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HomeMy WebLinkAboutStaff Report 3.F 01/09/2006IF CITY OF PGTALUNIA, CALIFORNIA January 9, 2006 AGENDA BILL Aeenda Title: Meeting Date: Resolution Authorizing the Purchase of one new 2006 Dodge January 9, 2006 Magnum RWD from Autoworld Dodge, Petaluma, in the amount of Meeting Time: © 3:00 PM $34,458.61. ❑ 7:00 PM Cateeory (check one): ® Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department: I Director: Contact Person: Phone Number: Administrative Services I Steven Carmichael Steven Carmichael 778-4323 Cost of Proposal: $34,458.61 Amount Budeeted: $35,000.00 Attachments to Aeenda Packet Item: Resolution Account Number: 3350-62220 Name of Fund: Vehicle and Equipment Replacement Fund Invitation to Bid #06-003 - New 2006 Dodge Magnum RWD (Attachment 1) Bid proposal from Autoworld Dodge, Petaluma (Attachment 2) Summary Statement: The Police Department identified a need to purchase a new 2006 Dodge Magnum RWD. Invitation to Bid packages were sent to eight vendors, and an Invitation to Bid was printed in the Argus Courier. One vendor responded with a bid. This was Autoworld Dodge, Petaluma at $34,458.61. This amount includes a $2,505.00, seven year, 100,000 mile, maximum care, extended warranty with a $100.00 deductible. After reviewing the bid staff recommends awarding the bid to Autoworld Dodge, Petaluma, in the amount of $34,458.61. Recommended Citv Council Action/Suegested Motion: Recommend the Council approve the authorization to purchase one new 2006 Dodge Magnum RWD from Autoworld Dodge, Petaluma, in the amount of $34,458.61. Reviewed by Administrative Reviewed by City Attornev: ervices Director: �3pI O Date: Date: \ 1� ofo Todav's Date: Revision # and Date Revised: Wednesday, December 28, 2005 # Approved by City Manaeer: W Date: File Code: #06-003 New 2006 Dodge Magnum RWD CITY OF PETALUMA, CALIFORNIA MONDAY, JANUARY 9, 2006 AGENDA REPORT FOR RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2006 DODGE MAGNUM RWD FROM AUTOWORLD DODGE, PETALUMA, IN THE AMOUNT OF $34,458.61 EXECUTIVE SUMMARY: The Police Department identified a need to purchase a new 2006 Dodge Magnum RWD. Invitation to Bid packages were sent to eight vendors, and an Invitation to Bid was printed in the Argus Courier. One vendor responded with a bid. This was Autoworld Dodge, Petaluma at $34,458.61. This amount includes a $2,505.00, seven year, 100,000 mile, maximum care, extended warranty with a $100.00 deductible. After reviewing the bid staff recommends awarding the bid to Autoworld Dodge, Petaluma, in the amount of $34,458.61. 2. BACKGROUND: The Police Department's 2000 Ford K9 patrol vehicle is in need of replacement. The vehicle's performance has been declining, and the engine is in need of major repair. As well, the car's design does not fully satisfy the requirements of a K9 unit. The mileage on the car exceeds 84,000 miles. The Department intends to surplus the 2000 vehicle, and has worked closely with the City's Vehicle Maintenance staff on developing new specifications to maximize use of the new vehicle and equipment being purchased. In fact, the new vehicle received the highest -level performance and safety ratings in Michigan's 2006 State Police Vehicle Tests. 3. ALTERNATIVES: Council could reject this request and give staff direction. 4. FINANCIAL IMPACTS: This will result in a Vehicle and Equipment Replacement Fund expenditure in the amount of $34,458.61. 5. CONCLUSION: Request City Council authorize the purchase of one new 2006 Dodge Magnum RWD from Autoworld Dodge, Petaluma, in the amount of $34,458.61. