the next available grant cycle for matching funds to update d. Complete Sign Code Update 3. Priority: Update Marijuana Ordinance to Address Recreational Use 4. Priority: Collaborate with the County of Sonoma to Adopt Extended Producer Responsibility Ordinance for Drugs and Sharps 5. Priority: Conduct Workshops, Monthly or as Needed, on Topics Which May Require Legislative Action a. Water and Wastewater Rates b. Tax and Revenue Initiatives C. Marijuana Regulation d. General Plan Amendments /Updates e. Seal Level Rise f. Housing Strategies g. Transit Consolidation h. Storm Water Funding i. Age Friendly Community IV. GOAL: PROMOTE HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT 1. Priority: Plan and Implement Age- Friendly Community Strategies a. Work with the County of Sonoma, and Other Agencies to establish planning process to obtain Age Friendly Community status b. Develop work plan across all departments to fully recognize and incorporate requirements and guidelines for Petaluma as an all ages community 2. Priority: Sustainability Practices a. Design and Deliver Cost - Effective energy and Other Resource Savings Projects for City Facilities and Infrastructure 6 3. Priority: Implement the Central Petaluma Specific Plan — Maximize Development Potential Around Transit - Oriented Development a. Work with SMART to Site Second Station b. Work with SMART, Developers, and Stakeholders to Create Parking Adjacent to the SMART station and Downtown 4. Priority: Update the 5 -Year Economic Development Strategy 5. Priority: Identify and Implement Programs to Increase Affordable Housinq a. Revise Housing - related Development Impact Fees b. Seek to Provide Housing for All Income Levels C. Focus Attention on Affordable Housing to Attract /Retain Talent 6. Priority: Create and Implement Programs to Attract Talent and Develop the Local Workforce 7. Priority: Conclude Fairgrounds Lease Negotiations a. Complete Joint City /Fair Feasibility Analysis b. Revise Lease or Develop Use Agreement C. Initiate Public Process as Prerequisite to Property Development 8. Priority: Establish Sustainability Agency for Petaluma Ground Water Basin a. Work with Eligible Agencies in the Basis to Establish a Consolidated Agency by June 30, 2017, Consistent with Prior City Council Direction; or in the alternative b. Establish by June 30, 2017 a Petaluma- specific GSA to regulate groundwater use inside Petaluma Corporate Limits V. GOAL: ENHANCE PUBLIC SAFETY 1. Priority: Continue to implement "Petaluma Policing" a. Continue to Build Public Trust and Legitimacy through Outreach, Social Media and Programs b. Conduct District Level Neighborhood Meetings C. Obtain CALEA Certification 7 2. Priority: Reduce Major Crimes by 5% Annually a. Develop intelligence -led policing strategies to target crime and offenders b. Increase available time by patrol to more than 30% to allow proactive policing to detect and deter crime before it occurs C. Analyze and deploy resources to known crime locations and known offenders to reduce crime 3. Priority: Increase Traffic Safety and Reduce Collisions a. Emphasize traffic safety education and awareness b. Increase traffic safety enforcement by 50% C. Reduce fatal traffic collisions by 50% d. Reduce Injury Collisions by 25% 4. Priority: Implement Downtown Sprinkler Ordinance and Conduct Outreach. 5. Priority: Provide an Additional Paramedic Ambulance 6. Priority: Dredge Petaluma River and Marina /Turning Basin a. Continue working with Federal and Regional Partners to Obtain Necessary Clearances b. Identify and Pursue Funding Sources to Conduct Dredging Activities 7. Priority: Continue to Plan and Deliver Flood Protection Proiects a. Complete next Phase of Denman Reach Project VI. GOAL: PLAN AND DELIVER CAPITAL IMPROVEMENTS 1. Priority: Coordinate with Caltrans, SCTA and Others to Deliver Regional and Local Highway Transportation Improvements a. Highway 101 Widening b. Rainier Undercrossing /Interchange C. Southern Crossing 2. Priority: Prepare Capital Replacement for Streets, Sidewalks, Multi - Use Paths and Traffic Signals a. Identify Funding Sources b. Initiate Construction 3. Priority: Complete E. Washington Park, Phase II a. Baseball Facilities 4. Priority: Conduct Park Planning and /or Acquisition Activities a. Lafferty Ranch 5. Priority: Renovate and Expand Fire Stations 2 and 3 a. Continue to direct TOT funding to building renovations b. Seek funding for expansions C. Continue to seek funding to Relocated Fire Station 1 9 City of Petaluma City Council Goals: 2015 & 2016 GOAL CATEGORY 1 FINANCIAL STABILITY Goal 1-A: Maintain Financial Sustainability Priority 1: Develop Five -Year Financial Plan for General Fund Completion Deliverables Action Steps and Status Update a. Provide Semi -Annual Forecast Updates to City a) Complete and continuing into the future. Ongoing Council Lead: Mushallo b. Develop and Prioritize Revenue Scenario Options a) Staffing resources and timing of budget delivery have and will Suspended. This priority Reflecting Community and Council Preference continue to prevent focus on this priority. Additional analytical is not recommended to support is required to complete this, and related tasks; budget carry forward into 2017 - Lead: Mushallo needs to be available to provide that support. 2019 c. Develop and Prioritize Expense Scenario Options a) Staffing resources and timing of budget delivery have and will Suspended. This priority Reflecting Community and Council Preferences continue to prevent focus on this priority. Additional analytical is not recommended to support is required to complete this, and related tasks; budget carry forward into 2017 - Lead: Brown/Mushallo needs to be available to provide that support. 2019 d. Select Preferred Alternatives a) Staffing resources and timing of budget delivery have and will Suspended. This priority continue to prevent focus on this priority. Additional analytical is not recommended to support is required to complete this, and related tasks; budget carry forward into 2017 - has not been and is not expected to be available to provide 2019 Lead: Brown/Mushallo that support. e. Establish and Implement Budget Policies Necessary a) Staffing resources and timing of budget delivery have and will Suspended. This priority to Realize Preferred Alternatives and Foster Long- continue to prevent focus on this priority. Additional analytical is not recommended to Term Financial Sustainability support is required to complete this, and related tasks; budget carry forward into 2017- Lead: Brown/Mushallo needs to be available to provide that support. 2019 f. Analyze Alternatives for Reducing PERS and Other a) Bartel and Associates provided two presentations to the City Completed Post Retirement Benefits (OPEB) Unfunded Liability Council during the goal period, including an analysis of alternatives to reduce unfunded liability. Analysis suggested a pay -as -we -go scenario makes the most sense for the city, due to uncertainty of changes in the PERS assumed rate of return. b) The recent announcement of a phased reduction of the In Process assumed PERS rate of return requires evaluating the 1< t7 establishment of a PERS rate stabilization trust fund to L mitigate spikes in rates. This will be done as part of the — _- Page 1 City of Petaluma City Council Goals: 2015 & 2016 Goal 1-A: Maintain Financial Sustainability 2017/18 budget development and recommended to the City Deliverables Action Steps and Status Update Council, accordingly. In Process a) Evaluation indicates a positive cost -benefit for a Revenue Recovery position. This will c) Staff intention is to establish an OPEB trust fund as part of the Revenue Recovery and Purchasing Lead: Mushallo 2017/18 budget process, resources permitting. Specialist Positions; Create and Budget, g. Develop and Implement Plans to Re -Establish a) Finance staff is evaluating the ability to increase funds Ongoing Regular Contributions to Funds Including General contributed. Currently contributing $150,000 to GF CIP; Fund CIP Fund, Vehicle Replacement, PERS and $400,000 to vehicle