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HomeMy WebLinkAboutStaff Report 3.B 12/07/200731 CITY OF PETALUMA, CALIFORNIA December 17, 2007 AGENDA BILL Agenda Title: Meeting Date: Authorization for the City Manager to issue purchase order for Replacement December 17, 2007 Security Camera System for the Keller St Garage to ATT/IDSolutions. Meeting Time: ®3:00 PM ❑ 7:00 PM Category: ❑ Presentation © Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business Department: Director: Contact Person: Phone Number: Administrative Steven Carmichael Carmichael/Williamsen 778 4323/ 778 4573 Services/Information ��> Technology Cost of Proposal: $62,371.02, including 3 year maintenance service Account Number: 3330-62210 ($49,788.52) and 3330-54250 Amount Budgeted: $65,000.00 ($12,582.49) Name of Fund: Information Technology Attachments to Agenda Packet Item: Quotation from ATT. Resolution authorizing City Manager to issue purchase order to ATT / ID Solutions for $62,371.02 Summary Statement: City Information Technology approved budget for the current (07-08) fiscal year includes the goal and of and funding for improving the quality of information from the video surveillance system in the Keller St garage. The current system is incapable of supporting police and security efforts with sufficient quality video. The current system is over five years old and utilizes dated technology. The proposed system is in use in other cities with success. Recommended City Council Action/Suggested Motion: Adopt the attached resolution authorizing the City Manager to issue purchase order ATT for $62,371.02 ReAewed by Admin. Svcs Reviewed by City Attorney: Date: Date: W \ Rev. # 1 Date Last Revised: File: ADDr oved by City Manager: 0 Date: 0 1 CITY OF PETALUMA, CALIFORNIA December 17, 2007 AGENDA REPORT FOR Authorization for the City Manager to Issue Purchase Order for Replacement Security Camera System for the Keller St Garage. 1. EXECUTIVE SUMMARY: City IT staff has obtained from ATT and its security system partner ID Solutions a design and proposal for a quality video system for the garage. The current system is inadequate and outdated. The proposal, from ATT is available to the City on the FOCUS contract, item #2005-081, a competitive bidding process conducted by the County of Merced. 2. BACKGROUND: The parking garage has some incidence of vandalism and graffiti. A quality surveillance system will improve the City's ability to catch perpetrators and develop some level of deterrence. Graffiti abatement currently costs the City several thousand dollars per month. Improved security will also improve economic viability of the Downtown retail area. ALTERNATIVES: A. Authorize purchase of replacement camera and video recording system. B. Continue as is; continue to use an outdated system. C. FINANCIAL IMPACTS: The cost of the replacement camera system is largely offset by savings in the costs of graffiti abatement. The fiscal impact of improved security and deterrence is not ]mown. The cost of the system has been budgeted in the Information Technology budget for fiscal year 2007-2008. D. CONCLUSION: Staff recommends purchase of the camera system. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: N/A. RECOMMENDATION: Approve the attached resolution authorizing the City Manager to issue purchase order for the security camera system. Resolution No. 2007 -XXX N.C.S. of the City of Petaluma, California A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDER FOR REPLACEMENT SECURITY CAMERA SYSTEM FOR THE KELLER ST GARAGE RECITALS WHEREAS, the City desires to improve security of the Keller St. Garage and improve economic viability of the Downtown retail area; and and WHEREAS, the City desires to reduce graffiti and vandalism in the Keller St. Garage; WHEREAS, a replacement security system will improve on both of the above; WHEREAS, a competitive bidding process was conducted by the County of Merced, resulting in a bid award to ATT/ID Solutions for item #2005-081, FOCUS contract, and the City is receiving the benefit of the prices contained in said bid; and WHEREAS, the purchase order authorized by this resolution qualifies for an exemption from the City's formal bid requirements as resulting from a cooperative purchasing program, as authorized by Petaluma Municipal Code Section 4.04.100. NOW, BE IT THEREFORE RESOLVED, that the City Manager is authorized to issue a purchase order to ATT/IDSolutions in the amount of $62,371.02 for a Replacement Security Camera System. Services Part Number Qty Description IDS -Install 1 Installation, Project Management, Engineering, Programming Silver 1 Year I Silver maintenance service 1 Year, Including - Requires Remote IP Access - Integrated Service Center Help Desk Support - Advanced Parts Replacement Optional Services Part Number Qty Silver Year 1 Description - ------------ Silver maintenance service 3 Year, Including - Requires Remote IF Access - Integrated Service Center Help Desk Support - Advanced Parts Replacement Unit Price Total Price $8,711.11 58,711.11 $3,871.38 $3,871.38 5/2.583.49 Unit Price Total Price $11,614.13 S11,614.13 Grand Total w/o Optional Items and w/o Shipping: $49,788.53 Shipping: TBD Grand Total w/o Optional Items: $49,788.53 This proposal contains the Enterprise ONSSI License that the city can implement as many limes as they want. It can be utilized to bring a consistency to the city for the management platforms of the cameras. Ilrerefore there won't be so many stand alone systems. It is non-proprietary and very scalabe. The quote is for implementation and support with expedited parts for the parking garage, It will be a total of IS cameras turn key implementation. Proposal#: 1001-082207-2 Wednesday, August 22, 2007 Page I of I Proposal For c '' S®luti®ns City of Petaluma* a lBCI Parking Garage with Enterprise ONSSI Rev 2.0 Wednesday, August 22, 2007 Equipment Part Number Qty Description Unit Price Total Price CBL -MH 18 Cable and Misc. Hardware $138.89 $2,500.00 SO -BDL -1 5 Fixed Varifocal / Enviro Housing, PS,LP,MH,WM $1,624.76 $8,123.82 SI-DOMECAM- 13 Network Exterior Mini Dome Camera Color VF(3- $916.67 $11,916.67 R 8mm) AF POE/24VAC/DC12 BNC ON -ENT -BASE 1 Network Digital Video Management System $1.665.83 $1,665.83 ON -ENT- 1 Network Digital Video Management System(Support) $332.50 $332.50 BASE -SUP ON -ENT- 18 Network DVMS(Camem) $224.17 $4,035.00 BASE -1-c ON -ENT- 18 Network DVMS(Camem-Support) $45.00 $810.00 BASE -1 -c -SUP DE -NVR -2.0 I Network Video Recorder 512MB DDR2,Pcm 4 2.8 $7,822.22 $7,82212 GHz, 800 MHz, 2.OTB HD $37,20604 Services Part Number Qty Description IDS -Install 1 Installation, Project Management, Engineering, Programming Silver 1 Year I Silver maintenance service 1 Year, Including - Requires Remote IP Access - Integrated Service Center Help Desk Support - Advanced Parts Replacement Optional Services Part Number Qty Silver Year 1 Description - ------------ Silver maintenance service 3 Year, Including - Requires Remote IF Access - Integrated Service Center Help Desk Support - Advanced Parts Replacement Unit Price Total Price $8,711.11 58,711.11 $3,871.38 $3,871.38 5/2.583.49 Unit Price Total Price $11,614.13 S11,614.13 Grand Total w/o Optional Items and w/o Shipping: $49,788.53 Shipping: TBD Grand Total w/o Optional Items: $49,788.53 This proposal contains the Enterprise ONSSI License that the city can implement as many limes as they want. It can be utilized to bring a consistency to the city for the management platforms of the cameras. Ilrerefore there won't be so many stand alone systems. It is non-proprietary and very scalabe. The quote is for implementation and support with expedited parts for the parking garage, It will be a total of IS cameras turn key implementation. Proposal#: 1001-082207-2 Wednesday, August 22, 2007 Page I of I