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HomeMy WebLinkAboutStaff Report 5.B 04/03/2017DISCUSSION The proposed project will replace the existing in- pavement flashing lights with a rapid rectangular flashing beacon (RRFB's) for the pedestrian cross walks at the Crystal Lane roundabout on Petaluma Boulevard South and Edith Lane at East Washington Street. The City's current TDA3 balance of approximately $79,283 can be augmented by requesting up to two years of funding in advance in the event that construction bids exceed the current balance. TDA3 funds not used in the current fiscal year are available in subsequent years. The estimated project budget is included below: Project Phase Estimate Construction Contracts 63,769 Construction Management 6,300 Contingency 9,214 TOTAL 79,283 Funding Source TDA3 79,283 TOTAL 79,283 TDA -3 funds are recommended because there are inadequate funds within existing operations and CIP budgets to complete the proposed work. If the TDA -3 funds are not used for this purpose, it is recommended that they accumulate for a future bicycle or pedestrian project. No other projects have been identified for potential use of the subject funds at this time. Upon approval by City Council, staff will submit the grant application on March 17, 2017 and expect a decision in June. Funds would be available in July 2017. FINANCIAL IMPACTS There are no fiscal impacts fiom the proposed action. If approved by SCTA, this project will be included in the FY 17/18 Capital Improvement Program budget. ATTACHMENTS 1. Resolution and Findings 2. Location Map 2 Attachment 1 APPROVING A REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE ALLOCATION OF FISCAL YEAR 2017 -2018 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIANBICYCLE PROJECT FUNDING WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and /or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, entitled "Transportation Development Act, Article 3, Pedestrian and Bicycle Projects," which delineates procedures and criteria for submission of requests for the allocation of "TDA Article 3" funding; and WHEREAS, MTC Resolution No. 4108 requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, the City of Petaluma desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and /or use of pedestrians and /or bicyclists. NOW, THEREFORE, BE IT RESOLVED, that the City of Petaluma declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code, and furthermore, be it RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the City of Petaluma to carry out the project; and furthermore, be it RESOLVED, that the project has been reviewed by the Pedestrian and Bicycle Advisory Committee of City of Petaluma and furthermore, be it RESOLVED, that the City of Petaluma attests to the accuracy of and approves the statements in Attachment B to this resolution; and furthermore, be it RESOLVED, that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of Sonoma County for submission to MTC as part of the countywide coordinated TDA Article 3 claim. 3 Findings Page 1 of 1 1. That the City of Petaluma is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the City of Petaluma legally impeded from undertaking the project(s) described in "Attachment B" of this resolution. 2. That the City of Petaluma has committed adequate staffing resources to complete the project(s) described in Attachment B. 3. A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right -of -way permits and clearances, attendant to the successful completion of the project(s). 4. Issues attendant to securing environmental and right -of -way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested. 5. That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.). 6. That as portrayed in the budgetary description(s) of the proj ect(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s). 7. That the proj ect(s) described in Attachment B are for capital construction and /or design engineering; and /or for the maintenance of a Class I bikeway which is closed to motorized traffic; and /or for the purposes of restriping Class II bicycle lanes; and /or for the development or support of a bicycle safety education program; and /or for the development of a comprehensive bicycle and /or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Petaluma within the prior five fiscal years. 8. That the project(s) described in Attachment B is included in a locally approved bicycle, pedestrian, transit, multimodal, complete streets, or other relevant plan. 9. That any project described in Attachment B that is a bikeway meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual. 10. That the project(s) described in Attachment B will be completed before the funds expire. 11. That the City of Petaluma agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public. 4 Attachment A to the Resolution October 2014 TDA Article 3 Model Resolution for Claimants Resolution No. T.B.D page 1 of 1 TDA Article 3 Project Application Form Fiscal Year of this Claim:2017-2018 Applicant: City of Petaluma Contact person: Larry Zimmer Mailing Address: 11 English Street, Petaluma, CA 94952 E-Mail Address: lzimmer@ci.petaluma.ca.us Telephone: 707-776-3674 Secondary Contact (in event primary not available) Jeff Stutsman E-Mail Address:jstutsman@ci.petaluma.ca.us Telephone: 707-776-3673 Short Title Description of Project: Upgrade pedestrian and bicycle beacons, signage and striping at Crystal Lane Roundabout and Edith Street at East Washington Street Amount of claim: $79,283 Functional Description of Project: Construct pedestrian and bicycle traffic warning devices at the Crystal Lane Roundabout and at Edith Street at East Washington Street. Work will include, in general, of constructing new pole foundations, installing rectangular rapid flashing beacons, electrical work, traffic control, striping, pavement marking and incidental work. Financial Plan: List the project elements for which TDA funding is being requested (e.g., planning, engineering, and construction, contingency). Use the table below to show the project budget for the phase being funded or total project. Include prior and proposed future funding of the project. Planning funds may only be used for comprehensive bicycle and pedestrian plans. Project level planning is not an eligible use of TDA Article 3. Project Elements: Construction and contingency Funding Source All Prior FYs Application FY Next FY Following FYs Totals TDA Article 3 $79,283 $79,283 list all other sources: 1. 2. 3. 4. Totals $79,283 $79,283 Project Eligibility: YES?/NO? A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is anticipated). No, 4/3/17 B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. No C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov). Yes D. Has the project been reviewed by a Bicycle Advisory Committee (BAC)? (If "NO," provide an explanation). Enter date the project was reviewed by the BAC:3/1/17 PBAC letter attached Yes E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been evidenced by the dated stamping of the document by the county clerk or county recorder? (Required only for projects that include construction). No, but will be in April 2017 F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and year) March 2018 Yes G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name: ) Yes Attachment B to the Resolution 5 Item No.Description Quantity Unit Unit Price Total 1 Mobilization / Demobilization 1 LS $5,000 $5,000 2 Traffic Control 1 LS $7,000 $7,000 3 Traffic Control 1 LS $7,000 $7,000 4 2" Grind and Overlay (2' wide)11 Tons $200 $2,200 5 Electrical a. RRFB Signs (120V)4 Ea $6,384 $25,534 b. RRFB Signs (Solar)4 Ea $4,234 $16,934 $63,669 $9,200 $6,290 $79,159 Sub Total Crosswalk Improvements at Crystal Lane Roundabout and Edith Street at East Washington Street Engineer's Opinion of Probable Cost City of Petaluma Project Total Construction Management 10% in House) Contingency (15%) 7 8 9 Attachment 2 CROSSWALK IMPROVEMENTS CRYSTAL LANE ROUNDABOUT AND EDITH STREET AT EAST WASHINGTON STREET LOCATION MAP OJEt it LAKEVILLE HWY TA ljq R FR. J O OOH PROJ FCT orOOopFr , SITE V,:, O O aso T — l v \ Date :April 3, 2017 L N City of Petaluma PROJECT SITE w E Public Works and Utilities S Department x85$ 10