replacement; and $200,000 to employee Lead: Mushallo OPEB Unfunded Liability, Employee Benefits, and benefits to fund OPEB. Evaluating the feasibility of live aboard b. Develop a Plan to Educate (2017) the Marina fees at the Marina. Public and Business Community on City Lead: Mushallo Finances Goal 1-A: Maintain Financial Sustainability Priority 2: Enhance Revenues Deliverables Action Steps and Status Update Completion a. Evaluate the Benefits of Establishing a) Evaluation indicates a positive cost -benefit for a Revenue Recovery position. This will Completed Revenue Recovery and Purchasing be requested as part of the FY 17/18 budget. Specialist Positions; Create and Budget, b) The Purchasing Specialist position has not been evaluated, but will be during 2017. If Incomplete Accordingly the position is deemed to be financially feasible, it will be brought forward for consideration at mid -year, 2017/18. Lead: Mushallo b. Develop a Plan to Educate (2017) the a) No progress has been made towards this goal priority. See comments regarding Priority Suspended Public and Business Community on City 1, (b) through (e). This priority will need to be address should the City Council wish to Finances pursue a revenue measure during 2017-2019. Lead: Mushallo c. Evaluate and Take Appropriate a) The City Council initiated an effort to evaluate and deliver a revenue measure associated Completed Legislative Action to Establish New with Street repairs and renovations between February and May 2016. A street Revenue Sources and Means of Financing improvement plan was developed that presented scenarios based on varying increases City Services and Infrastructure Projects in the local sales tax rate. Two rounds of polling were conducted, support for a special purpose tax did not reach the required 2/3 threshold, and Council determined to delay Lead: Mushallo an attempt to increase taxes until community support is more favorable. - Page 2 City of Petaluma City Council Goals: 2015 & 2016 Goal 1-A: Maintain financial Sustainability Priority 3; Update City Purchasing Ordinance for Enterprise and Special Revenue Funds Completion Deliverables Action Steps and Status Update Action Steps and Status Update a. Draft Comprehensive, Updated Purchasing Ordinance a) A draft was completed by the City Attorney's office and is in the City In Process Reflecting Current Best Practices Manager's office for review. Completion of this priority is anticipated recommendation on reserve policies. Preliminary forecast and Lead: Danly in April, 2017. reserve policy shared with Council at Rate Workshop on b. Update Agreements and Other Supporting Documents such a) Contingent on completion of Priority 3. Pending as Requests for Proposals to Updated Purchasing Lead: St John February 13, 2017. Requirements. b. Wastewater a) Some as above. Lead: Danly Lead: St John c. Provide Staff Training on Updated Purchasing Requirements a) Contingent on completion of Priority 3. Pending and Supporting Materials storm water enterprise at this time and therefore no financial Lead: Danly forecasts or reserve policies are being developed. Goal 1-A: Maintain financial Sustainability Priority 4: Prepare Financial Forecasts and Establish/Revise Reserve Policies for Enterprise and Special Revenue Funds Completion Deliverables Action Steps and Status Update a. Water a) Rate study provides a ten-year financial forecast and Completed recommendation on reserve policies. Preliminary forecast and reserve policy shared with Council at Rate Workshop on November 14, 2016, and will be presented to Council again on Lead: St John February 13, 2017. b. Wastewater a) Some as above. Completed Lead: St John c. Storm water a) There is no current adequate and sustainable funding for the On hold storm water enterprise at this time and therefore no financial forecasts or reserve policies are being developed. Lead: St John d. Streets a) A five-year financial forecast was prepared for the streets Completed enterprise for the past three fiscal years. The forecast is being updated again in conjunction with the current budget process. Reserve policy is to cover next year's CIP plus 3 months operating Lead: St John expenses. Page 3 City of Petaluma City Council Goals: 2015 & 2016 Goal 1-A: Maintain Financial Sustainability Priority 5: Amend/Revise Reserve Policy for General Fund Completion Completion Deliverables Action Steps and Status Update a. Re -Visit Options and Implement Council Direction Regarding a. Prepare and recommend revised reserve policy. a) Completed and presented to the City Council. Completed because of constraints imposed by Proposition 218. It is b) Will continue to recommend the commitment of specific reserves Ongoing Lead: Mushallo as needed. Goal 1-A: Maintain Financial Sustainability Priority 6: Establish Fiscally Sustainable Funding for Storm water Management and Pavement Maintenance Completion Deliverables Action Steps and Status Update a. Re -Visit Options and Implement Council Direction Regarding a) It is not recommended to pursue storm water utility formation On hold a Storm water Utility or Other Funding Means, as because of constraints imposed by Proposition 218. It is Suspended Appropriate recommended that the City support the State-wide effort to amend the constitution to place conditions for adopting storm Lead: Mushallo water fees on the same level as water, sewer and trash fees. City continues to pursue grants for specific storm water projects such Lead: St John as the Denman Phases and Capri Creek. Goal 1-A: Maintain Financial Sustainability Priority 7: Address Loss of Redevelopment Completion Deliverables Action Steps and Status Update a. Evaluate Feasibility of Completing Major Transportation a) No progress has been made towards addressing this priority, for Projects Utilizing an Enhanced Infrastructure Financing the reasons noted with Goal 1-A, Priority 1 (b) through (e). The Suspended District (SB628) most likely application of such a financing district would be associated with a specific development project, and should the Lead: Mushallo opportunity present itself, could be evaluated at that time. Page 4 1.4 City of Petaluma City Council Goals: 2015 & 2016 Continue to Monitor Evolving Dissolution Law and State Response and Pursue Administrative Actions, and/or Litigation Related to Project Funding Priority 8: C Lead: Alverde/Danly a) ROPs and other related actions ongoing. b) Bond refinancing complete. Secured a portion of 2011 Bonds to pay for Old Redwood Highway and Rainier Crosstown Connector, seeking the remainder (to total $10 M) with 2017 BOPS. c) Sale of Industrial Drive property. d) Monitoring statutory and case law developments and updating City Council; receiving and implementing City Council direction regarding pending redevelopment dissolution litigation and related administrative actions. e) Coordinate with outside counsel on economic development/housing funds litigation. Opening brief extended to 5/30/17, await outcome of Watsonville case. 1-A: Maintain Financial Sustainability 9 the City's Website and Social Media to Allow for f Deliverables a. Implement Additional On -Line Payment/Billing a) Systems b) C) d) e) P RM Lead: Williamsen/Simmons b. Evaluate and Implement, if Feasible, On -Line Permit a) Applications for Building Permits and Simple Planning b) Approvals c) d) e) Lead: Hughes/WiIlia msen/Alverde Action Steps and Status Update Real time utility payments. - System and software installation. - Release to Public. Utility Payments smartphone app. Non -Real time payments. Business licensing — renewals. Business licensing — new business. Continue to work with EDEN on releasing a satisfactory version of their online bill pay options for accounts receivable. Continue to work with EDEN on an on line automated work order interface. System and software installation. Configuration for actual permits. Testing. Release to public. Open Counter system. -- - --- Page 5 Ongoing In process In process Ongoing Completion 2017 Completed Completed Completed 2017 2017 2018 Completed Completed Completed Completed Completed