HomeMy WebLinkAboutStaff Report 1.A 02/13/2017Agenda Item #LA
Y85$
DATE: February 13, 2017
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Urgency Ordinances to Change Certain Appropriations for the Operations of the
City of Petaluma from July 1, 2016 to June 30, 2017 and Declaring the Urgency
Thereof, to Take Effect Immediately, and Resolution Committing Reserve Funds
for Specific Uses.
RECOMMENDATION
It is recommended that the City Council adopt the attached urgency ordinances to amend
Ordinances 2587, 2588, 2589, 2590 and 2591 N.C.S. to Change Certain Appropriations for the
Operations of the City of Petaluma from July 1, 2016 to June 30, 2017 and Declaring the
Urgency Thereof, to take Effect Immediately.
BACKGROUND
The proposed Mid -Year Budget Adjustments are to the Adopted Budget for FY 2016-2017.
Adjustments to the adopted budget take into account unexpected budget changes and provide a
more accurate and current calculation of actual vs. budget comparisons.
The reason for the urgency is to avoid, or eliminate, negative appropriation balances. It will also
allow us to reflect current appropriations and fund balances in preparation for the FY 18 budget
process that has already commenced.
DISCUSSION
The proposed mid -year budget adjustments are for the General Fund, Special Revenue Funds,
Capital Projects Funds, Enterprise Funds, Utility Funds and the Internal Services Funds for the
fiscal year ending June 30, 2017. Department Heads were directed to provide Finance with a list
of critical, must -do budget adjustments. The list was then compiled, presented to the City
Manager, and screened to the recommended list.
The resulting adjustments are herein presented for City Council consideration and approval.
Budget adjustments modify previously approved budget appropriations. As such, they must be
adopted by ordinance to become effective. Urgency ordinances, which require a unanimous vote
of the Council members present for passage, are recommended so that these adjustments may
take effect immediately in preparation for the FY 18 budget process.
The proposed changes are categorized as follows:
Adjustments — Increases or (decreases) in various funds to update the budget based on
current economic conditions, changes to city projects, or changes in work activity.
Transfers — Transfers from one fund to another to identify funding sources, facilitate
reporting requirements, and true -up fund balances. A Transfer In from one fund is
always accompanied by a Transfer Out from another; i.e.: Transfers In = Transfers Out.
Encumbrances & Designated Reserves — Encumbrances are appropriations budgeted in
the prior fiscal year that were delayed. Additionally, unexpected, critical and one-time
expenditures can be paid for from designated reserves. These transactions do not affect
fund balances in the current fiscal year.
Provided below is a summary of the recommended mid -year budget adjustments by fund type:
General Fund — net increase in fund balance $149,041
The General Fund encompasses activities traditionally associated with government. These
include City Administration, Finance, Public Safety, Planning, Public Works, Parks and
Recreation.
Adjustment to Revenue based on forecast; increase revenue $985,000
Adjustment to salary and benefit appropriations due to labor negotiations; increase
appropriation $1,031,219. This increase is partially funded by $300,000 released from
designated reserves which were committed for compensation.
Adjustment to appropriations and change in Transfer in for Computer Crimes
Investigator to be charged to Police Grants, not the General Fund; decrease
appropriations ($170,000) and decrease Transfer in, ($43,740)
Adjustment to appropriations to fund two Traffic Safety police officer positions. Over
the past three years fatal and injury traffic collisions have increased 60%. Ticket revenue
to partially offset cost. Increase 2016/17 appropriations $60,000, to be covered by salary
savings throughout the department. Annual cost estimated at $350,000
Transfer in from Risk to cover legal expenses incurred by the General Fund. Increase
Transfer in, $100,000. Amounts budgeted in Risk are transferred on a periodic basis.
Adjustment to appropriations in the City Clerk's budget for consultant to develop
Records Retention schedule, forms and procedures. Increase appropriations $11,000
Adjustment to appropriations to purchase operating supplies for the Police Dept. in order
to meet state and national accreditation standards; one-time increase to appropriations of
70,000 which is paid for using 2016/17 salary savings.
2
Transfers out from General Fund for capital projects experiencing delays reduced
50,000)
Special Revenue Funds — net increase in fund balance $525,890:
Special Revenue Funds include Gas Tax, Street Maintenance, Housing, Landscape Assessment
Districts, Developer Impact Fees, Donations, Grants and Transient Occupancy funds.
