HomeMy WebLinkAboutStaff Report 4.C 12/07/2007CITY OF PETALUMA, CALIFORNIA
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
AGENDA BILL
Agenda Title: Resolution Authorizing Additional Scope and New Project
Budget for the Petaluma Boulevard North Street Improvements Project
#C200304
4.0
December 17, 2007
Meetine Date: December 17,
2007
Meeting Time: ® 3:00 PM
❑ 7:00 PM
Category: ❑ Presentation ❑ Consent Calendar ❑ Public Hearing ® Unfinished Business ❑ New Business
Department: Director: Contact Person: Phone Number:
Public Works Vincent rarengo Larry Zimmer (707) 776-3674
Cost of Proposal: $2,400,000 Total Project Cost Account Number:
3900-54151-C200304
Amount Budgeted: Approved Budget Total: $2,202,000 Name of Fund:
Requested Budget Total: $ 200,000 5520- PCD
5530 - Merged Project Area
2640 -Street Reconstruction
TLC Grant
Attachments to Agenda Packet Item:
1. PCDC Resolution
2. Project Map
Summary Statement:
Using existing project funds, staff is requesting Council authorization to add to the scope and revise the budget of
the Petaluma Boulevard North Street Improvements Project, in order to include intersection improvements at
Petaluma Boulevard North and Washington Street. This added scope is for traffic signal upgrade, including
relocation and replacement of the existing traffic signal system at the Southeast corner of the Petaluma Boulevard
North and Washington Street intersection, along with construction of associated ADA ramps, both items of which
were to be included in a future project on Washington Street. However, after staff s experience in completing the
extensive work required for environmental clearance through Caltrans on the PBN Project, it was wisely decided
to include the intersection improvements and its environmental clearances in the PBN project instead, to avoid
having to go through this same process on the Washington Street Project. If the intersection work were left on the
Washington Street Project, it would not be possible to obtain the necessary environmental clearances in time to
meet the timeline required by the project grant, which would leave the intersection with substandard ADA
pedestrian ramps. In order to complete the intersection improvements, a separate and, therefore, more costly
future project would then be necessary.
Recommended Citv Council Action/Sueeested Motion:
Adopt the PCDC resolution, as described, authorizing additional scope and new project budget for the Petaluma
Boulevard North Street Improvements Project #C200304.
Reviewed by Admin. Sacs. Dir: Reviewed by City Attorney: A b yl �i#v Manager:
A�
Date: 1Z /(, J d�7 Date:
no
Date: II1°"
Rev. #1 ` Date Last Revised: File: SACIP Division\Projects\Petaluma Blvd 0200304\Constmction\30 Agenda
12/6/07 BillsTcu lump Blvd N C200304 Change in Scope.DOC
CITY OF PETALUMA, CALIFORNIA
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 17, 2007
AGENDA REPORT
FOR
RESOLUTION AUTHORIZING ADDITIONAL SCOPE AND NEW PROJECT BUDGET
FOR THE PETALUMA BOULEVARD NORTH STREET IMPROVEMENTS PROJECT #0200304
1. EXECUTIVE SUMMARY:
Using existing project funds, staff is requesting Council authorization to add to the scope and
revise the budget of the Petaluma Boulevard North Street Improvements Project, in order to
include intersection improvements at Petaluma Boulevard North and Washington Street. This
added scope is for traffic signal upgrade, including relocation and replacement of the existing
traffic signal system at the Southeast corner of the Petaluma Boulevard North and Washington
Street intersection, along with construction of associated ADA ramps, both items of which were
originally planned for the future Washington and Sixth Street Rehabilitation Project. However,
after staff's experience in completing the extensive work required for environmental clearance
through Caltrans on the PBN Project, it was wisely decided to include the intersection
improvements and its environmental clearances in the PBN project instead, to avoid having to go
through this same process on the Washington Street project. If the intersection work were to be
left on the Washington Street project, it would not be possible to obtain the necessary
environmental clearances in time to meet the timeline required by the project grant, which would
leave the intersection with substandard ADA pedestrian ramps. To complete the intersection
improvements, a separate and more costly future project would then be necessary.
2. BACKGROUND:
On May 12, 2006, City staff applied for a Transportation for Livable Communities (TLC) grant
to help fund the Petaluma Boulevard Street Improvements Project. A total of $485,000 in grant
money was subsequently awarded from the Federal Transportation Improvement Program (FTIP)
and the State Transportation Improvement Program (STIP), but not before the weather -
dependent project was scheduled to go before Council for award of construction contract.
Because the TLC grant appeared to be in jeopardy at that time, $485,000 in PCDC funding was
allocated for the project instead, leaving the grant, which was subsequently awarded, available
for use, once authorized.
The original PBN Project limits ended at the north edge of the Petaluma Blvd. and Washington
St intersection, so did not include pedestrian ramps at all four corners. It had been anticipated
that design and construction of the additional ramp or ramps would be done as part of the
federally funded Washington and Sixth Street Rehabilitation Project, planned for this summer, at
which time, staff intended to include other much needed improvements to bring this intersection
up to current pedestrian and signal related standards..
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3.
However, during the design process for that project, it was determined that the ADA ramps and
associated traffic signal work would force the designer to follow the same, more detailed and
time consuming environmental process as that required for the PBN Project. If that were to
happen, the necessary environmental clearances would not be received in time to meet the
required project grant timeline, most likely leaving the intersection with substandard ADA
pedestrian ramps, and the necessity for a separate, more costly future project. City Manager has
concurred that, since the environmental process has already been completed for the Petaluma
Boulevard North Street Improvements Project, it is most efficient to add this work to the PBN
Project. In addition, the draft ADA Self Evaluation and Transition Plan, updated July 2006,
states that one of the City's Level 1 priorities is placement of curb ramps at primary access walks
as City -funded public improvements are implemented. Completing ADA -compliant ramps at
this intersection at the earliest opportunity will affirm the City's commitment to the Americans
with Disabilities Act.