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: After Council approval, a purchase order will be issued to Autoworld Dodge, Petaluma. The Police Department will take delivery of the vehicle. RECOMMENDATION: Approve the resolution authorizing the purchase of one new 2006 Dodge Magnum RWD from Autoworld Dodge, Petaluma, in the amount of $34,458.61. M RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2006 DODGE MAGNUM RWD FROM AUTOWORLD DODGE, PETALUMA, IN THE AMOUNT OF $349458.61 WHEREAS, as part of the 2005-2006 Vehicle Replacement Program, the Police Department identified a need for a new 2006 Dodge Magnum RWD, and, WHEREAS, the funding for the new 2006 Dodge Magnum RWD is available from the Vehicle and Equipment Replacement Fund, and, WHEREAS, staff developed specifications and bids were solicited from responsible vendors, and, WHEREAS, after reviewing the bids, staff recommended that Council accept the low bid from Autoworld Dodge, Petaluma, in the amount of $34,458.61. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the purchase of one new 2006 Dodge Magnum RWD from Autoworld Dodge, Petaluma, in the amount of $34,458.61. SECTION D _11 ITB 06-003 The City of Petaluma, California desires to purchase one 2006 Dodge Magnum RWD, the minimum specifications and terms & conditions enclosed herein. This vehicle shall be current production model consisting of parts and materials that are the proper size, quality and design, and the intended purpose as herein defined. The manufacturer in accordance with these specifications shall install optional equipment. The vehicle shall meet or exceed the construction and performance specifications described. 1. 2006 Dodge Magnum RWD MAKE lE 4:6 P'_ t' ✓ 16,1) MODEL 2. DELIVERY (FOB Petaluma, California) 3. SALES TAY (Local 7.75%) 4. TOTAL e-0 -M G, = V cf. g �? t'71 339S3 61 Delivery Information: ! O / fl O calendar days after receipt of purchase order. The undersigned declares that before preparing their bid, they read carefully the specifications, terms and conditions, and requirements for Bidders and that their bid is made with full latowledge of the kind, quality and quantity of services and equipment to be furnished, and their said bid is as stated on these pages. The undersigned offers and agrees, if this bid is accepted, within forty-five (45) calendar days from date of opening, to fiunish any or all of the items upon which prices are offered at the price set opposite each item, delivered at the designated point(s) within the time specified. Discounts will be allowed for prompt payment:_ percent, 10'ealendar days; _ AIA— percent, 20 calendar days; Al )'r percent, 30 cal eu SIGNATURE OF PERSONA TO SIGMI L TYPED NAME OF SIGNER Ut2 rA ?N 1.f_�t ��i rtM7 TITLE 1t�� ,StMes COMPANY: .141140W ,r0 KIrl DoJ� "10fkleleg s�P ADDRESS: Jc t i 4j --h C2.APii—t Dk,-a e, CITY, STATE, ZIP CODE: Fel" TELEPHONE #:70 7 - ?,M - oZ00 v FAX It: 7D2-_�S'3-!9-1i IT13# 06-003 tr: gYg52 )CT 2,<-- DATE: /:7— /1 J 2satg 5 E-MAIL ADDRESS: f_rzeFt2. %)B7 14 11/3/2005 SECTION E EXCEPTIONS TO THE SPECIFICATIONS Exceptions to the specifications of any items state herein shall be fully described in writing by the contractor in the space provided below:W, C `L M# 06-003 15 11/3/2005 5 SECTION F ADDITIONAL INFORMATION 1. Warranty: Please provide in the space below, or attach a copy of a complete description of the standard warranty terms and conditions. 2. The vendor will designate by name his responsible contact and alternate assigned for the duration of the contract who will resolve City warranty -related claims on a priority basis. 3. Extended Warranty: Only a manufacturer's extended warranty is acceptable. No after market extended warranty is acceptable. Please provide in the space below, or attach a copy of a complete description of extended warranty options, terns and conditions, and costs. -5—e, e— Ao -7 yG�� X00 �67 7v1 06)c)/�/¢9/�it1 Ace- 00 ce 00S J 000 Awx'j M /V fly ITB# 06-003 16 11/3/2005