Ongoing City of Petaluma City Council Goals: 2015 & 2016 c. Maximize Digitization of Stored Documents a) With the assistance of an outside consultant, create In Process records retention schedules for each department, plus a city-wide schedule. This will be budgeted at mid -year 2017/18 and initiated shortly thereafter b) Once Retention Policy approved, work with Pending departments to identify and request destruction of records that have passed the required retention policy, both in offsite storage and on-site. Work with departments to inventory boxes in offsite storage for which there is currently no inventory. c) Update Internet and Email Use Admin policies. Pending d) Arrange for Laserfiche representative to provide Pending training to staff on the use of Laserfiche. e) Implement internal document storage policy. Pending Encourage scanning and storage of appropriate records on Laserfiche instead of City network drives, and elimination of duplicate scanning and storage; reducing excessive computer storage. f) Identify records currently stored on Ongoing microfilm/microfiche that should be stored on Laserfiche. Arrange for conversion of these to digital format, and storage and indexing on Laserfiche. Lead Varies: Cooper/Da nly/WiIlia msen d. Maximize use of Social Media across Departments a) City has multiple Facebook, Twitter, NextDoor, Nixie, Completed, Instagram accounts and procedures for use. but ongoing b) Economic Development launched new web site, and using Facebook, Twitter, Constant Contact. c) PD using Facebook, Twitter, Nixle, Next Door. d) FD using Facebook, Twitter, NextDoor, Instagram. e) PW&U—using several Facebook accounts. f) Clerk using Facebook, Twitter and Constant Contact. g) Recreation Services revised Facebook presence. h) PW&U actively utilizing Facebook & Twitter to update residents about potential traffic disruptions, water conservation and other matters of interest. In addition, the City has recently rolled out "EngagEPetaluma" to allow smart phone input to Lead: Williamsen our customer service request system. Page 6 City of Petaluma City Council Goals: 2015 & 2016 GOAL CATEGORY 2 COUNCIUSTAFF RELATIONS AND DECISION MAKING Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and 'Works Together to Provide Core Services Priority 1: Negotiate Successor Agreements with All Represented Employees, to Include: Completion Deliverables Action Steps and Status Update a. Units 1, 2, and 3 (AFSCME) a) Wage re -opener ratified by Council 7/6/15. Contract extension Completed a. Sign Code ratified by Council 12/7/15. MOU through 6/30/16. In Process Lead: Dinsmore/Brodhun b) Successor MOU Negotiated and Ratified Oct. 2016. Completed b. Units 4, 9 and 11 (PPMMA) a) Agreement ratified by Council 6/15/15. Memorandum of Completed Understanding through 6/30/16. Lead: Dinsmore/Brodhun b) Successor MOU Negotiated and Ratified Sept. 2016. Completed c. Unit 6 (POA) a) Agreement ratified by Council 9114115, MOU through 6/30/17. Completed Wage re -opener April 2016. Lead: Dinsmore b) Wage Reopener Negotiated/Ratified Oct. 2016 with 1 year Ext: Completed d. Unit 7 (PFA) a) Negotiations stalled. Pursuing mediation. Lead: Dinsmore b) Arbitration Ruling and TA's Ratified Oct. 2016. Completed e. Unit 8 (Senior Management, Compensation Plan) a) Council approval on compensation plan March 2016, Completed Lead: Brown f. Unit 10 (Public Safety Mid -Level Management) a) Agreement ratified by Council 1/4/16 - MOU through 6/30/17. Completed Lead: Dinsmore/Brodhun b) Wage Reopener Negotiated and Ratified Nov. 2016 & 1 year Ext. Completed Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 2: Plan For, and Conduct, at Least Six (6) City Council Workshops Each Year, to Provide Ample Time For In -Depth Consideration of Issues: Completion Deliverables Action Steps and Status Update a. Sign Code a) Sign code workshop conducted in 2013. Stakeholder meetings In Process held, and preliminary administrative draft prepared and is currently under review. Outreach and follow up with stakeholders to occur after draft is revised. A revised sign code will be Lead: Hines presented to Planning Commission and City Council during 2017. Page 7 City of Petaluma City Council Goals: 2015 & 2016 b. Mid -Year Budget Reports and Financial Forecast Updates a) Updates provided at mid -year and with annual budget. Completed, Lead: Mushallo and ongoing c. PERS a) Provided 2 PERS related workshops. Finance will evaluate need Completed a. Outline Program Design for additional PERS workshops, such as for recent reduction in Incomplete, Lead: Mushallo interest rate assumption.. recommended d. User Fee and Cost Allocation Plan Updates a) Completed workshop and comprehensive fee update in 2015. Completed Lead: Mushallo a) Due to extensive time involvement in Bargaining during the past Incomplete, e. Storm water System, Structure and Financing a) Storm water readiness workshop held Sept. 2015. Due to Prop. Completed Lead: Dinsmore 218 constraints, adoption of storm water fee appears. impractical. for 2017-19 c. Provide Program to Management and Supervisory Staff The City coordinates with efforts lead by SCWA Zone 2A related Incomplete, to upper Petaluma Basin flood planning including reprograming recommended Lead: St. John $210M in State Prop 1E funding. for 2017-19 f. Equal Opportunity Plan a) Workshop held 5/11/15 and Plan Adopted 2016. Completed Lead: Dinsmore g. General Plan Amendments a) Staff is reviewing General Plan for elements that need updating. Incomplete, In Lead: Duiven Workshop to be held in 2017 to seek direction on updates. process h. Ambulance Exclusive Operating Area a) Fire Chief's Assoc. remains involved in lawsuit against CA St. EMS Pending Authority to force recognition of 201 & 224 agencies. PFD Lead: Thompson remains in discussions with local EMS agency regarding this topic. i. Homelessness a) No workshop was held on this topic Incomplete Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council 'City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 3: Establish an In -House Leadership/Management Academy (Management Training) for Management and Supervisory Staff Completion Deliverables Action Steps and Status Update a. Outline Program Design a) Due to extensive time involvement in Bargaining during the past Incomplete, two years, and change of HR Director in October 2016, no recommended Lead: Dinsmore progress has been made on this priority. for 2017-19 b. Identify Potential Outside Funding Sources a) Due to extensive time involvement in Bargaining during the past Incomplete, two years, and change of HR Director in October 2016, no recommended Lead: Dinsmore progress has been made on this priority. for 2017-19 c. Provide Program to Management and Supervisory Staff a) Due to extensive time involvement in Bargaining during the past Incomplete, two years, and change of HR Director in October 2016, no recommended Lead: Dinsmore progress has been made on this priority. for 2017-19 Page 8 City of Petaluma City Council Goals: 2015 & 2016 Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 4: Design and Implement a Robust Equal Opportunity Employment Plan Completion Deliverables Action Steps and Status Update a. Conduct Applicant Pool Availability Analysis a) Engage Biddle Consulting Group, Inc. — analysis conducted. Completed Lead: Dinsmore b. Develop and Initiate Department -Specific Strategies that a) Engaged Biddle Consulting Group, Inc, —plan complete and Completed Promote Equal Opportunity in All Areas of Employment strategies underway. Lead: Dinsmore a) Updated enabling legislation as separate body with all Completed Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 5: Update and Make Consistent Advisory Bodies' Enabling Legislation Completion Deliverables Action Steps and Status Update a. Airport Commission a) No changes have been proposed. Incomplete Lead: St. John b. Building Board of Appeals a) Compiling list of candidates for review. In progress Lead: Hughes c. Historic and Cultural Preservation Committee a) Updated enabling legislation as separate body with all Completed