Placement of the ramps at this intersection is exceptionally difficult, due to the existing grades
and limited space, and for these reasons, one ramp will not be replaced. Also, in order to place
ADA compliant ramps and improve safety and efficiency of the intersection, the existing signal
poles need to be replaced, along with a controller box. This work, along with pedestrian push
buttons and other improvements, has been negotiated with the Petaluma Boulevard Improvement
Project contractor for approximately $100,000. The additional design, inspection, environmental
work, and contingency bring the cost to approximately $150,000. Staff had postponed bringing
this to Council until the amount of additional funding needed could be ascertained. Since paving
is now complete, staff has a much better idea of the associated costs. In addition, the project's
extensive environmental process and related design issues have absorbed more staff time than
anticipated. To complete the project, staff is requesting approval of an additional $50,000 in
existing project funds for project contingency.
The following shows the current construction budget and the additional construction budget
needed.
Current Budget
I� Contractor's bid $1,345,730
I Approved contingency $201,860
Incentive $75,000
Total Approved Const. Budget $1,622,590
Traffic signal construction costs $100,029
Requested construction budget $1,722,619
ALTERNATIVES:
a. Authorize additional project and construction budget.
FINANCIAL IMPACTS:
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5.
0
VA
The following identifies the FY 07/08 PCDC CIP budget appropriated and anticipated
expenditures for the Petaluma Boulevard North Street Improvements Project, Project C200304
The approved 07\08 budget includes an additional $485,000 to replace the $485,000 grant which
we were in jeopardy of losing at time of budget preparation. Since we did get the grant, the
money is available, and we are requesting Council authorization for its use.
CONCLUSION:
Approval of this resolution will allow for the successful completion of the planned improvement
project, as well as improve safety and access within the project limits.
OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Improved safety and access within the project limits.
RECOMMENDATION:
Adopt the PCDC resolution, as described, authorizing additional scope and new project budget
for the Petaluma Boulevard North Street Improvements Project #C200304.
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Approved
Requested
Uses
Budget
Budget -
Design
$300,000
$380,000
Construction Contracts
$1,547,590
$1,647,619
Construction Management
$75,000
$110,000
Administration
$57,000
$75,000
Contract Employees
$20,000
$0
CIP Overhead @ 5%
$106,000
$114,381
Contingency
$21,410
$0
Construction Incentive
$75,000
$75,000
TOTAL
$2,202,000
$2,402,000
Funding Sources
Fund 5520 -PCD
$500,000
Fund 5530 -Merged Project Area
$1,602,000
State Grant—TLC
(not included in FY 07/08 budget)
$485,000
Street Reconstruction Fund
$100,000
TOTAL
$2,687,000
The approved 07\08 budget includes an additional $485,000 to replace the $485,000 grant which
we were in jeopardy of losing at time of budget preparation. Since we did get the grant, the
money is available, and we are requesting Council authorization for its use.
CONCLUSION:
Approval of this resolution will allow for the successful completion of the planned improvement
project, as well as improve safety and access within the project limits.
OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Improved safety and access within the project limits.
RECOMMENDATION:
Adopt the PCDC resolution, as described, authorizing additional scope and new project budget
for the Petaluma Boulevard North Street Improvements Project #C200304.
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ATTACHMENT
RESOLUTION # 2007-
PETALUMA COMMUNITY DEVELOPMENT COMMISSION
RESOLUTION AUTHORIZING ADDITIONAL SCOPE AND NEW PROJECT
BUDGET FOR THE PETALUMA BOULEVARD NORTH STREET IMPROVEMENTS
PROJECT #C200304
WHEREAS, consolidating the environmental clearance process for traffic signal and
ADA improvements at the intersection of Petaluma Boulevard North and Washington Street,
originally planned for the Washington and Sixth Street Rehabilitation Project, with existing
Project #C200304 would be more efficient and permit earlier completion of ADA -compliant
ramps at this intersection; and
WHEREAS, in order to include these improvements in the Petaluma Boulevard North
Street Improvements Project, staff is requesting Council authorization to add to the scope of that
project and revise the budget; and
WHEREAS, at the time the Petaluma Boulevard North Street Improvements Project
construction contract was awarded, $485,000 in Federal Transportation Improvement Program
(FTIP) and State Transportation Improvement Program (STIP) funds (a Transportation for
Livable Communities Grant), earmarked for the project, appeared to be in jeopardy; and
WHEREAS, PCDC funding was allocated instead, leaving the grant, which was
subsequently awarded, available for use, once authorized; and
WHEREAS, the draft ADA Self Evaluation and Transition Plan, updated July 2006,
states that one of the City's Level 1 priorities is placement of curb ramps at primary access walks
as City -funded public improvements are implemented; and
WHEREAS, completing ADA -compliant ramps at this intersection at the earliest
opportunity will affirm the City's commitment to the Americans with Disabilities Act.
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Scope.DOC
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Petaluma
and the Petaluma Community Development Commission (PCDC) hereby:
1. Approves a Total Project Budget for the Petaluma Boulevard North Street Improvements
Project in the amount of $2,402,000.
2. Approves the Construction Budget of $1,722,619.
3. Authorizes use of available funds from Project #C200304 in the amount of $200,000.
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ATTACHMENT 2
#1036297
SACIP Division\ProjectsTetaluma Blvd C200304\Constmction\30 Agenda Bills\Petaluma Blvd N C200304 Change in
Scope.DOC