Adjustment to appropriations and change in Transfer in for Computer Crimes
Investigator to be charged to Police Grants, not the General Fund. Increase in Transfer
in, $43,740 and increase to appropriations, $170,000
Adjustment to appropriations in Housing for appraisal of two City -owned properties.
Increase to appropriations, $7,500
Adjustment to appropriations in Housing for impact fee study. Increase to
appropriations, $50,000
Transfer out from Storm Drainage Impact Fees for consultant to evaluate XP Storm
Model. Increase in Transfer out, $23,350
Transfer out from Public Works Grants Fund. Dept. of Water Resources grant for new
Flood Management Denman Reach, phase 4, project. Increase in Transfer out, $900,000
Transfer out from Transient Occupancy Tax; transfer to the Vehicle Replacement fund.
Increase in Transfer out, $100,000
Transfers out reduced for capital projects experiencing delays, ($1,733,000)
Capital Project Funds — net increase in fund balance $84, 125
Capital projects are funded primarily by Special Revenue and Utility capital funds. Transfers In
are made according to the progress made so as to cover expenditures in a timely manner. Grant
funds and donations are applied first, followed by impact fees and utility capital. If a project is
experiencing delays, the budgeted Transfer In is reduced for the current fiscal year and the
balance rolled over to the next fiscal year. Upon project completion, any unused funds are
returned.
Adjustment to revenue, appropriations and Transfer in. Sonoma County Water Agency
funding for new Petaluma River Flood Management Denman Reach, phase 4, project.
Increase to revenue, $324,000; appropriations, $1,124,000; and Transfer In, $900,000
Adjustment to FY 17 budgeted revenues for capital projects experiencing delays.
Decrease in revenue, ($1,287,000)
Transfer in changed for Santa Rosa Junior College 12" Water Main project that is to be
consolidated with project c66401415, Recycled Water Pipeline System Extensions.
Increase in Transfer in, $11,200
Transfer in for completed project c67501303, 2" Water Main. Additional funds needed
to close out project. Transfer in increased, $2,225
Transfer in for Sewer Main Replacement 2017-2018 project that will start ahead of
schedule. Transfer in of Waste Water capital funds increased, $681,000
Adjustment to appropriations and FY 17 budgeted transfers for capital projects
experiencing delays. Reduction in Transfers in, ($13,722,000) and appropriations,
15,009,000)
Transfer out revised. Transit Signal Priority, phase 1, project completed. Excess Transit
funds to be returned to operating fund. Increase in Transfer out, $29,300
Enterprise Funds — net increase in fund balance $29,300:
The Enterprise Funds account for the daily operation and maintenance of the Petaluma Airport,
Development and Planning Services, Petaluma Marina and Petaluma Transit Services.
Transfer in revised for completed Transit Signal Priority, phase 1, project. Excess Transit
funds to be returned to operating fund. Increase in Transfer in, $29,300
Utility Funds — net increase in fund balance $11,244,575
The Utility Funds provide for the comprehensive and integrated management of Petaluma's
water resources, storm water and the collection and treatment of wastewater.
Adjustment to appropriations and Transfer in for consultant who will evaluate XP Storm
Model. Increase in appropriations and Transfer in $23,350
Transfer out for Water capital for Santa Rosa Junior College 12" Water Main Extension
project revised. Transfer Out increased, $11,200
Transfer out for completed project c67501303, 2" Water Main. Additional funds needed
to close out project. Increase in Transfers Out, $2,225
Transfer out of Waste Water capital funds revised for Sewer Main Replacement 2017-
2018 project. Increase in Transfer Out, $681,000
Transfers out for capital projects revised due to delays. Decrease in Transfers Out,
11,939,000)
11
Internal Service Funds — net decrease in fund balance ($53,850
These funds include Employee Benefits, General Services, Information Technology, Risk
Management, Vehicle and Equipment Replacement, and Workers' Compensation. All Internal
Service Fund costs are charged back to user departments in the City.
Transfer in for Transient Occupancy Tax transfer to the Vehicle Replacement fund.
Increase in Transfer In, $100,000
Adjustment to appropriations for purchase of a new Pitney Bowes postage machine.
Parts are no longer available for the machine currently in use. Increase in
appropriations, $2,500
Adjustment to appropriations for purchase of two motorcycles for the Traffic Safety
Program. Increase in appropriations, $51,350
Transfer out from Risk to the General Fund for legal expenses. Increase in Transfer out,
100,000
Encumbrances
Adjustment to appropriations for the purchase of an Aquatic Plant Harvester and a Chevy
Silverado Truck for the Waste Water Dept. Delivery was delayed until August 2016.
