HomeMy WebLinkAboutStaff Report 3.C 12/07/2007CITY OF PETALUMA, CALIFORNIA
AGENDA BILL
Agenda Title:
&C
December 17, 2007
Meeting Date:
Authorization for the City Manager to issue purchase order for Storage Area December 17, 2007
Network (SAN) device in the amount of $68,897.52 to CDWG.
Meeting Time: ® 3:00 PM
❑ 7:00 PM
Categorv: ❑ Presentation ® Consent Calendar ❑ Public Hearing ❑ Unfinished Business ❑ New Business
Department: Director: Contact Person: Phone Number:
Administrative Steven Carmichael Carmichael/Williamsen 778 4323/ 778 4573
Services/Information
Technology
Cost of Proposal: Account Number: 3330-62210
$68,897.52
Name of Fund: Information
Amount Budgeted: Technology
$85,000
Attachments to Agenda Packet Item:
Quotation from CDWG #HNS6118
Resolution authorizing City Manager to issue purchase order to CDWG for $68,897.52
Summary Statement:
City Information Technology approved budget for the current (07-08) fiscal year includes the goal and funding
for reducing quantity and utility consumption of network servers. The goal is to be achieved by implementing
servers in a virtual server configuration. Staff recommends utilizing SAN technology as the storage component
for server virtualization. Staff has evaluated solutions and found the most compatible and suitable to be an
Equallogic PS400, available without bidding via Federal GSA contract GS -35F -4342D.
Recommended Citv Council Action/Suggested Motion:
Adopt the attached resolution authorizing the City Manager to issue purchase order to CDWG for $68,897.52
ReN ewed by Admin. Svcs. Difc
Date:
Rev. # f Date Last Revised:
Reviewed by City Attorney:
no
Date: —
I File:
Approved Ay City Manager:
Date:
CITY OF PETALUMA, CALIFORNIA
December 17, 2007
AGENDA REPORT
FOR
Authorization for the City Manager to Issue Purchase Order for Storage Area Network
(SAN) Device.
EXECUTIVE SUNIlVIARY:
City IT staff has developed implementation plans for saving money in the hardware
replacement efforts and for saving energy costs. These plans include the implementation
of "virtual servers" for which a key component is Storage Area Network (SAN). Staff
requests authorization to purchase SAN.
BACKGROUND:
IT staff has researched and planned a project to significantly reduce replacement costs,
and energy usage. The Project will also enable better control for routine duties and
enhance disaster recovery of server -based applications and systems.
Staff have also found that the system is available from a Federal GSA schedule, which
was pursuant to a competitive process, thereby meeting the requirements of Petaluma
Municipal Code section 4.04. 100 and not requiring additional bidding.
ALTERNATIVES:
A. Authorize purchase of the SAN.
B. Continue as is; with the current and future technology needs of the City, the physical
space, energy needs, and hardware costs will continue to grow. The current server
room is becoming crowded. It is estimated that we have only 1-2 years before we can
no longer add systems.
C. FINANCIAL IMPACTS:
Improvements in server replacement costs, energy savings. Exact savings are not ]mown,
but estimated to reduce the physical server count from 30 to about 12 (virtual servers
combines several into one or more physical server hosts). Each server costs from $5000-
12000 and lasts 3-4 years, and uses as much as 50OW electricity. By reducing 18 servers
(at $5000 each), the SAN would more than pay for itself on that alone. Fiscal impact of
purchase is already part of the adopted FY 2007-2008 Information Technology budget.
D. CONCLUSION:
Staff recommends purchase of the SAN.
M0
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Energy savings, hardware replacement savings.
RECOMMENDATION:
Approve the attached resolution authorizing the City Manager to issue purchase order for
the SAN device.
13
Resolution No. 2007 -XXX N.C.S.
of the City of Petaluma, California
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA AUTHORIZING
THE CITY MANAGER TO ISSUE PURCHASE ORDER FOR STORAGE AREA NETWORK
(SAN) DEVICE
PIX61V "3
WHEREAS, the City desires to continue use of technology; and that use is dependent on
server technology;
WHEREAS, servers are expensive to replace and maintain; and
WHEREAS, reduction of replacement costs and energy is financially responsible and
desirable; and
WHEREAS, reduction of replacement, energy, and maintenance costs can be reduced by
implementing server virtualization; and
WHEREAS, purchase of a Storage Area Network Device (SAN) will enable server
virtualization; and
WHEREAS, the recommended purchase is made as part of a cooperative purchasing
program, of a SAN is available through a Federal (GSA) contract GS -35F -4342D, which was
awarded pursuant to a competitive process and meets the requirements of Petaluma Municipal
Code section 4.04. 100 for an exemption from the bid process otherwise required by the City's
purchasing ordinance.
NOW, BE IT THEREFORE RESOLVED, that the City Manager is authorized to issue
purchase order for $68,897.52 to CDWG for Storage Area Network device.
The Right Achnology.
RightAway."
WWW.CDWG.cam
800-808-4239
TIM WILLIAMSEN
6 11 ENGLISH ST
L
L CITY OF PETALUMA
T PETALUMA, CA 94952-2610
O
Customer Phone# 7077784573
Page 1
SALES QUOTATION
HNS6118 6063767 9/25/2007
CITY OF PETALUMA
S 11 ENGLISH ST
H
I
P TIM WILLIAMSEN
T PETALUMA, CA 94952-2610
O Contact: TIM WILLIAMSEN
Customer P.O. # PS400
707-778-4573
QUOTE
1 EQUALLOGIC DC 14X 75OGB SATA 7.2K 60000.00 60000.00
Contract: MARKET
1 EQUALLOGIC FULL PS 1 YR CC+ SUPPORT 4200.00 4200.00
Contract: MARKET
Advanced hardware replacement
within 4 hours onsite for duration
Advanced hardware replacement within
7x24 support.
------------ SPECIAL INSTRUCTIONS
CONTRACT: GSA # GS -35F -4342D
SUBTOTAL
FREIGHT
SALES TAX
BUY WITH CONFIDENCE. CDW IS A FORTUNE 500 COMPANY.
COW Government, Inc.
230 North Milwaukee Ave.
Vernon Hills, IL 60061
General Phone: 847-371-5000 Fax: 847-419-6200
Account Manager's Direct Fax: 312-705-8253
64200.00
47.52
4650.00
US Currency
TOTAL 0 68,897.52
Please remit payment to:
CDWGovernment, Inc.
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
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