HomeMy WebLinkAboutResolution 2017-023 N.C.S. 02/27/2017Resolution No. 2017-023 N.C.S.
of the City of Petaluma, California
RESOLUTION ACCEPTING COMPLETION OF THE PETALUMA
COMMUNITY CENTER ROOF OVERLAY AND HVAC REPLACEMENT
AND AUTHORIZING TRANSFER OF FUNDS
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Petaluma Community Center Roof Overlay and HVAC
Replacement project ("Project"); and
WHEREAS, bids for the Project were opened on June 23, 2016, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was the bid of Henris Roofing
Company in the amount of $278,768.00; and
WHEREAS, by Resolution No. 2016-126 N.C.S. adopted August 1, 2016, the City
Council of the City of Petaluma found the bid of $278,768.00 for the Project to be the lowest
responsive bid and awarded the Project to Henris Roofing Company in the amount of
$278,768.00 conditioned on Henris Roofing Company's timely executing the Project contract
and submitting all required documents and authorized and directed the City Manager to sign the
Project contract on behalf of the City upon such timely submission and to execute on behalf of
the City any change orders and other amendments to the Project contract that are necessary to
effectively complete the project and/or to realize the Project and/or cost benefits for the City so
long as such change orders or amendments do not result in an increase in excess of 20 percent of
the total Project amount; and
WHEREAS, the following change orders affecting the Project amount have been
approved:
Change Order
Number
CCO#1
CCO#2
CCO#3
Description
HVAC Modification
Amount
($55,190.00)
Fire Station #2 Roof Overlay $43,444.00
Deck removal and installation of underlayment $11,746.00
Net Change Orders: $0.00; and
Resolution No. 2017-023 N.C.S. Page 1
WHEREAS, the final construction contract amount as amended including all change
orders is $278,768.00; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in substantial accordance with the contract requirements subject to the Contractor's
continuing warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, it is recommended that Council accepts the Project
on behalf of the City; and
WHEREAS, unused funds transferred from the Community Center Interior Repairs
project C16201304 to the subject project to complete construction can be returned to the Interior
Repairs project; and
WHEREAS, the Fire Station #2 roof overlay was completed with funding transferred
from the Community Center Interior Repairs project C 162013 04 and the Fire Station #2 Roof
Overlay Project C11201707 budget shall reimburse Community Center Interior Repairs project;
and
WHEREAS, the Risk Management Fund paid for the emergency work by Giovacchini
Construction and shall be reimbursed by the subject project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Petaluma Community Center Roof Overlay and HVAC
Replacement, Project No. C16201306 with a final construction contract amount of
$278,768.00 is accepted as complete subject to the Contractor's continuing warranty
and other obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
3. Staff is hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, the Petaluma City Charter,
California Public Contract Code Section 7107 and applicable law.
Resolution No. 2017-023 N.C.S. Page 2
4, Authorize $20,000.00 in unused funds from the subject CIP Project budget to be
transferred into to the Community Center Interior Repairs, project C16201304, in
conjunction with the next Budget Adjustment.
5. Authorizes $43,444.00 from the Fire Station #2 Roof Overlay project budget to be
transferred into to the Community Center Interior Repairs, project C16201304, in
conjunction with the next Budget Adjustment.
6. Authorizes $4,998.00 from the CIP Project budget for the subject project to be
transferred into to the Risk Management Department Operating Budget, fund
7400.74100.54151, in conjunction with the next Budget Adjustment.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the pprme as to
Council of the City of Petaluma at a Regular meeting on the 27`h day of February, for
2017, by the following vote:
City A orney
AYES: Albertson, Vice Mayor Barrett, Mayor Glass, Healy, Kearney, Miller
NOES: None
ABSENT: None
ABSTAIN: King
ATTEST:
City Clerk Pro Tem ayor
Resolution No. 2017-023 N.C.S. Page 3