Increase in encumbrances, $101,000
Adjustment to appropriations for purchase of supplies for the City Attorney's office.
Payment inadvertently posted to FY 2017. Increase in encumbrances, $3,100
Designated and Committed Reserves
The City Council has provided direction that 15% of expenditures be maintained in a designated
reserve to be used for contingencies. Those contingencies would include economic downturns
and emergencies including natural disasters, catastrophic events, and emergency capital projects
and purchases. In addition, amounts have been committed for specific uses. The following
appropriations are recommended from these committed reserves:
600,000 for employee compensation
0 $164,000 for the Payran Underground Storage Tank Site Remediation project
FINANCIAL IMPACTS
General Fund budgeted revenues will increase by $1,041,260 as a result of forecast adjustments
and transfers in from Risk, to cover legal expenses, and changes to the transfer in for the
computer crimes investigator position. Expenditures will increase by $892,219 due primarily to
salary and benefit adjustments as a result of labor negotiations. Appropriations for a Records
Retention consultant and supplies for the Police Dept. to meet state and national accreditation
standards will be offset by moving the appropriations for the computer crimes investigator
position to the Police Grants fund and the reduction of transfers out for capital projects
experiencing delays. The funding for two Traffic Safety police officer positions is to be offset
by salary savings throughout the department. The net financial impact to the General Fund
associated with the recommended budget adjustments is an increase in fund balance of $149,041.
Special Revenue Funds budgeted revenue will increase by $43,740 as a result of the transfer in
for the computer crimes investigator position. Appropriations will increase by $227,500 as a
result of the appraisal of two City -owned properties, the cost of the computer crimes investigator
position and a Housing impact fee study. Transfers out will decline by $709,650 due primarily
to delays experienced by several capital projects. The net financial impact is an increase in fund
balance of $525,890.
Budgeted revenue and transfers in for Capital Project Funds will decline by $13,090,575 due
primarily to delays experienced by several capital projects. The decline is offset slightly by the
recently awarded Dept. of Water Resources grant for the new Flood Management Denman
Reach, phase 4, project; $900,000. Corresponding project appropriations will decline by
13,174,700. The net financial impact is an increase in fund balance of $84,125.
Enterprise budgeted revenue will increase by $29,300 due to the return of excess funds from the
completed Transit Signal Priority, phase 1, capital project. Budgeted appropriations will remain
unchanged. The net financial impact is an increase in fund balance of $29,300.
Budgeted revenue for the Utility Funds will increase by $23,350 due to the transfer in to cover
the cost of evaluating the XP Storm Model. Appropriations will increase by the same amount;
23,350. Transfers out will decrease by $11,244,575 due primarily to delays experienced by
several capital projects. The net impact will be an increase in the fund balance of $11,244,575.
Internal Service Funds budgeted revenue will increase by $100,000 due to a transfer from TOT
to the Vehicle Replacement Fund. Appropriations will increase by $53,850 as a result of the
purchase of a new Pitney Bowes postage machine and two motorcycles for the Traffic Safety
Program. Transfers out from Risk to the General Fund for legal expenses will increase by
100,000. The net financial impact associated with these recommended budget adjustments is a
decrease in the fund balance of $53,850.
Adjustments to committed and designated reserves across all funds total $764,000. This includes
600,000 for employee compensation and $164,000 for the Payran UST project. This does not
include any first quarter budget adjustments or reserve adjustments adopted prior.
1
ATTACHMENTS
1. FY 2016-17 Mid -Year Budget Adjustment Summary
2. Appropriations Ordinance Amendment, General Fund
3. Appropriations Ordinance Amendment, Enterprise Funds
4. Appropriations Ordinance Amendment, Internal Service Funds
5. Appropriations Ordinance Amendment, Special Revenue Funds
6. Appropriations Ordinance Amendment, Capital Projects Funds
7. Resolution appropriating General Fund Reserves for Specific Uses
8. Exhibit A — Detailed FY 16/ 17 1" Quarter Budget Adjustments
7
Attachment',
City of Petaluma
FY 2016-17 Mid -Year Budget Adjustment Summary
13,090,575) 29,300 23,350 100,000 (11,852, 925)'
Ref REVENUE
General SpecialRevenue
Adiustments ...
