HomeMy WebLinkAboutResolution 2017-045 N.C.S. 03/20/2017Resolution No. 2017-045 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING THE PURCHASE
OF ONE LADDER TRUCK AND ONE FIRE
ENGINE FROM SUTPHEN CORPORATION
IN THE AMOUNT OF $1,865,242.50
WHEREAS, as part of the 2016-2017 Vehicle and Equipment Replacement Program, the
Fire Department identified an immediate need for one ladder truck and one fire engine; and
WHEREAS, the funding for the ladder truck and fire engine is available from the Vehicle and
Equipment Replacement Fund which is being funded by a loan from the Wastewater Utility Fund
via Resolution 2016-073 N.C.S. and Resolution 2016-106 N.C.S.; and
WHEREAS, due to economic conditions, the City's fleet replacement fund has been
unable to consistently meet the optimum fleet replacement cycle for front-line apparatus; and
WHEREAS, one ladder truck and one fire engine have been identified at Sutphen
Corporation, Dublin, OH, the closest available supplier of vehicles which meet all of the
Petaluma Fire Department specifications and which can be delivered by early 2018; and
WHEREAS, Petaluma Municipal Code Section 4.04.100 provides that "Purchases of
supplies and equipment made under a cooperative purchasing program with the state, county or
other public agencies are exempt from the requirements of this chapter. Cooperative purchases
joined will have been competitively awarded, and documentation as to the advantage of the
cooperative purchase will be retained"; and
WHEREAS, the City of Petaluma is a member of the Public Procurement Authority
(PPA) which serves as a Lead Agency to solicit competitive Requests for Proposals for
procurement of certain products and services, such as fire apparatus, and the PPA has already
conducted a competitive Request for Proposal for fire apparatus via Solicitation No. 1420 that
garnered five successful national proposals (E.J. Metals, HME, Pierce Manufacturing, Sutphen
and Toyne); and
WHEREAS, cooperative purchasing is advantageous to the City due to the volume
pricing and competitive nature of the proposals from vendors seeking placement on the national
purchasing list; the significant saving in staff time and resources that would otherwise be
required for the City to solicit its own bids; and, the opportunity to select a vehicle that most
closely matches the City's performance requirements and design specifications, which supports
consistency and continuity for equipment operators and mechanics; and
WHEREAS, there is an immediate need for new front-line apparatus, and the vendor
most suitable to meet the City's specifications are the vehicles identified herein from Sutphen
Corporation, Inc. which was on the list of winning bids as determined by PPA.
Resolution No. 2017-045 N.C.S. Page I
NOW, THEREFORE, BE IT RESOLVED that the City Council:
1. Authorizes the purchase of one ladder truck and one fire engine from Sutphen
Corporation in the amount of $1,865,242.50; and
2. Authorizes the City Manager to execute all documents necessary to complete the
purchase.
Under the power and authority conferred upon this Council by the Charter of said City,
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approv qs to
Council of the City of Petaluma at a Regular meeting on the 201h day of March, fo m:
2017, by the following vote: f
City ," orney
AYES: Albertson, Mayor Glass, Healy, Kearney, King, Miller
NOES: None
ABSENT: Vice Mayor Barrett
ABSTAIN: None
ATTEST:
Deputy City Clerk Pro Tem Dayor
Resolution No. 2017-045 N.C.S. Page 2