Lead: Hines requirements of CLG certification incorporated. d. Public Art Committee a) Public Art Committee enabling legislation was updated in 2014. Incomplete Any additional updates are forthcoming with associated text Lead: Hines amendments to public art chapter. e. Recreation, Music & Parks Commission a) Determine needed changes and align for consistency with other Incomplete Lead: Brodhun enabling legislation; prepare updates; present for CC approval. f. Senior Advisory Committee a) Enabling legislation written, including adjustments to age Completed requirements & other changes to bring into uniformity with other Lead: Brown committees. g. Transit Advisory Committee a) Changes have been proposed by Committee, City Manager has Incomplete Lead: St. John prepared a revised draft for consideration. w - - Page 9 City of Petaluma City Council Goals: 2015 & 2016 Goal 2-A: Build a Cohesive <Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and 'Consistent Direction and Works Together to Provide Core Services Priority 6: Establish Low -Cost Employee Recognition Programs Completion Deliverables Action Steps and Status Update a. Employee of the Quarter a) No progress has been made on this priority, HR priorities have Suspended focused on EEO and bargaining. Priority will not be recommended Lead: HR to carryforward to 2017-19 goals b. Employee of the Year a) No progress has been made on this priority, HR priorities have Suspended focused on EEO and bargaining. Priority will not be recommended Completed Lead: HR to carryforward to 2017-19 goals Pending c. Informal Recognition a) Employee thank -you lunches held in December 2015, and 2016. Completed, Lead: CM City budget to include this as an ongoing activity. ongoing Goal 2-A: Build a Cohesive Team Comprised of the Mayor and Council, City Manager and City Staff that Provides Clear and Consistent Direction and Works Together to Provide Core Services Priority 7: Develop Materials and Provide Staff Training Completion Deliverables Action Steps and Status Update a. Public Records Requests a) Finalizing draft PRA policy where the Police Department will In process manage with CA support PRA requests for law enforcement records and the Clerk's Office with CA support will manage the remaining PRA requests. b) Soft roll-out in May 2016. Completed c) Draft documents and written policy to be finalized and brought to Pending Council for approval. Lead: Cooper/Danly d) Provide City staff training. Pending b. Resolutions a) There has been no significant progress on this priority. It is Incomplete necessary, will be completed, but is not recommended for Lead: Danly inclusion in 2017-19 goals. c. Ordinances a) There has been no significant progress on this priority. It is Incomplete necessary, will be completed, but is not recommended for Lead: Danly inclusion in 2017-19 goals. --- -- -- - _ Page 10 City of Petaluma City Council Goals: 2015 & 2016 d. Contracts a) There has been no significant progress on this priority. Itis Incomplete HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT necessary, will be completed, but is not recommended for inclusion Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Lead: Danly in 2017-19 goals. and Implement Procedural and Legislative Changes e. Leases a) There has been no significant progress on this priority. It is Incomplete simple permits, and space and staff -coverage limitations, which necessary, will be completed, but is not recommended for inclusion Completion Lead: Danly in 2017-19 goals. f. Requests for Proposals a) There has been no significant progress on this priority. It is Incomplete Guidelines necessary, will be completed, but is not recommended for inclusion Ongoing, to Lead: Danly in 2017-19 goals. be Goal 3-A; Create and Implement Clear Direction on Development and Sustainability Obiectives GOAL CATEGORY 3 HEALTHY DEVELOPMENT, SUSTAINABILITY, AND ECONOMIC DEVELOPMENT Completion Goal 3-A: Create and Implement Clear Direction on Development and Sustainability Objectives Action Steps and Status Update Priority 1: Continue to Develop and Implement Procedural and Legislative Changes a) An evaluation of a "one-stop shop" determined value for only That Will Expedite the Development Review Process simple permits, and space and staff -coverage limitations, which Completion Deliverables Action Steps and Status Update a. Revise Local CEQA Guidelines for consistency with State a) Preliminary internal admin draft under review. Completed Guidelines b) Admin Draft. Ongoing, to c) Public Review Draft. be d) Planning Commission Hearing and recommendation. completed Lead: Hines e) City Council adoption. Spring, 2017 b. Modify Processing Policies to Streamline Public Hearing a) Internal review and discussion. Completed Process for Projects That Necessitate Both Planning b) Internal legal memo. In process Commission and City Council Consideration c) Implement revisions to entitlement processing. Spring 2017 Lead: Hines/Danly Goal 3-A; Create and Implement Clear Direction on Development and Sustainability Obiectives Priority 2: Streamline the' Development Review Process Completion Deliverables Action Steps and Status Update a. Establish a "One Stop Shop" for Permitting and Inspections a) An evaluation of a "one-stop shop" determined value for only Completed simple permits, and space and staff -coverage limitations, which Lead: Brown/Hughes together do not support moving forward with this effort. Page 11 City of Petaluma City Council Goals: 2015 & 2016 b. Expand Opportunities for Online Applications, and Simple Permitting, if Feasible Lead: Hughes/Williamsen/Alverde a. See Goal 1-A Priority 8, Deliverable b above. b. Open Counter Software complete and launched allowing applicants to check zoning electronically, run development scenarios and get accurate list of required permits, estimated costs and timelines. Completed c. Integrate Sustainable Development Practices and a) Discussed with applicants as part of concept or preliminary review Completed Requirements into the Development Review Process of projects. a. Revise the Sign Ordinance a) Stakeholder meetings. b) Sustainability as part of DRC Discussion with applicants as part of Completed b) Preliminary admin draft under review. review of new applicants. c) Revised admin draft, c) Initiated project referral to Water Conservation division for Completed d) Follow up stakeholder/outreach efforts. compliance with water conservation requirements early in e) Public review draft, process. f) Planning Commission Review, d) Incorporate into completeness review as advisories for applicant. Completed g) City Council Adoption. e) Include discussion in staff report for PC consideration as Completed a) Adoption of new enabling legislation for HCPC. appropriate. Certified Local Government Certification b) Text amendments to Muni Code Chapter 2.30, f) Ongoing staff dialogue about code updates and anticipated Completed c) Text amendments to IZO Chapter 15. changes that may impact requirements for discussion and c. FEMA Flood Mapping Changes Lead: Hines/Hughes incorporation into project design. Goal 3-A Create and Implement Clear Direction on Development and Sustainability Objectives Priority 3: Complete Components of a Zoning Code Update That Bring Current ProvisionsThat are Out -of -Date Completion Deliverables Action Steps and Status Update a. Revise the Sign Ordinance a) Stakeholder meetings. Partially b) Preliminary admin draft under review. Completed, c) Revised admin draft, in process for d) Follow up stakeholder/outreach efforts. Fall 2017 e) Public review draft, completion f) Planning Commission Review, Lead: Hines g) City Council Adoption. b. Update Chapter 15 of the IZO to Facilitate Application for a) Adoption of new enabling legislation for HCPC. Completed Certified Local Government Certification b) Text amendments to Muni Code Chapter 2.30, Completed Lead: Hines c) Text amendments to IZO Chapter 15. Completed c. FEMA Flood Mapping Changes a) Map changes completed in October 2015. LOMB (letter of map Completed revision) in process however