985,000
FY 2016 -171st Quarter Budget Adjustment Summary
i General Fund revenue adjustments
Funds
L SCWA funding for new Petaluma River Flood Mgmt Denman Reach 4 project
EXPENSES
324,000
N -AE Reduce FY 17 budgeted revenue for projects experiencing delays 1,287,000),
Total Revenue Adjustments 985,000 963,000)', - 22,000
Transfers M
ii General Fund salary and benefit adjustments due to labor negotiations
3 SRJC 12" Water Main project to be consolidated with project c66401415 11,200
E Consultant to evaluate XP Storm Model; transferfrom Storm Drainage Impact Fees
Pitney Bowes postage machine for General Services; parts no longer available
23,350
F Transit Signal Priority Ph 1 complete; excess Transit funds returned
2,500
29,300
G Project c67501303 2" Water Main project complete; additional funds needed 2,225
H Computer Crimes Investigator to be charged to Police Grants; not GF 43,740)!, 43,740
L Dept of Water Resources grant for new Flood Mgmt Denman Reach 4 project 900,000
M Sewer Main Replacement 2017- 2018 project to start; transfer of WW capital funds
Consultant to evaluate changes to the XP Storm Model
681,000'
M1 ''..TOTtransferto Vehicle Replacement fund; general support
23,350'.
100,000
N -AE Reduce FY 17 transfers for projects experiencing delays
170, 000);
13,722,000)
M3:Risk transfer tothe General Fund for legalexpenses 100,000
Purchase of 2 motorcycles for Traffic Safety Program
Total Transfers In;
I
TOTAL REVENUES 1,041,260 43,740 13,090,575) 29,300 23,350 100,000 (11,852, 925)'
City of Petaluma General SpecialRevenue Capital Project Enterprise Utlily Internal Service TOTAL
FY 2016 -171st Quarter Budget Adjustment Summary Fund Funds Funds Funds Funcls Funds ALL FUNDS
Ref EXPENSES
Adjustments
ii General Fund salary and benefit adjustments due to labor negotiations 1,031,219
A Pitney Bowes postage machine for General Services; parts no longer available 2,500
C Appraisal for two city -owned properties 7,500
D Consultant to develop Records Retention schedule, forms and procedures 11,000
E Consultant to evaluate changes to the XP Storm Model 23,350'.
x Computer Crimes Investigator to be charged to Police Grants; not GF 170, 000); 170,000
z Purchase of 2 motorcycles for Traffic Safety Program 51,350
J Police operating supplies to meet state and national accreditation standards 70,000
L New Petaluma River Flood Mgmt Denman Reach 4 project 1,124,000
M Sewer Main Replacement 2017-2018 project to start ahead of schedule 681,000
M2 Housing Impact fee study _.. _- ".. 50,000
N -AE Reduce FY 17 budgeted expenditures for projects experiencing delays 15,009,000)!
I
City of Petaluma
FY 2016 -171st Quarter Budget Adjustmen t Summary
Transfers Out
B Water Capital for SRJC 12" Water Main ext project
E Consultant to evaluate XP Storm Model; transfer from Storm Drainage Impact Fees 23,350
F Transit Signal Priority Ph 1 complete; refund excess Transit funds 29,300
G Project c67S01303 2" Water Main project complete; additional funds needed
i Dept of Water Resources grant for new Flood Mgmt Denman Reach 4 project 900,000
M Sewer Main Replacement 2017-2018 project to start; transfer of WW capital funds
Nn ':TOT transfer to Vehicle Replacement fund; general support 100,000
N -AE Reduce FY 17 transfers for projects experiencing delays (50,000) (1,733,000).,
M3 Risk transfer to the General Fund for legal expenses
11,200
2,225
681,000
11,939,000)
100,000
Encumbrances
EncA Purchase of Aquatic Plant Harvester and Chevy Silverado Truck; delivery delayed 101,100
En"a Purchase of supplies; payment incorrectly posted to FY 2017 3,100
Total Encumbrances3,100 101,100 104,200
Designated and Committed Reserves
Employee compensation (600,000)
Payran Underground Storage Tank Site Remediation project (164,000)
Tntal Racar — (7rA nnnl nnnt'
bJ
ATTACHMENT 2
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2587 N.C.S.
TO CHANGE GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 15 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2587 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Chatter.
INTRODUCED and ordered posted/published this day of )2017,
by the following vote:
10
ATTACHMENT 3
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2588 N.C.S. TO
CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF
THE CITY OFPETALUMA FROM JULY 1, 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2588 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2017,
by the following vote:
11
ATTACHMENT 4
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2589 N.C.S. TO CHANGE
INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY
OF PETALUMA FROM JULY 1, 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2589 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2017,
by the following vote:
12
ATTACHMENT 5
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2590 N.C.S. TO
CHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2590 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2017,
by the following vote:
13
ATTACHMENT 6
AN URGENCY ORDINANCE AMENDING ORDINANCE NO. 2591 N.C.S.
TO CHANGE CAPITAL PROJECTS FUNDS APPROPRIATIONS FOR THE OPERATION
OF THE CITY OF PETALUMA FROM JULY 1, 2016 TO JUNE 30, 2017
AND DECLARING THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
Section 1. Ordinance No. 2591 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2016 and ending on June 30, 2017 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2017.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
council present at the time of its adoption. The reason for the urgency is to reflect up-to-date
appropriations and true -up fund balances in preparation for the upcoming FY 18 budget process.
Section 5. Severability. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court
of competent jurisdiction or preempted by state legislation, such decision or legislation shall not
affect the validity of the remaining portions of this ordinance. The City Council of the City of
Petaluma hereby declares that it would have passed and adopted this ordinance and each and all
provisions thereof irrespective of the fact that any one or more of said provisions be declared
unconstitutional, unlawful or otherwise invalid.
Section 6. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2017,
by the following vote:
14
ATTACHMENT 7
RESOLUTION AUTHORIZING THE APPROPRIATION OF VARIOUS
GENERAL FUND RESERVES FOR SPECIFIC USES
WHEREAS, the City Council has provided direction that 15% of General Fund
expenditures be held in a designated reserve for emergency contingencies; and,
WHEREAS, in addition, one time General Fund monies have been accumulated
for specific uses; and,
WHEREAS, those specific uses include employee compensation, General Plan
update, street repairs and maintenance, and sidewalk repairs and maintenance,
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council hereby approves appropriation of committed General
Fund reserves in the amounts of $600,000 for employee compensation and
164,000 for the Payran Underground Storage Tank Site Remediation
project.
15
Ell
Detailed FY 16117 Mid -Year Budget Adjustments E)diibit f
account strip
project string
Ref fund name Revenue Expenditures amount Fundgroup fund cost ctr ob'ect Type if a Iicable revision purpose
I General Fund 420, 000 420,000 GF 1100 11100 41110,F General Fund revenue adjustments
General Fund 220, 000), 220,000), GF 1100 11100' 41220 F
General Fund 30,000: 30,000 GF 1100' 111001 41230!F
General Fund 250,000: 250,000 ;GF 9100' 11100', 41240''F
General Fund 50,000 50,000 !GF 11001 11100': 41320'F
General Fund _ 30,000 30,000 GF 1100, 11100 41330 F
General Fund 60,000 60,000 GF 1100' 12100' 42514 F
General Fund 15,000 15,000 GF 11001 12100 42524.E
General Fund 40,000 40,000 .GF 1100! 13100' 42353
General Fund 35,000 35,000 !GF 1100' 13400, 42524'F
General Fund 12,000 ! 12,000 ''GF 1100' 15100: 42320'F
General Fund 50,000 50,000 iGF 1100! 151001 42710,F
General Fund 10,000) 10,000) GF 1100 15100 42720 F
General Fund 30,000 30,000 GF 1100 16100 42513 F
General Fund 15,000 15,000 :GF 1100' 16100', 42524'F
General Fund 35,000) 35,000) GF 1100' 11100 44250 F
General Fund 200,000 2.00,000 GF 1100 11100 44260 F
General Fund 13,000 13,000 GF 1100 15100 44430,F
985,000 985,000
ii General Fund 936,660 936,660) GF 1100 various E General Fund salary and benefit adjustments due to labor negotiations.
General Fund 94,559 94,559) GF 1100 various E
1,031,219; 1,031,219),
A General Services Mail 2,500 2,500) Internal Services 7200 72200 56320 E Pitney Bowes postage machine. Replacement parts no longer available for current equipment
2,500 2,500)
B Water CIP 11,200 11,200 CIP 6790 67999: 49910 F c67501302-67100 SRJC 12" Water Main Et project suspended. Project to be consolidated with project c66401415
Water Admin 11,200. 11,200) Utility 6700 67100 69910 E_ Recycled Water System Ext Prop 1B/Sonoma Mountain Pipeline.
11,200 11,200
C Housing -in -Lieu Impact Fees 3,500 ! 3,500) Special Revenue 2130' 21300, 54110 E Appraisal of two city -owned properties at 307 and 951 Petaluma Blvd. So.
Successor Agency Housing 4,000 4,000), Successor Agency 51151 51150! 54110':E sar05150-54140
7,500 ! 7,500)
D City Clerk 11,000 11,000) General Fund 1100 11320 54140 E Consultant to develop Records Retention schedule, forms and procedures.