held in abeyance until Flood Project Lead: St. John/Bates O&M manual is completed and project closed out by USACE. `" 71 - -- - Page 12 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-A: Create and ImplementClear Direction on Development and Sustainability Objectives Priority 4: Sustainability Practices Completion Completion Deliverables Action Steps and Status Update a. Work with SMART to extend Regional Bike Trail Through a. Join or Participate in Sustainability Circle or Similar Program a) Staff participated in the Sustainability Circle program with local Completed Lead: Duiven/Ramirez businesses, SRJC, Petaluma City Schools, and Health Care District. Area; and Create Fact Sheets to Market SMART Sites b. Design and Deliver Cost -Effective energy and Other Resource a) Completed 2"d LED streetlight replacement project with PG&E Completed Savings Projects for City Facilities and Infrastructure with over 730 lamp replacements. Developing City-wide LED Lead: St. John/Zimmer streetlight replacement project. c. Seek Funding and Implement Project to Utilize Bio -methane a) Received $3,000,000 grant from CEC and amended Ellis Creek EIR Completed Produced as By -Product of Wastewater Treatment to include CNG facility. Project in design with construction Lead: St. John/Walker scheduled to begin in spring 2017. Goal 3-A: Create and Implement Clear` Direction on Development and Sustainability'Obiectives Priority 5: Implement the Central' Petaluma Specific Plan -Maximize Development Potential Around Transit -Oriented Development Completion Deliverables Action Steps and Status Update a. Work with SMART to extend Regional Bike Trail Through a) Regional Bike Trail has been recommended by SCTA to receive Ongoing Petaluma; Site Second Station; Pre -Design Downtown Station the Active Transportation Grant to install a Class I pedestrian/ Area; and Create Fact Sheets to Market SMART Sites bicycle trail along its rail line route between South PointAvenue and Payran Street. The Metropolitan Transportation Commission will make a final decision in spring 2017. b) City Manager is engaged with SMART and a private developer to site a second station at Corona Road. Traffic Impact fees revised In process, in 2016 to provide funding to assist with parking structures at ongoing the Corona site and in the vicinity of the downtown station. c) A private developer is in negotiations to purchase the downtown site, and has a preliminary design for a mixed-use project in In process keeping with the Opticos design for the property. City Planning staff has provided input to the developer on that plan. No formal application has been submitted. Lead: Multiple d) No progress has been made on this task. Incomplete ri> ,. — -- - -- - Page 13 City of Petaluma City Council Goals: 2015 & 2016 b. Work With Property Owner to Design, Entitle, and Market a) Preliminary review and input from departments have been In process Haystack Site provided to Pacifica Properties with respect to design, affordable housing, transportation, parking, etc. A revised formal submittal Deliverables Lead: DRC Team is anticipated in early 2017. a. Updates to Reflect Changes in Redevelopment Goal 3-113: Plan for the Future Priority 1: Review and Amend the Elements of the General Plan 2025 to Reflect Changes Since its Adoption in 2008 Completion Deliverables Action Steps and Status Update a. Updates to Reflect Changes in Redevelopment a) Staff has begun a review of the General Plan 2025 for elements In process in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a Lead: Duiven City Council workshop for input and direction. b. Updates to Reflect FEMA Mapping Update a) Staff has begun a review of the General Plan 2025 for elements In Process in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a Lead: Duiven/Bates City Council workshop for input and direction. c. Conduct UGB Assessment (Policy 1-P-37) a) Staff has begun a review of the General Plan 2025 for elements In Process in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a Lead: Duiven City Council workshop for input and direction. d. Update Exhibits and Figures to Reflect Implementation a) Staff has begun a review of the General Plan 2025 for elements In Process in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a Lead: Duiven City Council workshop for input and direction. e. Incorporate and Update References to New/Updated Plans a) Staff has begun a review of the General Plan 2025 for elements In Process and Studies in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a Lead: Duiven/Bates City Council workshop for input and direction. f. Update Traffic Analysis to Conform with Changes to State a) Staff has begun a review of the General Plan 2025 for elements In Process CEQA Standards in need of updates. Next steps will involve outlining proposed policy changes, exhibit updates, and issues to be presented at a Lead: Duiven/Bates City Council workshop for input and direction. g. Prepare an Accessory Dwelling Unit Ordinance a) Prepare an ordinance and update to the Implementing Zoning In Process Ordinance addressing changes to accessory dwelling units law Lead: Duiven/Bates contained in SB 1069, AB 2299, and AB 2406. --- - - --- Page 14 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-13: Plan for the Future Priority 2: Complete Comprehensive Planning for Maior Systems and Programs Completion Deliverables Action Steps and Status Update a. Prepare a Petaluma Community Climate Action Plan to a) Staff has worked closely with the Regional Climate Protection In Process, Achieve Greenhouse Gas Emissions Reduction Requirements Authority (RCPA) on the Climate Action Plan, and the City Council ongoing alternatives to existing solid waste delivery process in 2015. has received presentations on the project. The RCPA Board Lead: St. John adopted Climate Action 2020 in July 2016. Prior to adoption, a suit b. Assume Leadership Role in Determining Future of Agency, a) Council approved extension of JPA sunset date by 12 months in was filed, challenging RCPA's adoption of the EIR for Climate Including Amendments to JPA and Fate of Composting in Jan 2016. Revised JPA agreement scheduled for City Council Action 2020. This action delays adoption by Sonoma County cities Sonoma County. consideration in February 2017, pending resolution of the case. Many local measures identified in Lead: St. John the plan are consistent with the City's General Plan and programs Lead: Duiven already underway, and as such are being implemented. b. Update the Urban Water Management Plan a) UWMP completed by staff with assistance from partnership of Completed local water agencies. Plan, including revisions to Water Shortage Lead: St. John/Carothers Contingency Plan, adopted by Council on May 16, 2016. c. Update Master Plans a) Water Master Plan updated annually with CIP Budget Process. Completed i. Water b) Recycled Water Master Plan presented at Workshop 11/16/15. Completed ii. Recycled Water c) Wastewater Master Plan updated annually with CIP Budget. Completed iii. Wastewater d) Seeking Funding through Zone 2A for update of storm water plan. In Process iv. Storm water Working to update flood plain model to better reflect current Lead: St. John conditions and to justify Prop 1E project proposals. Goal 3-13: Plan for the Future Priority 3: Enhance Petaluma's Ability to Divert Solid Waste From the Waste Stream by Increasing Recycling and Composting Deliverables Action Steps and Status Update Completion a. Alternatives Evaluation for Services Currently Provided by a) City Council received the evaluation report that considered Completed Membership in the SCWMA alternatives to existing solid waste delivery process in 2015. Lead: St. John b. Assume Leadership Role in Determining Future of Agency, a) Council approved extension of JPA sunset date by 12 months in Completed Including Amendments to JPA and Fate of Composting in Jan 2016. Revised JPA agreement scheduled for City Council Sonoma County. consideration in February 2017, Lead: St. John ---- Page 15 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base