11,000 11,000)!
E Storm Utility 23,350 23,350) Utility 6800 68100 54140 E To evaluate changes to the XP Storm Model
Storm Utility 23,350 23,350 Utility 6800 68100' 49910 F
Storm Drainage Impact Fees 23,350 23,350)! Special Revenue 2155!, 21550' 69910,E
23,350 46,700 23,350),
F Transit Cl P 29,300 29,300) CIP 6590 65999: 69930, F c65101402.65100'Transit Signal Priority Ph 1 project complete. Retund excess Transit operating funds.
Transit Operating 29,300', 29,300 Enterprise 6500: 65100: 49930 F
29,300 29,300
Ell
17
Detailed FY 16117 Mid -Year Budget Adjustments E>hibit P
account string
project string
Ref fund name Revenue E>menditures amount Fundgroup fund cost ctr object Type' if applicable) re, ,.rs
G Water CIP 2,225 2,225 CIP 6790 67999 49910 F c67501303-36799 Project c67501303, 2" Water Main Replacements complete. Additional funds needed
Water Admin 2,225 2,225) Utility 6700: 67100 69910: E to close out
2,225 2,225
H General Fund 43,740) 43,740) General Fund 1100 11100 49910'R Computer Crimes Irroestigation position to be charged to Police Grants; not the General
Police Grants 43,740 43,740 Special Revenue 2250 22500 49910: R Fund.
Police Dept 95,000)' 95,000 General Fund 1100 15600 51110 E
Police Dept 75,000)' 75,000 General Fund 1100 15600 52110 E
Police Grants 95,000 95,000) Special Revenue 2250 22500 51110,E
Police Grants 75,000 75,000)'' Special Revenue 2250! 22500' 52110 E
I Police Dept 60,000 60,000) General Fund 1100 15620, 51110 E Request funding for 2 police officer positions to be assigned to the Traffic Safety Program.
Police Dept 60,000)': 60,000 General Fund 1100 15100 51110'E Annual cost estimated at $350k. Over the past three years fatal and injury traffic collisions have
Vehicle Replacement 51,350 51,35a Internal Service 7500 75100 62220: E increased 60%. Ticket revenue to partially offset cost. Includes initial purchase of 2 motorcycles.
51,350 51,350)i
J Police Dept 70,000 70,000) General Fund 1100 15100 53020 E Increase Police Admin operating supplies to meet the state and national required
70,000 70,000) accreditation standards.
L Public Works CIP 324,000 324,000 CIP 3160 31600 44220 F New project Petaluma River Flood Mgmt Denman Reach 4. Another agency was unable
Public Works CIP 900,000 900,000 CIP 3160 31600 49920! F newproject-02260 to fulfill the requirements for a Dept of Water Resources grant Petaluma offered to meet
Public Works Grants 900,000 900,000) Special Revenue 2260 22600 69920 E the requirements with a new project that will provide additional flood water storage on
Public Works CIP 1,124,000' 1,124,000) CIP 6800 68100 62110 E _ newproject 30200 Denman Reach.
1,224,000 21024,000 800,000)
M WW CIP 681,000 681,000 'CIP 6690 66999' 49910'' F c66401822-66100' Sewer Main Replacement 2017-2018 project to start ahead of schedule. Rollforward
Waste Water Admin 681,000 681,000) Utility 6600 66100 69910', E part of FY 18 budget to FY 17.
Water CIP 681,000 681,000) CIP 6690, 66999 various: E c66401822 -various
681,000 1,362,000 681,000)'
M1 Vehicle Replacement 100,000 100,000 Internal Service 7500 75100 49910 F general support
TOT 100,000 100,000) Special Revenue 2520, 25200 69910 E
100,000 ! 100,000
M2 3% Admin Fee fund 50,000 50,000) Special Revenue 2190 21900 5411&E Housing Impact fee study
50.000': 50,000)1
M3 General Fund 100,000 100,000 GF 1100i 11100 49910 F for legal e)>enses
Risk 100,000, 100,000)IInternal Service 7400: 74100' 69910,,E
100,000 100,000
17
M
Detailed FY 16117 Mid -Year Budget Adjustments Exhibit A
account strip
project string
Ref fund name Revenue Expenditures amount Fundgroue fund cost ctr object !T ifa licable revision purpose
The following projects have experienced delays requiring a reduction in the FY 17 budget:
N Facilities ClP 74,000) 74,000) CIP 3110 311001 49910 F c11201706-02520 Fire Station 1 Roof Replacement
TOT 74,000), 74,000,Special Revenue 25201 25200 69910'!E
Facilities CIP 74,000)', 74,000 CIP 3110! 31100 54151E 01291695-30600
74,000)': 148,000); 74,000
O Parks ClP 4,000) 4,000)CIP 3140 31400 49910F c00400205 -various Playground Replacements
Parks CIP 50,000) 50,000), CIP 3140 31400' 49920 F c00400205-02240'
General Fund 50,000)'] 50,000 GF 1100! 11100, 699101E
Parkland Impact Fees 46,000 46,000), Special Revenue 2140! 21400' 69910'E
Housing Grants 50,000) 50,000 Special Revenue 2240 22400 69920'E
Parks CIP 54,000)' 54,000 'CIP 3140 31400 54151,E c00400205-30600
54,000)1 108,000) 54,000
P Parks CIP 246,000) 246,000) CIP 3140 31400, 49910 F c14501607-02142 Petaluma Community Sports Fields Baseball Diamond
Parkland Dev Impct Fees 246,000) 246,000 ,Special Revenue 2142' 21420 69910 E
Parks CIP 246,000)' 246,000 CIP 3140 31400 54151!E c14501607-30600
246.000) 492.000)'', 246,000
Q Public Works CIP 43,000) 43,000) CIP 3160 31600 49910 F c00501204-02270 Design for Rainier Crosstown Connector
Traffic Mitigation Impact Fees 43,000)', 43,000 Special Revenue 2160' 21600 69910 E
Public Works CIP 43,000);, 43,000 ''CIP 3160! 31600 54151 E c00501204-30300
43,000) 86,000)!' 43,000
R Public Works CIP 200,000) 200,000) CIP 3160 31600' 49910 F c1 61 01 309-021 60 Channelization Lakeville & Pine View Way
Public Works CIP 139,000) 139,000) CIP 3140' 31400 49920'F c16101309-02260
Traffic Mitigation Impact Fees 200,000), 200,000 Special Revenue 2160' 21600 69910'E
Public Works Grants 139,000):- 139,000 Special Revenue 2260 22600 69920'E
Public Works CIP 339,000)' 339,000 CIP 3160 31600' 54151 E c16101309-30600
339,000) 678,000)% 339,000
S Public Works CIP 45,000) 45,000)CIP 3160 31600 49920:F c16101519-02270 Rivertrail - 101/Crossing
Developer Contributions 45,000)] 45,000 ;Special Revenue 2270 22700 69920 E
Public Works CIP 45,000)' 45,000 !CIP 3160' 31600', 54151'E c16101519-30600'
45,000)' 90,000) 45.000
T Public Works CIP 125,000) 125,000) CIP 3160 31600 49910:F c16501602-02520 Downtown Pedestrian ADA Improvements
TOT 125,000),, 125,000 Special Revenue 2520 25200' 699101E
Public Works CIP 125,000) 125,000 CIP 3160' 31600' 54151; E c16501602-30600
125,000)1 250,000) 125,000
U Public Works CIP 147,000) 147,000) CIP 3160 31600 44220 F c16301413-44220 Capri Creek Recontouring & Terracing
Public Works CIP 625,000) 625,000) CIP 3160': 31600' 499201F c16301413-02260
Public Works Grants 625,000)1 625,000 Special Revenue 2260 22600' 69920:E
Public Works Cl P 772,000); 772,000 CIP 3160 31600 54151 E 06301413-30600,
772.000)1 1.397.000)1 625.000
M
19
Detailed FY 16/17 Mid -Year Budget Adjustments Exhibit A'
accountstrin
project string
Ref fund name Revenue Expenditures amount Fundgroup fund cost ctr object Type if applicable) revision purpose
V Public Works CIP 1,075,000)': 1,075,000) CIP 3160 31600 442201F c16301518-44220 Old Corona Rd. Water Quality Mitigation