Jobs and Quality of Life for the Community Priority 1: Implement the Petaluma Economic Development Strategy Placing Priority on Strengthening Existing Businesses and Attracting Those New Businesses that Add Value, and Which Pay Head -of Household Wages Deliverables Action Steps and Status Update Completion a. Business Retention: a) Working thru REACO and CALBO to involve high school students in In process i. Support Business Development and Growth construction & building code industry by partnering with c. Promote Petaluma's Strengths and Assets Using Advertising, ii. Talent Creation and Attraction; companies for mentoring, internships & career days. Social Media, Content Development, Conferences and Trade • work with High Schools, Junior College and b) Talent Attraction profiles for Petaluma Star complete. Completed Sonoma State to develop talent c) Partnering with Sonoma EDB to utilize new Market Tracker tool to Completed iii. Business Education identify talent strengths and gaps. Completed d) Local focus group engaged to discuss talent attraction initiatives In Process including needed information and collateral. Lead: Alverde e) Talent guide underway. In Process b. Small Business Assistance a) Business Tool Kit— online and print versions. Completed i. Develop a Petaluma -Focused Business Guide b) Open Counter Software development. Completed ii. Design and Implement Program to Orient Small c) Small Business Curriculum. In progress Businesses to Development Review & Permit Process d) Outreach to local real estate and business community. Completed Lead: Alverde Goal 3-C; Attract and Priority 2: ia`'to Enhance the Tax Base Jobs and Completion Deliverables Action Steps and Status Update a. Create Compelling Online and Print Materials that Promote a) Ongoing updates to Petaluma Star profiles. Partnered with Visitor Completed Petaluma's Strengths and Assets to Business, Talent, and Center to develop community map with neighborhoods & points Investment Audiences of interest to be printed and in an app in support of visitor program & talent attraction needs. Updated website and Lead: Alverde microsite launched and 2 maps printed. b. Partner with Local Companies to Finance and Develop a a) Focus group working, talent guide underway. In Process Talent Attraction Campaign Lead: Alverde c. Promote Petaluma's Strengths and Assets Using Advertising, a) Newsletters published quarterly, social media updates weekly. Ongoing Social Media, Content Development, Conferences and Trade Staff attended two local conferences and developed short list of Shows, and Public Relations bay area leads. Other conferences and trade shows on hold. Lead: Alverde Page 16 City of Petaluma City Council Goals: 2015 & 2016 - Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base Jobs and Quality of Life for the Community Priority 3: Focus Attention on Supporting Food and Beverage Processing Manufacturing, and Alternative Energy Business Clusters and Companies Focused on Sustainability and Community Benefits` Deliverables Action Steps and Status Update Completion a. Implement Marketing Strategy to Attract Companies a) Develop social media campaign marketing city participation in Completed Focused on Sustainability and Community Benefits Sustainability Circle. Attendance at Bay Area conferences related a) New map and app will facilitate promotions of Petaluma Heritage destinations. Lead: Alverde to sustainability on hold. b. Improve Business -Friendly Practices for Collection, a) Second digester and solids equipment Upgrade Project in In Process Treatment and Disposal of Wastewater construction. Once completed, will enhance ability to handle i. Complete Solids Treatment Improvements to Allow higher solids production generated by industry. The project will Acceptance of High Strength Waste provide an additional factor of safety for handling industrial ii. Update Water and Wastewater Rate Studies wastewater loading including acceptance of small quantities of high-strength waste from industry. HSW Enhancement Project currently in design and starting construction in spring 2017. This project will allow more significant delivery of HSW by trucks from local industry. b) Council adopted administrative guidelines to existing sewer In Process capacity fee resolution that provided alternative financing to industry for new and expanded operation on Dec 1, 2014s. Council has approved construction of a second digester, which will be under construction by mid -2016 and Ongoing water and wastewater rates and capacity fee study will evaluate the impacts Lead: St. John of rates on business and industry. Goal 3-C: Attract and Retain Businesses in Petaluma to Enhance the Tax Base, Jobs and Quality of Life for the Community Priority 4: Support Heritage Tourism Deliverables Action Steps and Status Update Completion a. Identify Heritage Tourism Opportunities Lead: Alverde a) Developed heritage tourism module for new map and app guide. Completed b. Assist Visitors Program with Marketing Events and Destinations Related to Petaluma's Heritage Lead: Alverde a) New map and app will facilitate promotions of Petaluma Heritage destinations. Ongoing - -- - -- -- - Page 17 City of Petaluma City Council Goals: 2015 & 2016 Goal 3-1): Focus Attention on Opportunity Sites Identified in the Petaluma Economic Development Strategy Priority 1: Evaluate Sites and Opportunities for City Involvement Support and/or Partnership Completion Deliverables Action Steps and Status Update a. Pomeroy Property and surrounds (Jericho to Riverfront) a) A preliminary application has been submitted and written In Process, response was returned outlining concerns identified by City. Ongoing b) Staff continues to meet with the applicant team to discuss large Lead: DRC Team issues impacting next steps with project. development. b. North Water Street a) Development Review Committee continues to meet with property In Process, owners and prospective developers regarding opportunity sites. Ongoing b) Formal application for the previous "North River Landing Site" has Lead: DRC Team been submitted and is currently incomplete. c. Downtown SMART Station Site a) Development Review Committee continues to meet with property Ongoing Lead: DRC Team owners and prospective developer regarding opportunity sites. d. Corona SMART Station Site a) Development Review Committee continues to meet with property Ongoing Lead: DRC Team prospective developers regarding opportunity sites. Goal 3-1): Focus Attention on Opportunity Sites Identified in the Petaluma Economic Development Strategy Priority 2: ConcludeFairgrounds Lease Negotiations Completion Deliverables IAction Steps and Status Update a. Lead: Alverde I a) Negotiations continue. Ongoing 'ti__ - - ----- Page 18 City of Petaluma City Council Goals: 2015 & 2016 GOAL CATEGORY 4 SUPPORT PUBLIC SAFETY Goal 4-A: Maintain a Safe Petaluma Priority 1: Revise Sidewalk Repair Strategy, and Budget Appropriately, to Optimize Current Maintenance Techniques and Reduce Administrative/Legal Costs Deliverables Action Steps and Status Update Completion Deliverables Action Steps and Status Update Completed a. a) Ordinance amending Chapter 10,13, and financing agreement Completed Lead: Danly were adopted by City Council in February 22, 2016. Completed Goal 4-A: -Maintain a Safe Petaluma Priority 2: Complete Flood Control Protects Completion Deliverables Action Steps and Status Update a. Petaluma River Flood Control Project a) Project completed, ribbon cutting held on February 22, 2016, Completed Lead: St. John/Zimmer b. Complete 5 -Year Community Rating System Re -Verification a) Project Complete and Submitted to FEMA in October 2015 waiting Completed (by 10/15) for final FEMA approval. Lead: St. John/Bates c. Denman Reach, Phase 3 and Capri Creek Projects a) Denman Reach Phase 3 is substantially complete in December Completed, 2016, Capri Creek is in construction, Seeking Prop 1E funding for and In Lead: St. John/Zimmer additional work in Denman Reach. Process d. Identify Funding to Dredge Petaluma River and a) Formed San Pablo Buy