Public Works CIP 1,075,000) 1,075,000 CIP 3160 31600 54151!E c16301518-30600
1,075,000) 1,075,000)',
W Public Works CIP 65,000) 65,000) CIP 3160 31600 44220 F Washington Creek Reapir & Enhancement
Public Works CIP 5,000) 5,000) CIP 3160: 31600 49910 F 0 6301 41 7- 021 55
Storm Drainage Impact Fees 5,000) 5,000 Special Revenue 2155, 21550 69910 E
Public Works CIP 70,000) 70,000 CIP 3160 31600 54151 1 E c16301417-54151
70,000)', 75,000) 5,000
X Facilities CIP 133,000) 133,000) CIP 3110 31100 49910' F c16201304-02520 Community Center Interior Repairs
TOT 133,000); 133,000 Special Revenue 2520: 25200' 699101E
Facilities CIP 133000)' 133,000 ' CIP 3110 31100 541511E c16201304-30600
133,000), 266,000) 133,000
Y WW CIP 681,000)' 681,000) CIP 6690, 66999 49910"F c66401416-66100'Tertiary Filtration System Expansion
Waste Water Admin 681,000) 681,000 ( Utility 6600 66100 69910 E
WW CIP 681,000) 681,000 CIP 66901 66999' 54110 E c66401416-30300
681,000): 1,362,000) 681,000
Z WW CIP 8,702,000), 8,702,000)' CIP 6690 66999' 49910IF c66501305-66100 Ellis Creek Solids Handling Upgrades
Waste Water Admin 8,702,000) 8,702,000 Utility 6600' 66100 69910':E
WW CIP 8,702,000) 8,702,000 CIP 6690 66999' E c66501305 -various
8,702,000) 17404,000)' 8,702,000
AA WW CIP 2,080,000) 2,080,000) CIP 6690 66999' 49910 F c66401314-66100 Petaluma Blvd. S Sewer Trunk Main
Waste Water Admin 2,080,000) 2,080,000 Utility 6600 66100 6991011E
WW CIP 2,080,000); 2080,000 'CIP 6690 66999' 541511E c66401314-30600
2,080,000)', 4,160,000) 2080,000
AB WW CIP 370,000) 370,000), CIP 6690 66999 49910F c66101627-66100 Ellis Creek Bridge
Waste Water Admin 370,000) 370,000 Utility 6600 66100 69910 E
WW CIP 370,000)1 370,000 :CIP 6690 66999 54151 E c66101627-30600
370,000); 740,000), 370,000
AC Facilities CIP 94,000) 94,000) CIP 3110 31100 49910 F c11201705-02520 Police Dept HVAC Replacement
TOT 94,000), 94,000 Special Revenue ! 2520: 25200' 699101E
Facilities CIP 94,000)', 94,000 ,CIP 31101 311001 54151 E c11201705-30600
94,000)', 188,000)' 94,000
AD Water CIP 34,000) 34,000) CIP 67901 67999 49910 F c67501405-67100 Oak Hill Reservoir Roof Replacement
Water Admin 34,000) _ 34,000 Utility 6700 67100 69910! E
Water CIP 34,000), 34,000 : CIP 6790! 67999 54150 E c67501405-30600
34,000)Ii 68,000),, 34,000
AE, Water CIP 72,000) 72,000) CIP 6790 67999 49910 F c67501007-67100 Hardin and Manor tanks
Water Admin 72,000)!, 72,000 !Utility 6700' 67100: 699101E
Water CIP 72,000)1 72,000 ''CIP 6790' 67999' 5411011E Ic67501007-303001
72,000)! 144,000) 72,000
19
Detailed FY 16/17 Mid -Year Budget Adjustments E)diibit A
account string
project string
Ref fund name Revenue F2Renditures amount Fundgroup fund cost ctr object Type (if applicable) revision purpose
NET CHANGE TO FUND BALANCES (11,852,925)'' (23,832,006) 11,979,081
Detailed FY 16/17 Mid -Year Budget Encumbrances 6diibit A
account strina
FA
project string
Ref !fund name Revenue Expenditures amount Fundgroup fund cost ctr object Type if applicable) lrevision purpose
Encumbrances & Designated Reserves
EncAWaste Water Ellis Creek Operations 101,100 101,100) Utility 6600 66700 62210 Roll forward FY 2016 budget for purchase of Aquatic Plant Harvester and Chevy Silverado
101,100' 101,100) Truck. Equipment was delivered in August 2016.
EncB' City Attorney 3,100 3,100) General Fund 1100 11310 53010 Roll forward FY 2016 budget for purchase of supplies. Supplies were received in June
3,100 3,100) 2016 as were the invoices. Payment, however, was posted to FY 2017.
General Fund 600,000 600,000) General Fund 1100 various Designated and committed reserves to be used for employee compensation
600.000 600,000)
General Fund 164,000 164,000) General Fund 1100 11800 69910 Designated and committed reserves to be used for the Payran UST project
164, 000 164,000)'
ENCUMBRANCES & DESIGNATED RESERVES 868.200 868.200)
FA