Shallow Water Channel dredging coalition Ongoing Marina/Turning Basin with 5 partners and prepared P3 Partnership Proposal for consideration by USACE. Proposal to be submitted in January 2017. Continue to coordinate closely with Congressman Huffman's efforts to promote dredging and helped organize last Congressional Stakeholder Workshop on October 31, 2016. Efforts to increase local funding of dredging costs, including costs Lead: St. John for dredging City facilities, has not begun. Page 19 City of Petaluma City Council Goals: 2015 & 2016 Goal 4-A: -Maintain a Safe Petaluma Priority 3: Continue to Implement "Petaluma Policing" Deliverables Action Steps and Status Update Completion a. Determine Policy for Regulating Grow -Houses, and Develop a) Town Hall Meetings used to gather input from community about Ordinance the impacts of marijuana cultivation in neighborhoods. b) Council Workshop conducted September 23, 2015 for public input. Completed c) Staff presented proposed Ordinance Amendment for Chapter 10.15 on November 16, 2015. Council gave additional direction to include regulations for outdoor cultivation and delivery. d) Staff presented proposed Ordinance Amendment for Chapter 10.15 on January 4, 2016. Council approved 15t reading. e) Ordinance under the City's police power regulating commercial Completed cannabis activity, cultivation and delivery introduced, Adopted Lead: Williams/Danly January 25, 2016, b. Identify and Implement Technology Tools to Enhance Service a) Deployed police patrol body cams, Completed Delivery b) Deployed smartphone-bused Justice Mobile and desktop -based Completed Smart Justice. c) CAD and MOBILE computer systems for PD were upgraded to Completed latest technology in August 2015. d) Deploy Apple IOS Smart Phones and SMARTJustice application. Completed e) Deploy DOJ Justice Mobile application. (Active Pilot Project) Completed f) Deploy Field Based Reporting, Completed g) Deploy Personal Level Tracking for Officer Safety and Critical In Process Incident Management on Mobile Devices, h) Complete Development and Deploy Project Guardian Software to In Process Improve PD Operational Efficiency and Increase Public Safety. i) Upgrade Nixle Community Engagement Software to Enhance Completed Community Engagement, Public Safety Messaging, Reverse 911, and Emergency Call Outs for City Staff, j) Deploy remote access sites for Officers in the field for report Completed writing and service delivery. k) Increase network speed and efficiency between PD -City Hall and Completed remote access sites. I) Improve interior and exterior Wi-Fi coverage to Mobile devices. Completed Lead: Sava no/Williamsen m) Deploy Crime Analysis and Predictive Policing Analytics Software, Completed Page 20 City of Petaluma City Council Goals: 2015 & 2016 c. Implement P.O.S.T. Management Study Recommendations a) POST Management Study conducted in February 2015 and final Regarding Patrol and Detective Services report from POST received September 29, 2015. Completed b) Team and workgroup meetings for POST Management Study Completed review and staff recommendations November 4, 2015 through December 16, 2015. c) Quarterly Staff Meeting Supervisor Presentations and Reports on Completed team and workgroup meetings December 16, 2015. d) Department survey to prioritize recommendations. Completed e) Recommendations and action items assigned to staff. f) Implementation of recommendations and action items. 42 In Process recommendations prioritized and assigned to staff quarterly. As of December 2016, 32 of 42 recommendations (76%) Lead: Savano implemented. d. Initiate the CALEA Standards Process and Develop a Two- a) Enrolled in CALEA for Basic Law Enforcement Tier 1 accreditation. Completed Year Plan for Certification b) Self -Assessment underway; staff identified and tasks assigned Ongoing Lead: Savano c) CALEA Assessment for accreditation is scheduled for July, 2018. Ongoing e. Develop a Plan to Expand, Update, and provide ongoing a) Capital Improvements and Plan developed to repair areas of the Ongoing maintenance of the Police Facility department that are in need of maintenance and to increase work space and equipment storage. b) Roof repairs have been completed and there have been new Complete employee equipment lockers added and modernization of work Lead: Savano/St. John stations to Investigations, f. Expand Town Hall Meetings and Community Policing a) Spanish Language Town Hall Meeting, Ongoing Academies for the Latino Community b) Spanish Language Citizen Academy, Ongoing Lead:Savano g. Collaborate with Regional Law Enforcement Agencies to a) Intelligence analyst contract approved and position staffed — Completed Determine Feasibility of Providing Shared Service Partially funded by regional partners and services provided to other Sonoma County law enforcement partners for BSCC operations. b) In collaboration with Sonoma County and Sebastopol PD we are Completed implementing educational strategies to increase retailer Lead: Savano compliance with existing alcohol laws. -_ - - Page 21 City of Petaluma City Council Goals: 2015 & 2016 Goal 4-A: Maintain a Safe Petaluma Priority 4: Refine and Implement a Structured, 'Prioritized, and Time -Specific Plan for Comprehensive Citywide Fleet Replacement Program Deliverables Action Steps and Status Update Completion a. Evaluate the effectiveness of the City-wide Fleet a) Examine the effectiveness and benefit of each City Department's a) No progress has been made on this priority, due to lack of Replacement Program. use of the City-wide Fleet Replacement Program. funding. Fire staff has investigated all known grant funding Incomplete, b) The proposed financing plan for Police & Fire is expected to be options. ongoing presented by Finance Department during mid -year budget review. Ongoing c) Updating the yearly spreadsheets on maintenance activities and develop annual recommendations and justification for fleet Lead: Brown/Mushallo replacement during budget process. Pria a: Maintain a Safe Petaluma m and Financina to Exnand Fire Stations 2 and 3 Deliverables Action Steps and Status Update Completion _ a. Renovation of Fire Stations 2 & 3 and Other Fire Facility a) Upgrades to Station 2 have included a new roof, new vinyl Expansion. flooring, new windows & blinds and some plumbing work. b) Upgrades to Station 3 have included mold remediation project, Partially Completed, vinyl flooring, installation of turnout storage shed and plumbing and on hold work. Roof repairs anticipated in 2017/18. Additional work Lead: Thompson/Holden required to renovate Stations 2 & 3 on hold due to lack of funding. Goal 4-A: Maintain a Safe Petaluma Priority 6: Seek Financing to Relocate and Construct Fire Station 1 Deliverables Action Steps and Status Update Completion a. Build a new Fire Headquarters (Station 1). a) No progress has been made on this priority, due to lack of funding. Fire staff has investigated all known grant funding Incomplete, Lead: Thompson/Holden options. ongoing dd; Page 22 City of Petaluma City Council Goals: 2015 & 2016 Goal 4-A: Maintain a Safe Petaluma Priority;7: Revisit Downtown S,nrinkler Ordinance and Conduct Outreach Deliverables a. Notify and contact businesses within Downtown Fire a) Sprinkler District regarding requirements per Petaluma's Fire Sprinkler Ordinance. b. Provide deadlines for installation of fire sprinklers per the b) Downtown Fire Sprinkler Ordinance. c. PW&U and Fire Host workshop to assist businesses with understanding the deadlines and new requirements. c) Lead: Thompson/AFM Kahn Action Steps and Status Update At completion of the water main installation all building owners within the downtown district will be notified of the sprinkler retrofit requirement compliance date of 12/31/29. Develop and distribute a detailed outreach letter that informs businesses of the new fire main and sprinkler project requirements and deadlines for non-compliant buildings. Host a community meeting/workshop to answer questions or concerns and provide guidance. Completion Pending Goal 4-A: `Maintain a Safe Petaluma Priority 8: Resolve the Petaluma Historic Ambulance Service Area with Sonoma County Deliverables Action Steps and Status Update Completion a. Evaluate Financial Viability of Continuing to Provide a) Continuing EMS ambulance services in the historic ambulance Ongoing Advanced Emergency Medical and Transport Services area is advised as revenue from EMS billing in this area has Within the Petaluma Historic Ambulance Service Area proven to be cost beneficial, Lead: Thompson/Schach b. Provide Recommendations Regarding Emergency Medical a) Fire is putting a third (BLS) ambulance into service, This will Partially Services in the County Area. operate 40 hours a week, using part-time staffing. Service is Completed. expected to begin in late Winter/early spring 2017. Analysis is currently underway to determine the feasibility of adding additional ALS ambulance into service to keep pace with increases Lead: Thompson/Schach in service demand and to reduce demands on existing staffing. c. Restructure as Needed - if Possible to Continue Providing a) See (b) immediately above Ongoing Viable Services Lead: Thompson/Kahn d. Secure a California Health & Safety Code Section 224 Rights a) The CA Fire Chief's Association is currently involved in a lawsuit Ongoing Agreement with Sonoma County against the CA State EMS Authority in an attempt to force them to recognize 201 and 224 agencies. In addition, PFD is in discussions Lead: Thompson/Schach with the local EMS agency regarding this topic. V ---- -- - Page 23 City of Petaluma City Council Goals: 2015 & 2016 Goal 4-A: Maintain a Safe Petaluma Priority 9: Implement a Real -Time Bus Arrival Svstem for Petaluma Transit Deliverables Action Steps and Status Update Completion a. a) Contract awarded, equipment installed, training, testing, and the Completed system went live in October 2015. Texting feature and smartphone applications went live in January 2016. Real Time Lead: St. John/Rye signs were installed at three bus stops in February 2016. GOAL CATEGORY 5 CAPITAL IMPROVEMENTS Goal S-A: Plan for and Implement Priority Capital Proiects as Funding Permits Priority 1: 'Coordinate with Caltrans, SCTA and Others to Deliver Regional and Local Highway Transportation Improvements Completion Deliverables Action Steps and Status Update a. Highway 101 Widening a) Waiting on funding. Earliest projection for start of construction is On hold, Lead: St. John/Zimmer 2019. Staff fully coordinated with activities of Caltrans and SCTA. ongoing b. Rainier Undercrossing/Interchange a) Caltrans under -crossing structure design is complete and City On hold, funding share is secured. The project cannot proceed until ongoing Highway 101 Widening project moves forward. Effort was made in 2016 to purchase a key parcel for Rainer cross town connector Lead: St. John/Zimmer right-of-way; the parcel was sold instead to a private party. c. Southern Crossing a) Conversations were initiated in 2016 with a property owner In Process regarding development of a financing and implementation plan, associated with a pending development proposal. Funding for Lead: St. John/Zimmer design and engineering to be proposed in 2017/18 CIP. `` Page 24 City of Petaluma City Council Goals: 2015 & 2016 Goal S-A: Plan for and Implement Priority' Capital Protects as Funding Permits Priority 2: Prepare Capital Replacement and/or'Maintenance Plans for Water and Sewer Distribution and Collection Systems• Storm water Facilities; Streets, Streetlights, and Traffic Signals• and City Facilities Completion Completion Deliverables Action Steps and Status Update a. Restroom/Concession/Maintenance Facilities a. Prioritize Improvements a) Priorities for Capital Replacements are prepared in conjunction Ongoing Lead: St. John/Zimmer with annual CIP Budget process. b. Identify Funding Sources a) Streetlight funding is being developed based on the 10 -year In Process, awarded. Project completion anticipated in March 2017. payback from savings in electricity and an interfund loan that will and ongoing a) A design consultant has been selected and design completion is be recommended to the City Council in early 2017. Some traffic Lead: Zimmer/Brodhun estimated for August 2017. signal improvements have been funded in conjunction with related Transit Signal Prioritization projects. Developing funding estimates for repairs to streetlight power supplies and process for prioritizing limited street maintenance funds. Proposed $750K per year in Pavement Maintenance Fees charged to Water and Lead: St. John/Zimmer Wastewater Enterprises for wear and tear of City streets. c. Initiate Construction a) Significant construction in all areas listed above. Ongoing Lead: St. John/Zimmer Goal S-A: Plan for and Implement Priority Capital Projects as Funding Permits ` ---- Priority 3: 'Complete E. Washington Park, Phase 11 Completion Deliverables Action Steps and Status Update a. Restroom/Concession/Maintenance Facilities a) The feasibility of pre fab restroom/concession facility was Pending full evaluated, design was completed, City Council approved to bid Completion project and order unit. The project has been advertised and Lead: Zimmer/Brodhun awarded. Project completion anticipated in March 2017. b. Regulation Baseball Design a) A design consultant has been selected and design completion is In process Lead: Zimmer/Brodhun estimated for August 2017. Page 25 City of Petaluma City Council Goals: 2015 & 2016 Goal 5-A: Plan for and Implement Priority Capital Protects as Funding Permits Priority 4: Seek Grant Funding of Water Recycle Projects Through Proposition 1 and Other Funding Opportunities Being Created by the North Bay Water Recycle Authority for: Completion Deliverables Action Steps and Status Update a. Expansion of Recycled Water Production Capability a) An agreement for design was executed and a pre -design meeting Initiated, on was held. The project is on hold pending funding availability hold Lead: St. John/Walker through North Bay Water Reuse Authority and Proposition 1. b. Off -Season Storage Facilities and Increased Agricultural Use a) City Council approved a new agreement template for agricultural Completed customers. An evaluation was completed which indicates existing storage is adequate for City needs into the future. Lead: St. John/Walker c. Extension of In -House "Purple Pipe" Distribution System a) Oak mead business park extension to Kaiser completed. Partially b) Sonoma Mountain extension design completed. Completed c) Proposition 1 funding application submitted; approval pending. and on going Lead: St. John/Walker d) Sonoma MT extension to be built (if Prop 1 funding is approved). Parking Lot Items Explore Feasibility of Benefit Assessment Districts for Street Paving and Transportation Facility Projects - not initiated. Update Taxi Regulations — not initiated McDowell Crossing in Brew Area —Informal discussions regarding funding a traffic signal held with brewer, and informal request made to County of Sonoma for funding assistance. Project estimated at approximately $400,000, City of Petaluma does not have sufficient funding to provide match to private funding or to install this signal on its own. Discussion ongoing, this matter will continue to be worked until it is resolved. Page 26 ATTACHMENT 3 Task List from February 4, 2017 Goal Setting 1. Convey agenda materials in electronic form only to those City Council members desiring them in that manner. 2. Upgrade EngagePetaluma mobile application to improve timing and quality of responses to user inquiries. I Provide semi-annual updates to City Council regarding 201 rights issues. 4. Determine if temporary construction easements from the Payran Flood Control project remain, and abandon as appropriate. 5. Repair pedestrian crossings to prevent lights from flashing when crosswalks are not in use. 6. Consider restrictive legislation for leaf blower use when the GHG package of Climate Protection measures returns to City Council. 7. Support open space acquisitions for La Cresta/English Hill and McNear Peninsula, if no -cost -to -the -City opportunities present themselves